Bagshot Playing Fields Association
BPFA Trustees’ Report (2023/2024)
This report is by the trustees of the Bagshot Playing Fields Association. The charity is managed by a Board of Trustees and the day to day running of the facilities is run by the management committee. There is always one trustee on the management committee. As the board of trustees, we are very involved with the activities of the association and are supportive of the management committee in whom we have full confidence.
The objectives of the Association is to promote the benefit of the grounds and facilities to the inhabitants of the village of Bagshot and the borough of Surrey Heath by providing facilities in the interests of social welfare for recreation and leisure-time occupation with the objective of improving the conditions of the life for said inhabitants, and in particular the :-
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i) extension of the existing playing and recreational facilities;
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ii) encouragement of all forms of recreational activities;
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iii) management, maintenance and improvement of the established play areas and the equipment & materials and to raise money for these purposes; and
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iv) encouragement of a mutual support relationship with the local community.
These objectives are being achieved.
The playing field is extensively used by the local community. We have both a local tennis club and a youth football club based on the facilities as well as regular runners and walkers, plus we manage ¼ of an acre of woodland and are aware of their ecological value.
The tennis facilities are run by an active club with a growing membership. The club now has 5 all-weather courts, LED flood lights and coaching including for children with additional needs.
The pavilion is used by a wide range of community groups: keep fit groups, pilates, yoga, ballet & dancing, and more. We are also the home for Bagshot Guides. The pavillion is also a major venue for hire in the community for birthdays, celebrations, other events and is much in demand.
The BPFA Pavilion, College Ride, Bagshot, Surrey GU19 5ET.
Charity Number: 274653
http://www.bagshotbpfa.co.uk
Email: bagshotbpfa@gmail.com
Bagshot Playing Fields Association
Over recent years we have successfully modernised the pavilion. This was achieved with the help of local fundraising and funding from the Lottery Fund and the Marathon Trust as well as support from Windlesham Parish Council.
As a result of the boilers failing over the New Year period 2024, this resulted in the pipes in the loft spaces bursting, causing major water damage to the Main Hall of the Pavilion. Therefore, in 2024 we had both boilers replaced, and the necessary repairs and re-decoration will be financed from insurance claims and cash reserves. This work will be ongoing into 2025.
The car park entrance has been re-surfaced and improved for greater visibility and safety with enhanced road markings.
Encroaching trees over the car park and surrounding tree line have been cut back, and the border hedge at the back of the field has been trimmed and maintained. Financing this has come from a small grant from Windlesham Parish Council and cash reserves. This is an ongoing annual expenditure along with leaf clearance in the car park.
The field itself has been, and is continuing to be, maintained for the coming year by arrangement with Curley Park Rangers Football Club, including mowing the leisure areas.
David RH Norminton Frank Curry Neil Dodge
Trustees of the Bagshot Playing Fields Association
The BPFA Pavilion, College Ride, Bagshot, Surrey GU19 5ET.
Charity Number: 274653 Email: bagshotbpfa@gmail.com
http://www.bagshotbpfa.co.uk
| BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
BAGSHOT PLAYING FIELDS ASSOCIATION For the period from : 01/10/2023 to 30/09/2024 Charity No. : RECEIPTS & PAYMENTS ACCOUNTS |
274653 |
|---|---|---|---|---|---|---|---|---|---|---|
| RECEIPTS & PAYMENTS ACCOUNTS | ||||||||||
| Section A : Receipts andpayments | ||||||||||
| A1 : Receipts | NOTES | Unrestricted funds £ |
Restricted funds £ |
Endowment funds £ |
Total funds £ |
