||46 – 2021/2022| |---|---| |**Meeting No:**|| ||Thursday, 05 May 2022| |**Date:**|| ||7.30pm| |**Time:**|| ||Little Learners| |**Location:**|| ||||||| |---|---|---|---|---|---| |**Attendees**|**Initials**|**Role**|**Attendees**|**Initials**|**Role**| |Hazel Adamson|HA|Manager|Lizzie Davey|LD|Parent| |Becky Musson|BM|Chair|Rob Gale|RG|Parent/Fundraising| |Stacey Aggrey|SA|Treasurer|Elna Griffiths|EG|Parent/Safeguarding| |Claire Stowe|CS|Secretary|Imogen Bray|IB|Parent/Fundraising| |Judy Hurt|JH|New Treasurer|||| |||| |---|---|---| |**Item**|**Minute - AGM**|**Actions (these are**
**repeated in the next**
**section under ‘New**
**Actions’)**| |1.|**Welcome**|| |2.|**Chair’s Report**
[Chair read their report.]|| |3.|**Manager’s Report**
[Manager read their report.]|| |4.|**Treasurer’s Report**
[Treasurer read their report.]|| |||| |---|---|---| |5.|**AOB**
**Membership and role changes**
Becky is stepping down from Chair role, Claire is taking on the
position. Becky will take on Secretary role until Christmas when she
plans to leave altogether. Stacey is stepping down from Treasurer
role, Judy is taking on the role. Lizzie is happy to stay on for another
year. New member Elna has taken on Safeguarding. New members
Rob and Imogen are sharing Fund-raising.
**Future committee meetings**
Going forward the committee agreed to meet once a term, online or
in person, depending on what suits everyone at the time.
**Fees**
The committee agreed on increasing the fees from £4.70 to £5 per
hour from September, which would help to cover the increases in
staff pay. Hazel will communicate this to parents.
**Bank total**
**Current account**£1,103
**Contingency fund**£15,565
**Active Saver**£35,701
**Total**£52,369
Chez has paid all outstanding fees.|HA| ||**Date of Next Meetings**
**Thurs 19th May 2022, 8pm (Jubilee fund-raising catch-up, online)**
**Tuesday 5th July 2022, 7.30pm (online)**|| ||||||| |---|---|---|---|---|---| |**Carried Forward and New Actions for review next time**|||||| ||||||| ||||||| |**No:[Meeting**
**Number:Action**
**Number]**|**Action**|**Status**
**(Open/**
**Closed/**
**Carried**
**forward)**|**Owner**|**Date**
**Raised**|**Action**
**Date**| ||||||| |---|---|---|---|---|---| |45.1|**Garden/building refresh**
Claire has had one quote to lay bonded rubber
mulch from Rhino Play (£16,411 + vat) and is
waiting on a second quote from Bonded Surfacing.
Will share with committee when asap. Still hoping
to action over Summer hols, if not before.
Andy’s quote to paint the outside is £1-1.5k,
depending on colour choice. Imogen to research a
second quote from painter contract.|Open|CS, BM,
IB|March
2022|July 2022| |45.2|**Spare key for gate**
Elna offered to take gate key to Carterton
locksmith.|Open|EG|March
2022|July
2022| |40.4|**Fundraising**
-Hamper raffle: plan for end of summer term
leavers party.
-Virtual balloon race is live, starts 30th May
-Kushi curry night agreed: £5 rebate per head, Rob
to organise date and ticket sales. Contact number
who Stacey has been dealing with at Kushi is
07702 829869.
-Hungarian night – next winter?
-Jubilee party in Lechlade (see separate action)|Open|All|May
2021|Ongoing| ||||||| ||||||| |42.7|**Electricity Meter**
Hazel chasing rebate.|Cary
forward|HA|Oct
2021|July 2022| ||||||| ||||||| ||||||| |---|---|---|---|---|---| |44.2|**Jubilee Sunday 5th June (12pm onwards)**
**Lucky book dip:**Instead of a lucky dip giving away
cheap plastic, committee decided to collect second
hand books to wrap up instead. £1 entitles child to
choose mystery book gift (and a fe sweets?). Books
wrapped in rainbow colours/age specific. Hazel to
put out call for donations. Imogen to ask about
sweets from Fab Partywear.
