CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: 1st April 2020 Period start date To: 31$1 March 2021 Period end date Charlty name: THEALE VILLAGE HALL Charity regislration number: 274464 Objectives and Activitses Summary of the purposes of the chartty as set out in its goveming document Pwa 1.17 The property shall be held in trust for the wrpose of a Village Hall for the use of the inhabitants of Thea arnl the surrounding distrrd (hereinafter called the.area of bfir). wrthout distindion of sex, polttical, religious or other opinions arKI in particular used for meetings. toddler deveEopment and parent and chikl groups and for other foms of recreation and leisure4ime occupabon with the object of improvtng the conditions of life for the said area of benefft. The fvnth.on of the Village Hall Management Commtttee is to provide and manage affordable faulrties for the use of groups and irKlÉviduals in the area of benefft. To this end the Management Committee manages the facilities in tenns of their lettrng, maintenance and Summary ofts main activities in relation to those purposes for the public benefft. in particular. the activities, projects or services identifd in the accounts. Pao 1.17 •1 monies obtained frrln hiring out the hall are to be used for the upkeep, improveme. to repair, insure the building. fumiture and effeLs. To pay rates, tsxes arKI salartes. as well as to tw fumÈiure and other equipynent required by the hall as a means of rerTration. The main r5 ofthe hall indude two parent and tc4Jdler groups (one Voluntary and one govemtnent funded) and a baby sensory group. Leisure ac*ivibes whith run in the hall indude Tai Chi. a Fitness dass, J, Yoga, Beavers, Scouts and Clog danciNJ. Various furKlraisirwJ activitEs and events are also held which incorporates all age groups. The hall also hosts regular entertainment events such as Jazz ni
as well as providing an affordabl8 venue for private furmxions such as birthday parties, Wedding reCelon$ and other family lebrations. The Trustees are satisfied that the charity meets the commission's requirements in the rKovisions for public benefiL Statement Gonfimiing whether the trustees have had regard to the guidan issued by the Charity Commission on public benefrt Pwa 1.18 Additional infomiation {optiorHI) You ma choose to include fijrther statements where reknrrt about: Pwa 1.38 Policy on grarrt making Paa 1.38 Poficy on social investmerrt including program related investment pa 1.38 Contribution made by volunteers Achievements and Performance Summary of the main achievemeTrts of the tharity. identifying the drfference the chaiity's Vrk has made to the circumstances of its beneficiaries and any wider benefits to SOCi8ty as whole. The hall maje a wofii again thts year. A £10,OW Grant (from the Govemment) kept the hall financialty Viab during the errforced dosure of the premises by the Govemmerrt due to the COVID-19 pandemic from 23td Marth 2020. Ltxkdown was lifted and enforced several times ttrwoughout the financial year. P¥a110 The hall was used by hirers beknn and during loCkdS onty by groups pemiitted by the Govemment. for e.g educational, blood dorkn and trainirvJ wrposes.
