CHARITY COMMISSION I OR INGIANLI AND w￿LES Receipts and payments accounts CC16a Forth• from I l L¢12a 311311 Section A Receipls and payments Unr•stri¢t*d Resgricted tund5 Endowmtrtl Ttstal tunds Last ye4r AI R•cBi Nvrtè thi￿￿nE 4&1JIB Grant 1.154 Inw rrnrei 225 22S 59.140 Sub totallGross llKome lorAR} $1.140 T&JS1 AZA$set and lftveslmeTrt l•ee Sub total Totall￿&1￿15 59.140 ,140 75.551 A3 Payme￿# t¥0 4*5 Subs￿P￿ In5UW 479 4T• 472 Sub total 67.763 ET,7BJ A4Asset and *rNe5trn•nt purchases.15o•tablpl 19.1 19.35ts 19.358 Sub toldl 19.35 Tot*ipayrn¢nt$ 87,141 7&1 Netof rKeiptsl(payrn•nts) . A5TransfBrs bel￿n funds A6 Cash ￿$t year end ash funds thisyear 8nd 28.001 2&Wi 52.369 24.368 51.975 52.369 24.M8 SectBon B Statement of assets and liabilities at the end of the period Ro$triclod funds Endowrnont funds Cète9ofTe fvnds 31 Cash lunds yo￿¢¥￿11 lunLIs 24.ylv lundÈ 82 monvtsry ***•ts B4Ass¢ts retslnÈd forlho eharfty's own use 8$ UablI￿o•S CHARITY COMMISSION FOR ENGLAND ANO WAIES Independent examinerfs report on the accounts Section A Indèpendeni Examiner s Report Report to the trusteesl m•mb•rs of . ￿(.*1￿•1 0£ On accounts lor the y•w ,' 31 /3/A3 •nd•d ', z75Lc£ . S•t out on pag•8 I lo ihe trustees on my eXan￿nal￿ ol the a¢L￿nts of the above charity llhe Trust'l lor Ihe year eTrJed R•sponsibilities and As the chafily tsystees of Ihe Trust. you ar¢ reSp￿s￿)Ie for the preparabon basis 01 rgptyi of ihe 3ccoJnts in a￿r￿an¢8 vlth Ihe ol the Chanbes Ad 2011 Ilhe A¢t-l. I report m respect of my examsn8bon of the Trust's accounts o urhder sect¥)n 145 01 the 2011 Acl and in CaEYyir¥J out my examinatK)n. I have fomowed Ihe appl￿ th'rethLV¥S given by the Charity Commissi ndw seditin 1495Xbl oflhè I have e()m￿*t811 ffty examination. l Djnfim that no ft￿rial malt8ts ha come io my attention ' in connecbon wth the exaMInab￿ whKh gN8s mè cause lo bel￿ that In, any maienal fespecl." accounlw records wEre not kept •) wxudance with 130 of the Ac* ( the accounts do not wlh the a&￿￿ntir¥j r￿rdS Independent examingtrs stat•m•nt I have r￿ rtsncems and havè come across no cthr matt¢rs in c￿ne¢ll with the examInab"c￿ to ￿1￿) attenlion 5houkJ LE in cth to a proper ¥Jndèrstsnth'rMJ oftrhe actounts to be reached. . Pk8se d8lèie th8 worfs in ih8 Drackels rfth8y do not apply. 4t>/1 /z R•i•¥ant prOt•S￿onal . qu•llfit•tion(sl OT tsody ..: Fc c A . (rf any): L£LVI LAIJ£ L7 3S Octobor 2018 IER Soction 8 Disclosure (knty cofflweie il ihe examiner need5 10 hobhghl matters of o)rK*rn (see CC32,. Independent examinati¢)n of charrty accounts". dilect￿Sand guhlance for examifter51. Glve herv brlel d•taSls ot I any itqms Ihal the oxaminer wlshe# to dls¢los•. October 2018 |**Meeting No:**|52 (2023 AGM)| |---|---| |**Date:**|Thursday, 18th May 2023| |**Time:**|7.30pm| |**Location:**|Lechlade Little Learners| |**Attendees**|**Initials**|**Role**|**Attendees**|**Initials**|**Role**| |---|---|---|---|---|---| |Hazel Adamson|HA|Manager|Elna Griffiths|EG|Member| |Claire Stowe|CS|Chair|Becky Musson|BM|Secretary| |Judy Hurt|JH|Treasurer|||| |**Item**|**Regular Minutes**|| |---|---|---| ||**Bank total 18.05.2023**
**Current account**£14280.95
**Contingency fund**£15,599
**Active Saver**£1941.77
**Total**£31,821.72|| ||18/05 - 21 children on roll.|| |**For review next time**|**For review next time**|**For review next time**|**For review next time**|**For review next time**|**For review next time**| |---|---|---|---|---|---| |**No:**
**[Meeting**
**Number:Acti**
**on Number]**|**Discussion / Action**|**Status**
**(Open/**
**Closed/**
**Carried**
**forward)**|**Owner**|**Date**
**Raised**|**Action**
**Due**| |40.4|**Fundraising**
- Hamper raffle: plan for end of summer term leavers party._._
- Future ideas: Quiz, Wine and cheese tasting, Auction of promises,
balloon trail, nearly new sale in spring after Feb half term,
sponsored nature walk / treasure hunt easter hols, jumble sale
- Agreed one event per term|Open|All|May
2021|Ongoing| |46.3|**Bank signatories**
Need to remove Becky and Stacey and add Claire and Judy.
