## **Yaxham Village Ameni�es Associa�on** ## **Charity Commission Report for the year 1[st] January to 31[st] December 2023** ## **The Trustees of Yaxham Village Ameni�es Associa�on administer and maintain Yaxham Village Hall for the benefit of the residents of Yaxham and the wider community who use the facili�es available.** The past year has been extremely successful in terms of bookings at the hall. A glance at the calendar shows that the hall is occupied by a variety of groups throughout the week and there has been an increase in the number of children’s par�es at weekends. The downside of that is that the hall may not be available for last-minute bookings that cannot be made in advance, ie wakes. Sadly, a number of people from the village passed away recently and the hall wasn’t available. However, we are sure that it is appreciated that without regular bookings the hall would not be financially viable, nor would there be the broad range of ac�vi�es available to those in the local area. We have been without a Chair since January 2021. The Treasurer has covered many aspects of the role of Chair and is happy to con�nue as Treasurer, but struggles dealing with ma�ers that would usually be handled by a Chair and feels that she cannot con�nue in the two roles. We are very keen to recruit more trustees to keep the Village Hall available and invite anybody interested to speak with us about coming on board. It is not an onerous commitment and the more trustees we have, the easier everything becomes for all. The biggest project during 2023, aside from general maintenance and repairs, was the removal, redecora�on and replacement of the carpet in the Community Room, which has improved the space enormously for informal mee�ngs and social events like the Community Café. We are grateful to the Yaxham Parish Charity for the grant that enabled this improvement to go ahead. In terms of fundraising, the Community Café con�nues to thrive. A ‘King’s Corona�on Café’ was held on Thursday 11[th] May with music and commemora�ve gi�s, which was very well a�ended. Other events included a Mama Mia evening and a New Year’s Eve party, both of which were enjoyed by many residents of the village and wider community. We are limited in expanding village events due to a consistent lack of support by volunteers. ## **Yaxham Village Amenities Association Accounts for the Year Ended 31st December 2023** **----- Start of picture text -----**
2023 2022
Balances brought forward from previous year
Current Account £7,322.46 £12,658.73
CCLA/COIF Deposit Account £6,190.48 £1,159.47
Business Premium Account £0.02 £0.02
£13,512.96 £13,818.22
Receipts and Payments Account
Receipts
Village lets £23,703.10 £21,787.75
Miscellaneous £11.44 £500.00
Bottle bank £317.58 £378.63
Community Café £670.00 £1,701.00
Donations and Lotto (Note 1) £164.75 £2,275.87
Grants (Note 2) £11,500.00 £5,166.00
Fundraising Events £1,230.00 £1,078.50
CCLA Interest £331.51 £31.01
Total receipts £37,928.38 £32,887.75
£46,705.97
Payments
Phone/broadband £311.12 £309.11
Council Tax £263.36 £374.47
Electricity-Hall £11,015.65 £3,087.04
Electricity-Church Room £171.08 £579.11
Provisional £0.00 £4,225.00
Gas £970.66 £1,149.42
Water £350.52 £886.54
Miscellaneous £153.98 £11,834.07
Community Room expenses (Note 2) £11,112.00 £349.68
Caretaker/cleaning £11,333.70
£10,520.48
Cleaning materials £320.45
Bookings admin £3,600.00 £900.00
Website £196.60 £64.80
Veolia £547.83 £546.20
Maintenance and Repairs (Note 3) £2,678.11 £1,373.60
Licences and subs £727.92 £412.11
Insurance £896.70 £837.39
Bank Charges £41.93
Total Payments £44,691.61 £37,449.02
Net receipts/payments for the period -£6,763.23 -£4,561.27
Balance carried forward £6,749.73 £9,256.95
Balances
Current Account £2,227.72
CCLA/COIF Deposit Account £4,521.99
Business Premium Account £0.02
£6,749.73
**----- End of picture text -----**
Note 1: The figure for 2022 includes a donation from the CIC. The CIC accounts were delayed and a donation has not yet been made from the CIC to YVAA but will be made at some point in 2024. The CIC made a substantial contribution towards the cost of new carpet for the Community Room. Note 2: A grant of £11,500 was received from the Parish Council to pay for the cost of removing the wall in the Community Room. The balance of the grant was put towards redecorating and new carpet, part of which was funded directly by the CIC. Note 3: There was a blockage of pipes to the men's toilets and an issue with drains in the bar that together came to £1,300. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trusteesl members of Yaxham Village Amenities Association On accounts for the year ended 31 De￿rnber 2023 Charity no {if any) 275133 Set out on pages Attached I report to the trustes ¢)n my examination of the acwunts of the above charity (Yhe Trust.) for the year ended 3111212023 Responsibilities and basis of report As the charity's trUSt￿s. you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 Iyhe Affj. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent tThe charitys gross income ex￿eded £250,000 and l am qualified to examinerfs ststernent undertake the examination by being a qualified member of [insert name of applicable listed bodyjl. Delete l ] rfnot appI￿able. I have complete(I my examination. l Confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan￿ with section 130 of the Charities Acl.. or the accounts did not accord with the a¢counts"ng re¢ords.' or the accounts did not comply with the applicable requirements con￿mIng the tom and conlent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremenl that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examinatr"on. I have no cOn￿M$ and have come across no other matters in connection with the examinab'on to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfth&y do not apply. Signed: Date: 18 March 2023 Name: William G Hinks Relevant professional qualrfication(s) or body B.Compt. (UNISA) IER Oct 2018 (if any): Address: Matyfs Cottage. Church Road EAST BILNEY NR20 4HN Section B Disclosure Only complete rf the examiner nee(Is to highlight material matters of cOn￿M (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any items that the examlnerwishes to disclose. IER Oct 2018