Additional infom&th (optional) You ma The hall carpet was reCed in July 2020 which has improved the knlities. Achievements agairtst objectives set P¥a 1.41 Perfonnance of fundraisiNJ activibes against otyethves set P¥a 1.41 Investment performan against 0tr4ectives Para 1.41 Financial Review Review of the charty's financial position at the erKI of the period The Govemment ordered the closure of all non*5sential businesses due to the Coronavirus outbreak. As the hall was closed urKler exptiOnal CircmstanCes, deposts and hire charges were refunded and all regular hire ceased. Statement explainirvJ the policy for holding reserves stating why they are hekl Pwa 1.22 The Management Committee seek to have a minimum reserve of six months operating Costs for facilities under management. This is to alkw for seasal variation in use arKI to safeguard against any period vthen the facilities might be unavailabte due to dam e or maintenanca. ximat £10.0 to £12,000 No apptiGgble. Amount of reseprfes hekl Reasons for holding zero reseNes Details of fund materialty defKit P• 1.22 Para 122 Pwa 1.24 The Management Committee of the Village Hall do not intend for Ihe hall to make a large profft, any profft is saved arKI held in reserve for a time of hardship or when improvements to the hall are required. Any deficat which cannot be met from within the balance of the routine op8ration account will be financed by additional direct fundraisi and seeki rant assistano,
to enswe that it is paKI off with minimal dela None. the tharity continues to make a small wofft eath year and covers the general running costs arwj any maintenance required. ExnatIOn of any uncertainttes about tt chartty contFnuiThJ as a going oncem Para 123 We have no CCm$ at present regarding the loss of income due to the dosure of all non-essential businesses. The hall closed on 23rd March 2020. as ordered by the Govemment, due to the coronawrus outbreak Expenditure has teen reduced to a minimthn during dosure. Additional Information loptional) You ma dlSe to indude further sL2tements where relevant aboutr. The charity's principal sources of fijnds {indudirnJ any fundraising) P¥a 1.47 Investment policy and objectives induding any social investment policy adopted P*a 1.46 A description of the prirKipal risks facing the chanty Paa 1.46 Other
Structure, Governance and Management Descrbption of chartty's trusts: Type of goveming dornent Pa 125 Deed of gift (dated 4" A.1 1960). How is the thartty 1.25 Trustee selection meth(Kls including details of any onstitutional provisions e.g. election to post or name of any person or body entrued to appoint one or more tTUStees P¥a125 App)intment by Theale Village Hall Additional information lopbonal) You ma choose to indude further statements vthere relevant about The Trustees conskst of elected, representative and CLpted members. Elected members of the Committee shall elected at the Annual General Meeting. Meetings are held once a quarter with the addition of an AGM in ember. All inhabitants of the area of benefft of 18 years of a9e or over shall be entrtled to attend and vote at the AGM. Polirjes arKI wocedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider nefvrk with whith the charity works Pa 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Cha name other name the istered cha number Chanty's principal address Theale Vill Hall 274464 Theale Village Hall. Englefield Road, Theale, Reading, RG7
Names of the charity trusteos who marydge the charity Office frf ary) Name of wson lor body) entitled Mrs Dawn Famier Chair Theale Village Hal Managemerrt Committee Theale Village Hall Management Committee Theale Village Hall Management Committee Theale Village Hall Management Committee Theale village Hall Management Committee Mrs Betty Messer -thalr Mrs Melissa Burgess Mrs Teresa Dean Mr Gary Nelson 10 12 13 14 15 16 17 18 19 20 Co rate trustees- names of the direc*ors at the date the Dlroctar name Name of trustees holdirvJ title to property belonging to the charity Trustee name