**Flags for kids:**Instead of. balloons, decided to do
flags with Union Jack and LL logo printed on. Claire
to research.
**Poster/old photos:**Children to make big 50 poster
for table. Hazel to sort a collage of old photos.
**‘Guess the weight of the Magnum’:**for the
grownups! Adding cheese and biscuits to the prize
to make weight more tricky to guess! Claire to sort.|Open|ALL|Feb
2022|May
2022| |46.1|**Staff Uniform**
Propose to get new tops/coats for staff to wear to
improve recognition when out and about with kids
in Lechlade and also create a more professional and
united look within the setting. Staff have mixed
feelings about this, so Rob is going to put together
some options of different tops/fleeces/coats which
will hopefully appeal to all.
Stacey recommended her friend Jenny’s company:
**The logo Works.**
Www.logo-works.co.uk
Accounts@thelogoworks.co.uk|Open|RG|May
2022|July
2022| |46.2|**TAR**
Becky to submit TAR and inform relevant
authorities about change in Committee structure|Open|BM|May
2022|July
2022| |46.3|**Bank signatories**
Need to remove Becky and Stacey and add Claire
and Judy.|Open|SA, BM,
CS, JH||| |46.4|**Gmail**
Look into reinstating old committee gmail account
for future online meetings via Google instead of
Teams, and also potentially moving all LL doc from
Dropbox over to Google Docs.|Open|BM|May
2022|July
2022| **Closed Actions** ||||||| |---|---|---|---|---|---| |**No:[Meeting**
**Number:**
**Action**
**Number]**|**Action**|**Status**
**(Closed)**|**Owner**|**Date**
**Raised**|**Closed**
**date**| |17.7|**Fundraising Policy and Strategy**
DONE|Closed|ALL|Feb
2022|May
2022| |36.4|**Building survey**
Hazel organised PATS test via school – DONE|Closed|BM|Sept
2020|May
2022| |40.1|**Committee recruitment**
Role changes all agreed and 3 new members
recruited.|Closed|HA|May
2021|May
2022| |40.3|**New bifold door and decking**
These were installed over Easter hols and have
been a huge success. Claire to chase invoice from
The Cotswold Kiwi.|Closed|CS|May
2021|May
2022| |42.6|**BT refund**
Refunded to Hazel, Hazel to deposit in bank.|Closed|HA|Oct
2021|May
2022| |44.1|**Advertising for new children in September**
Hazel has done several show arounds recently so
hopeful for some more new starters in Sep.|Closed|BM,
CS, HA|Feb
2022|May
2022| **Attendance at Previous Meetings (To be completed as a tracker of people in attendance when key decisions made).** |||||||| |---|---|---|---|---|---|---| |**Name**|**Date**|**Date**|**Date**|**Date**|**Date**|**Date**| |Stacey Aggrey||14/10/21||10/02/22|10/03/22|05/005/22| ||Internet issues|||||| |Becky Musson|14/07/2021|14/10/21|02/12/21|10/02/22|10/03/22|26/05/21| |Hazel Adamson|14/07/2021|14/10/21|02/12/21|10/02/22|10/03/22|05/005/22| |Claire Stowe|||02/12/21|10/02/22|10/03/22|05/005/22| ||14/07/2021|14/10/21||||| |Lizzie Davey||14/10/21||10/02/22|10/03/22|05/005/22| ||Internet issues|||||| |Judy Hurt|14/07/2021|14/10/21|02/12/21|10/02/22|10/03/22|| |||||||| |Elna Griffiths||||||05/005/22| |||||||| |Rob Gale||||||05/005/22| |||||||| 05/005/22 Imogen Bray Lechlade Little Learners AGM – Chair Report 2022 **5[th] May 2022** ## **Summary** Little Learners have had another great year and it has been lovely to be able to visit the setting again and see first-hand how happy all the children are. ## **Team** Through another difficult year, all the staff have shown their true commitment to Little Learners keeping the doors fully open. Covid-19 has not made life easy for anyone and they have done an amazing job juggling their own personal challenges with the needs of Little Learners. Apart from Emma Stallard leaving us early in the school year, we have had another stable year in terms of staffing. Hazel has, as always, been a wonderful manager this year. There is so much she does in the background that we as a committee don’t see. Now we are able to, we have started having monthly catch up’s which provide me, as chair, much more insight to the setting and all the amazing work she and the team are doing. I really enjoy the meetings and have agreed with Hazel that these should continue. Hazel continues to have never-ending energy to keep improving Little Learners and supporting the staff. Thank you so much for every small and big thing you do for Little Learners – we would be lost without you. Kimmi continues to be an invaluable deputy for Hazel and I know she brings and implements lots of ideas which help to keep Little