2021-01-31-accounts - Stokenchurch Dog Rescue

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STOKENCHURCH DOG RESCUE

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

INDEX

Page	1-5	Trustees Report
	6	Independent Examiners’ Report
	7	Statement of Financial Activities
	8	Balance Sheet
	9-15	Notes to the Financial Statements

Charity No: 274589

STOKENCHURCH DOG RESCUE

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Trustees Joyce Marriott Les O’Dea Robin Gates Lesley Peel David Chinn Caroline Watson Christine Woodcock Tim Ireland Charity Number 274589 Accountants Critchleys Audit LLP Beaver House 23-38 Hythe Bridge Street Oxford OX1 2EP Charity Offices Tower Farm Oxford Road Stokenchurch Bucks HP14 3TD Bankers CAF Bank Limited Kings Hill West Malling Santander UK plc Bridle Road Bootle Merseyside

STOKENCHURCH DOG RESCUE

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

STRUCTURE, GOVERNANCE & MANAGEMENT

The Charitable Trust is constituted by a Trust Deed.

The Charity is governed by a Board of Trustees, drawn from the local area who are able to bring particular skills or expertise to the management of the Charity. Trustees are elected at the Annual General Meeting. The existing Trustees may nominate new people to fill casual vacancies and these people will serve until the next Annual General Meeting.

Trustee meetings are held once a month to review all areas of the Charity’s activities. The kennel management team also attend when required to provide information and data as required.

Introduction of new Trustees comprises of a meeting with the Chair to review the Charity’s activities and objectives. They are then invited to attend the next Board meeting to give a short overview of their background to the rest of the Board. They will then leave the site and the Trustees will take a vote on their suitability and, if deemed suitable, they will be invited to attend the next Board meeting as a Co-opted Trustee until the next AGM. They will receive a comprehensive hand-out detailing the requirements and responsibilities of a Trustee together with a copy of the latest Financial Statements, a copy of the Constitution of the Charity and they must also sign the Trustee’s Code of Conduct. Whilst they are able to participate in discussions etc they are not allowed to vote until their position is ratified by the members present at the next available AGM.

Members of the Board of Trustees give their time voluntarily and receive no benefits from the Society. For the period of February 2020 up to and including January 2021 the Trustees’ attendance at meetings – either at the kennels or via Zoom was as follows:

Joyce Marriott	12
David Chinn		12
Les O’Dea*		10
Robin Gates		9
Lesley Peel		12
Caroline Watson		9
Christine Woodcock		9
Tim Ireland*		10
Mike Shaw*		5
Suzanne Barker*		2
Roger Anderson*		6

Sadly we have, or shortly will be, losing the valued help and support from those identified above. To Mike, Tim, Les and Suzanne we wish them all the very best for the future and acknowledge their help and support which has been truly valued.

RISK MANAGEMENT

The Trustees have a risk management strategy which comprises of:

an annual review of the risks the Charity may face;
the establishment of systems and procedures to mitigate those risks identified in the plan; and
the implementation of procedures designed to minimise any potential impact on the Charity should those risks materialise.

Procedures and policies have been put in place to manage these risks with specific attention paid to re-homing each dog safely to an appropriate home.

STOKENCHURCH DOG RESCUE

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT

The objectives of the Charity, as set out in its’ Constitution are:

to rescue, house and place in good homes unwanted dogs and strays in the Wycombe district and surrounding areas.
to care and protect dogs in need of attention by reason of sickness, maltreatment, poor circumstance and similar cases.

The policy of the Charity is to continue to care and protect dogs in need. This provides benefit to the public by re-homing dogs that they are no longer able to keep for a variety of reasons and rehoming them to suitable homes. It also ensures that abandoned dogs will not cause any accidents/injuries to the public or themselves.

The Trustees have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

STOKENCHURCH DOG RESCUE

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

ACHIEVEMENTS AND PERFORMANCE

During 2020 we took in 65 dogs and found homes for 82. Of the 65 intakes, 11 of which were returned back to the kennels. Sadly, we had to have five dogs PTS due to old age and their failing health conditions. This decision is not taken lightly but the welfare of the dog is paramount at all times and each such decision will always be supported by a veterinary surgeon and, if appropriate, a professional behaviourist.