Funds held as custodian trustees on behalf of others Description of the assets held in this capacty Name and objects of the charity on whose behalf the assets are held and how this falls within the cust<)dian charity's objects Details of arrangemerrts for safe custody and segregation of such assets from the charity's own assets AdditkMMI InforTh (optional) Names and addresses of advlsern (Optional infornonI Type of Address adviser Audltor Mr Brian Hoad 93 Butts Hill Road. Wocmlley, Reading, Berks. RG5 4NT Name of chief executive or names of senior staff Mamr5 (OWional information) Exemptions from disclosure Reason for nortrdisdosure of ke rsonnel details Not applicable. Other o tional information
9of9 Signature{s) Full narne{sl d4 Ly susw <AtsJiFEQ klA1& Pos5tion {eg Secretary. Chair, ett) ii ocro6£l 2&L I Date OctDiT 2016
THEALE VILLAGE HALL
Accounts from 1st April 2020 to 31st March 2021
| INCOME | PAYMENTS | ||
|---|---|---|---|
| Private Hire | £2,359.00 | Fundraising | £386.10 |
| Private Deposits | £1,000.00 | Secretary Wages | £6,480.00 |
| Sainsburys Veterans | £0.00 | Secretary Expenses | £57.38 |
| Fundraising | £245.00 | Cleaner wages | £2,400.00 |
| Donations/Grants | £14,016.25 | Cleaning Expenses | £47.32 |
| NHSBT | £160.00 | Business rates | £0.00 |
| Judo | £44.00 | Watson Fuels | £1,379.92 |
| Parish Council | £1,265.96 | Electric | £243.48 |
| Beavers | £115.00 | Boiler | £135.00 |
| Scouts | £115.00 | Grundon | £630.53 |
| Surestart Toddlers | £66.00 | Deposits refunded | £670.00 |
| Jazz | £0.00 | Water Rates | £320.07 |
| Little Letters | £69.00 | TC Fees | £0.00 |
| Trinity Bunnies | £0.00 | Maintenance | £3,751.26 |
| T'ai Chi | £49.50 | Sewage pump | £2,531.93 |
| Fitness 50+ | £0.00 | Insurance | £1,030.82 |
| Clog Dancing | £220.00 | Performing rights licence | £176.23 |
| Yoga | £34.00 | West Berks Licence | £70.00 |
| Insurance Payout | £258.32 | Equipment | £247.38 |
| TC Fees | £0.00 | Other Expenses | £406.43 |
| COIF | £0.00 | ||
| Other | £0.00 | Total Payments | £20,963.85 |
| Total | £20,017.03 | ||
| Income from Theale Club | |||
| Rent | £4,800.00 | Total COIF as at 31/12/20 | £3,170.24 |
| Oil, Assets | £181.00 | Interest qtr ending 31/03/21 | £0.09 |
| Grundon | £197.22 | Total as at 31/03/21 | £3,170.33 |
| Hire | £0.00 | ||
| Other (Electrics) | £0.00 | ||
| Total | £5,178.22 | ||
| Total Income | £25,195.25 | ||
| Less Total Expenditure |
£20,963.85 | ||
| Profit over income | £4,231.40 | ||
| Balance as at 31st Mar 2021 | |||
| Current Account | £16,464.96 | ||
| Deposits being held | £1,300.00 | ||
| Owed to Watson Fuels ... | NIL | ||
| Outstanding Income due to | TVH | ||
| as at 31st March 2021 ... | £99.00 | ||
| Theale Club o/stdg income | |||
| due as at 31st Mar 2021 ... | NIL | ||
| In credit with Castle Water | £420.58 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl membors of rH£ALfj VILLAG-f On accounts for the year 31 MAticH zoz( Charlty no (If any) Z74-4-6¥ Set out on pages I report to the trustees on my exinatiOn of ts accounts of the above charity (Ihe Trusf) for year ended As the charws tntstees. you are reSFmi for the preparation of the accounts in acoydw wih the reqixremwts of tr ChaTities Act 2011 Responsibilibes and basis of rnport I re[ in respert of my examination of the Tntsfs a¢¢ounts carried oui urKler sedion 145 of the 2011 Act and in carrying oui my examination. I have follo£d all the applicable Directions given by the Charity Commission under section 145(5)(b) of the A< Independent examinerfs statement I have (xxnpleted my exarninaliM. I confimi that no merial matters have disd9s which gi me (xuse to believe that in. any material respect". the accountir¥J records were not keF* in aCdan with section 130 of the Charities Art or Ihe accounts dKI not acc(Kd th the accA)unting re¢ords", or the accounts did not c(xnply with the applicable requirements conceming fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue ar fairf view vthich is not a matter I have no nCeffts and have come across no other matters in connection ith the examination to which attention should drawn in this report in order to enable a woper understanding of the accounts to b8 reathed. . Please delete the wryds in the brnckets rfth8y do not apply. Slgned: IO.loZI s.< Fét)A¥Tr Relevant professional quallfication(s) or body FCCA IER Oct 2018
(If any): Address: 9 3 8yfi S HLL Ropf? )ooT> L£ Section B Disclosure Only complete rf the examiner needs to highlight material matters of conrn {see CC32, Indent examination of tharty accounts: diredions and guidan for examirets). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018