Learners a setting that the children love. Jo, Kim and Harriet as always bring their energy, knowledge and professionalism to Little Learners – they all provide a fun, friendly and comfortable space for the children. It is so important that we continue to support our staff with their personal development. We welcomed the opportunity to pay for Harriett’s level 3 qualification which she is close to completing and we wish her all the best for the final steps. The committee was grateful to be in a position to offer all staff pay increases for the sixth year running, recognising all their hard work and hopefully going some way towards meeting increasing cost of living. A big thank-you to you all on the staff team for your hard work, dedication, enthusiasm and ideas. You are all essential to the success of Little Learners and the committee appreciates your ongoing commitment and expertise. ## **Committee** Most importantly in this section, I really wanted to take the time to say a massive thank you to Stacey for her unwavering commitment and all the time and ideas she has donated to Little Learners over the last 8 years. Stacey has kept us on track through some really difficult times, both financial, regulatory and the pandemic and she has been essential to bringing Little Learners to the stable and thriving setting that it is now. I have really enjoyed being on the committee with you and honestly I’m not sure there are enough words to convey the contribution you have made! Stacey really wanted to leave the committee after so long and so it is with great pleasure that we welcome our new treasurer, Judy. It is lovely to have someone new onboard and we look forward to working with her. Apart from Stacey moving on, it is great to be able to say that Claire, Lizzie and myself are staying for now. In addition to Judy, it is also wonderful to announce that we have 3 other new members joining us, Rob, Imogen and Elna. It has been a challenge over the last few years to get new members and so we are pleased to have recruited you and look forward to working with and getting to know you. I hope that we can continue the trend and see more parents coming on board this time next year, allowing people to roll off as their children move on to primary school. I guess it is also now that I should confirm that I will step down from being the Committee Chair after 5 years and I am delighted to hand over the role to Claire who has already brought so much energy and drive for improvements to the committee. I will remain on the committee for a little while and am happy to take on the secretary role until Christmas, when it would then be great to hand it over to someone else. ## **Projects** The biggest project this year has been the new garden doors and decking. Even though they have only just been installed, I can see that they are already a massive success. Claire has been working really hard to design the rest of the outdoor space and find a company to complete the work and I am really excited to see this come to reality during the summer holidays hopefully. Following on from our new logo last year, as part of our ongoing marketing, we would also like to provide new staff uniform polo shirts and coats to the team. We hope this will enhance and advertise our presence in the community. We seemed to do limited, although successful, fundraising this year as a committee due to Covid but next year we should make the most of the lifting restrictions to try and replenish some of the money we are investing. ## **Closing Remarks** As this is my last Chair report, I wanted to say how much I have really appreciated my time on the committee. It has given me unique opportunities to get to know other parents. I have also enjoyed working with and learning so much from Hazel and previously Sally as Managers – I am really in awe of what you achieve every day. Finally it is of course very much a team effort but I am proud to have been a small part of Little Learners 51 years contribution to the Lechlade community. ## **Lechlade Little Learners – Manager Report AGM 5[th] May 2022** This year has been another crazy year with us still navigating our way through the pandemic and the impacts that we continue to see from this. We have fared well with regards to covid and have been lucky that we have only had limited cases. Unfortunately it has impacted on the staff team and at times it has been extremely stressful trying