Despite not being able to run our normal range of events, fund raising continued in alternative ways and these will be covered later.

Thankfully it is not always doom and gloom and I must mention one of our recent successes, namely Teddy – a 12 week old puppy. He was brought to us as ‘unwanted’ due to his right leg having both the ulna and radius badly broken. It was felt that, due to the severity of the breaks and the small size of said bones, that he may have to have the leg amputated.

Thankfully the surgeons at the Ralph Referral Hospital in Marlow worked their magic and his leg was saved and he can now find a safe and loving home and enjoy life on four legs!

However, such treatment comes at a price, despite the ‘Charity’ discount - and we are indebted to the kind and thoughtful legacies, grants and donations that enable us to be able to offer a safer and pain free future for these dogs.

Again, due to Coronavirus, our re-homing and fundraising activities have had had to be drastically reduced but on-line initiatives have continued and I am pleased to report that our popular Table Top sales have recently been reintroduced – and are proving as popular as ever. Indeed at last month’s sale we even had to open the bottom ‘over-flow’ car park – for the first time - to accommodate the number of visitors arriving that morning.

As most of you may be aware Debby, our Head of Administration, took the very sad decision to resign, due to her on-going health issues. This was a very difficult decision for her to make and she leaves a very large gap for us to try to fill. But she is still supporting us as a volunteer and helping with admin tasks that can be undertaken ‘from home’, and long may this continue.

However this did give us the opportunity to revisit the role and adjustments were made. Hence we are now actively seeking a Head of Support Services, which we feel better reflects the work and responsibilities that this position requires. In addition, following the resignation of Linda Clark – our part-time Events Co-ordinator and also on health grounds - we are looking forward to welcoming her replacement Emma Rangeley who is due to join us next week. In the short-term until we can fill the role of HoSS, Emma will report to either David or myself.

Also, earlier this year, we appointed two new Dog Carers, Peter Long and Jessica Garwood and both have settled in well. On that note I would like to take this opportunity to thank all of the staff for ensuring, despite all of the necessary restrictions etc, that we have had to encounter over the past 18 months, the care of the dogs has not been compromised in any way and they too are looking forward to better times ahead.

STOKENCHURCH DOG RESCUE

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

FINANCIAL REVIEW

The Charity continues to rely upon membership subscriptions, donations including adoptions, and on various methods of fundraising for its income.

Like most charities our greatest form of income comes from legacies but of course these cannot be foreseen and, therefore, cannot be legislated for. Whenever a legacy arrives it is always a mixed blessing; given the circumstances surrounding the bequest and the loss to the family concerned.

We were also very fortunate in being awarded grants from providers during the year resulting in a total sum of £47,750

Total income for the year was £280,455 (£335,313). This was a decrease of £54,858 or 16%. This was mainly caused by a reduced level of legacies compared with the previous year. By their nature it is difficult to predict accurately the value of legacies in a given period. Much of our fund raising activities were curtailed due to Covid restrictions; this was particularly evidenced by the cancellation of our open day.

Total expenditure was £287,816 (£313,855) a reduction of £26,039 or 8%. This was in part caused by a decrease in activities. Staff costs were less than budgeted for because although we included an item to cover the costs of temporary cover for a senior member of staff who was absent due to long term illness. In practice due to dedication of the staff member and restricted access we were able to function without the temporary help.

Consequently, we finished the year with a net deficit of £7,361 (2020: profit of £21,458).

Cash at bank at the yearend amounted to £237,713 (2020: £222,021) with current liabilities of £24,510 (2020: £8,272).

Reserves

It is the policy of the Charity that unrestricted reserves, which have not been designated for a specific use, should be maintained at a level capable of supporting at least six months otherwise unfunded expenditure.

The Trustees consider that reserves at this level will ensure that in the event of a significant drop in income they will be able to continue while consideration is given to ways in which additional funds may be raised.

As at 31 January 2021, general funds were £279,154 equating to about 11 month’s expenditure. The level of reserves is reviewed on a regular basis at the Trustee meetings.

Investment Policy

The Charity does undertake limited investments on the strict policy that the funds chosen are not high risk and are ethical and do not include companies that tested on animals.