_14/07 Bank didn’t process signatory change and so Hazel re-sent._
_15/09 Hazel sent the letter and now has to call and confirm she is_
_who she is! 17/11 – Still not resolved although Barclays said new_|Open|BM|May
2022|April 2023| ||_signatories have been set up. Judy will contact Barclays to try and_
_resolve._
_26/01/23 Becky to call Barclays to try and resolve._
_23/03 – Claire and Judy added_😊_Becky to contact Barclays to get_
_her and Stacey removed_
_18/05 – Becky to check if she can still log in._||||| |---|---|---|---|---|---| |47.9|**Payroll**
Manager to teach deputy manager how to do payroll in case she is
off sick._15/09 – carried over 17/11 – carried over. 26/01 – carried_
_over. 23/03 – carried over 18/05 – carried over_|Open|HA|July
2022|May 2023| |47.13|**Ofsted – Change of Nominated Person**
Hazel needs to update DBS and can then complete the process.
_23/03 – In progress with Hazel. 18/05 - Continuing_|Open|HA|July
2022|April 2023| |47.14|**Future Committee**
Need new members and consider our options for the constitution in
next meeting. _15/09 – Options: Re-write constitution to remove_
_need for parents, but still need trustees. Become a CIO. Join with_
_school. As a first step, Hazel to speak with Fairford Manager and_
_start to create a business plan / compelling story. 17/11 – Hazel to_
_contact Fairford. 26/01 – Agreed not to approach Mr Souter._
_Agreed that we should update the constitution to enable us to_
_broaden pool of potential committee candidates. Aim for_
_combination of stable members and rolling parents. Claire will try_
_and progress. 23/03 – Discussed change of constitution. Proposal_
_of 4 core Trustees Chair, Treasurer, Manager and Secretary who_
_meet 6 times a year. Then have more parents as members (similar_
_to FOSLS) who attend 3 times a year, and focus of these meetings_
_would be fundraising, social events and voting on key spending. This_
_FOALS group would have less responsibility. Promote this group and_
_start promoting in September. Hazel to check if DBS etc is needed_
_for fundraisers. Consider timing of meetings to be easily accessible_
_for parents to join._
_Claire and Hazel to draft a proposal for review at AGM._
_18/05 – Hazel is working on the new constitution but still assessing_
_members vs trustees._|Open|CS / HA|July
2022|July 2023| |49.01|**Courses**
EY leadership course free which Hazel is doing
SENCO free qualification for Hazel and Kimmi
Level 3 for Harriet – should complete early 2023
_18/05 – Harriett and Libby continuing their qualifications._|Open|HA|Nov
2022|Ongoing| |52.01|**Fees**
Agreed to start increase from September 2023. £7 per hour. Hazel
to communicate.|Decision|||| |52.02|**FOLLies**
Setting up and advertising after half term and hoping people will
join. Elna will bridge FOLLies and committee|Open|HA / EG
/ CS|May
2023|June 2023| |52.03|**Committee Changes**
Lizzie unfortunately stepped down from the committee for personal
reasons.|Info only|||| No other committee changes |**Closed Actions**|**Closed Actions**|**Closed Actions**|**Closed Actions**|**Closed Actions**|**Closed Actions**| |---|---|---|---|---|---| |**No:**
**[Meeting**
**Number:**
**Action**
**Number]**|**Action**|**Status**
**(Closed)**|**Owner**|**Date**
**Raised**|**Closed**
**date**| |42.7|**Electricity Meter**
_18/05 – Rebate received_|Closed|HA|Oct
2021|Feb 2023| |47.12b|**EYFS**
Plan a short session for September so committee are familiar with
EYFS and mandatory requirements.