to balance the needs of the setting and ensuring the safety of all. The staff team have worked hard to keep the setting open and not let the staffing issues affect the children and the quality of education and care they have received. Our numbers are a little lower than we would like this school year but with the issues relating to covid it has ensured we have been able to remain open for all children without any impact on their care. We are hoping that the future will bring more children in but we are seeing an impact from covid on the number of new children we are getting. There is a lot of anxiety and changes to people’s circumstance which seems to be affecting our future numbers but we continue to advertise and make ourselves known in the community and in time I’m sure things will improve. Last year we celebrated a big birthday but have postponed the celebrations to this year due to covid. Alongside the birthday we did a sponsored walk through the whole of October which saw us cover miles and miles. The children and staff loved getting out and about exploring different parts of Lechlade, and the local community seemed to enjoy seeing the children. We continue to take the children out and about for walks, visits to the park and going to different toddler groups. We also enjoy trips to the local coffee shops and the garden centre. We continue to make improvements to the setting with our most recent one being the new doors and decking. It was a large expense but even within the last two weeks it’s made such an impact on our daily running. All the families have commented on how lovely it is and how much of a difference it has made. The children were very excited when they first saw it telling us how big the room was now and that they like that they can see much more. It has really made the room and garden feel like one. We have been very generously gifted items for the garden this year including the climbing frame and playhouse. These have given the children more opportunities for play and continue to be hugely popular. Fundraising has been very successful this school year with the sponsored walk bringing in more than £500 and our most recent cake sale being very popular. We hope to continue raising funds so we can improve the garden more giving us an all year round surface that the children and staff can enjoy for years to come. We have the Queens Jubilee weekend to look forward to with all the celebrations and we hope we can organise various other fundraisers to both boost our funds and also showcase our setting. I want to thank you committee for their constant support and for all the time and effort they have and continue to put into the setting. I know that as a volunteer it can be difficult to dedicate so much time to things but your hard work and commitment really doesn’t go unnoticed and is appreciated by all. ## **Treasurers Report for 31/03/2022 AGM – 05/05/22** The set of accounts before you have been are yet to be accredited by our independent but will be sent off in due course. They are due to be filed by 31 January 2023. The result for the year was a profit of £394 which given the continuing impact of COVID 19 and the challenges this has bought with staff shortages and reduction in children is a brilliant achievement! Our total income for the year was down £4,498 compared to the previous year, however the 2020/21 included the £10,000 grant from the council. We are hopeful our 2022/23 numbers will be slightly higher than the last which are still suffering slightly due to anxious parents with covid Included in the income for the year was a donation of £250 from Lechlade & Fairford Lions for the food bank which we are very grateful for. Following no fundraising at all in the 2020/21 year due COVID, we are pleased to report £1,324 of fundraising income this year. This was predominantly the sponsored walk. We are very grateful for the generous donation of £500 from RWE. We hope the fundraising for 2022/23 will continue to grow further. Please see below for a summary of the fundraising income for the year: |Love kids|| |---|---| |photography|114.55| |RWE|500| |Cake sale|161| |Sponsored walk|
