## **WINDSOR AND ETON CHORAL SOCIETY** ## **REGISTERED CHARITY NO. 274582** ## **FORMER PATRON HER MAJESTY THE QUEEN** REPORT of the COMMITTEE for the SEASON 2022\23 (subscription year and financial year ended 30th April 2023) to be presented to the Annual General Meeting on Tuesday 7th November 2023. ## Objects 1. The Society, an unincorporated association which is a registered charity, is governed by Rules the current edition of which came into force on Tuesday 9th November 2021, under which the aims and objects of the Society are the study and practice of choral music in order to foster the public knowledge and appreciation of such music by means of public performance. ## Area of Operation 2. The principal but not exclusive area of operation is the Districts of Windsor & Maidenhead, Slough and South Bucks. ## Address 3. The registered address of the Charity is 37 High Road, Cookham, Maidenhead, Berkshire SL6 9HR the address of the person at present acting as the Charity's official correspondent with the Charity Commission. ## Trustees 4. The trustees of the Charity are the members of the Committee which consists of nine Officers and six ordinary members all of whom are elected by the Society in General Meeting. 5. The following were the trustees at the date of approval of this Report - Mr C.G. Aitken (Chairman), Mr M.C. Arnold, Mr I.C. Brough, Mrs A.E.M. Cadinouche, Mrs J.K. Cole, Mrs J.P. Cundell (Eton College Liaison), Mr P. Elliot (Technology and Projects Officer), Mr A.C. Gapes (General Secretary), Mrs A. Geary (Librarian), Mr D.C. Hickman (Treasurer), Miss S Hardy (Safeguarding Officer), Mrs F.I. Hickman (Stage Manager), Mrs C. Messenger (Friends Secretary), Ms V. Rubio and Mrs D. Yerburgh (Concert Secretary) 6. The following were also trustees during all or part of the financial year – Mr C. Stokes (to 18th October2022). ## Management 7. The Society is administered and managed by the Committee. ## Committee Meetings 8. The Committee held 3 meetings by Zoom during the financial year, on Wednesday 22 June 2022, Wednesday 16 November 2022, Thursday 26 January 2023. 9. The Charity has no paid staff and duties on its behalf are carried out by the honorary Officers, Committee members and ordinary members of the Society. 10. Specific tasks have been carried out for the Committee by Mr M. Arnold (Concert Programme Editor), Mrs S. Bonner (Minutes Secretary), Mrs M.J. Waghorn (Mailing List), Mrs J.P. Cundell (Eton College Liaison), Mrs A. Cadinouche (Carols), Mr A.F. Seidler (Soloist Arranger), Mr C. Stokes (Programme Advertising), Ms V. Rubio (Member Co-ordinator). ## Finance 12. The Charity's bank account is held with CAF Bank Ltd of 25 Kings Hill Avenue, Kings Hill, West Malling, Kent. 13. Independent examination of the Charity's accounts under the provisions of the Charities Act 1993 has been carried out by Ms Claire Spackman, CLS Accountants Ltd, of 2 Rythe Close, Claygate, Esher, Surrey, KT10 9DD 14. For the financial year under review the Gross Income (Total Receipts) was £52,626 and the Total Expenditure (Total Payments) was £49,029. 15. It has been the policy of the Society for many years to maintain financial reserves sufficient to cover the likely expenditure for a whole year, so that in the unlikely event of concerts not being able to take place after expenditure and liabilities had already been incurred, it would be possible to operate normally for the following year. It is also intended to prevent a situation arising in which the members of the future have to provide extra income to make up for over expenditure by their predecessors. ## Activities 16. The May 2022 Come & Sing was Fauré’s “Requiem” and Gounod’s “Messe Solenelle de Ste Cecile” in the Eton College Chapel. These were the works rehearsed for the earlier concert that was cancelled at the last minute due to covid. The soloists were Isabelle Davis (soprano), James Edgeler (tenor) and James Gooding (bass), with James Orford (organ). 17. The Autumn Concert in the Windsor Festival on 1st October 2022 at 7:30 pm in the Windsor Parish Church the Society performed Haydn’s “The Creation”. The soloists were Kirsty Hopkins (soprano), Matthew Minter (tenor) and James Birchall (bass). The orchestra was The Brandenburg Sinfonia. 18. The January 2023 concert on 14[th] January 2023 at 7:30pm in Eton College Chapel the Society performed Durufle’s “Requiem” and Bernstein’s “Chichester Psalms”. The soloists were Harriet Kirk (mezzo soprano), Laurence Williams (baritone), and Paddy Armstrong (treble). The organist was James Orford with Rudyard Cook (cello). 19. The Winter Concert on 18[th] March at 7:30pm in the Windsor Parish Church, the Society performed Handel’s “Messiah”. The soloists were Philippa Hyde (soprano), Tim Travers Brown (counter tenor), Rory Carver (tenor) and Richard Bannan (bass). The orchestra was The Brandenburg Sinfonia. ## Membership 24. During the 2022/2023 season there were 123 singing Members (39 soprano, 42 alto, 15 tenor and 27 bass) compared with 112 the previous season (39 soprano, 38 alto, 13 tenor and 22 bass) 25. The Friends of Windsor and Eton Choral Society membership were 29 individuals and 11 families. 