_18/05 – Closing, agreed to close_|Closed|HA|July
2022|May 2023| |51.01|**Pay rises**
Statutory increase is 9.7% to minimum wage to £10.42
Claire and Judy to clarify what each persons pay rise should be.
_18/05 – Completed and closed_|Closed|CS / JH|March
2023|April
2023| |51.02|**Recruitment**
Additional staff member is really required and so Hazel will advertise
in next couple of days. Needs to be someone qualified.
_18/05 – On hold until further notice_|Closed|HA|March
2023|April
2023| |50.01|**Savings account**
Claire to investigate if we can get better interest rate
23/03 – Claire found an account we could earn about £500pa and so
agreed would be worth moving the contingency fund to a higher
interest account. Claire will get more details. Need to ensure dual
signatory.
_18/05 – On hold until clearer on finance position_|Closed|CS|July
2023|Ongoing| **Attendance at Previous Meetings (To be completed as a tracker of people in attendance when key decisions made).** |**Name**|**Date**|**Date**|**Date**|**Date**|**Date**|**Date**| |---|---|---|---|---|---|---| |Claire Stowe
Chair since 26/05/22|14/07/22|15/09/22|17/11/22|26/01/23|23/03/23|18/05/23| |Hazel Adamson|14/07/22|15/09/22|17/11/22|26/01/23|23/03/23|18/05/23| |Becky Musson
Secretary since 26/05/22|14/07/22|15/09/22|17/11/22|26/01/23|23/03/23|18/05/23| |Lizzie Davey|14/07/22|15/09/22|-|26/01/23|23/03/23|Left
committee| |||||||||| |---|---|---|---|---|---|---|---|---| ||Judy Hurt|14/07/22|15/09/22|17/11/22|-|23/03/23|18/05/23|| ||Treasurer since 26/05/22|||||||| ||Elna Griffiths|14/07/22|15/09/22|-|26/01/23|23/03/23|18/05/23|| |||||||||| Lechlade L￿le Learne￿- AGM Ch&r Report 1&hW20YJ Summary This year has ￿ne by so fast. There have been lots of changes- toth to the team and the settiThJ - but things are feeling settled rKJW and is wthiNJ well, wlmch is a p￿asure to see and credit to all the team. Team It was a rocky start to the year. with 2 h)ng term emphjyees leaviThJ in quick succession. After some ongoing difficulties, Kim decided to hand in her le￿gnatIon. It w&8 a huge shock to everyone bLrt the team pulled through admirably and l am pleased to hear she is very happy in her new role. Shortly afte￿ar{L8, Jo decided to move on to new ventures t(x). We were incredib lucky to have Iwo such experienced and caring teeffl fflember5 for so long and their unwavering C￿M￿(ment to the setting w&8 so appreuated by both staff families. (￿er the summer we advertised for a new team memter aThJ luc￿ enough to recNf( Libby. She is energetic arbd fn"efidty and has slotted into the team ￿"11lant1y. She is currentty doing her Level 2 apprenticeship and we hope this will te the fi￿1 of many happy years tor her at Little Harriet is such an asset to ￿ttle Leamets. She is always happy, levd-headed and dependable- a very well-hJved memter of the team. Desprte frustrating delays wrth her Level 3 qu￿￿￿catIon. she is due to ￿ete very s￿n which wll hdp ratios in the setttng enomK)usty. lfjmmi is an absolut& Sh8 r8m&ns a constant sourc8 of gAJf4)ort and slrwh for Hazel and seems to have a r￿er-endIng supply of enwgy ar￿ ideas. She is alway5 srniling. even thrO￿h the tough times. and we are so lucky to have her as our Detxrty Manaw. Hazd has shown incredible strength thi8 year as Manager. Yet again. she has faced some ￿lty grrtty srtuations- emtional staff departures. low nurnbe￿ and ddficuA rat105. caring for challenging children and supporting families in need. BLrt she has dealt wf(h all these gJp&bly. Her calm, profew￿￿ and diligent approach is so impressive arKI we as the committee. Couldn't be prouder or more Wefijl for everythirmj she does. Thank you Hazd and I have regular catch ups and I have enioy&J getting to know her better. She does so much for Little Leamers behind the scenes. Her kjve for the (*hildw and dedication to the staff and setting blows me away. I genltIr￿ don't lu￿ what we W￿ld do without her. The committee was happy to offer ￿1 staff pay Ir￿reaseS for the 7th year running in recc4Jnition of ati th*r work and we ho￿ it goes some way in ￿lping towards the frKJhtening increases in C05t of living. We are very mirKlful that thi5 continue5 to be a real challenge to every￿e. and arthough we try our hardest to keep fees &8 k)w as possib￿, we may have to consider another increase for SeptefflLEr. On txhalf of all the ccxnmrtt*. a m&sswe thank you to all the staff for all the LK)ttoms wped. asters applied. snacks prepared. floors mopF*d, painttwushes washed. games ￿ayed, stc*ies read and hugs given. You are the reascm Lrttle Lean*ts i% the safe. (xealive. happy and Wjving preschod which rt is. Chair Rewrt 