Yaxham Village Amenities Association
Charity Commission Report for the year 1[st] January to 31[st] December 2022
The Trustees of Yaxham Village Amenities Association administer and maintain Yaxham Village Hall for the benefit of the residents of Yaxham and the wider community who use the facilities available.
After the turmoil of the past few years, 2022 was successful and the hall is in high demand for regular activities, parties, meetings and events.
Sadly, one of our trustees resigned in August. We are very keen to recruit more trustees to keep the Village Hall, including the room in which you now sit, available for meetings such as this, and invite anybody interested to speak with us about coming on board. It is not an onerous commitment and the more trustees we have, the easier everything becomes for all.
During 2022:
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Policies were updated and revised and are now on the website;
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Trees in the back field were trimmed;
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There had been interest from the football club regarding taking over the Church Room. Unfortunately, we now understand this will not be going ahead;
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Windows in the hall were replaced in the summer;
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A new dog waste bin has been located on the recreation field which has reduced the problem of dog mess on the field;
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A successful Queen’s Platinum Jubilee celebration was held on Sunday 5[th] June;
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A grant from the Asda Foundation was awarded that enabled us to purchase a new oven and microwave for the kitchen;
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In December the Community Room was opened as a ‘Hot Spot’, for anybody who wished to be somewhere warm. Games, books, puzzles and hot drinks were available. A grant was secured from Breckland to help with the additional cost of energy to fund the initiative.
In terms of fundraising, the Community Café continues to thrive. Other events included a Bingo evening, a St George’s Day party, screenings of football matches and a New Year’s Eve party, all of which were enjoyed by many residents of the village and wider community. We are limited in expanding village events due to a consistent lack of support by volunteers.
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Yaxham Village Amenities Association
Accounts for the Year Ended 31st December 2022
2022 2021
Balances brought forward from previous year
Current Account £12,658.73 £8,364
COIF Deposit Account £1,159.47 £1,159
Business Premium Account £0.02 £0
£13,818.22 £9,523
Receipts and Payments Account
Receipts
Village lets £21,787.75 £9,676
Miscellaneous £500.00 £1,271
Bottle bank £378.63 £284
Community Café £1,701.00 £2,020
Donations and Lotto (Note 1) £2,275.87 £90
Grants (Note 2) £5,166.00 £9,302
Fundraising Events £1,078.50 £0
Newsletter Advertising £0.00 £140
CCLA Interest £31.01 £0
Total receipts £32,887.75 £22,783
£46,705.97 £32,306
Payments
Phone/broadband £309.11 £324
Council Tax £374.47 £142
Electricity-Hall £3,087.04
£2,654
Electricity-Church Room £579.11
Electricity-Hall & Church Room Provisional (Note 3) £4,225.00
Gas £1,149.42 £885
Water £886.54 £478
Miscellaneous (Note 4) £11,834.07 £453
Community Room expenses £349.68 £760
Caretaker/cleaning £10,520.48 £6,756
Admin £900.00 £0
Website £64.80 £794
Veolia £546.20 £494
Maintenance and Repairs £1,373.60 £3,352
Newsletter and stationery £0.00 £359
Licences and subs £412.11 £373
Insurance £837.39 £682
Total Payments £37,449.02 £18,506
Net receipts/payments for the period -£4,561.27 £4,277
Balance carried forward £9,256.95 £13,800
Balances at 31st December
Barclays Bank £7,322.46 £12,659
Barclays Business Premium Account £0.02 £0
CCLA/COIF Deposit Account (Note 5) £6,190.48 £1,159
£13,512.96 £13,818
1 Includes £569.60 donation from CIC from the bar
2 Includes £2,667 from Breckland; £499 from Asda Foundation and £2,000 Hot Spot Grant
