## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
**YEAR ENDED 31 December 2023**
**Registered charity no. 274462**
**ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **CONTENTS**
|**NTS**||
|---|---|
||**Page**|
|Legal and administrative information|2|
|Board of Trustees’ report|3|
|Independent examiner’s report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the financial statements|10|
**Berkhamsted Choral Society – registered charity no. 274462 -** 1 -
## **LEGAL AND ADMINISTRATIVE INFORMATION For the year ended 31 December 2023**
|**Board of trustees**|Bethan Watts|Chair|
|---|---|---|
||Lucy Taylor|Vice Chair|
||Fiona Sims|Secretary|
||Pauline Summers|Treasurer (appointed 21 March 2023)|
||Dr Barbara Jones|Treasurer (resigned 9 March 2023)|
||Fiona Naylor||
||Sian Wheeler||
|**Musical director & conductor**|Graham Wili||
|**Charity registration no.**|274462||
|**Registered address**|6 South Park Gardens||
||Northchurch||
||Berkhamsted||
||Hertfordshire||
||HP4 1JA||
|**Independent examiner**|Andy Nash Accounting & Consultancy Ltd||
||Units 24 & 25||
||Goodsheds Container Village||
||Hood Road||
||Barry||
||CF62 5QU||
|**Principal bankers**|NatWest||
||197 High Street||
||Berkhamsted||
||Hertfordshire||
||HP4 1AD||
**Berkhamsted Choral Society – registered charity no. 274462 -** 2 -
## **BOARD OF TRUSTEES' REPORT For the year ended 31 December 2023**
The Board of Trustees submit their annual report and the financial statements of Berkhamsted Choral Society for the year ended 31 December 2023. The Board of Trustees confirms that the annual report and financial statements of the Society comply with current statutory requirements, including the Charities Act 2011, as well as the requirements of the Society’s governing document and the provisions of the ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition (effective 1 January 2019)’, and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Legal and administrative details are shown on page 2 of the financial statements, including a full list of the Trustees who served the Society during the period up until the date of the signing of this report.
## **OBJECTS**
The main objects of Berkhamsted Choral Society, a registered charity, are to promote, improve, develop and maintain public education in an appreciation of the art and science of choral music by the presentation of public concerts and other activities involving or relating to choral music.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Society started in 1930 and was known as The Wayfarers & Orchestral Society. In 1982 it became Berkhamsted Choral Society and its Constitution was revised and approved at the AGM on 21 September 2004. Under that Constitution, the management of the Society is in the hands of a Committee consisting of the officers listed on page 2 and committee members, all of whom are drawn from the Society’s membership, and all of whom are Trustees of the Society. Trustees are elected from the membership at the AGM with nominations having been given to the Secretary 14 days in advance.
## **MEMBERSHIP**
The Society started in January last year, from 1 January to 31 December with 92 members. The Committee decided to raise the subscription to £185 for the year until 31 December 2023. We felt this would cover our costs for a full year of faceto-face rehearsals. Termly fees increased to £85.
The committee will always consider any requests for reduction in subscription rates due to special circumstances. Younger singers (minimum age 18) enjoy free membership up to and including the season in which they turn 26. Family membership is set at £360 covering two or more members of the same family. There are no auditions, and all are welcome. We ended the year on Dec 2023 with a membership of 82 still indicating that we are short of our aim of 100.
In addition to donations the Trustees are, as ever, very grateful to the many members of the Society who not only paid their subscriptions which kept us solvent, but who continuously volunteer to participate in the organisation and running of the choir, without whom the choir could not operate. And of course, as always, we are indebted to those of you who make donations. The Society employs no paid help, although it contracts accounting services.
## **ACHIEVEMENTS AND PERFORMANCE**
Berkhamsted Choral Society (BCS) meets once a week to rehearse choral music, and normally presents three public concerts, each with an individual repertoire, and if possible, one Bring and Sing workshop, over the course of the year. In addition, each summer, an optional tour is offered to members and arranged to a UK or European destination; three concerts are presented, each in a different venue. The tour is an important attraction for recruiting and retaining members but is entirely self-funded by those who choose to participate. Tourers include members of the 3 choirs who share Graham Wili as musical director (BCS, Chorley Wood Choral Society and The Leconfield Singers), plus invited guests and professionals, where required.
The piano at Swing Gate Lane, our rehearsal venue has now thankfully been replaced with a new one.
## April 2023 Faure Concert
This was our first concert of 2023 and always a joy to sing. It was performed with full orchestra and soloists. We had a good audience and the performance was enthusiastically presented and of high quality.
## Summer Tour 2023 to Reims, France
The annual tour took place in August 2023 when a group comprising singers from Berkhamsted and Chorleywood Choral Societies travelled to France for five days. In conjunction with OneStage Concert Tours, the group performed under their touring name of Gaudeamus Chorale
**Berkhamsted Choral Society – registered charity no. 274462**
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## **BOARD OF TRUSTEES' REPORT For the year ended 31 December 2023**
and sang in the cathedrals of Reims and Troyes and the Church of St Alpin in Châlons-enChampage. All three concerts offered free entry to the audience; in Châlons there was a retiring collection in aid of the organ restoration fund organised by the Friends of the Organ Association. The programme was the same as that performed for the September concert in Berkhamsted.
