## **WINDSOR AND ETON CHORAL SOCIETY** ## **REGISTERED CHARITY NO. 274582** ## **PATRON HER MAJESTY THE QUEEN** REPORT of the COMMITTEE for the SEASON 2021\22 (subscription year and financial year ended 30th April 2022) to be presented to the Annual General Meeting on Tuesday 18th October 2022. ## Objects 1. The Society, an unincorporated association which is a registered charity, is governed by Rules the current edition of which came into force on Tuesday 9th November 2021, under which the aims and objects of the Society are the study and practice of choral music in order to foster the public knowledge and appreciation of such music by means of public performance. ## Area of Operation 2. The principal but not exclusive area of operation is the Districts of Windsor & Maidenhead, Slough and South Bucks. ## Address 3. The registered address of the Charity is 37 High Road, Cookham, Maidenhead, Berkshire SL6 9HR the address of the person at present acting as the Charity's official correspondent with the Charity Commission. ## Trustees 4. The trustees of the Charity are the members of the Committee which consists of nine Officers and six ordinary members all of whom are elected by the Society in General Meeting. 5. The following were the trustees at the date of approval of this Report - Mr C.G. Aitken (Chairman), Mr J.L.F Clark, Mrs J.P. Cundell (Eton College Liaison), Mr P. Elliot (Technology and Projects Officer), Mr A.C. Gapes (General Secretary), Mrs A. Geary (Librarian), Mr D.C. Hickman (Treasurer), Miss S Hardy (Safeguarding Officer), Mrs F.I. Hickman (Stage Manager), Mrs C. Messenger (Friends Secretary), Ms V. Rubio, Mr C.F. Stokes, Mrs D. Yerburgh (Concert Secretary) 6. The following were also trustees during all or part of the financial year – Ms J.E. van der Vorm and Mrs M.C. Wyatt (to 9 November 2021). ## Management 7. The Society is administered and managed by the Committee. ## Committee Meetings 8. The Committee held 6 meetings by Zoom during the financial year, on Wednesday 9[th] June 2021, Tuesday 24[th] August 2021, Thursday 14 October 2021, Wednesday 17 November 2021, Monday 20[th] December 2021 and Wednesday 26[th] January 2022. 9. The Charity has no paid staff and duties on its behalf are carried out by the honorary Officers, Committee members and ordinary members of the Society. 10. Specific tasks have been carried out for the Committee by Mr T.J.S. Pearce (Concert Programme Editor), Mr M. Arnold (Concert Programme Editor), Mrs S. Bonner (Minutes Secretary), Mrs M.J. Waghorn (Mailing List), Mrs J.P. Cundell (Eton College Liaison), Mrs C. Messenger (Carols), Mr A.F. Seidler (Soloist Arranger), Mr C. Stokes (Programme Advertising). 11. Due to COVID restrictions the attendance registrars have been dealt with centrally. ## Finance 12. The Charity's bank account is held with CAF Bank Ltd of 25 Kings Hill Avenue, Kings Hill, West Malling, Kent. 13. Independent examination of the Charity's accounts under the provisions of the Charities Act 1993 has been carried out by Ms Claire Spackman, CLS Accountants Ltd, of 2 Rythe Close, Claygate, Esher, Surrey, KT10 9DD 14. For the financial year under review the Gross Income (Total Receipts) was £ **57,273** and the Total Expenditure (Total Payments) was £ **51,413** . 15. It has been the policy of the Society for many years to maintain financial reserves sufficient to cover the likely expenditure for a whole year, so that in the unlikely event of concerts not being able to take place after expenditure and liabilities had already been incurred, it would be possible to operate normally for the following year. It is also intended to prevent a situation arising in which the members of the future have to provide extra income to make up for over expenditure by their predecessors. ## Activities 16. The May 2021 Come & Sing was cancelled because of national restrictions due to Covid virus. 