3 Bills not received for Electricity, therefore figure estimated by Affinity
4 Includes £10,000 cost of replacing windows
5 £5,000 was transferred from Barclays to CCLA /COIF deposit account on 28 September
These accounts were independently inspected by William Hinks on 10th February 2023
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the ttee$l members of Yaxham Village Amentties Association On accounts for the year ended Charity no (if any) 1 December 2022 275133 Set out on pages Attathed I report to the trustees on my examinatton of the accourts of the above charity (kne Trusf) for the year ended 3111212022 Responsibtlities and basis of report As the charitys tmslees, you are responsible for the preparation of the accounts in accordan wtih the requirements of the CharEties Act 2011 rthe Acr). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement elete I l rfnot applicable. I have completed my examinatton. I confim that no material matters have come to my attention in nneCtiOn with the examination {othei than that disdosed below I which gives me cause to believe that in. any material the accounting records were not kept in accordance wtth section 130 of the Chanties Act. or the accounts did not accord wtth the accounting records,. or the accounts dEd not compty with the applicable requirements conmIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulab"ons 2008 other than any requirement that the acnts gNe a Irue and fairf view which is not a maaer considered as part of an independent examination. I have no concems and have come across no other matters in connedion WTth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the w0S in the betS rf they (b not apply. Signed: Date: 010212023 Name: Illiam Grosvenor Hinks Relevant professional qualification(s) or body .CompL {UNISA) IER Oct 2018
(If any): Address: rtyrfs Cottage urch Road st Bilney NR20 4HN Section B Disclosure Only complete rfthe examiner needs to highlight material matters of conrn (see CC32, Independent examination of chartty accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
Yaxham Willage Amenities Association Accounts for the Year Ended 31st December 2022 Balances brou9htforard from previo y CUntAcCoUnt COIF DepositAcEount Busin Premium Pnxunt £12.658.73 £8264 £1.159.47 £1,159 £14818.22 . Receipts Village lets MislIaneouS BO bank £21.787.75. £500.CQ. r378.63 £1.701.00. £2.275.87. £5.166.QO. £1.078.50. £0.00 r31.01 ) £9.676 £1.271 Café Donabon5 and Lotto fr11 Grants 1TrS)t•¥ FurKJraising Events NewsktterAdverrising CCL4 Interest Totsl receipts Ll ." £2.020 £9,302 £0 £140 £0 £22,783 £32.306 £46.705.97 Phonelbroadband Counal Tax Ektrif#ty-Hall ECt0-Ctsr) RCK Eknhii?ty.Hall & Church Rwi PIrN5 £374.47 .1 087.04 1 £579.11 £4.225.C4) £1.149.42 . £324 £142 Water MislL?ne1jjs £478 £453 £11.834.07 1 CaretÈkerldeaning Booknngs admin Website Veolia maintenan and Repair5 NewsleiteT and stationery Licen ar sub5 Insuranc Total PaYts £10.520.48 .1 £6.756 £0 £794 £494 £1.373.60 1 £359 r873 £412.11 . 2rfT) É37.449 02 £18.506 -£4.561.27 £4.27T Balance carried foYvArd £13,800 Balan¢es at 31st Decunl Bardays Bank 'DFI £7..46 £o.w £6.190.48 £13.51Z96 £12,659 £0 £1,159 £13.818 COIF I)eprfy"tknourrt I l#dudp5£569.6ttdDDatMfromacttrotnfftYEbw 21ndude5 £1667fr0rn Breckland,. £499f¢omA5da FtyJrknaTrIEI(F$Wttsr•tt 3 8ilL4 notrecewe&f0rE*ricty,theref¢rÈfiguree5tknbVthftty 41[ude5£1O,( c0st0frem8¥rind(vS •-WJ'J- 5L'.s'l?. )&- <_4W. LL
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Yaxham Village Amenities Association Monthly ProfitlLoss 2022 Monthly Income MonthEy total Expenditure Totsl £5,145.50 £2,422.58 £3,738.00 £1,686.72 £1,839.00 £6,351.75 £3,279.00 £1,292.40 £2,193.00 £2,808.77 £2,582.00 £1,881.17 £1,871.63 £8,113.15 £1,993.52 £1.672.40 £1,377.00 £6,697.92 £2.240.00 £2,222.88 £4,450.85 £2,146.07 £2,178.25 £928.21 -£10,000.00 £28,224.02 ProfitlLoss for month £2,722.92 £2,051.28 -£4,512.75 £1,986.60 -£615.77 £700.83 -£6.241.52 £321.12 -£5.320.92 £17.12 £2,304.78 £1,250.04 January February March April May June July August September October November December Less cost of windows £32.887.75 £4,663.73 Avera er month £2,740.65 £2,352.00 £388.64 (J-bL 4 i? 5$ QirCL: 1.2?