THE MOTCOMBE MEMORIAL HALL AND RECREATION GROUND
CHAIRMAN’S STATEMENT
2022 was our first full year of operation following Covid. We were pleased by the way that people returned to the Hall whether to attend exercise classes, participate in groups, see a performance or hold a private event. We quickly got back to a full calendar albeit that some changes following Covid became permanent such as reducing the maximum number of attendees during live streaming events.
Our programme of improving the Hall premises continued but at a slower pace as we prioritised building up the reserves that had inevitably been reduced during Covid. However, we were able to introduce superfast Broadband to the Hall, which has many future possibilities. We consequently generated a healthy net income of £22,772.42 resulting in cash in the bank of £78,682.79. This may seem a lot but we need to prudently provide for future expenditure, notably the day when the 95 year old roof of the main Hall will need replacement or refurbishment. We also need to extend the car park and install low level lighting. When all three Halls are in use, it can be insufficient to accommodate all users. Our kitchen will soon need upgrading. Most importantly, we need sufficient funds in the bank to see us through another pandemic.
I make no apology for repeating our profuse thanks to the many volunteers who put in so much time and effort into maintaining and running the Hall. We simply couldn’t function or would have to massively raise charges were it not for the many hours put in by our band of volunteers, both those on the Management Committee and those who do ad hoc work. My thanks go out to them all: it is that volunteer spirit that makes Motcombe so special. We are also grateful to other village organisations such as the Churches and Parish Council for their cooperation and support.
2023 so far been positive with a plenty of bookings. We have over 30 regular groups who meet at the Hall, most for exercise classes. Live Streaming has bounced back well. We also have many one off bookings, especially for private parties.
The Hall is an essential, integral and ingrained part of Motcombe. We estimate that well over half of Motcombe residents interact with the Hall every year. We continuously strive to increase this percentage by putting on events and hosting groups that are relevant to the needs and wishes of Motcombites. We always need volunteers either on a regular or ad hoc basis so please feel free to come forward.
David Scully
Chairman of the Trustees
October 2023
Management Report
Motcombe Memorial Hall For the period ended 31 December 2023
Prepared on 15 September 2023
For management use only
Table of Contents
Financial Activities...........................................................................................................................................3 Balance Sheet .................................................................................................................................................5
2/5
Financial Activities
January - December 2022
| Financial Activities January - December 2022 |
|
|---|---|
| Total | |
| INCOME | |
| ArtsReach Tickets | 50.00 |
| Fundraising | |
| Bar Takings | 1,366.62 |
| Motcombe Village Fete | 12,208.00 |
| PopUpCafe | 23.00 |
| Total Fundraising | 13,597.62 |
| Hire of Hall | 35,969.54 |
| Deposits Returned | -911.50 |
| Total Hire of Hall | 35,058.04 |
| Live StreamingEvents | 7,045.84 |
| Total Income | 55,751.50 |
| COST OF SALES | |
| Fundraising Expenses | 68.87 |
| ArtsReach Expenses | 467.00 |
| Fete Expenses | 7,514.55 |
| Total Fundraising Expenses | 8,050.42 |
| Live Streaming Expenses | 2,614.48 |
| Production expenses | 35.00 |
| Total Cost of Sales | 10,699.90 |
| TOTAL | 45,051.60 |
| EXPENDITURES | |
| Admin Expenses | |
| Office/General Administrative Expenses | 277.80 |
| PayPal Fees | 142.62 |
| Total Admin Expenses | 420.42 |
| Bank charges | 109.81 |
| Building & Carpark Maintenance | 538.21 |
| Business Rates | -77.77 |
| Caretaker, Cleaning and Sanitary Services | |
| Caretaking | 2,200.00 |
| Cleaning | 2,579.49 |
| Cleaning Products | 380.87 |
| General Maintenance Supplies | 469.54 |
| Sanitary Services | 313.54 |
| Waste Disposal | 123.42 |
| Window Cleaning | 360.00 |
| Total Caretaker, Cleaning and Sanitary Services | 6,426.86 |
| Electricity | 1,626.00 |
