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2021-12-31-accounts

Friends of Colombia for Social Aid

UNAUDITED FINANCIAL STATEMENTS 31 DECEMBER 2021

Registered Charity Number 274778

FRIENDS OF COLOMBIA FOR SOCIAL AID FINANCIAL STATEMENTS - YEAR ENDED 31 DECEMBER 2021

CONTENTS PAGE
Report of the Trustees 1
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8
The following page does not form part of the financial statements
Detailed statement of financial activities 14

FRIENDS OF COLOMBIA FOR SOCIAL AID FINANCIAL STATEMENTS - YEAR ENDED 31 DECEMBER 2021

The Trustees present their report and independently examined financial statements for the year ended 31 December 2021.

Reference and Administrative Information

Charity Name: Friends of Colombia for Social Aid Charity Registration Number 274778 Registered address: 24 Langton Avenue London N20 9DA Patron The Baroness Hooper CMG Honorary President Luz Angela Sarmiento Trustees Mr Felipe Posada Chair Mrs Amanda Ardila Mrs Clemencia Cardozo Wiese Resigned on 2nd June 2021 Ms Clemencia Corradine Mrs Maria Parada Elected 2nd June 2021 Mrs Helen Yaxley Mrs Alison Kley Interim Treasurer, appointed 2nd June 2021 Mrs Xihomara Zentner Mr Victor Garcia Rivera Resigned as treasurer on 2nd June 2021 and was elected as trustee on the same day

Independent Examiner

Jehangir Ghandhi

Bankers

HSBC The Peak, 333 Vauxhall Bridge Road London SW1V 1EJ

Email : info@focsa.org Website: www.focsa.org Phone : 0777 177 0883

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FRIENDS OF COLOMBIA FOR SOCIAL AID FINANCIAL STATEMENTS - YEAR ENDED 31 DECEMBER 2021

Structure, Governance and Management

Governing Document

Friends of Colombia for Social Aid (FOCSA) is constituted as a charitable Trust. The Trust was established in 1977 under a Trust Deed (as amended) which established the objects and powers of the charitable Trust.

Mission

Our mission is to help to improve the lives of the most disadvantaged children in Colombia. We fulfill our mission by donating medical, educational and other vital equipment to hospitals and specialist institutions that treat these children and improve the quality of their lives.

Recruitment and Appointment of Trustees

Mrs Clemencia Wiese as trustee and Mr Victor Garcia Rivera as treasurer, resigned on 2nd June 2021. Mrs Maria Parada was appointed as trustee and Mrs Alison Kley was appointed Interim Treasurer on the 2nd June 2021. All other members of the Board of Trustees have served throughout the year.

Organisational Structure

The Board of Trustees meets on a quarterly basis and is responsible for the strategic direction and policy of the charity. A scheme of delegation is in place and the day to day responsibility for the charitable activities lies with an Executive Committee of volunteers. The President of the charity sits on both the Board of Trustees and the Executive Committee.

Objectives and Activities

In planning our objectives each year we have regard to the Charities Commission general guidance on public benefit.

Principal Funding Sources

Our main sources of Funding are the profits from organising Fundraising Events, unrestricted donations, and restricted donations /grants for specific projects.

Grant Making Policy

The charity provides grants to FOCSA Bogota, for the purchase and donation of medical equipment in Colombia. All charitable grants are approved by the Board of Trustees.

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FRIENDS OF COLOMBIA FOR SOCIAL AID FINANCIAL STATEMENTS - YEAR ENDED 31 DECEMBER 2021

Investment Policy

Aside from retaining a prudent amount in reserves each year most of the charity’s funds are to be spent on the charitable objects in the short term so there are few funds available for long term investment. Having considered possible options the Trustees decided to place surplus funds into a call deposit account with the CCLA Charities Deposit Fund.

Reserve Policy

The Trustees have examined the charity’s requirements for reserves in light of the main risks to the organisation. As the charity is run entirely by volunteers, and owns no property, the risks to the long term financial sustainability of the charity are small. It has established a policy whereby the minimum level of unrestricted reserves should be approximately equivalent to the cost of organising fundraising events and administration of the charity for one year.

Trustees are confident that at this level they would be able to continue the current activities of the charity. The administration costs related to organising fundraising events (£2,206) and administration of the charity (£1,528) during 2021 amounted to £3,734. The present level of unrestricted reserves available to the charity of £80,182 therefore falls comfortably above the target level.

Financial Review

The year ended 31 December 2021 was a financially challenging one for the charity, as the recovery from the pandemic continued. Whilst we were able to return to some fundraising activities, such as the Royal Parks Run, and our Christmas concert (online), our major Fundraising event the Spring Fiesta was not possible, due to the continuing restrictions. The charity continued to raise funds via individual sponsored and online events, the success of which meant that FOCSA was still able to make several vital equipment donations during the year.