Last year £ |
||||
| Affiliated Clubs | 1 | 2,300 | - | - | 2,300 | 4,150 | ||||
| Under 18 Community Activities | 2 | - | - | - | - | 216 | ||||
| Commercial Lettings | 3 | 9,811 | - | - | 9,811 | 10,460 | ||||
| Casual Lettings & Parties | 4 | 6,221 | - | - | 6,221 | 6,368 | ||||
| Grants | 5 | 957 | - | - | 957 | 750 | ||||
| Donations | 6 | 13 | - | - | 13 | 35,028 | ||||
| Gift Aid | 7 | - | - | - | - | - | ||||
| General Fund Raising | 8 | 301 | - | - | 301 | 361 | ||||
| Interest Received | 9 | 471 | - | - | 471 | 497 | ||||
| Other Income | 10 | 4,987 | - | - | 4,987 | 1,542 | ||||
| Sub total : A2 : Asset & investment sales |
25,061 | - | - | 25,061 | 59,372 | |||||
| - - 25,061 14,332 2,078 1,316 3,177 2,800 - 1,505 391 25,599 - - 25,599 - 539 |
- - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - |
- - 25,061 14,332 2,078 1,316 3,177 2,800 - 1,505 391 25,599 - - 25,599 - 539 - 48,449 |
|||||||
| A2 : Asset & investment sales | ||||||||||
| NONE | 11 | - | - | |||||||
| Sub total : Total receipts : |
- | - | ||||||||
| 59,372 | ||||||||||
| A3 : Payments | NOTES | |||||||||
| Pavillion Maintenance & Renewals | 12 | 14,332 | 12,157 | |||||||
| Grounds & Outdoor Facilities | 13 | 2,078 | 21,135 | |||||||
| Rent & Refuse(SHBC) | 14 | 1,316 | 1,271 | |||||||
| Utilities(Gas, Electricity & Water) | 15 | 3,177 | 5,724 | |||||||
| Insurance Policies & Licences | 16 | 2,800 | 2,379 | |||||||
| Bank Charges | 17 | - | 31 | |||||||
| Sundries & Expenses | 18 | 1,505 | 559 | |||||||
| Major Infrastructure Work and Refurbishments |
19 | 391 | 6,556 | |||||||
| Sub total : A4 : Asset & investmentpurchases |
25,599 | 49,811 | ||||||||
| A4 : Asset & investmentpurchases | ||||||||||
| NONE | 20 | - | ||||||||
| Sub total : Total payments : Net of receipts / (payments) : |
- | - | ||||||||
| 49,811 | ||||||||||
| 9,561 | ||||||||||
| A5 : Transfers between funds | 21 | - | - | - | - | - | ||||
| A6 : Cash funds lastyear end | 22 | 48,449 | - | - | 48,449 | 38,888 | ||||
| Cash funds this year end : | 47,910 | - | - | |||||||
| 47,910 | 48,449 | |||||||||
Page 1 of 4
BAGSHOT PLAYING FIELDS ASSOCIATION Charlty No. . 274653 Forthe perlod . 0111012023 to 301091Z024 RECEIPTS & PAYMENTS ACCOUNTS Sectlon 8 . Statement of a55ets and Ilabllltles at the end of the period Unrestrfcted funds £ Categorles Detals Restrlcted funds £ Endowment fvnd$£ Current Account 3,128 Bl . Cash fvnds DoposltAccount 44.n2 Totalcashlunds 47JlO Ib•kync ch•cks: rttelpts v payments) Det•lJ Re5cted funds £ Endovfflient funds E fvnds É B2 . Other monetary assets NONE Fund to Thlch asset belon Current value Detals lopYon• B3 . Investment assets 26 NONE Fund to whlch •iMt belony nl• Current vilue loptlon•l) Det•l$ loptlona 27 BPFA P•Yllllon B4: Assets retalned far th• charlws own u$e Flxtures & FI1* nl• nl• Debtors nl• 1,562 Fund to ¥thlch r•l•t Arnoynt due lopu0nl When due loptlon•ll 85 . U•bllltles Credltors nl• nl• $18n•tyre Name Date of roval DAVID NORMINTON TRUSTEES . FW4aS CURRY lo NEIL DODGE Y}1 Poqe2oX4
Charity No. : 274653
BAGSHOT PLAYING FIELDS ASSOCIATION
For the period from : 01/10/2023 to 30/09/2024
RECEIPTS & PAYMENTS ACCOUNTS
Section C : NOTES
1 - Bagshot Tennis Club is based at the Pavillion and uses the facilities throughout the year. It it has 5 outdoor courts, 4 of which are floodlit. Curley Park Rangers Football Club is also a regular user of the outside pitches. Difference from previous year's figures is due to a change in the invoicing period for the Tennis Club. Invoicing is now quarterly in advance, rather than annually.
2 - 1st Bagshot Guides host their weekly meetings within both the Pavillion and the outside grounds. Hiring rates are dependent upon the value of their subscription revenues. Recent numbers have been relatively small and, therefore, the BPFA has reduced or removed the hiring charges accordingly.
3 - A variety of clubs and regular hirers use the premises each week. Between them they offer a wide range of classes and hobbies to the community, such as yoga, dance, pilates, keep fit, baby sensory & massage, meditation and more.
4 - The Pavillion and grounds are available for hire 7 days a week. There were over 60 different events hosted this year, for parties, celebrations and ad-hoc meetings.
