**Trustees' Annual Report for the period** Period start date Period end date 01 04 2020 31 03 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** The 2[nd] Uxbridge Scout Group (St Margaret’s) Charity **Other names charity is known by Registered charity number (if any)** 274788
**Charity's principal address** May Cottage, School Lane
Cookham Maidenhead **Postcode** SL6 9QN
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1
2
3
4
5
6
7
8
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**----- Start of picture text -----**
Name Dates acted if not for whole year
Stephen Leighs
Susan Leighs
Darren Butcher Joined from 1 [st] August 2021
Joyce White
Mark Loring
Christopher Troughton
David Redgrave
Natalie Delaney
Michael Redgrave
Nicola Gilbody Joined from 30 [th] November 2021
Clare Green
Mike Payen
Neal Ashwood Resigned in August 2020
Georgia Miller Resigned in December 2020
Toni Lawes Joined from 1 [st] August 2020
**----- End of picture text -----**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Royal Charter - 4[th] January 1912 Type of governing document (eg. trust deed, constitution) The Group is a Trust established under its rules, which are common to all How the charity is constituted groups. (eg. trust, association, company) Trustees are appointed in accordance with Policy, Organisation and Rules Trustee selection methods of The Scout Association Trustees. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objects of the charity are to raise and manage the funds of the 2nd Uxbridge (St Margaret's) Scout Group.
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
The main activities of 2[nd] Uxbridge Scout Group are scouting activities for children and young adults. The charity has no employees and depends entirely on local volunteers.
2[nd] Uxbridge Scout Group owns the building which is valued at nil per the accounts but has an insurance value of £150,000.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During the year, we continued to ensure that subs payments were coming in on a regular basis, despite us having to go to virtual scouting in light of the Covid 19 pandemic. This also meant that we had cancelled camps, which resulted in the negative numbers for camp incomes where we refunded parents, and also the negative expenditure for refunded deposits.
We were lucky that we successfully applied for Covid 19 relief grants, without which we would have made a loss of around £7,000. The grants meant that we actually had a surplus despite being unsuccessful in appealing to the council to not increase our rent by a significant amount, something that is now ongoing.
Our main large expenditures were the repair and cleaning of our old mess tents, as well as the purchase of 2 new ones. We also had some more work done to the hut with some general maintenance and had the front garden turfed. Also, we had to have a boiler installed as the previous one broke.
Luckily we were able to run section camps in 2021, but were not able to do the family camp due to Covid. Going forward we are mostly back to normal with regards to weekly meetings, with some restrictions on occasion.
March **2012**
**TAR**
4
## **Section E Financial review**
The charity’s reserve policy is any unrestricted funds not committed are **Brief statement of the** sufficient to enable the charity to continue to achieve its objectives. The **charity’s policy on reserves** reserves policy and the level of reserves are reviewed from time to time.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Although a deficit was achieved this year there are sufficient reserves in place to account for this going forward.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mrs Susan Leighs **Position (eg Secretary, Chair,** Chair **etc) Date** 31/1/2022
March **2012**
**TAR**
5
**The 2nd Uxbridge Scout Group (St Margaret's) Charity**
**274788**
**CC16a**
## **Receipts and payments accounts**
01-04-2020 31-03-2021
**For the period from**
**To**
**----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations - The Young Ones 14,760 - - 14,760 14,575
Hall Hire - Others - - - - 210
Donations 2,287 - - 2,287 250
Subs 8,475 - - 8,475 6,789
Camps/Trips/Activities (4,558) - - (4,558) 11,726
Discovery Subs - - - - - 85
Fund Raising (AGM) - - - - 260
Gift Aid Received 3,156 - - 3,156 -
Grants Received 21,160 21,160 -
Easy Fundraising 68 - - 68 174
Interest 5 - - 5 33
Sub total (Gross income for AR) 45,353 - - 45,353 33,932
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 45,353 - - 45,353 33,932
A3 Payments
Maintenance 4,702 - - 4,702 11,918
Cleaning 1,690 - - 1,690 1,570
Land Rent 13,920 - - 13,920 1,050
Electricity (282) - - (282) 2,645
Water 879 - - 879 886
Insurance - Building and Contents 1,417 - - 1,417 1,470
Fire Equipment Servicing 105 - - 105 105
Camps/Trips/Activities 2,933 - - 2,933 11,504
Uniform/Badges 408 - - 408 1,182
DESU Subs Reimbursements - - - - 1,730
Uxbridge and District Scout Council 3,337 - - 3,337 3,465
Miscellaneous 754 - - 754 351
Training - - - - 980
Audit and Accountancy 1,291 - - 1,291 2,224
Bank Fees - - - - 44
Sub total 31,155 - - 31,155 41,123
**----- End of picture text -----**
## **A4 Asset and investment purchases, (see table)**
**----- Start of picture text -----**
Equipment - - - - -
- - - - -
Sub total - - - - -
Total payments
31,155 - - 31,155 41,123
Net of receipts/(payments) 14,198 - - 14,198 (7,191)
A5 Transfers between funds
-
- - - -
A6 Cash funds last year end 26,467 - - 26,467 33,658
Cash funds this year end 40,665 - - 40,665 26,467
**----- End of picture text -----**
6
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|**Details**
NatWest Business Current Account- 60698020
NatWest Business Reserve Account- 60698047
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Debtors
Prepayment
VAT
**Details**
**Details**
Camping equipment
General equipment
Headquarters (fully depreciated)
**Details**
Accounts payable
Unpaid expenses
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**15,561**
**-**
**25,104**
**-**
**-**
**40,665**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**906**
**-**
**662**
**-**
**48**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs **
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs **
**Cost (optional)**
**1,006**
**2,289**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**1,358**
Unrestricted
**274**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
7
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** The 2[nd] Uxbridge Scout Group (St Margaret’s) Charity **members of On accounts for the year** 31[st] March 2021 **Charity no** 274788 **ended (if any) Set out on pages** 1 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 31/1/2022 **Name:** James Foskett FCA DchA **Relevant professional** ICAEW **qualification(s) or body (if any): Address:** Bourbon Court Nightingales Corner Little Chalfont HP7 9QS
October 2018
8
IER
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
October 2018
9
IER