Plans for Future Periods

COVID 19

Thankfully the effects of the COVID 19 pandemic are gradually beginning to lessen, and the charity is planning a relaunch of the Spring Fiesta for 2022.

Responsibilities of the Trustees

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of

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FRIENDS OF COLOMBIA FOR SOCIAL AID FINANCIAL STATEMENTS - YEAR ENDED 31 DECEMBER 2021

incoming resources and application of resources. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP FRS102- effective 1 January 2015).

Approved by the Trustees on 14[th] September 2022 and signed on their behalf by:-

Mr Felipe Posada Mrs Alison Kley Chair Interim Treasurer

- -4

INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF FRIENDS OF COLOMBIA FOR SOCIAL AID - YEAR ENDED 31 DECEMBER 2021 I report to the trustees on my examination of the accounts for Friends of Colombia for Social Aid (Yhe chariv) for the year ended 31 December 2021. Responsibilities and basis of report As the charity trustees of the charty you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Chartties Act 2011 (Ihe 2011 Acr). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission und8r section 145{5)(b) of the 2011 Act. Independent examinerfs statement I have completed my examination. l o)nfim that no material matters have come to my attention in connection with the examination gNing me cause to believe that in any material respect: accounting records vftre not kept in respect of the charity as required by section 130 of the 2011 Act., or the accounts do not comply with these records" or the accounts do not comply with the applicable requirements concerning the fonn and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that th8 accounts give a "true and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: . Date.. Name: Mr Jehangir Ghandhi Address: North Villa, Vale of Health, London NW3 1AX

FRIENDS OF COLOMBIA FOR SOCIAL AID STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT - YEAR ENDED 31 DECEMBER 2021

_____________

Unrestricted
Funds
2021
Restricted
Funds
2021
Note
£
£
INCOMING RESOURCES
Income from:
Raising Funds
Donations
2
3
25,355
14,308
-
4,578
Investment Income
4
5
_
-_
_____

TOTAL INCOMING
RESOURCES
39,668
__
4,578
__
Unrestricted
Funds
2021
Restricted
Funds
2021
Note
£
£
INCOMING RESOURCES
Income from:
Raising Funds
Donations
2
3
25,355
14,308
-
4,578
Investment Income
4
5
_
-_
_____

TOTAL INCOMING
RESOURCES
39,668
__
4,578
__
Unrestricted
Funds
2021
Restricted
Funds
2021
Note
£
£
INCOMING RESOURCES
Income from:
Raising Funds
Donations
2
3
25,355
14,308
-
4,578
Investment Income
4
5
_
-_
_____

TOTAL INCOMING
RESOURCES
39,668
__
4,578
__
Unrestricted
Funds
2021
Restricted
Funds
2021
Note
£
£
INCOMING RESOURCES
Income from:
Raising Funds
Donations
2
3
25,355
14,308
-
4,578
Investment Income
4
5
_
-_
_____

TOTAL INCOMING
RESOURCES
39,668
__
4,578
__
Unrestricted
Funds
2021
Restricted
Funds
2021
Note
£
£
INCOMING RESOURCES
Income from:
Raising Funds
Donations
2
3
25,355
14,308
-
4,578
Investment Income
4
5
_
-_
_____

TOTAL INCOMING
RESOURCES
39,668
__
4,578
__
Total
Funds
2021
£
Total
Funds
2020
£
25,355
14,308
5
___
39,668
_
_ -
4,578
-
_
4,578
_
_ 25,355
18,886
5
_
44,246
_
___ 9,930
30,601
83
_
40,614_
______
_ _ _
RESOURCES EXPENDED
Expenditure on:
Raising funds
5
Charitable activities
6
TOTAL RESOURCES
EXPENDED
NET INCOME/ (DEFICIT)
FOR THE YEAR
2,206
9,510
______
11,716
_
27,952
-
11,440
______
11,440
_
(6,862)
2,206
20,950
__
23,156
_____
21,090
1,900
43,764
_
45,664_
______

(5,050)
___
TOTAL FUNDS
BROUGHT FORWARD
TOTAL FUNDS CARRIED
FORWARD
52,230
______
80,182
_
10,159
______
3,297
_
62,389
______
83,479
_
67,439
______
62,389
_
_ _ _ _

6

FRIENDS OF COLOMBIA FOR SOCIAL AID BALANCE SHEET – YEAR ENDED 31 DECEMBER 2021 CHARITY REGISTRATION NUMBER 274778

_____________

Note
CURRENT ASSETS
Debtors
7
Cash at bank8
2021
£
7,402
76,077
_

_
2020
£
8,128
54,261
______
83,479
-

__

___
62,389
-
__
CREDITORS: Amounts
falling due within one year
9
FUNDS
NET ASSETS
Restricted
62,389
10,159
Unrestricted 80,182 52,230
TOTAL FUNDS 10 83,479 62,389

7

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021

1. ACCOUNTING POLICIES

General information and basis of accounting

These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP FRS 102), effective 1 January 2015, and the 2011 Charities Act and applicable UK Accounting Standards and. The principal accounting policies adopted in the preparation of the financial statements are set out below.

