2023-07-31-accounts - Courtland Parent Teacher Association

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Courtland Parent Teacher Association 275280
Receipts and payments accounts
For the period from 1 August 2022 to 31 July 2023
Section A Receipts and payments
Categories Unrestricted funds Restricted funds Endowment funds Total funds Last year
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
A1 Receipts
Voluntary receipts 5,326 - - 5,326 3,092
Fundraising activity income 33,326 - - 33,326 19,762
Gift aid 2,607 - - 2,607 -
41,259 - - 41,259 22,854
A2 Asset and investment sales - - - - -
- - - - -
Total receipts 41,259 - - 41,259 22,854
A3 Payments
Fundraising activity cost 6,130 - - 6,130 2,382
Admin costs 140 - - 140 -
Funds donated to School 41,865 - - 41,865 10,250
48,135 - - 48,135 12,633
A4 Asset and investment sales
Asset purchase 128 - - 128 -
128 - - 128 -
Total payments 48,264 - - 48,264 12,633
Net of receipts/(payments) - 7,004 - - - 7,004 10,221
A5 Transfers between funds - - - - -
A6 Cash funds last year end 33,911 - - 33,911 23,689
Cash funds this year end 26,906 - - 26,906 33,911
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted funds Restricted funds Endowment funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Current accounts held with Barclays 26,906 - -
OK OK OK
B2 Other monetary assets - - - -
B3 Investment assets - - - -
B4 Assets retained for the Card machines (and other sundry items) -
charity’s own use unrestricted 128 - -
B5 Liabilities - - - -
Signature Print Name Date of approval
Signed by one or two
trustees on behalf of all the
Pratima Sood - Trustee Treasurer 21 June 2024
trustees
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CCXX R1 accounts (SS)

23/06/2024

Trustees' Annual Report for the financial year from 1 August 2022 to 31 July 2023:

Section A Reference and administration details	Section A Reference and administration details	Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) Charity's principal address
	Courtland Parent Teacher Association

	N/a.
	275280
	Courtland School
	Courtland Avenue
	London
	Postcode	NW7 4LU

Names of the charity trustees who manage the charity:

Trustee name	Office (if any)	Dates acted if not for whole year	Person/ body) entitled to appoint trustee
Nisha Durgacharan	Chair	From 14 September 2022	N/a.
Sonal Patel	Vice Chair	From 13 September 2o23	N/a.
Pratima Sood	Treasurer	From 14 September 2022	N/a.
Pavalina Chingarova	Finance Support / Event coordinator	From 14 September 2022	N/a.
Jayme Ilic	Secretary / Event coordinator	From 14 September 2022	N/a.
Leena Teeluck	Secretary / Event coordinator	From 13 September 2o23	N/a.
Sonal Matharu	Event coordinator	From 13 September 2o23	N/a.

Names of the trustees for the charity, if any (for example, any custodian trustees):

None.

Name of chief executive or names of senior staff members (optional information):

None.

Names and addresses of advisers (optional information):

None.

Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023

Section B Structure, governance and management

Description of the charity’s governance and constitution:

Type of governing document Parentkind Model Constitution – March 2021: (eg. trust deed, constitution) https://courtlandschool.org/barnet/primary/courtland/site/pag es/ptasummerfair/ptadocuments How the charity is constituted Association. (eg. trust, association, company) Trustee selection methods Trustees must be members of the association and are elected by (eg. appointed by, elected by) members of the Association at the AGM. Trustees shall have the power to co-opt committee members/trustees at any time, these do not need to be members of the association. The number of coopted committee members/trustees must not be more than 50% of the total number of committee members/trustees.

Additional governance issues (Optional information):

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

In June 2024, the charity retrospectively updated its Charity Commission record to reflect up to date trustee appointments which had been made in September 2023 (at the charity’s AGM). The changes reflect the 6.2 of the constitution which highlights ‘Committee members/trustees shall be elected at the AGM and shall hold office until the next AGM.’

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The primary objective of the association is to advance the education of pupils in the school, in particular by:

Developing effective relationships between the staff, parents and others associated with the school; and
Engaging in activities or providing facilities or equipment which support the school, advancing the education of pupils.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

With due regard for the Charity Commission's public benefit guidance and in line with our objectives, each year the PTA runs a wide range of events both to raise funds towards the school’s wish list and to provide social opportunities for the pupils, parents, staff, governors and wider school community.

These include regular annual events like the Summer Fair, Christmas Event, Quiz Night, Halloween Disco and Movie Night for the children’s enjoyment. The committee also welcomes suggestions from the membership and organises one-off innovative fundraising events like the Circus held in April 2022.

Continued overleaf…

Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023

… continued from page 2.

All activities are planned by the committee, drawing on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The committee is grateful for the time, expertise and donations given by all involved, without whom the PTA would not be able to achieve so much.

The work of the PTA enables the advancements of the pupils’ education by giving money to the school for the purchase of equipment, resources, facilities and other wish list items it would otherwise not be able to afford. This not only enhances the student’s education experience but also enriches their learning by paying for whole school events like workshops and subsidising class trips related to the curriculum.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Highlights of last year for Courtland PTA include completing the	Highlights of last year for Courtland PTA include completing the
secret	garden, as well as the following events/activities:
•	Circus;
•	Christmas and Summer fairs;
•	Halloween disco;
•	Easter activities;
•	Movie night;
•	Cake sales; and
•	Quiz night.

Courtland PTA benefited the school’s pupils thorough the following:

New equipment for the school’s playground area;
• New iPad’s;
• Workshops and focus weeks;
• Providing coaches for school trips;
• In school pantomime;
• Books for key stage 1;
• Reading Cloud;
• School Library Loan Service;
• 5A Day fitness PE programme subscription; and
• Artist project.