548.53| ||| ||1324.08| The aim of the Charity is to not make a profit and to re-invest all monies received into the building, equipment and staff. We have ensured that was actioned again this year and were able to pay £900 deposit towards the new doors and decking project which was completed in April 2022. Our staff costs have increased due to no furlough income this year which was offset last year, as well as being able to award our hard working staff a healthy pay rise each. A further pay rise has just been announced in April 2022 which will result in a rise in our children fees in September 2022 which I’m sure all parents will agree is very worthwhile, we are still competitively priced against our competitors. Premises expenses have more than halved this year, this is primarily due to nearly £3,000 spent on new fencing last year as well as the large charges we have paid BT which have now ceased. Administration fees have doubled, however this includes the new Family App which I understand is very worth the money in terms of ease of administration from the manager’s point of view, as well as the benefits for the parents. We are quietly confident for the next year and all hope Lechlade Little Learners will continue to grow and go from strength to strength. CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examtnerfs Report Report to the trusteesl members of ILCELLIIDI LITTLL LLARI6£S 81(1 On accounts for the year ended Charity no Irf any) 27Szop Set out on pages I repxjrt to the trustees on my examination of the &counls of the above charty 1.the Trust~} for Ihe year eT¥Jed As the chaTty's trustees. you are reswnybk preparati(￿ of Ihe accounts in accordance with the requirements of the Charitie5 Act 2011 I"Ihe Acri. I rep￿ in respect of my examinalKJn of the Trust's accounts carried o uThler secth)n 145 of the 2011 Act and in carrying OLrt my examination. I have folk)wed all the applicable DirKIDns given by the Charity Commission uThJer sect*)n 14515)Ib} of the AGI. Independent Tr ch8rity s gross income exceeded £250.000 and l am qualrfied lo examinerfs ststement undertake the examina￿ by ￿1r0 a qualrfied member of linsert name of apPI￿able listed txJYyll. Delete I l if not appI￿able. I have comt*ied my examinat￿n. I confinn that rv) rnaterial matters have come to my attenlKJn in connection with the examination lolher than that disck)sed tekJv "I which 9Nes me cause to bel*ve Ihal in. any material respecl.. the accounts.ng records were not kept in accordance with section 130 of the CharTb'es Act.. or the accwnls dKJ r￿1 accord wrth the accounliThJ records. or accounts dKJ not compty with the applicab￿ requirements concemirvJ the form and conlenl of accoun15 set out in the Charities (Accounls and ReFX)rtsl RegulalK>ns 2(M)8 other than any requirement Ihal the accounts gwe a 'true ar¥J fair. view which Is Th)1 a matter consHJered as part of an I￿￿peNIent examination. I have ￿ concerns and have come across no other matter5 in connection wrth the examination to which attenlK)n should ￿ drawn in this report in order to enabk a proper understandirKJ of the accounts to be reached. ' Please delete the words in the ivackets rflhey do not apply. Dale: Responsibilitles and basis of report Signed: 13 NarnÈ'. Relevant professional qualificationlsl or body {rf anyl- IER Oct 2018 Address: 6tsS Oyo Section B Disclosure Only como1¢1& .. the éy.apiiiigr riccdb lo highlight Wilc Iprial matters ol concern (see CC32. I￿letendent examinali)n of charity &counts". directions arKI gukJance examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 275208 CHARITY COMMISSION Receipts and payments accounts CC16a Fow the ptriod trom Perbod date Period end To Section A Receipts and payments Uw*Stn¢L*O lund5 Totsi fvnds fvnd tsthe nEaml£ A1 RBtelpts X52ty 55.146 TanL% X929 i* ￿tur 16.134 1 J/4 3$4 rtértsl T6.$$1 76.551 Sub toiallGmss income fDrARI A2As4*t and iiw•StIMnt vlB*. Sub lotol 76.551 81,049 A3 P¥ym•nis 63.013 GJ.OiJ 1.455 9.003 TriMn1r￿ & Ta¥￿1(￿(% omises 4243 S￿$tr￿ In5urarte 1.195 1.193 1.493 1.493 R•fre$m￿n￿ CDn$wb Pay￿11 Furtdraw4rW5 oih¢r 385 72 7&353 77.771 A4Ass•t and Investrn¢nt pur¢hasè5.1soé table) 2.n4 2.771 Sub total BO.546 Netolreceipts/(paymsntsl A5 TrB*sfers betsyen luwI$ Afj CaJh funds last y•ar end Cash this yearenLrf 394 394 503 51.97$ 51,975 52.369 52.3 Section 8 Statement of assets and liabilitles at the end of the period Unrestr￿le0 ds Re*vKieo tunas ErtdD*tiieii4 funds ID r*¢¥te B1 C¥sh funds 1.1 JX711 CCXX R1 accounts ISSI 0910112023 Toi8l&tsh fvNds Uthreslrithd lufid• IlestrKi*d furKls En(bDwrn•nl fundk B4 Asset6 r•tsltwd for th? charlty's O¥ffl US• Fvndlr*wP4Èh BS Liabllttles DAiÈof appr￿491 fal￿￿L￿1¢•s CCXX R2 accounfs ISSI 0910112023