The charity meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

Incoming Resources

Recognition of incoming resources

These are included in the Statement of Financial Activities (SoFA) when:

Incoming resources with related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.

Grants and Donations

Grants and donations are included in the SoFA once they have been received.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Investment Income

This is included in the accounts when received.

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Debtors

Trade and other debtors are recognised at the settlement amount due and prepayments are valued at the amount prepaid.

Cash at bank and in hand

Cash at bank and in hand comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

8

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021

_____________

Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are recognised at their settlement amount.

Irrecoverable VAT

All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT on expenses is charged against the category of resources expended for which it was incurred.

Fund accounting

2. RAISING FUNDS

RAISING FUNDS
Unrestricte Restricted Total Total
d Funds Funds Funds
Funds
2021 2021 2021 2020
£ £ £ £
Royal Parks Run –
October 2021 14,768 - 14,768 -
“Not the Royal Parks
Run” – April 2021 4,404 - 4,404 -
Christmas Concert 2,535 - 2,535 -
Other Sporting events 1,543 - 1,543 9,930
London Shopping
Zoom Event 1,105 - 1,105 -
Art Auction 1,000 - 1,000 -
__ ___ ___ _____
25,355 - 25,355 9,930
============ ============ ============
============ = = =

9

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021

_____________

The income from raising funds for 2021 was £25,355 (2020 £9,930) of which £25,355 (2020 - £0) was unrestricted and £0 (2020 - £9,930) was restricted.

10

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021

_____________

3. DONATIONS

DONATIONS
Total
Unrestrict Restricted Funds Total Funds
ed Funds Funds
2021 2021 2021 2020
£ £ £ £
Hearts for FOCSA 2,718 - 2,718 -
In memory of Gabriela - 3,387 3,387 -
In memory of Amelita 1,355 - 1,355 -
Ninos de Soacha - 651 651 -
San Andres &
Providencia Appeal - 400 400 690
COVID Appeal - - - 20,013
Christmas 2020
Appeal - - - 5,900
Other Donations
140
10,235 - 10,375 3,998
---------------- ---------------- ----------------- -----------------
14,308 4,578 18,886 30,601
========== =========== =========== ===========

Income from donations for 2021 was £18,886 (2020: £30,601) of which £4,578 (2020: £26,603) was restricted and £14,308 (2020: £3,998) was unrestricted.

4. INVESTMENT INCOME

Total
Unrestricted Restricte Funds Total Funds
Funds d Funds
2021 2021 2021 2020
£ £ £ £
Bank Interest
Receivable 5 5 5 83
========== ========== =========== ===========

11

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021 _____________

The income from investments for 2021 and 2020 was all unrestricted.

5. COST OF RAISING FUNDS

Total
Unrestricted Restricted Funds Total Funds
Funds Funds
2021 2021 2021 2020
£ £ £ £
Royal Parks Run 2,090 - 2,090 -
Christmas Concert 116 - 116 -
Spring Fiesta - - - 1,900
--------------- --------------- --------------- --------------
2,206 - 2,206 1,900
========== ========== ========== ==========

The expenditure on raising funds for 2021 and 2020 was all unrestricted.

6. COST OF GENERATING CHARITABLE ACTIVITIES

Total
Unrestricted Restricted Funds Total Funds
Funds Funds
2021 2021 2021 2020
£ £ £ £
Medical Equipment 7,982 11,440 19,422 41,306
Office Expenses 1,528 - 1,528 1,658
FOCSA Bogota
expenses
contribution - - - 800
------------------
----------------- ----------------- -----------------
9,510 11,440 20,950 43,764
=========== =========== =========== ===========

Expenditure on charitable activities was £20,950 (2020: £43,764) of which

12

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021

_____________

£9,510 was unrestricted (2020: £15,863) and £11,440 was restricted (2020: £28,081).

No Trustees received any remuneration during the year (2020: NIL).

No Trustees were reimbursed for any out of pocket expenses during the year (2020: NIL).

There have been no related party transactions during the year (2019: none).

7. DEBTORS

CASH AT BANK
Prepayments

Other debtors


HSBC Treasurer’s Account
CCLA Deposit Account
2021
£
3,900

3,502
______

7,402

=========
2021
£
36,073
40,004
_
2020
£
1,680
6,448
_
_8,128

=========
2020
£
12,297
41,964
___
76,077
_
54,261
___

8. CASH AT BANK

9. CREDITORS: Amounts falling due within one year

There were no creditors at 31 December 2021.