Section E Financial review

Brief statement of the charity’s The trustees aim to keep £10,000 in reserves to ensure there is cash policy on reserves to fund recurring annual payments to the school. This normally covers the following (an illustration): • School Library Loan Service, around £1,750;
• 5A Day Fitness PE Programme Subscription, around £268;
• Focus Weeks & Workshops, around £5,000;
• Y6 Leavers Bowling Party, around £150;
• Y6 Leavers Gifts maximum, around £200;
• Pantomime, around £800;
(Continued overleaf…)

Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023

(…continued)

Y6 Artist Project. around £1,500; and
Santa Presents x 90 (books for key stage 1) around £150.

The charity’s free reserves (unrestricted general funds) held as at 31 July 2022 and onwards will be used to fund (in-part) new lights, projectors and audio equipment for the school hall. At the end of the prior financial year, as at 31 July 2021, the large level of free reserves was set aside to fund new playground equipment which was purchased in 2022/23.

Details of any funds materially in deficit

No funds in deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

In the current financial climate fundraising for the 2023/24 financial year and beyond may be even more challenging.

The trustees’ aim is to raise funds for audio-visual equipment for the school hall. The charity will hopefully achieve this through continuing its usual main fundraising events.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The charity’s plans for the upcoming year include:

Raising money for audio-visual equipment;
The Halloween Disco, Christmas and Summer Fair, Easter activities, Movie Night, and Sponsored spell events;
New events including the Smarties challenge and Courtland golden tickets.

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:

Signatures Full names Position Date
	Pratima Sood	Nisha Durgacharan
	Trustee, Treasurer	Trustee, Chair
	21 June 2024
	21 June 2024

Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023

Independent examiner's report on the accounts

Section A	Independent Examiner’s Report
Report to the trustees and members of On accounts for the year ended Set out on pages Responsibilities and basis of report Independent examiner's statement Signed: Name: Relevant professional qualification, body: Address:	Courtland Parent Teachers Association 31 July 2023 Charity no.275280 1 to 5 of this submission (this report being pages 6 and 7). I report to the trustees on my examination of the accounts of the above charity (“the Charity”) for the year ended 31 July 2023. As the trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention, other than as detailed in Section B, in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records. I have no concerns and have come across no matters in connection with the examination, to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date:22 June 2024 David John Wallis ACA qualified member of the Institute of Chartered Accountants England and Wales. Thoroughfare Ltd, 71-75 Shelton Street, London, WC2H 9JQ.
	Thoroughfare Ltd, 71-75 Shelton Street, London, WC2H 9JQ.

Section A

Independent Examiner’s Report

Report to the trustees
and members of
On accounts for the
year ended
Set out on pages
Responsibilities and
basis of report
Independent
examiner's statement
Signed:
Name:
Relevant professional
qualification, body:
Address:

Courtland Parent Teachers Association
31 July 2023
Charity no.275280
1 to 5 of this submission (this report being pages 6 and 7).
I report to the trustees on my examination of the accounts of the
above charity (“the Charity”) for the year ended 31 July 2023.
As the trustees of the Charity, you are responsible for the
preparation of the accounts in accordance with the requirements of
the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts
carried out under section 145 of the 2011 Act and in carrying out my
examination, I have followed the applicable Directions given by the
Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material
matters have come to my attention, other than as detailed in
Section B, in connection with the examination which gives me
cause to believe that in, any material respect:
•
accounting records were not kept in accordance with section
130 of the Act or
•
the accounts do not accord with the accounting records.
I have no concerns and have come across no matters in connection
with the examination, to which attention should be drawn in order
to enable a proper understanding of the accounts to be reached.
Date:22 June 2024
David John Wallis
ACA qualified member of the Institute of Chartered Accountants
England and Wales.
Thoroughfare Ltd, 71-75 Shelton Street, London, WC2H 9JQ.

Thoroughfare Ltd, 71-75 Shelton Street, London, WC2H 9JQ.

Section B	Disclosure
Give here brief details of any items that the examiner wishes to disclose.
	I draw the accounts reader’s attention to the matter detailed on the Section B of the Annual Report underneath the heading ‘Additional Governance Issues’, relating to the composition of Courtland PTA’s Trustee Board and recent changes to the Charity’s online Charity Commission record to reflect Trustee appointments made during its AGM’s held annually in September, in line with the provisions in its Constitution. The Board provided me with written representations confirming their belief that the matter was now resolved having taken appropriate advice and having made the required updates, and that no further issue or negative repercussion is expected. During my examination I did not observe any evidence which would suggest otherwise. Further I did not observe any incidents of internal control failure or misappropriate application of the Charity’s funds which might have occurred due to this issue and which would cause me to significantly revisit the risk assessment for the examination. I have issued the ‘standard confirmations’ as set out in my examiner’s report on the previous page, without modification.

Section B

Disclosure

Give here brief
details of any items
that the examiner
wishes to disclose.

I draw the accounts reader’s attention to the matter detailed on the
Section B of the Annual Report underneath the heading ‘Additional
Governance Issues’, relating to the composition of Courtland PTA’s
Trustee Board and recent changes to the Charity’s online Charity
Commission record to reflect Trustee appointments made during
its AGM’s held annually in September, in line with the provisions in
its Constitution.
The Board provided me with written representations confirming
their belief that the matter was now resolved having taken
appropriate advice and having made the required updates, and that
no further issue or negative repercussion is expected. During my
examination I did not observe any evidence which would suggest
otherwise.
Further I did not observe any incidents of internal control failure or
misappropriate application of the Charity’s funds which might have
occurred due to this issue and which would cause me to
significantly revisit the risk assessment for the examination. I have
issued the ‘standard confirmations’ as set out in my examiner’s
report on the previous page, without modification.