18th May 20TJ Commltt It has twi a hug8 honour to step up into the ch￿ TO￿ since last May, especially as they were Jch big shces to filll Becky. you did such an amazing pb for so kjng arKI I really want lo thank you lor all your help and SUPFOrt whKh you have given me this year as I learn the ropes. l am ￿$0 very aware that you had to be gone by now. Ixrt inste￿1 you a￿ still here bwng cwr wonderful S8cretaryl This is w rn￿h on mThl a￿1 we will ty reb&ase you as Sor￿ as possible. Judy has effort￿Sty into the Treawry and we ￿ so gratelul for all the wNth)m and experience which she brings to the comrntttee. It has been great wothing with her arKI I look forward to many more years together I hope. Elna has been a *oic member of the wnmittge for ts last year. Shè ts full of ideas. is a wise sounding board and a￿Vay3 offers to hdp when hdp is r￿eded. We are so grateful lo have you on zzie has bgen a loya membw lor ovgr 2 Yea￿ now and has pnwded iThyediblg suprx)rt to me and the CC¥nMrtt￿. It is wth great sadness that wè must loose her when she moves to Oxfcwd this summgr. She will be sorety missed. R￿rUItIng new commrttee mornt￿S continues to be a real struggle dew'te many efforts of advertising his year. We explored the posyLN"lrty of convwb.ng to a Charrtable Incofpjrated Organisation, or approachiThJ Mr Soutar in view of rr*rging with the schcol. after much debate, *t was decided ￿$1 to ¢<￿tinUe as we are. However, we are planning to charKJe our constitution so that we are not committed to haviThJ so many parents on the committee, and instead, encourage parents to join a separate lundrwsin9 team C￿led FOLLbes. l am re￿lY excited about this and hope that by b￿"ThJ kn dawrting and admin-ba5ed. it will become a fun and effective enterprise. Last May we bit th8 bull8t and invested ovw £13k to wurface ts out(*My garden with tx)ndw rubber mulch. Although this was a Scary alr￿Unt to be SFeThliThJ. it has proved money wdl spent. The garden is now child-friendty all year round aThJ tt even withstood the hottest summer140 degree51 and coldest winler1-11 degrees) on reoNdl Tc*Jether wrth the new deck and do0￿. the children can free-fyjw between 1ThJc￿￿S and oUtdO￿S and has helped staff watch over the childron more easily as engage in drfferent actiwties. We hall a successful summer of fund-rwsing. most notsbty £340 between the Jubilee and school fetes. which Becky Ihen kindty doubled Ihrough her t4t work scheme. Since then it has been ow, mwnty due to not wanting to a11d extra financial pressu￿$ on our families. However, w& cannot afford to fUnd-rai￿￿j prai￿tS on h(Ad anymre. so this year we need to ￿t r invigofatgd. Thg ￿On$ very don*ed a f(M)d bank wthich is outside our g*es and has provid&Y so many families with much-rwJ&d help over the last year. We are so grateful to ￿1 our donors who suppkn Litt￿ Learner& ctoslng This y8ar mor8 than evgr, l am so awarn ￿ grateful to evwone tn th8 Little L&am8Ys family. especially lo you. the comrnrtl￿ membws. We Iwe in such a busy world and we ￿1 have to juggle so much. It's a bw3 ask for you to give up your time. ycu ewnings. y￿1 an8￿Y your bran Lechlade L￿le Learn￿5- AGM Ch&rReport 1&h 2023 space. So thank you. You and what you do are so appreciated. Here's to keeping Little Leamers happy and thriving lor another ￿ar. wh*ever the universe throws at Lechlade Little Learners – Managers Report ## AGM 18 th May 2023 This year has certainly been the year for change and development. The setting has seen a large transformation with the new decking, doors, and the garden refurbishment. This has been at a significant cost to the setting but an amazing asset for the future. All the families past and present have been very positive about the changes and have told us how much of an asset we are to the local area. We continue to improve the look and feel of the setting even in small ways with redecorating, adding new resources and looking at ways we can improve the provision especially with an ever-changing cohort of children.Another large change we have seen has been with staffing. After losing two long standing staff members to pastures new we were lucky to recruit one of our parents as a new practitioner. Libby has settled into the setting well; she is working hard on her level two apprenticeship which we have been very fortunate to receive funding for. Libby brings new life to the setting; she is willing to learn and has really become part of the Little Learner family. Harriet is continuing with her level 3 after some issues with the provider we have found her a new more proactive provider who are working hard with her to get the