| Examiner's Fees | 251.98 |
| Field Maintenance | |
| Grass Cutting | 1,830.00 |
| Total Field Maintenance | 1,830.00 |
3/5
Motcombe Memorial Hall
| Total | |
|---|---|
| Gas | 2,567.33 |
| Insurances | 1,348.71 |
| Legal and professional fees | 1,716.60 |
| Premises Security | 1,022.40 |
| Total Legal and professional fees | 2,739.00 |
| Licences & Subscriptions | 270.00 |
| Purchases | 1,619.90 |
| Repair and maintenance | 1,363.26 |
| Water Rates | 259.50 |
| Website Maintenance | 1,820.02 |
| WiFi | 1,140.01 |
| Total Expenditures | 24,253.24 |
| NET OPERATING INCOME | 20,798.36 |
| OTHER INCOME | |
| Donations | 247.60 |
| Unrestricted Grants | 2,667.00 |
| Total Other Income | 2,914.60 |
| OTHER EXPENDITURES | |
| Depreciation | 940.53 |
| Total Other Expenditures | 940.53 |
| NET OTHER INCOME | 1,974.07 |
| NET INCOME/(EXPENDITURE) | £22,772.43 |
4/5
Motcombe Memorial Hall
Balance Sheet
As of December 31, 2022
| Balance Sheet As of December 31, 2022 |
|
|---|---|
| Total | |
| FIXED ASSET | |
| Tangible assets | |
| Clock Hall | 206,000.00 |
| Equipment | 6,203.74 |
| Equipment Depreciation | -2,441.64 |
| Main Hall | 850,000.00 |
| Total Tangible assets | 1,059,762.10 |
| Total Fixed Asset | 1,059,762.10 |
| CASH AT BANK AND IN HAND | |
| ArtsReach Float | 20.00 |
| Cash on hand | 1,090.49 |
| HSBC - Community Account | 73,342.42 |
| New Equipment Fund | 3,548.85 |
| PayPal | 680.93 |
| Total Cash at bank and in hand | 78,682.69 |
| DEBTORS | |
| Debtors | 1,874.25 |
| Total Debtors | 1,874.25 |
| CURRENT ASSETS | |
| Bar Stock | 516.67 |
| Prepayments | 736.31 |
| Total Current Assets | 1,252.98 |
| NET CURRENT ASSETS | 81,809.92 |
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |
| Trade Creditors | |
| Creditors | 93.50 |
| Total Trade Creditors | 93.50 |
| Total Creditors: amounts falling due within oneyear | 93.50 |
| NET CURRENT ASSETS(LIABILITIES) | 81,716.42 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 1,141,478.52 |
| TOTAL NET ASSETS (LIABILITIES) | £1,141,478.52 |
| CHARITY FUNDS | |
| Accumulated Funds | 1,115,495.33 |
| Retained Earnings | 3,210.76 |
| Surplus/(Deficit) | 22,772.43 |
| Total Charity funds | £1,141,478.52 |
5/5
Motcombe Memorial Hall
INDEPENDENT EL4MINER'S REPORT TO THE TREASURER OF MOTCOMBE ITrIEIIIORL4L HALL Report on the Financial Statements I have examined the accompanying financial statements of Motcombe Memorial Hall which comprise the statement of financial position as of 31 December 2022, and the statement of comprehensive revenue and expense. This rep)rt is made solely to the Treasurer. My examination has been undertaken so that I might state to the Treasurer those matters l am required to state to thern in an examiner's rew)rt and for no other purpose. Treasurer Responsibility for the Financial Statements The Treasurer is responsible on behalf of the Motcombe Village Hall Trustees for the preparation and fair presentation of these financial statements and to prepare fmancial statements that are free from material misstatement whether due to fraud or error. Examiner's Responsibiliti My responsibility is to express an opinion on these financial statements b&sed on my audit. 1 04hW conducted my examination in accordance with UK standards on Examination. Those stsndards require that I comply with ethical requirements and plan and perforni the examination to obtain reasonable assurance about whether the financial statements are free from material misstatement. An examination involves perforniing procedures to obtain evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the examinels judgement, including the assessment of the risks of material misstatement of the fmancial statements, whether due to fraud or error. An examination also includes evaluating the appropriateness of the accounting policÈes used and the reasonableness of accounting estimates, as well as the overall presentation of the financial statements- I believe that the evidence I have obtained is sufficient and appropriate to provide a basis for my opinion. Other than in my capacity as examiner, I have no relationship with or interests in Motcombe Memorial Hall. Opinlon In my opinion, the financial statements on pages I to 8 present fairly, in all material respects, the financial position of Motcombe Village Hall as of 31 December 2021. and its financial perfomance and cash flows for the year then ended.