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|Section A||Reference and administration details|||||||
## Wedmore Young Farmers Club
Charity name Other names charity is known by Registered charity number (if any) 274834 Charity's principal address The Old School, School Road Westonzoyland Bridgwater, Somerset Postcode TA7 0LN
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2|Names of the charitytrustees who manage the charity|Names of the charitytrustees who manage the charity|Names of the charitytrustees who manage the charity|Names of the charitytrustees who manage the charity|
|---|---|---|---|---|
||Trustee name|Office (if any)|Dates acted if not for whole year|Name of person (or body) entitled to
appoint trustee(if any)|
||William Tucker|Chairman|||
||Jack Williams||||
||Beth Williams||||
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||Names of the trustees for the charity, if any, (for example, any custodian (holding) trustees)||||
||Name||Dates acted if not for whole year||
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## Names and addresses of advisers (Optional information)
|Type of adviser|Name|Address|
|---|---|---|
|Club Advisory Committee
Member, Treasurer|Andrew Tincknell|34 Wrington Lane, Congresbury, Bristol, BS49 5BQ|
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Name of chief executive or names of senior staff members (Optional information)
None.
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||Constitution.
Unincorporated Association.
Trustees are elected annually at the Annual General Meeting.
Annually, new trustees are supported and inducted by the outgoing trustees via a
handover process concerning the affairs of the charity.
There is a committee of supporters that assist the Trustees and provide advice
support and continuity for the charity.
Trus**t**ees are encouraged to participate in development op**p**ortuni**t**ies provided by
the So**m**erset County Feder**a**tion. Th**e**templates and resources for this are
provided by the National Fed**e**ration of Young Farmers’ Clubs**a**n**d**additional
information is provided by the county federation of YFCs.
The charity is affiliated to the Somerset County Federation and the National
Federation of Young Famers Clubs. Together these form a network of clubs
throughout England and Wales for young people aged 10 to 28 years.
The Trustees confirm that they have paid due regard to the guidance issued by the
Charity Commission on public benefit in deciding what activities the charity
should undertake.
The following summary of activities within the club programme have delivered
to the charity’s objectives. It should be noted that most of the activities are run
~~on an annual club calendar cycle which delivers the opportunity for members~~
gain experience and build on learning experiences enhancing the skills they are
learningover theiryears of membership. It alsogives continuityforyear-toyear
knowledge transfer to new club post holders and members.
Stock Judging, there are club competitions for dairy, beef, sheep, pig and carcase
judging, gaining knowledge to place the stock, a group of 4, in order based on
criteria for animal welfare and commercial consideration as set by and
experienced judge. This delivers written skills to capture justification and ratings
of the animals being judged plus presentation skills by delivering a verbal
justification to the judge. Provides a foundation for animal welfare knowledge
and commercial success. This opportunity is open to all members from the age
of 10 to 28.
Drama, the club participates in national drama competition providing members
and opportunity to learn and experience putting on a play within a competitive
environment. Builds on interpersonal skills through working as a team, learning
scrip s, taking direction, understanding how others are de enden on their role
which aybe as part of the ctors, th set builders or those planning and running
lighting and sound. It enhanc s self-confidence, experiencing u ience feedback.
Public Speaking competitions including junior reading (a team competition
requiring the reading of excerpts from chosen books and providing a summary of
their thoughts on the book all controlled by a chairperson), junior public
speaking (a team competition learning speech writing and delivery, giving a vote
of thanks and questions on a guest speaker’s talk all controlled by a chairperson
who learns listening skills to introduce a guest, taking control of proceedings and
timing), Braintrust (a form of on the spot debating across rural and general
subjects).
For Wedmore the club hold and Annual Show which a major event for the club
members, which has been running for over 90 years, covering stock keeping for
the show, including keeping formal records of expenditure and animal welfare.||
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||||
||Constitution.
~~on an annual club calendar cycle which delivers the opportunity for members~~
gain experience and build on learning experiences enhancing the skills they are
learningover theiryears of membership. It alsogives continuityforyear-toyear||
||Unincorporated Association.
knowledge transfer to new club post holders and members.
Stock Judging, there are club competitions for dairy, beef, sheep, pig and carcase||
||Trustees are elected annually at the Annual General Meeting.
judging, gaining knowledge to place the stock, a group of 4, in order based on
criteria for animal welfare and commercial consideration as set by and
experienced judge. This delivers written skills to capture justification and ratings||
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k
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|s|The objects of the charity are:
1.
To advance the education of young members of the public at large in
their knowledge of agriculture, crafts, life skills, rural affairs and country
life,
2.
In the interests of the social welfare of such members to provide and
promote the provision of facilities for recreation and other leisure time
occupations, being facilities which will improve their conditions of life
and will assist in the development of their spiritual and mental capacities,
self-reliance and individual responsibility so that they may grow to full
maturity as individuals and members of the community.