26. Conductor and Accompanist Mr Tim Johnson was our conductor. Mr John Halsey was our accompanist. WINDSOR & ETON CHORAL SOCIETY REGISTERED CHARITY: 274582 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023 WINDSOR & ETON CHORAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023 INDEX Page Independent Exgminer's Report Receipts and Payments Account Statement of knets & Liabilities Notes to the Financial Ststements INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WINDSOR & ETON CHORAL SOCtETY I report on the accounts for the year ended 30 April 2023 which are set oul on pages 2 to 4. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER Th¢ charity's trustees are responsible for the preparation of the accounts. The charity's trustees Consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of th¢ Charities ACL to follow the procedures laid down in the genernl Directions given by the Charity Commission (under Section 145{5)(b) of the Charities ACL and to state whether particular matters have Come to my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENr My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of th¢ accounts Presented with those records. It also includes considerntion of any unusual items or di￿10$UreS in the accounts. and seeking explanation from the trus*es concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. INDEPENDEI¥4T EXAMINER'S STATEMENT In connection with my examinatio￿ no matter has come to my attention: (l) which gives me reasonable cause to believe that I￿ any material respecL th¢ r¢quir¢m¢nts: to keep accounting records in accordance with Section 130 of the Charities Act. to prepare accounts which accord with the acrKJunting records and comply with the accounting requirements of the Charities Act have not been meL or (2) to which, in my opinion. attention should be drawn in order to enable a proper understanding of the ac¢ounts to be reached. Miss C pa¢knian FCCA CLS Accountants Limited Chartered Certified Accountants 2 Rythe Close Claygate. Esher Surrey KTIO 9DD Page I WINDSOR & ETON CHORAL SOCIETY RECEIPTS AND PAYMENTS ACCOU FOR THE YEAR ENDED 30 APRIL 2023 Note 2023 2022 ratin aetivitiQ8 to further chari a¢ttvities and eDerate funds Concerts Subscriptions Donations. grants & sponsors Sale & hire of musiclother goods Sales (Books, Folder& Lights) Fund raising- workshop Social events Charitable events Other bk 29,178 21.156 247 1.531 176 33.459 17,700 5.540 45 510 52,288 57.254 Investment income Interest Total receipts DIRE￿ CHARITABLE EXPEIWTlllRE 19 enditure in furtheranee of activities Honoraria Cost of music hired and goods s)Id Orchestra Premises Printing and publicity Soloists Workshop expenses Other 10.495 1.535 16.229 5,651 4,107 8,500 8.820 3.356 19.883 4,455 2,732 4,624 47,568 47,922 Charitable donations 47,568 50.542 Mana ement and administration Social events Management and administration 871 871 Total payments Net reeeipts/(payments) for the year Funds brought forward Funds carried forward 3,597 5,860 Page 2 WINDSOR & ETON CHORAL SOCIETY STATEMENT OF ASSETS AIW LIABILITIES AS AT 30 APRIL 2023 Note 2023 Total 2022 Total Monetary assets CAF Bank Savings account CAF Bank Current aw)unt Scottish Widows Fix¢d Tenn Deposit Petty Cash Gener21 Fynd Net A&%ets at 30 April 2023 28.049 2,325 29.964 24,240 2,537 29,964 These financial statements were approved by the Trustees and signed on their behalf on Da Id Hi¢knian. Hon. Treasurer Chris en . Chaimian Page 3 WINDSOR & ETON CHORAL SOCIETY NOTES TO THE AcCou￿rS FOR THE YEAR ENDED 30 APRIL 2023 l. Accounting Policies These financial statements have been prepared on the receipts and payments b&si4 Comply with the Charittes Act and have been prepared in a￿ordance with the Statement of Recommend¢d Practice (SORP) 2005 issued by the Charity Commissioners for England & Wales. 2023 2022 2. Coneerts Advertising income Programmes Ticket sales 2,037 1,946 3.316 1.845 3. Subscriptions Singers Friends sUbs￿Vents Gift Aid Repayments 16,038 1,605 14,656 1,565 4. Donations Grants & Sponsors Donations 247 1,540 S. Other Other Expenses Ticket Refunds 672 379 996 6. Management and AdmiDiStratioD Postage & Stationery etc Subscriptions Independent examiner's fee 248 673 540 236 235 400 7. Trnstee Expenses A total of £575 (2022 - £470) was reimbursed to five (2022 - four) members of the committee in the year. These payments were for postage. stationery. frlephone and related costs incurred in arranging the perfomances for the concerts and their publicity. No member of the Committee nor any person connected with them h&s received or is due to receive any remunerdtion for the year directly or indirectly from the charity's funds. The honoraria are paid to the Conductor and Accompanist neither of whom is a memkn of the Society. and therefore neither is eligible to be a member of the Committee. 