17. The Autumn Concert in the Windsor Festival on 2[nd] October 2021 at 7:30 pm in the Windsor Parish Church the Society performed Handel’s “Samson”. The soloists were Ann Cavaliero (soprano), Tim Travers-Brown (counter-tenor), Ben Thapa (tenor) and Quentin Hayes (bass/baritone). The orchestra was The Orpheus Sinfonia. 18. The January 2022 concert was postponed due to Covid. 19. The Platinum Jubilee Concert on 19[th] March 2022 at 7:30pm in St George’s Chapel. The works performed were Britten’s “National Anthem”, Vaughan Williams’ “O Clap Your Hands”, Elgar’s “Sea Pictures”, Parry’s “Blest Pair of Sirens, Tallis’s Psalm 2, Vaughan Williams’ “Fantasia on a Theme by Thomas Tallis” and “Five Mystical Songs”, and Parry’s “I was glad when they said unto me”. The soloists were Alice Coote OBE (mezzo soprano) and Richard Bannan (baritone). The orchestra was The Brandenburg Sinfonia. ## Membership 24. During the 2021/2022 season there were 112 singing Members (39 soprano, 38 alto, 13 tenor and 22 bass) compared with 97 the previous season (31 soprano, 36 alto, 11 tenor and 19 bass) 25. The Friends of Windsor and Eton Choral Society membership were 13 individuals and 7 families. 26. Conductor and Accompanist Mr Tim Johnson was our conductor. Mr John Halsey was our accompanist. WINDSOR & ETON CHORAL SOCIETY REGISTERED CHARITY: 274582 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022 WINDSOR & ETOIY CHORAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR EIYDED 30 APRIL 2022 INDEX Page Independent E￿miner'S Rep)rt Reeeipts and Pydyments Ae¢ouDt ststement of A$8ets & Lfiabilities Notss to the FiDaDclal Statements tNDEPENDENf EXAMINER'S REPORT TO THE TRUSTEES OF WINDSOR & ETON CHORAL SOCIETY I report on the accounts for the year entsl 30 Awl 2022 which arc sct out on pages 2 to 4. RESPECTIVE RESPONSIBILftlES OF THE TRUSTEES AND EXAMINER The charity's trustees are rwonsible for the preparation of the ￿CoUnts. The charity's trustees consider that an audit is not required for tbis year under $￿tion 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my respon￿bIlIty to: examine the accounts under section 145 of th¢ CR)arities ACL to follow the pr￿ laid down in the genernl Directions given by the Charity Commi&sion (under SeLtion 145(5)(b) of the Charities ACL and to slate whether i)articular matters have come to my attentio BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kq)t by the charity and a comparison of the accounts Presented with those rfford& It also includes consideration of any unusual items or disclosures in the acwullts. and seeking explanation from the trustees wncerning any sueh matters. The pr￿￿u[C$ undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a 'true and fair, view and the report is limited to those matters set C￿ in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection with my examinatio￿ no matter has come to my attention: (l) which gives me ￿asonable Ca￿5¢ to believe that any mat¢riAI respecL the Tequirements.. to keep a¢¢ountin8 re¢ords in a¢¢ordan¢e with s￿tI0Th 130 of the cR￿ltIeS Act. to pryare accounts which accord with the accounting records and comply with the accounting requirements of the Clwities Act have not be￿ meL or (2) to Whic￿ in my optnioty attention should be drawn in Ord￿ to enable a proper understa* of the accounts to be reached. SpaCkn￿l FCCA CLS Accountants Limited Chartered Certified Accountants 2 Rythe Close Claygate. Ether Surrey KTIO 9DD Dated 14 Ikn Page I WINDSOR & ETON CHORAL SOCIETY RECEIWTS AND PAYMENfs ACCOUNT FOR THE YEAR ENDED JO APRIL 2022 Note 2022 2021 eratin activities to further charitable activlties and enerate funds Concerts Subscriptions Donations, grants & spon￿rS Sale & hire of musiclother goods Sales (Books. Folder& Lights) Fund raising- workshop Social events Charitable events Other 33,459 17,7(M) 5,540 633 10,050 2,319 360 45 510 57.254 13,452 Investment Income Interest Tot21 receipts DIRECT CHAR￿ABLE EXPENDITURE 19 41 enditure in furthernnee of activities Honoraria Cost of music hired and goods sold Orchestra 8,820 3,356 19.883 4,455 2,732 4.624 8,435 41 Prlnting and publicity Soloists Workshop expensas 200 47.922 8,808 Charitable donations 50,542 8,808 Mana ement and administration Social events 168 839 871 871 Total payments Net receiptsllpaymeDts) for the year Funds brought forward Funds earned forward 5,860 3,678 Pa8e 2 WINDSOR & ETON CHORAL SOCIETY STATEMENT OF Assyfs AND IIABILITIES AS AT 30 APRIL 2022 Note 2022 Total 2021 Total Monetary assets CAF Bank Savings account CAF Baok CuTrent account Swttish Widows Fixed Tern] Deposit Petty Cash General Fund Iyet Assets Ydt 30 April 2022 24.240 2,537 29.964 19,236 1,681 29,964 These fmancial statements were approved by the Tn]stets and signed on their behalf on 20r 2022 by: David Hicknw Hon. Treasurer Page 3 WINDSOR & ETON CHORAL SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022 l. Accounting Policles These financial statements hav¢ b¢¢n prepared on the r￿ipts and paynents basis, comply with the Charities Act and have been prepar￿ in aCcOrda￿e with the Siatement of Recommended Practice (SORP) 2005 1&sU￿ by the Charity COnMll￿lloDCTs for England & Wales. 2022 2021 2. Concerts Advertising income 3,316 1,845 633 Ticket sales 3. Subscriptions Singers Friends sub￿EVents Gift Aid Repayments 14.656 1,565 6,565 4. Donatlons Grants & Sponsors Donations Grants 1.540 2,319 5. Other Other Expenses Ticket Refunds 996 132 6. Management and Admlntstratlon Postage & Ststionery etc Subscriptions Independent examiner'5 fee 236 235 295 400 7. Trustee Expenses A total of £470 (2021 - £92) was reimbursed to four (2021 - two) members of the committee in the year. These payments were for postsg4 ststionery. telephone and related costs incurred in arranging the perforniances for the concerts and their publicity. No member of the Committee nor any puson connected with them re¢eiv¢d OT is due to receive any remuneration for the year directly or indirectly from the charity's fijnds. The honoraria are paid to the Conductor and Accompanist neither of whom is a metnkn of the Society, and therefore neither is eligible to be a member of the Committee. 8. Staff costs The charity enwloyed no staff during th¢ with Servi￿ being pmvid¢d fr¢¢ of charge by volunt¢¢rs. Page 4 WINDSOR & ETON CHORAL SOCIETY REGISTERED CHARITY: 274582 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022 WINDSOR & ETOIY CHORAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR EIYDED 30 APRIL 2022 INDEX Page Independent E￿miner'S Rep)rt Reeeipts and Pydyments Ae¢ouDt ststement of A$8ets & Lfiabilities Notss to the FiDaDclal Statements tNDEPENDENf EXAMINER'S REPORT TO THE TRUSTEES OF WINDSOR & ETON CHORAL SOCIETY I report on the accounts for the year entsl 30 Awl 2022 which arc sct out on pages 2 to 4. RESPECTIVE RESPONSIBILftlES OF THE TRUSTEES AND EXAMINER The charity's trustees are rwonsible for the preparation of the ￿CoUnts. The charity's trustees consider that an audit is not required for tbis year under $￿tion 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my respon￿bIlIty to: examine the accounts under section 145 of th¢ CR)arities ACL to follow the pr￿ laid down in the genernl Directions given by the Charity Commi&sion (under SeLtion 145(5)(b) of the Charities ACL and to slate whether i)articular matters have come to my attentio BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kq)t by the charity and a comparison of the accounts Presented with those