## **Chittlehamholt, Warkleigh & Satterleigh village hall report 20232024** ## **Report from Village Hall Chairman** Report for the Village Hall Committee & AGM. The last year has seen a huge amount of activity and works at our village hall. A brief summary of which is: 1. Brand new solar powered heating system, comprising 2 roof top arrays of panels, air source heat pump, battery storage on site and new efficient heaters through the hall. This is now monitored remotely by wi-fi, so the hall has the added benefit of having wi-fi enabled for use by hirers. A huge thanks has to go to Bob Maxted-Jones for overseeing this mammoth project and ensuring the hall is geared up to be run much more efficiently now and well into the future. 2. A complete refurbishment of all the toilet facilities, including new water efficient loos and urinals and a new modern disabled toilet and a new dainty unit in the ladies. Whilst there is still a little finishing off to do in the gents and disabled toilet, we are optimistic that the works will help the hall to save water for years to come and again help lower the overall running costs of the hall. 3. The outside of the hall and entrance railings etc, were repainted by volunteers from the North Devon probation service at the back end of last year and has helped to brighten up the hall considerably. To help celebrate all these improvements we held a grand re-opening event on Saturday 1[st] June, with a cream tea from 3-5 pm. Villagers and our local Councillors and MP came along and helped celebrate the refurbishment works completion and help us to promote the hall for other users. Regular bookings are continuing with the bowls club and gardening club being strong and vital sources of support for the hall. We also now have a regular Pilates class on a Thursday morning in term time which is proving popular and well attended. Clearly what we need is to secure more and more of these sort of bookings as part of re-energising the hall. We’ve seen interest from other parties for specialist uses on a smaller scale using the committee room for one to one teaching and alike, but large bookings still seem to evade us. The committee are planning to organise at least 1 or 2 events each year, but we still rely on parishioners to make use of our lovely hall to ensure its remains here and viable for decades to come. We have also revamped our website and to take better control of it. With thanks to David Ball, we now have this up and running. Please take a look at: Chittlehamholt Village Hall Income was £49,424. Spending was £37,649. Income headlines/ breakdown included: donations and legacies (grants) £43,633, charitable activities: £3,215, other trading activities: £692, Investments: £651, Other amounted to £1,233. Some headlines from our expenses coving the same period include: Insurance/ electricity/ water approx. £2,577, licences £135. Total costs approximately £2,963. Our current account is remaining fairly stable (thanks mainly to the regular bookings above) and our income excluding grants etc over the same period amounted to some £4,682. As ever we are looking for more volunteers and members of our committee. Specific roles are covered (just). But frankly any offers of help would be well appreciated with organising of events, fund raising generally as well as maintenance tasks and the more general help at events themselves. Please get in touch via a committee member or our website. Spence Seaman 24 07 2024. Amended with additional finance figures 21/01/25. Account for period 1[st] April 2023 to 31[st] March 2024 Chittlehamholt, Satterleigh and Warkleigh Village Hall ## Income Rent from village shop 500.00 Short mat bowls 1144.00 Short mat bowls- membership fees 400.00 Bar sales – card reader & cash sales 360.93 Ticket Sales – entrance fees 260.00 Raffle ticket sales 82.30 Misc hire of hall 190.00 Skittles – ladies 320.00 Yoga session – Sian Williams 240.00 Gardening club 150.00 NDDC Polling day hire 250.00 Misc hire of committee room 30.00 Choir practice 152.00 Craft club 60.00 Coffee morning collections 291.27 Xmas concert children – Piano hire Victoria 60.00 Field Rent – M & R May 250.00 Coronation lunch donations 58.00 Donations for hire of tables & chairs 140.00 Nat Grid ED Grant (SWEP/C) 8571.36 NDDC Section 106 monies 27200.00 Acre Grant 7803.91 Interest from CCLA investment 235.45 Interest on Camb & Counties Bank 415.00 Hire of Hall & Committee room by Parish Council 260.00 Total income 49424.72 Account for period 1[st] April 2023 to 31[st] March 2024 Chittlehamholt, Satterleigh and Warkleigh Village Hall ## Expenditure Insurance – Ansvar 960.59 Electricity – EDF 1064.00 Water rates – Pennon Services 551.94 AFS – Fire & Security 50.40 Cleaning costs inc. products 405.00 Bar Licence 180.00 Music Licence PPL/PRS 3 months 38.70 CCD Subscription (Devon Communities) 50.00 Building Maintenance Exterior 535.64 Building Maintenance – Interior 112.50 Sundries – new V Hall keys cut 30.00 Event expenses 448.68 Catering Equipment for kitchen 41.00 Coffee morning supplies 24.40 Replacement JFC Water Trough Field 112.80 Fast host Wifi/ internet 49.15 Plusnet Broadband 74.98 Baby changing unit 149.99 Solar PV system/ air source heat pump/ batteries 24318.43 Doors 4 Security – disabled exterior access door 1110.00 LB Waste – Skip Hire 342.00 CJ Thorne – upgrading work (electrics up to 31.3.24) 2000.00 RGB – Building supplies (toilets upgrade) 4998.36 Total Expenditure 37648.56 Note: Expenditure before any of the upgrading works via grant monies 4616.98. Independent Examiner's Report to the rnernbers I trnstees Chittlehamholt Villa8e Hall I report on the accounts for the year ende¢J 31 March 2024. Respective iesponsibilities ol the Trustees and the lrtdependent Exarniner The charitV'5 trtsstees con51der that an audit 15 not required for this year under seciion 144121 ol the Chariiies Act 2011 Ithe 20JI Act) anil that an Intlependent examination is needed. It Is my responsibility to. examine the accounis under section 145 of the 2011 Aci,. follow the pr(Kedure laid down in Ihe General Directions given by the Chafltv Commissioners seciion 1451Sllbl of ihe 2011 Aci,. and state whether particular matters have come to my atiention. 83515 of Independent Examlner's Statement My examination was carried out with the General Directions given by the Charity Commission. An examinatitsn includes a review of the accounting records kept by the charbly and a compar150n of Ihe accounts presented with Ihose record5. 11 also includes consideraiion of any unusual Ilenis 01 disclosures In Ihe accounts and seeking explanation5 Irom the management commiltee concerniiig any such matiers. The procedures undertaken do not provide all the evidence thai would be required in a lull audit, and conseqvenily I do noi express an audit opinion on rhe accounts. Independent Examiner'5 Statement In connection with my examinaiion, no matters have come to my attention., which would give me reasonable cause to believe ihat in any material aspect ihe Tequirements io keep accounting records In accordance with s 130 of the 2011 Act.. or lo prepare accounts which accord with these accounting ieco¥ds have not been fflet." or to which. in my opinion, attention should be drawn in order to enable a proper uniJer5tanding ol the accounls to be reached. Signed Dated. 21 January 2024 Andrew Kitchen. BSC Hons I Souih Viev4 Chittlehamholt