5 - Grant received from Windlesham Parish Council for the purpose of maintaining the grounds and outside areas.
6 - Ad hoc, small donations from hirers. Difference from previous year's figure is due to a single large donation of £35k received in early 2023.
7 - None claimed this year, since no donations from relevent individuals.
8 - These included receipts from 'gifting' schemes such as that offered by the Surrey Heath lottery.
9 - This applies to the Metro Bank deposit account.
10 - This included payments from Bagshot Tennis Club in respect of electricity usage for court floodlighting, a payment of £69.68 from SSE as a "Wayleave" payment plus a £4,470 insurance claim in respect of water damage to the roof space, ceiling and walls in the main hall.
11 - N/a.
12 - Minor repairs, servicing and checks on equipment plus replacement of both boilers.
13 - Normal maintenance of trees & hedges, leaf clearance and grass mowing.
14 - Annual rent of £820, covering the period July 2024 to June 2025, was paid to SHBC, plus then a further charge to cover refuse and waste collection and disposal.
15 - Gas and electricity was provided by SSE. Water was provided by Castle Water Ltd. Note that there have been no electricity invoices recived from SSE since November 2023. This issue has been escalated within SSE and the BPFA is awaiting resolution.
16 - There are 2 insurance policies required. One with SHBC for the property itself, plus another for other cover, such as 3rd party liability, etc. In addition, a 'PPL PRS' licence is required to allow the playing of music at any events or parties on the premises. Note: a claim was made, and paid, off the SHBC insurance for water damage sustained in heavy rains at the beginiing of 2024.
17 - N/a.
18 - This included payments for gifts to past members as well as for WiFi access in the premises and maintance of the website and domain.
Page 3 of 4
Charity No. : 274653
BAGSHOT PLAYING FIELDS ASSOCIATION
| BAGSHOT PLAYING FIELDS ASSOCIATION 274653 Charity No. : |
BAGSHOT PLAYING FIELDS ASSOCIATION 274653 Charity No. : |
|---|---|
| For the period from : 01/10/2023 to 30/09/2024 |
|
| RECEIPTS & PAYMENTS ACCOUNTS | |
| 19 - Main project was the purchase of pictures, frames and a noticeboard for various walls. | |
| 20 -N/a. | |
| 21 - N/a. | |
| 22 - Total of opening balances of both current and deposit accounts as at 1st October 2024. | |
| 23 - With Metro Bank. | |
| 24 -With Metro Bank. | |
| 25 - N/a. | |
| 26 - N/a. | |
| 27 - The BPFA Pavilion is owned by SHBC which the BPFA rent. The charity's reserves are solely based on its cash funds. | |
| 28 -N/a. | |
| 29 -Minor amounts due to normal delays between invoices going out to hirers and their payments being received online. | |
| 30 - All invoices are promptly paid online. Therefore, there are no outstanding creditors. | |
Page 4 of 4
| Reporttothetrustees/ | BAGSHOTPLAYING FIELDS ASSOCIATION |
|---|---|
| membersof | |
| Onaccountsforthe year | 30September 2024 Charityno 274653 |
| ended | (ifany) |
| Setoutonpages | 1lo4 |
| Ireport to thetrusteeson myexaminationoftheaccountsoftheabove | |
| charity("the Trust") forthe yearended 3ol1gl2023. | |
| Responsibilitiesand | Asthecharity'strustees, you areresponsible forthepreparationofthe |
| basisof report | accountsin accordance withtherequirementsoftheCharitiesAct2011 |
| ("the Act"). | |
| Ireportinrespect of myexaminationofthe Trust'saccounts carried out | |
| undersection145 ofthe2011Actandincarrying out myexamination,I | |
| havefollowedalltheapplicable DirectionsgivenbytheCharity Commission | |
| undersection145(5Xb) of theAct. | |
| lndependent | Ihave completed myexamination.Iconfirmthatno material matters have |
| examiner'sstatement | cometomyattentionin connection withthe examination(otherthanthat |
| disclosedbelow ")which givesme causetobelievethatin, any material | |
| respect: | |
| .the accountingrecordswerenot kept in accordancewith section130 | |
| oftheCharitiesAct;or | |
| .theaccountsdidnot accord withthe accountingrecords; or | |
| otheaccountsdidnot complywiththeapplicablerequirements | |
| concerning theformandcontentof accounts setoutintheCharities | |
| (AccountsandReports) Regulations 2008 otherthanany requirement | |
| thattheaccountsgivea'trueandfair'viewwhich isnot amatter | |
| consideredas partofan independent examination. |