Stock showing including leading and grooming for Dairy and beef. Brings
engagement with the public who come to see the stock and judging in a show
ring. This raises awareness of interaction with judges and the public including
the need to be compliant with health and safety regulations. The show also
includes a handicrafts competition that covers a range of activities from cookery,
floral displays, art, photography, wood and metal crafts and a club scrap book
capturing the club activities over the year.
Participation in Somerset County Rally, a day of competitions with all the other
YFC clubs in the Somerset County federation.||
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Fundraising events and donations
Fund raising for local sheltered housing to gift Christmas presents. Provides an
awareness of social needs and an opportunity to develop communications skills
when visiting the sheltered housing to meet the residents.||
relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The club also runs an annual car treasure hunt for another local charity to raise funds and awareness. This enhances organisational skills and creativity when setting the treasure hunt which must balance with club members and public safety. The charity recruits its members from a significant section of the community at large. Everyone aged 10 to 28 year can be a member of the Wedmore YFC club in order to participate in activities and discussions that increase their knowledge of agriculture, crafts rural affairs and country life. The charity actively recruits its members, aged 10 to 28 years, from a catchment area of 15 miles of Wedmore. The club activities also contribute to and create leisure activities for members and on occasion for the rural community in which the charity operates. The community around the charity benefits from our members being active citizens that contribute to the rural community.
Additional details of objectives and activities (Optional information)
|You may choose to include further
statements, where relevant, about:
•
policy on grant making;
•
policy programme related
investment;
•
contribution made by
volunteers.
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The club’s busiest time is from September through to May (9 months) where
the club will formally meet on average 3 times a month and participate in a
variety of competitions, sporting events and fund-raising activities. The lead
roles in the club, the Chairman, Secretary, Treasurer, the Club Committee and
the Club Leaders
Contributions made by volunteers
The following broad-brush calculations are made based on the living wage in
June 2025 which is £12.60 per hour. No members get paid for their time.
Club Meetings
Pre and post administration and coordination involves the Chairman and
Secretary. Estimate 1 hour per person pre meeting and 1 hour per person post
meeting
3 meetings per month for 9 months per year = 27 X 4 hours.
108 hours at £12.60 = £1,360.80 per year contribution.
Committee Meetings
A small working group manage the running of the club. These meetings are on
average once a month and involve on average 5 people.
1 meeting per month for 9 months per year = 9 X 5 hours.
45 hours at £12.60 = £567.00 per year contribution.
Club Activities
To facilitate the club activities covering competition work, fundraising activity
and safeguarding cover for social events it is necessary for the club committee to
commit time covering planning, travelling and providing oversight of the
activity. On a broad-brush estimate of 5 committee members doing 2 hours each
per month the volunteer contributions could be as follows:
10 hours per month for 9 months per year = 90 hours at £12.60 = £1,134 per
year contribution.
Training and Certification
Training for personal growth and legal compliance, such as safeguarding
courses, club role training, leadership training and First Aid is conducted
throughout the club year.
On a broad-brush estimate of 10 members doing 2 hours of training each year
the volunteer contributions could be as follows:
20 hours per year at £12.60 = £252 per year contribution.||
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## Annual show
The annual show of stock kept by the club members is organised and run by a sub committee know at the Advisory Committee. This is made up of 17 exmembers who have the knowledge and skills to manage the show for the club so the members can experience stock keeping and showing in a structured and safe environment to give them the skills to progress to open events outside of the YFC structure. It is also a gateway to participating in the YFC federation events and competitions.
The Advisory Committee is made up of 17 members including formal roles of Chairman, Vice Chairman, Secretary, Treasurer, Yard Manager, Livestock Manager, DEFRA Representative, and Vet (professionally qualified to ensure compliance with all stock welfare and stock movement regulations).
The Advisory meet 5 times a year and work towards a peak of activity in April to prepare and run the show.
On average 12 members attend a 2-hour meeting 5 times a year. A financial contribution of 120 hours at £12.60 = £1,512
The potential volunteer contribution is based on the following broad-brush estimate of 60 hours of administration to prepare for the show to draw up the schedule for the show classes, secure equipment and resources, recall all silverware for engraving of previous year winners and purchase new annual trophies, raise funds to cover the show costs from donations, sponsorship and show catalogue adverts. The funds include prize money for the club members. This work is done by various members of the Advisory with focus on the Chairman, Secretary and Treasurer.
A financial contribution of 60 hours at £12.60 = £756
The running of the show involves a day of preparation and a day for the show. These are long days and for estimation both days are 10 hours in duration. Advisory members contribute as many hours as the can, an average of 50% of the preparation and show duration works out at 170 hours. A financial contribution of 170 hours at £12.60 = £2,142
This brings the total show volunteer contribution to £2,898
The Advisory members also support the club providing advice and guidance on the running of the club and its activities plus, where necessary interpersonal skills and communication guidance. This is within the Safeguarding guidelines and any needs beyond this are escalated to the County and National YFC paid staff.
Overall volunteer contribution summary
Time spent on formal activity facilitating the running of the club is estimated to be in the region of £7,723.80
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The following is a summary of the club’s achievements throughout the year. Please note it is not in chronological order but focused on types of events and what contribution it gives to the overall member experience.