qualification. We are hopeful that it won’t be too much longer before she is qualified. Harriet continues to be a great team member, with a passion for the children and enjoyment of her job. I have to say a huge thank you to Kim for the last year and every year since being here. She is one in a million who we are so privileged to have as part of Little Learners. Kim stepped up in May when I had some time off and is always there to take the slack when things get tough. She has completed the Department for Education SENCO course which gives her more knowledge of the role of the SENCO and enables her to support me more in the role. I myself have also been able to complete the SENCO course which has given me more knowledge and confidence in the role of a SENCO. Me and Kim we both extremely lucky to have been able to do the course due to the numbers and them restricting how many people from a setting did it. I am also working my way through a National Professional Qualification in Early Years Leadership and hope to complete that next year. Our numbers have been significantly lower this year which has impacted on us financially. It has though given us time to settle Libby into the setting and give all the children in our setting the best care and education. We are seeing that since covid children are needing much more support with their play and independence, they are also needing a lot of personal, social, and emotional development. Having less children has allowed us to really focus on those areas and hopefully give the children the best time during their early years. As a team we have been tested over this last year and continue to be tested with the ever-changing world and way of life. We are seeing more safeguarding issues as well as children with SEND. We are proud of the setting we have created and the reputation we have in the local community. We are trusted with people's most precious beings, and we try to provide the best care, education and support we can. We pride ourselves on building strong relationships with families and being people, they can confide in and trust. Our families have so many positive things to say about us and the staff and I couldn’t be prouder of everyone for their continued hard work and dedication to Little Learners. Being the manager at Little Learners is so much more than a job. Even when times are tough, I love my job and the children within the setting. Every year I have the immense privilege of meeting new families and being a part of their lives. Watching the children change and develop during their time in the setting is exciting and gives me an overwhelming feeling of pride. There will always be bumps in the road and challenges but as a team we will work through them and overcome anything that is thrown at us. We do what we do for the children, and they are the reason we continue to come to work everyday and have passion for our job. Thank you again for all the work the committee has done and continues to do. I hugely appreciate everything you have done and continue to do. I know the last year has brought some difficulties but you have always been a huge support and sounding board for me. ## **Treasurers Report for AGM 18[th] May 2023** The set of accounts you have before you are for the last 3 years. The April 2022 to March 2023 is yet to be accredited by our independent accountant but will be sent off in due course. They are due to be filed by 31[st] January 2024. I thought it would be good to review the figures for the past 3 years as a comparison. Unfortunately, the figures for last year after taking off the cost of the new outside surface, decking and French doors, leaves a deficit of £9118.13 which means that our income is not covering expenditure. This is mainly due to low children numbers which means less nursery grants and fees. We are down £17357.00 from the previous year. We received £700.00 from the Lions and an electric refund of £3024.00 so if we hadn’t had these the situation would have been even worse. Extra expenditure for the year was staff training and the family app has increased but other than that most costs have stayed about the same. In fact, some have gone down. The wages for the coming year will increase due to the rise in minimum hourly rate. I know we put the fees up last September but may have too again. Going forward we need to review figures for the coming year as we cannot sustain the same loss this year. We had planned to invest £15000.00 into a bond for a year to gain a better return than the bank for a year but may not be possible if the expenditure keeps outstripping the income.