rfford& It also includes consideration of any unusual items or disclosures in the acwullts. and seeking explanation from the trustees wncerning any sueh matters. The pr￿￿u[C$ undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a 'true and fair, view and the report is limited to those matters set C￿ in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection with my examinatio￿ no matter has come to my attention: (l) which gives me ￿asonable Ca￿5¢ to believe that any mat¢riAI respecL the Tequirements.. to keep a¢¢ountin8 re¢ords in a¢¢ordan¢e with s￿tI0Th 130 of the cR￿ltIeS Act. to pryare accounts which accord with the accounting records and comply with the accounting requirements of the Clwities Act have not be￿ meL or (2) to Whic￿ in my optnioty attention should be drawn in Ord￿ to enable a proper understa* of the accounts to be reached. SpaCkn￿l FCCA CLS Accountants Limited Chartered Certified Accountants 2 Rythe Close Claygate. Ether Surrey KTIO 9DD Dated 14 Ikn Page I WINDSOR & ETON CHORAL SOCIETY RECEIWTS AND PAYMENfs ACCOUNT FOR THE YEAR ENDED JO APRIL 2022 Note 2022 2021 eratin activities to further charitable activlties and enerate funds Concerts Subscriptions Donations, grants & spon￿rS Sale & hire of musiclother goods Sales (Books. Folder& Lights) Fund raising- workshop Social events Charitable events Other 33,459 17,7(M) 5,540 633 10,050 2,319 360 45 510 57.254 13,452 Investment Income Interest Tot21 receipts DIRECT CHAR￿ABLE EXPENDITURE 19 41 enditure in furthernnee of activities Honoraria Cost of music hired and goods sold Orchestra 8,820 3,356 19.883 4,455 2,732 4.624 8,435 41 Prlnting and publicity Soloists Workshop expensas 200 47.922 8,808 Charitable donations 50,542 8,808 Mana ement and administration Social events 168 839 871 871 Total payments Net receiptsllpaymeDts) for the year Funds brought forward Funds earned forward 5,860 3,678 Pa8e 2 WINDSOR & ETON CHORAL SOCIETY STATEMENT OF Assyfs AND IIABILITIES AS AT 30 APRIL 2022 Note 2022 Total 2021 Total Monetary assets CAF Bank Savings account CAF Baok CuTrent account Swttish Widows Fixed Tern] Deposit Petty Cash General Fund Iyet Assets Ydt 30 April 2022 24.240 2,537 29.964 19,236 1,681 29,964 These fmancial statements were approved by the Tn]stets and signed on their behalf on 20r 2022 by: David Hicknw Hon. Treasurer Page 3 WINDSOR & ETON CHORAL SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022 l. Accounting Policles These financial statements hav¢ b¢¢n prepared on the r￿ipts and paynents basis, comply with the Charities Act and have been prepar￿ in aCcOrda￿e with the Siatement of Recommended Practice (SORP) 2005 1&sU￿ by the Charity COnMll￿lloDCTs for England & Wales. 2022 2021 2. Concerts Advertising income 3,316 1,845 633 Ticket sales 3. Subscriptions Singers Friends sub￿EVents Gift Aid Repayments 14.656 1,565 6,565 4. Donatlons Grants & Sponsors Donations Grants 1.540 2,319 5. Other Other Expenses Ticket Refunds 996 132 6. Management and Admlntstratlon Postage & Ststionery etc Subscriptions Independent examiner'5 fee 236 235 295 400 7. Trustee Expenses A total of £470 (2021 - £92) was reimbursed to four (2021 - two) members of the committee in the year. These payments were for postsg4 ststionery. telephone and related costs incurred in arranging the perforniances for the concerts and their publicity. No member of the Committee nor any puson connected with them re¢eiv¢d OT is due to receive any remuneration for the year directly or indirectly from the charity's fijnds. The honoraria are paid to the Conductor and Accompanist neither of whom is a metnkn of the Society, and therefore neither is eligible to be a member of the Committee. 8. Staff costs The charity enwloyed no staff during th¢ with Servi￿ being pmvid¢d fr¢¢ of charge by volunt¢¢rs. Page 4