Stock judging, the club continued to be active in all the classes of stock judging delivering club level training and competition work and achieved a number of successes at County level and the Federation County Rally. This contributes knowledge of animal welfare and stock selection and management skills to contribute to the awareness of commercial farming needs.
The Somerset Federation County Rally is a day of showing cattle, stock judging, main events (a variety of team games) and an extensive handicrafts entry. The club won 1[st] , 2[nd] & 3[rd] prizes across the various competitions. This day is aimed at interaction with other clubs in a competitive and social environment. It is also open to the parents and guardians of members and the general public to raise awareness of country life.
This year the club participated in the national Dancing competition working their way through County and area rounds to reach the NFYFC National finals. This was a junior mixed team. This provided an opportunity to learn dance skills, participate in competition work and grow interpersonal skills working together and taking direction from their trainers. This was a great publicity opportunity for the club raising awareness of the wide variety of activities on offer to attract non-farming members.
Southwest Area Competition weekend. This is a weekend where the 6 federations in the Southwest of England get together for the next level of competition outside of their county with an aim of going through to National finals. It covers a wide variety of competitions, and this year Wedmore participated in the dancing (as mentioned above), public speaking and reading competitions.
Wedmore has a high proportion of junior members and takes advantage of the opportunity to participate in the Junior Member of the Year competition. This year Wedmore members reached the Somerset County finals. This competition covers a wide range of skills and knowledge, requiring the junior members to present their how their contribution to the club befits them and fellow members in a structured interview process with multiple judges. The final includes interviewing in front of an audience which builds confidence and speaking skills.
Club of the year, this year Wedmore were recognised for efforts within the Somerset Federation and community activities. They attended an awards ceremony and dinner to celebrate their achievements. Another opportunity to meet members from other Federations.
This year Wedmore participated in the Tug of War at the North Somerset Show (a farming show open to the public situated just outside Bristol and brings city and country together to experience farming activity and competitions). This is a way to provide visibility to the public of Young Farmers and the competitions they can participate in. It is also used as a recruitment opportunity.
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## Section D Achievements and erformance p
Within the village of Wedmore there is a Playing Fields community that provides a place to run sporting activities. The Wedmore YFC club is an active part of the committee that runs this facility for the village community.
To support the village the club, hold an annual Bonfire night celebration to raise funds for the community activities. This is a way to raise awareness of the club and contribute back to the village and community.
The club also support a group (known as the 3Cs) which brings together 3 small villages to celebrate the end of the farming harvest with a dinner and dance in a marque in a rural setting. To make the event financially achievable the club work with the committee to put on the dinner and then use the temporary event facilities to hold a club fund raising event helping to reduce costs for both parties.
The major event of the year for the club is the stock show and this year was held at the end of April with a strong competitive spirit. It had a good attendance from the public and achieved great reviews in the local press. This is an event that brings the club members together to compete and celebrate their achievements with their Advisory committee along with support from parents of the members.
## Section E Financial review
Brief statement of the charity’s policy on reserves
The charity’s policy on reserves is to generate and maintain a reserve which will allow sufficient funds to:
maintain the financial viability of the Charity in the event of unforeseen and/or unavoidable circumstance that brings a short-term fall in its income. to permit the Charity, in the interests of meeting its charitable objectives, to from time to time establish a new and innovative project on a project basis to demonstrate the feasibility of such activities as a test to maintaining such projects on an on-going basis.
For these purposes the Charity will endeavour to maintain reserves which are at least 50% of its annual turnover.
Details of any funds materially in deficit TAR
The charity has no funds which are materially in deficit.
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## Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The club’s fundraising activity is covered by a number of annual events. This year the club held the following fundraising events.
For the public the club put on 2 Bingo evenings in a local hall. This is well attended by the members and public.
- In the autumn the club hold a Harvest Super which is open to parents and public.
There is also a Cheese and Wine evening which is also well supported by parents and public.
For the members of Wedmore and other clubs in the Somerset Federation they hold a disco, with a bar, to raise funds for the club.
There is a Bonfire night held in the village where funds are raised through the sale of food and drink.
The club stock show raises funds through advertising in a show catalogue, donations from businesses within the local area and suppliers to the agricultural businesses. This is fund raising is done by the Club’s Advisory committee and covers all show expenditure with some contribution from the club covering the food costs for judges and the engraving of an extensive collection of silverware for the competitions. There is limited income from savings accounts.
Expenditure covers subsidised membership fees. There are expenses that enable members to participate in competitions and training across the County.
## Section F Other optional information
~~The club contribute to some of the stock show costs as mentioned above.~~
## Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
|es||
|---|---|
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|Jack Williams|William Tucker|
|Club Member|Chair|
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|29/07/2026|29/07/2026|
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|Versio
n|Date|Author|Comments & status|
|---|---|---|---|
|1.0|25.06.2021|NFYFC|Final document - for
publication|
|2.0|02.07.2023|NFYFC|Updated|
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