13

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021

_____________

10. FUNDS

Movement in resources
Balance at 1
January 2021
Incoming
Outgoing
Balance at 31
December 2021
£
£
£
£
Restricted Funds
Tennis Event
ALAF
Christmas Appeal 2020
Indigenous People
San Andres & Providencia
Fitch – Ninos de Soacha
In Memoriam – Gabriela
1,489
-
(1,489)
-
218
-
(218)
-
776
-
(776)
-
6,986
140
(4,480)
2646
690
400
(1,090)
-
-
651
-
651
-
3,387
(3,387)
-
______
______
______
______
10,159
4,578
(11,440)
3,297
52,230
39,668
(11,716)
80,182
Total Restricted Funds
Unrestricted Funds
62,389
44,246
(23,156)
83,479
PREVIOUS YEAR FUNDS Movement in resources
Balance at 1
January 2020
Incoming
Outgoing
Balance at 31
December 2020
£
£
£
£
Restricted Funds
Tennis Event
ALAF
COVID Appeal 2020
Christmas Appeal 2020
Run walk or cycle
San Andres & Providencia
1,489
-
-
1,489
218
-
-
218
-
20,013
(20,013)
-
-
5,900
(5,124)
776
-
9,930
(2,944)
6,986
-
690
-
690
______
______
______
______
1,707
36,533
(28,081)
10,159
Total Restricted Funds

14

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL
STATEMENTS – YEAR ENDED 31 DECEMBER 2021
______
Unrestricted Funds
_______
65,732
4,081
(17,583)
52,230
67,439
40,614
(45,664)
62,389

15

FRIENDS OF COLOMBIA FOR SOCIAL AID NOTES TO THE FINANCIAL STATEMENTS – YEAR ENDED 31 DECEMBER 2021 _____________

The following page does not form part of the statutory financial statements which are the subject of the independent examiner's report on page 4

16

FRIENDS OF COLOMBIA FOR SOCIAL AID DETAILED STATEMENT OF FINANCIAL ACTIVITIES - YEAR ENDED 31 DECEMBER 2021

REVENUE (LESS ASSOCIATED EXPENSES)
Royal Parks Run
General Donations
Not the Royal Parks Run
In memory of Gabriela Daniel
Hearts for FOCSA
Christmas Concert
Other running events
In memory of Amelita Williams
London Shopping Zoom Event
Art Auction
Fitch donation – Ninos de Soacha
San Andres & Providencia Appeal 2020
Bank Interest
COVID Appeal 2020
Christmas Appeal 2020
TOTAL REVENUE
EXPENDITURE
Equipment for Hospitals (see below)
IT Platform-related Subscriptions
(Justgiving, Zoom, Website domain)
Insurance
Bank Charges
FOCSA London Admin Expenses (non-
IT)
Spring Fiesta Expenses (2020 event
cancelled due to COVID pandemic)
Donation towards FOCSA Bogota Admin
TOTAL EXPENDITURE
NET REVENUE/(DEFICIT) FOR THE
YEAR
2021

£
12,678
10,375
4,404
3,387
2,718
2,419
1,543
1,355
1,015
1,000
651
400
5
-
-
2021

£
12,678
10,375
4,404
3,387
2,718
2,419
1,543
1,355
1,015
1,000
651
400
5
-
-
2020
£
-
3,998
-
-
-
-
9,930
-
-
-
-
690
83
20,013
5,900
2020
£
-
3,998
-
-
-
-
9,930
-
-
-
-
690
83
20,013
5,900
42,040 40,614
19,422
895
458
81
94
-
-
41,306
966
434
157
101
1,900
800
20,950 45,664
21,090 (5,050)

17

FRIENDS OF COLOMBIA FOR SOCIAL AID DETAILED STATEMENT OF FINANCIAL ACTIVITIES - YEAR ENDED 31 DECEMBER 2021

EQUIPMENT DONATIONS 2021 Funds Raised from:-
Indigenous Communities of Guapi
Proyecto Union - Milkbank
Fundacion La Divina Providencia, Cali
Hospital Dolores, Tolima
Hospital San Juan Cartago Valle
Hospital San Andres y Providencia
Fundacion FEL Sonrisas Especiales
Clothes,bedding & milk for children
IE Fundacion, Ibague
TOTAL EQUIPMENT DONATIONS
4,480
3,549
2,637
2,348
2,308
2,280
804
788
228
In Run, walk or cycle
Memory of Gabriela
Unrestricted Funds
Unrestricted Funds
Unrestricted Funds
San Andres & Prov
Unrestricted Funds
Christmas Appeal
Unrestricted Funds
19,422

18