ON BEHALF OF THE BOARD

Joyce Marriott (Trustee)

…………………. 2022

INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF STOKENCHURCH DOG RESCUE

I report to the trustees on my examination of the accounts of the charity for the year ended 31 January 2021, which are set out on pages 7 to 15.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).

I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I a member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(2) the accounts do not accord with those records; or
(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name of examiner: Colin Mills

Name of firm: Critchleys Audit LLP

Relevant professional body: Institute of Chartered Accountants in England and Wales Address: Beaver House, 23-38 Hythe Bridge Street, Oxford, OX1 2EP

Date:

STOKENCHURCH DOG RESCUE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2021

Note INCOME FROM Charitable activities 3 Donations and legacies 4 Other trading activities 5 Investments (interest receivable) TOTAL INCOME EXPENDITURE ON Raising funds Charitable activities – Dog Rescue Centre 6 TOTAL EXPENDITURE Net income/(expenditure) Transfers between funds 14 Net movement in funds RECONCILIATION OF FUNDS Total funds brought forward Total funds carried forward	2021 Unrestricte d £ 16,624 224,816 22,076 1,404 264,9 20 7,732 270,684 278, 416 (13,496) 38,135 24,639 1,211, 156 1,235,795	2021 Unrestricte d £ 16,624 224,816 22,076 1,404 264,9 20 7,732 270,684 278, 416 (13,496) 38,135 24,639 1,211, 156 1,235,795	2021 Restrict ed £ - 15,535 - - 15,535 - 9,400 9,400 6,135 (38,135) (32,000) 4 4,574 12,574	2021 Total £ 16,624 240,351 22,076 1,40 4 2 80,455 7,732 280,084 2 87,816 (7,361) - (7,361) 1 ,255,730 1,248,36 9	2020 Total £ 35,265 260,057 38,837 1,154 335,313 5,901 307,954 313,855 21,45 8 - 21,458 1,234,27


					2
					1,255,73
					0

STOKENCHURCH DOG RESCUE

BALANCE SHEET AT 31 JANUARY 2021

Note FIXED ASSETS Tangible assets 9 Intangible assets 10 CURRENT ASSETS Debtors 11 Cash at bank and in hand CURRENT LIABILITIES Amounts falling due within one year 12 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES Creditors: amounts falling due after more than one year 13 NET ASSETS CAPITAL AND RESERVES Unrestricted funds Capital reserve 14 General funds 14 Restricted funds 14 TOTAL FUNDS		2021 £ £ 1,011,48 3 2,15 8 1,013,64 1 66,525 237,713 304,238 (24,510) 279,728 1,293,36 9 (45,000) 1,248,36 9 956,641 279,154 12,57 4 1,248,36 9	2020 £ £ 933,304 3,262 936,566 105,414 222,02 2 327,436 (8,272) 3 19,164 1,255,73 0 - 1,255,73 0 936,566 274,590 44,57 4 1,255,73 0	2020 £ £ 933,304 3,262 936,566 105,414 222,02 2 327,436 (8,272) 3 19,164 1,255,73 0 - 1,255,73 0 936,566 274,590 44,57 4 1,255,73 0

				936,566
				274,590
				44,57 4
				1,255,73 0

These financial statements were approved and authorised for issue by the trustees on ………….. 2022.

…………………………………………. Joyce Marriott (TRUSTEE)

STOKENCHURCH DOG RESCUE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021

1 CHARITY INFORMATION

The charity is an unincorporated charity and a public benefit entity. It operates from Tower Farm, Oxford Road, Stokenchurch, Bucks, HP14 3TD

2 ACCOUNTING POLICIES

The principal accounting policies adopted in the preparation of the financial statements are set out below:

a) Basis of preparation of accounts

The financial statements are prepared under the historical cost convention, the Charities Act 2011 and include the results of the charity’s operations which are described in the Trustees’ Report and all of which are continuing.

The financial statements have been prepared in compliance with FRS 102 and the Statement of Recommended Practice (SORP), Accounting and Reporting by Charities (FRS 102).

