Charity Registration No. 275187
KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr J H T Chaffield
Mrs PA Chaffield
MrRIGunn
MrA V Hawker
Ms J Quartermain
Dr S H Wilson
Mr S R Kippen
r5 MA Cayton
Mrs C J F Vanhaecke
Mrs S M Camblin
Charity number
275187
Independent examlner
James G Jackson FCA

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
CONTENTS
Page
Trustees report
Independent èxaminerfs report
Statement of financial activities
Balance sheet
Notes lo the accourits
Income statement
10

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
TRUSTEES REPORT
FOR THE YEAR ENDED 31 DECEMBER 2023
The Trustees present their report and accounts for the year ended 31 De￿mber 2023.
The accounts have been prepared in accordancè with the accounting policies set out in note 1 to the accounts
and comply with the Kingswood Village Community Association's {KVCAI governing document, the Charities Act
2011 and 'Accounling and Reporting by Charities.. Slalement of Recommended Practice applicable to charities
preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic
of Ireland IFRS 102) leffeclive 1 January 20151.
Objectives and adlvltles
The KVCA'S objects are lo promote and support community life in Kingswood. The poliaes adopted in
ftjrtherance of these objects are for the provision and management ol Kingswood Village Hall for Community
events and there has been no change in these during the year.
The Trustees manage Kingswood Mllage Hall, organise events In the hall, let the hall to other users, publish 'The
Village Voi¢e', which is delivered free to all properties in Kingswood, and, through the KVCA'S drama arm
KADDS, pul on theatrical produ¢lions. The l(VCA also organises or participates in other activities which
strengthen community spirit in Kingswood.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what adtvities the
KVCA should underLgke.
Flnancial reviow
It is the policy of the KVCA that unrestricted funds which have not been designated for a specific use should be
maintained at a level equivalent to between three and six month's expenditure. The Trustees ¢tsnsiders that
reserves at this level will ensurè that, in the event of a significant drop in funding, they will be able to continue the
KVCA'S current a¢tivilies while consideration is given to ways in which additional funds may be raised. This level
of reserves has been maintained throughout the year.
The Trustees have assessed the major risks lo whlch the KVCA is exposed. and are satisfied that systems are in
place to mitigate exposure to the major risks.
Structure. govemance and management
Mr J H T Chatfield
Mrs P A Chaffield
MrRIGunn
MrA V Hawker
Ms J Quarternain
Dr S H Vlfilson
Mr S R Kippen
Mrs MACayton
Mrs C J F Vanhaecke
Mrs S M Camblin
Mrs T Mount
(Resigned 16 August 20231
All of the Trustees appointed at the 2023 AGM serveot throughout the rest of the year and have continued in post.

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
TRUSTEES REPORT (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Financial performance
The Trustees are pleased to report an overall surplus of £23,461, almost unchanged from the surplus of £23,551
in 2022. In a period in whid) costs have risen significantly, this is a very good outcome.
The Hall Operating a￿OUnt produced a surplus of £9,649, up 120k on the figuie of £8,627 in 2022. Hall income
was £29,060, up by 9Q/o from £26,807 last year, due lo modest increases in some Hall charging rates Ibul no
incrèases for charities and village organisalionsl. The 2023 result was due lo the efforts of the very effieienl Hall
Management Tearn who have continued lo retain regular hall users, welcomed new users and party hosts and
paid Careful attention to holding down operating costs. Despite those efforts, regular Hall operating costs rose by
80h, from £17,981 in 2022 lo £19,411 in 2023, driven mainly by rises in energy prices. cleaning charges 2nd
insurance.
During 2023 we received the last tran¢he, £2,248, of a grant from Reigale & Banslead Borough Council for our
2022 insulation project. We are grateful lo the Council for ils continuing support. No major improvements have
been made to the Village Hall during 2023, however we have undertaken important suNeys of the Hall necessary
prior to major development work planned for 2024 and 2025.
Our drarna aTm, KADDS, put on two plays in 2023, 'Blilhe Spirit, in June and 'Alphabetical Order, in October.
These generated a financial sutplus of £3,619, up by almost £1,000 frr)m 2022, and back to pre-covid levels.
The KVCA put on a community concert by the Ioc81 band 'Allanlis' which raiseé £412.
The Village Voice has continued to bring interesting articles and news to all Kingswood residents and to support
and promote village ¢ommunily activities. In a difficult environment, advertising revenue fell by 70/0 from £17,802
in 2022 10 £16,633 in 2023, although it is still well above pre-covid levels. Printing and production costs have
risen by about 4Qh, so the surplus generated by The Village Voice has dropped by allnost £1,500 to a still very
respectable contribution of £8,519.
The KVCA has also facilitated a village improvement project, the aequisilion of 4 de¢oratNe planters, which are
due lo be installeé in February 2024. A CIL grant of £4,817 has been received from Reigate & Banstead
Borough Council lo cover the costs of purchasing and planting the planters, whieh will be maintained by the
Village Garden Volunteers.
The combination of all the abDve factors has resulted in sn overall surplus of £23,461, only marginally less than
the £23,551 achieved in 2022. This surplus will be pul largely towards the iaicA'$ major plans for the
improvement of the Village Hall, the nexi stage of which will be the re-modelling and rnodernising of the Hall's
toilets, lo include a disabled-access cubicle and baby-changing facilities. This stsge is planned to be completed
in 2024.
The Trustees report was approved by the Board of Trustees.
MrRIGunn
Trustee
Dated.. 22 February 2024