8. Staff costs The charity employed no staff during the year with services being provided free of charge by volunteers. Page 4 WINDSOR & ETON CHORAL SOCIETY REGISTERED CHARITY: 274582 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023 WINDSOR & ETON CHORAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2023 INDEX Page Independent Exgminer's Report Receipts and Payments Account Statement of knets & Liabilities Notes to the Financial Ststements INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WINDSOR & ETON CHORAL SOCtETY I report on the accounts for the year ended 30 April 2023 which are set oul on pages 2 to 4. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER Th¢ charity's trustees are responsible for the preparation of the accounts. The charity's trustees Consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of th¢ Charities ACL to follow the procedures laid down in the genernl Directions given by the Charity Commission (under Section 145{5)(b) of the Charities ACL and to state whether particular matters have Come to my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENr My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of th¢ accounts Presented with those records. It also includes considerntion of any unusual items or di￿10$UreS in the accounts. and seeking explanation from the trus*es concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. INDEPENDEI¥4T EXAMINER'S STATEMENT In connection with my examinatio￿ no matter has come to my attention: (l) which gives me reasonable cause to believe that I￿ any material respecL th¢ r¢quir¢m¢nts: to keep accounting records in accordance with Section 130 of the Charities Act. to prepare accounts which accord with the acrKJunting records and comply with the accounting requirements of the Charities Act have not been meL or (2) to which, in my opinion. attention should be drawn in order to enable a proper understanding of the ac¢ounts to be reached. Miss C pa¢knian FCCA CLS Accountants Limited Chartered Certified Accountants 2 Rythe Close Claygate. Esher Surrey KTIO 9DD Page I WINDSOR & ETON CHORAL SOCIETY RECEIPTS AND PAYMENTS ACCOU FOR THE YEAR ENDED 30 APRIL 2023 Note 2023 2022 ratin aetivitiQ8 to further chari a¢ttvities and eDerate funds Concerts Subscriptions Donations. grants & sponsors Sale & hire of musiclother goods Sales (Books, Folder& Lights) Fund raising- workshop Social events Charitable events Other bk 29,178 21.156 247 1.531 176 33.459 17,700 5.540 45 510 52,288 57.254 Investment income Interest Total receipts DIRE￿ CHARITABLE EXPEIWTlllRE 19 enditure in furtheranee of activities Honoraria Cost of music hired and goods s)Id Orchestra Premises Printing and publicity Soloists Workshop expenses Other 10.495 1.535 16.229 5,651 4,107 8,500 8.820 3.356 19.883 4,455 2,732 4,624 47,568 47,922 Charitable donations 47,568 50.542 Mana ement and administration Social events Management and administration 871 871 Total payments Net reeeipts/(payments) for the year Funds brought forward Funds carried forward 3,597 5,860 Page 2 WINDSOR & ETON CHORAL SOCIETY STATEMENT OF ASSETS AIW LIABILITIES AS AT 30 APRIL 2023 Note 2023 Total 2022 Total Monetary assets CAF Bank Savings account CAF Bank Current aw)unt Scottish Widows Fix¢d Tenn Deposit Petty Cash Gener21 Fynd Net A&%ets at 30 April 2023 28.049 2,325 29.964 24,240 2,537 29,964 These financial statements were approved by the Trustees and signed on their behalf on Da Id Hi¢knian. Hon. Treasurer Chris en . Chaimian Page 3 WINDSOR & ETON CHORAL SOCIETY NOTES TO THE AcCou￿rS FOR THE YEAR ENDED 30 APRIL 2023 l. Accounting Policies These financial statements have been prepared on the receipts and payments b&si4 Comply with the Charittes Act and have been prepared in a￿ordance with the Statement of Recommend¢d Practice (SORP) 2005 issued by the Charity Commissioners for England & Wales. 2023 2022 2. Coneerts Advertising income Programmes Ticket sales 2,037 1,946 3.316 1.845 3. Subscriptions Singers Friends sUbs￿Vents Gift Aid Repayments 16,038 1,605 14,656 1,565 4. Donations Grants & Sponsors Donations 247 1,540 S. Other Other Expenses Ticket Refunds 672 379 996 6. Management and AdmiDiStratioD Postage & Stationery etc Subscriptions Independent examiner's fee 248 673 540 236 235 400 7. Trnstee Expenses A total of £575 (2022 - £470) was reimbursed to five (2022 - four) members of the committee in the year. These payments were for postage. stationery. frlephone and related costs incurred in arranging the perfomances for the concerts and their publicity. No member of the Committee nor any person connected with them h&s received or is due to receive any remunerdtion for the year directly or indirectly from the charity's funds. The honoraria are paid to the Conductor and Accompanist neither of whom is a memkn of the Society. and therefore neither is eligible to be a member of the Committee. 8. Staff costs The charity employed no staff during the year with services being provided free of charge by volunteers. Page 4