There are no uncertainties about the charity’s ability to continue as a going concern.

b) Legacies

Legacies are recognised when the charity is notified of its entitlement to receive the income and the value can be measured with sufficient reliability.

c) Other income

Donations and similar income is recognised in the year they are received. Other income is included on a receivable basis.

d) Fixed assets

Fixed Assets are capitalised at cost and depreciated over their useful life as follows:

Land Nil Buildings 2% straight line Outside runs 5% straight line Equipment 20-25% straight line

e) Funds

Restricted funds represent monies donated for a specific purpose. Designated funds represent unrestricted funds that have been set aside by the Trustees for a specific purpose.

f) Expenditure

Expenditure is included on an accruals basis. These are split between costs of raising funds and the charitable activity.

STOKENCHURCH DOG RESCUE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

3 INCOME FROM CHARITABLE ACTIVITIES Adoptions Boarding fees Stray dog fees and microchipping Pet plan commission 4 DONATIONS AND LEGACIES Donations Legacies Grants Membership Miscellaneous 5 OTHER TRADING ACTIVITIES Sponsorship Fundraising Sale of dog food and goods		2021 £ 13,470 - 397 2,757 16,624 2021 £ 75,495 91,306 47,550 11,945 14,055 240,351 2021 £ 5,066 16,995 15 22,076	2021 £ 13,470 - 397 2,757 16,624 2021 £ 75,495 91,306 47,550 11,945 14,055 240,351 2021 £ 5,066 16,995 15 22,076	2020 £ 21,585 10,336 1,020 2,324 35,265 2020 £ 71,217 129,406 46,500 10,417 2,517 260,057 2020 £ 3,920 34,811 106 38,837

6 EXPENDITURE ON CHARITABLE ACTIVITIES

2021: Dog Rescue Centre 2020: Dog Rescue Centre	Activities Undertaken Directly (Note 7) Support costs (Note 8) £ £ 265,421 14,663 290,984 16,970		Total £ 280,084
			307,954

STOKENCHURCH DOG RESCUE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

7 ACTIVITIES UNDERTAKEN DIRECTLY

ACTIVITIES UNDERTAKEN DIRECTLY
Staf costs Donations to Stokenchurch Dog Rescue CIO (note 16) Kennel costs Kennel and premises repair Other kennel costs Rates, insurance and utilities Depreciation Staf costs Salaries National insurance Pension contributions Average number of employees in the year	2021 £ 107,157 43,000 19,433 43,361 22,120 30,350 265,421 102,489 1,980 2,688 107,157 9	2020 £ 157,636 - 22,876 54,149 26,775 29,548
		290,984
		147,045 6,723 3,868
		157,636
		9

No employee’s emoluments exceeded £60,000 in either year.

Key management personnel remuneration in the year was £NIL (2020 £nil).

8 SUPPORT COSTS

Telephone Printing, postage and stationery Motor and travel expenses Miscellaneous costs Governance costs: Independent examiner’s fees	2021 £ 2,432 5,636 1,589 3,376 1,630 14,663	2020 £ 3,109 4,552 2,005 5,729 1,575
		16,970

No Trustees were reimbursed travel expenses in the year (2020: No Trustees were reimbursed). No trustee received any remuneration in either year.

STOKENCHURCH DOG RESCUE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

9 TANGIBLE FIXED ASSETS

Total £ 1,383,34 7 1 07,425 1,	Total £ 1,383,34 7 1 07,425 1,	Total £ 1,383,34 7 1 07,425 1,
	07,425
	1,
490,772 450,043 29,246 47

		47
9,289 1,011,48
3 933,304

The land and buildings comprise of kennels, offices and dog welfare and assistant dog welfare manager’s accommodation at tower Farm, Stokenchurch, Bucks whose current insurance re-instatement value is estimated to be £1,444,000.

10 INTANGIBLE FIXED ASSETS

Databas e £ Cost At 1 February 2020 4,413 Additions - At 31 January 2021 4,4 13 Amortisation At 1 February 2020 1,151 Charge in year 1,104 At 31 January 2021 2,2 55 Net book value At 31 January 2021 2,158 At 31 January 2020 3,262	Databas e £ Cost At 1 February 2020 4,413 Additions - At 31 January 2021 4,4 13 Amortisation At 1 February 2020 1,151 Charge in year 1,104 At 31 January 2021 2,2 55 Net book value At 31 January 2021 2,158 At 31 January 2020 3,262	Databas e £ Cost At 1 February 2020 4,413 Additions - At 31 January 2021 4,4 13 Amortisation At 1 February 2020 1,151 Charge in year 1,104 At 31 January 2021 2,2 55 Net book value At 31 January 2021 2,158 At 31 January 2020 3,262
		4,4
	13 1,151 1,104 2,2
		2,2
		55 2,158
		3,262