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
I report on the accounts of the KVCA for the year ended 31 December 2023, which are set out on pages 4 to 9.
Respective responsibilities of Trustees and examiner
The chartty's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an
audit is not required for this year under section 144121 of the Charities 2011 lthe 2011 Acll and that an
independent examin81ion is needed.
It is my responsibility lo..
examine the accounts under section 145 of the 2011 Act.,
{iil to follow the procedures laid down in the general 01￿ctiOnS given by the Charity Commission under section
145151(bl of the 2011 Act, and
{iiil lo state whether particular matters have come lo my attention.
Ba6is Of iThdepeThdeTht examiTrei's report
My examination was carried out in accordance wTlh the general Diredions given by the Charity Commission. An
examination includes a review of the accounting re¢ords kept by the charity and a comparison of the accounts
presented wth those records. 11 also includes consideration of any unusual items or disclosures in the accounts,
and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit and consequently no opinion is given as lo whether
the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement.
Independent examinèr's ststement
In connection with my examination, no other maller except that referred to in the previous paragraph has come to
my attention".
lal which gives me reasonable cause to believe that in any material respect the requirements..
lo keep accounting records in aecordance wth section 130 of the 2011 A¢t,' and
lill lo prepare accounts which accord with the a¢countr'ng records. and comply with the accounting
requirements of the 2011 Act.,
have not been met or
Ibl to which. in my opinion, attention should be drawn in order lo enable a proper understanding of the
accounts to be reached.
James G Jackson FCA
Dated.. 17
r*z

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOMEAND EXPENDITUREACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
Unrestricted
funds
2022
2023
Notes
Income and endowments from:
Lettings, advertising in¢ome and grants
Other income
60,646
3.533
69,895
649
Total Income and endowments
64,179
70,644
Ex
enditure on:
Rent, maintenance and other costs
40,718
46,993
Net income for the yearl
Net movement in funds
23,461
23,551
Fijnd balances at 1 January 2023
96,958
73,407
Fund balance$ at 31 December 2023
120,419
96,958

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
BALANCE SHEET
AS AT31 DEGEMBER 2023
2023
2022
Notss
Current assets
Debtors
Cash al bank and in hand
3,939
128,560
4.014
99,916
132,499
103,930
Creditor5: amounts falllng due within
one year
12,080
6,972
Net current assets
120,419
96,gS8
Income funds
Unrestricted funds
120,419
96,958
120,419
96,958
The financial statements were approved by the board of trustees and aulhorised for issue on 22 February 2024 and
are sign
d on its behalf by..
MrRIGunn
Trustee
Hawker
Trustee

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Accounting policie5
Charity information
Kingswood Village Community Association IKVCAI is a unincorporated Association registered under the
CharitiesAct.
1.1 Accounting convention
These a￿OuntS have been prepared in accordance with FRS 102 'The Financial Reporting Standard
applicable in the UK and Republic of Ireland. I'FRS 102.1, °Accounting and Reporting by Charities. the
Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally
Accepted Accounting Practice as it applies from 1 January 2015. The KVCA is a Public Benefit Entity as
defined by FRS 102.
The accounts have departed from the Charities (Accounts and Reports) Regulations 20Q8 only lo the exient
required lo provide a true and fair view. This departure has involved following the Statement of Recommended
Practice for charities applying FRS 102 rather than the version of the Slalement of Recommended Practice
which is referred to in the Regulations bul which has since been wrthdrawn.
The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in
these financial statements are rounded lo the nearest £.
The accounts have been prepared on the historical cost convention, mgdified lo include the revaluation of
freehold properties and lo include investment properties and certain financial instruments at fair value. The
principal a￿oUntIng poliaes adopted a￿ sel out below.
1.2 Going concern
Al the time of approving the accounts, the Trustees have a reasonable expectstion that the KVCA has
adequate resources to continue in opeiational existence for the foreseeable fLrture. Thus the Trustees
conb.nue lo adopt the going COn￿M basis of accounting in preparing the accounts.
1.3 Charitablg ftjnds
Unrestricted funds are available for use at the discrelitsn of the Trustees in furtherance of their charitable
objectives unless the funds have been designated for other purposes.
Restricted funds are subject ID specific conditions by donors as lo how thèy may be used. The purposes and
uses of the reslricled funds are set out in the notes to the accounts.
Endowment fvnds are subject to specifi¢ conditions by donors that the capital must be mainlain8d by the
KVCA.
1.4 Incoming resources
Income is recognised when the KVCA is legally entitled to il after any performance conditions have tJeen mel,
the amounts can be measurtsd reliably, and it is probable that income will be received.
Cash donations are rȢognised on receipt. Other donslions are recognised once the KVCA has been notified
of the donalitsn, unless performance conditions require deferral of the amount.
Legacies are recognised on receipt or otherwise if the KVCA has been notified of an impending dislribulion,
the amount is krthn, and receipt is expected.
1.5 Resources expended
Income and expenses are included in the financial slalements as they become receivable or due.
Expenses include VAT where applicable as the charity cannot reclaim it.