STOKENCHURCH DOG RESCUE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

11 DEBTORS

2020 £ 914 95,000 9,500	2020 £ 914 95,000 9,500	2020 £ 914 95,000 9,500
105,414 2020 £ - 265 5,467 2,685 (145)	105,414
		2020 £ - 265 5,467 2,685
		8,272
		2020 £ -

The loan is interest free and is secured by charge over the charity’s freehold land and buildings.

14 RESERVES

Capital Reserve £ At 31 January 2019 969,277 Net income - Transfers (32,711) At 31 January 2020 936,566 Net income - Transfers 20,075 At 31 January 2021 956,641	General £ 246,895 (5,016) 32,711 274,590 (13,496) 18,060 279,154	Restricted £ 18,100 26,474 - 44,574 6,135 (38,135) 12, 574	Total £ 1,234,272 21,458 - 1,255,730 (7,361) - 1,248,3	Total £ 1,234,272 21,458 - 1,255,730 (7,361) - 1,248,3

				69

The Capital Reserve represents the net book value of the Charity’s fixed assets less loans to fund fixed assets

STOKENCHURCH DOG RESCUE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

14 RESERVES (CONTINUED)

Restricted funds consist of:
	At 1					At 31
Februar		Income	Expenditu		Transfers	January
	y		re			2020
	2019
2020	£	£		£	£	£
Vet fees	-	11,000	(11,000)		-	-
Reception	18,100					12,574
refurbishment		-	(5,526)		-
Car Park	-	32,000		-	-	32,000
	18,100	43,000	(16,526)		-	44,574
	At 1					At 31
Februar		Income	Expenditu		Transfers	January
	y		re			2021
	2020
2021	£	£		£	£	£
Vet fees	-	9,400	(9,400)		-	-
Reception	12,574
refurbishment		-		-	-	12,574
Car Park	32,000	6,135		-	(38,135)	-
	44,574	15,535	(9,400)		(38,135)	12,574

If donations are for fixed assets, once the asset is purchased the balance is transferred to the capital reserve.

15 ANALYSIS OF NET ASSETS BY FUNDS

Capital Reserve 2020 £ Fixed assets 936,566 Net current assets - 936,566 Capital Reserve 2021 £ Fixed assets 1,013,641 Net current assets (12,000) Creditors: amounts falling due after more than one year (45,000) 956,641	General £ - 274,590 274,590 General £ - 279,154 - 279,154	Restricte d £ - 44,574 44,574 Restricte d £ - 12,574 - 12,574	Total £ 936,566 319,164
			1,255,730
			Total £ 1,013,641 279,728 (45,000) 1,248,369

16 RELATED PARTY TRANSACTIONS

During the year the charity has donated £43,000 to Stokenchurch Dog Rescue CIO, a charity with Trustees in common. Since November 2020 Stokenchurch Dog Rescue CIO has employed the staff who work at Stokenchurch Dog Rescue.

There are no disclosable related party transactions in 2020.

STOKENCHURCH DOG RESCUE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 (CONTINUED)

17 PREVIOUS YEAR’S STATEMENT OF FINANCIAL ACTIVITIES 2020 Unrestricte d £ 2020 Restrict ed £ Note INCOME FROM Charitable activities 3 35,265 - Donations and legacies 4 217,057 43,000 Other trading activities 5 38,837 - Investments (interest receivable) 1,154 - TOTAL INCOME 292,313 43,000 EXPENDITURE ON Raising funds 5,901 - Charitable activities – Dog Rescue Centre 6 291,428 16,526 TOTAL EXPENDITURE 297,329 _16,526 Net income/(expenditure) (5,016) 26,474 Transfers between funds 14 - - Net movement in funds (5,016) 26,474 RECONCILIATION OF FUNDS Total funds brought forward 1,216,172 18,100 Total funds carried forward 1,211,156 44,574	2020 Total £ 35,265 260,057 38,837 1,15
	4 335,31
	3 5,901 307,954 313,855 21,45 8 - 21,458 1,234,27
	2 1,255,73
	0