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Accounting pollcles
(Continuedl
1.6 Cash and cash equivalents
Cash 2nd cash equivalents include cash in hand, deposits held at call with banks, other short-temi liquid
investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown
ithin borrowngs in current liabilities.
1.7 Financial instruments
Financial instruments are recognised when the KVCA beeomes paty to the contractual provisions of the
instrument.
Financial assets 8re offset, with the net amounts presented in the a￿O￿nIS when there is a legally
enforceable right to set off the recognised amounts and there is an irrtenlion to settle on a nel basis or lo
rèalise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which incltjde trade and other receivables and cash and bank balances, are Inltially
measured at transaction price incluLling transaction costs and are subsequently carried at amortised cost
using the effective interest method unless the arrangement constitute5 a financing transaction, where the
transaction is measured al the present value of the future receipts discounted at a market rale of interest.
BasiTC financial liabilities
Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless
the arrangement constilules a financing tiansaclign, where the debt instrument is measured at the present
value of the future receipts discounted al a market rale of interest. Debt instruments are subsequently carried
al amortised cost, using the effective interest rale method.
Trade payables are obligations lo pay for goods or services that h8ve been acquired in the ordinary course of
operations from suppliers. Accounts payable are classified as current liabilities if payment is due wthin one
year or less. If not, they are presented as non-current liabilities. Trade payables a￿ recognised initially al
transaction pric& and subsequently measured at amortised cost using the effective interest method.
Dere¢ognition of financial liabilities
Financial liabilities are derecognised when the charity's Contractual obllgations expire or S￿ discharged or
cancelled.
Lettings, advertlsing income and grants
2023
2022
Lettings Income
KADDS ineorne
Events income
The Village vol￿ income
COVID Support Grants
Local Authority Grants
29,060
6,551
1,081
16,889
28,638
4,764
18,082
2,667
16,200
7,065
60,646
69,895

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Other incom
2023
2022
Interest r8¢eived
3,533
649
Ren¢ maintsnan¢e and other co$ts
2023
2022
Charity expenditure
Rent and rates
utilities and cleaning
Supplies and management
Insurance and licenses
Routine maintenan
KADDS costs
Events costs
The Village Voice costs
Major Hall works
Street Planter project
5,136
7,021
4,002
2,167
1,085
2,932
670
8,370
4,518
4,817
5,132
6,107
3,680
1,713
1,349
2,142
1,399
8,073
17,398
Charity expènditure
40,718
46,993
Debtors
2023
2022
Amounts falling due wtthin one year:
TTade debtors
Prepayments and accrued income
1,261
2,678
1.343
2.671
3,939
4,014
Credltors- amounts falling due wÉthin one year
2023
2022
Payments re￿IVed on account
Trade creditors
Other creditors
Accruals and deferred income
8,062
872
145
3.001
3,837
115
2,579
12,080
8,972

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Operating lease commitments
Lessee
The KVCA has a 15 year lease on the propety wth Rei9ate and Banslead Borough Council dated 22 March
2013. The current annual rent is £5,100.

KINGSWOOD VILLAGE COMMUNITY ASSOCIATION
DETAILED INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
2023
2022
Hall
Letting Income and donations
29,060
26,638
Expenditure
Rent and rates
Utilities and ¢leaning
Supplies and management
Insurance and licenc&s
Routine maintenance
Major works
5,138
7,021
4.002
2,167
1,085
4,518
5,132
6,107
3,680
1,713
1,349
17,398
Hall lolal expenditure
Hall Operating I (Deficill
23,929
35,379
5,131
{8,741)
COVID Support grants
Local Authority grants
2,667
16,200
2,248
Total grants
2,248
18,867
Hall Surplus after grants
7,379
10,126
KADDS
Income
Expenditure
6,551
2,932
4,764
2,142
KADDS Surplus
3,619
2,622
Events
Income
Expenditure
1,081
870
1,564
1,399
Events Surplus
411
165
The Vlllage Voice
Income
Expenditure
16,889
8,370
18.062
8,073
The Village Voice Surplus
8,519
9,989
Street Planters
Local Authority grants
Expenditure
4,817
4,817
Street Planters Surplus
Mis¢ellaneous Income
Interest
3,533
649
Combined net Surplus
23,461
23,551