As well as enjoying the musical experience, members had free time to explore the historic city centres and also to sample the local Champagne on a visit to the cellars of Charles Mignon. The group celebrated the success of the tour with a final dinner at their hotel in Reims.
2024 will see the group visit Flanders (Belgium). Plans are well under way!
## September 2023 concert
The choir performed the Tour 2023 music of Missa Brevis in D major K 194 (Mass No. 8) by Mozart as well as pieces by Bach, Bruckner, Faure and other composers in St Peter’s Church in Berkhamsted.
## September 2023 – Market Stall
A stall was held at Berkhamsted Market to promote our Christmas Concert and to encourage new members to the choir.
## Christmas 2023 concert
This was an evening of Christmas Music and carols for choir and audience. The choir performed Christus Natus Est by Cecilia MacDowall and we were privileged to have her in the audience to hear us sing her music. This was followed by other Christmas Music and carols which the audience was invited to sing with us.
## **PLANS FOR FUTURE PERIODS**
All the following concerts will be performed at St Peter’s Church, Berkhamsted unless otherwise stated.
April 2024 Summer Concert: Dido and Aeneas by Purcell, Misericordias by Mozart, plus other pieces by Mozart.
December 2024: Christmas concert – seasonal music.
## **PUBLIC BENEFIT**
The Trustees confirm that they have given due regard to the public benefit guidance published by the Charity Commission in line with section 4 of the Charities Act 2006.
They consider they meet the public benefit test through:
## Presentation of public concerts
The society employs professional musicians alongside the society’s amateur singing members. This drives up musical standards and enhances the public’s concert-going experience. There is free entry for under 18s to our local concerts.
## Promoting new music
The choir’s repertoire is wide-ranging, covering not only the music of the Renaissance, Baroque, Classical and Romantic eras, but also that of the 20th and 21st Centuries. Our aim of including new music in our repertoire is to help develop the musical appreciation and understanding of both our choir members and our audiences. To this end, the music of living composers regularly makes an appearance in our programmes, including that of Cecilia MacDowall, Bob Chilcott, Karl Jenkins, Chris Williams, Will Todd and Nigel Short. We also like to include new and fresh arrangements of traditional carols by 21st Century composers in our Christmas Concert.
## Presentation of Bring and Sing events
Singing days, advertised across a wide area, are open to all, to introduce the public to the techniques of choral singing and encourage active participation.
## No auditions
Membership of the society is open to all levels of ability, and financial help to meet the annual subscription is provided to those who lack the means. As a result, the membership is very broad ranging.
Summer Tour 2024: This will be in Flanders area, Belgium and plans are well underway. Music TBC.
September 2024: A joint concert with CCS, presenting the tour music to our local audience.
Autumn Term Bring and Sing: Karl Jenkins The Armed Man tbc.
**Berkhamsted Choral Society – registered charity no. 274462**
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**BOARD OF TRUSTEES' REPORT For the year ended 31 December 2023**
## **RESERVES POLICY**
The Society’s main charitable purpose is the education of the public in the art and science of choral music and its principal means of fulfilling its purpose is by the performance of public concerts with professional soloists and orchestra. Therefore, each concert involves considerable expense, only part of which can normally be recovered through revenues from ticket sales. In addition, the cost of concert venues varies but represents an additional item of expense.
Arrangements for concerts have to be made many months in advance. The Society, therefore, has to undertake commitments that involve substantial expenditure, whereas the income from ticket sales is only received in the weeks leading up to a concert. Furthermore, the quantity of ticket sales is volatile and there is no guarantee that actual sales will match those estimated when drawing up the budget for the season.
Since the expenses of larger concerts normally exceed ticket revenues, often by a considerable amount, the deficit is met out of the reserves which have been generated by the surplus from smaller concerts and fundraising. Members’ subscriptions are set at a level to meet the expected running costs of the choir and are not used to subsidise concerts should they incur heavier losses than expected. Equally, the Society cannot rely on fundraising to meet an unexpected deficit and it would be irresponsible to do so.
Accordingly, there is a risk, in any season, that one or more concerts might incur a much larger loss than anticipated in the budget. If the Society suffered substantial losses on one concert, it might still be committed to the remaining concert(s) in that season, since the costs arising from cancellation might exceed the expected loss if the concert goes ahead.
The Trustees, therefore, consider it prudent that the Society should seek to maintain a reserve that is substantial enough to cover the cost of at least two concerts, and preferably the costs of a whole season’s concerts, in order to guarantee the quality of service. This equates to £24,335.
We have managed not to use any of the current reserves requirement (£24,335) which reside in NatWest and we are looking to move this into a savings account with interest. We have not contributed to this reserve during this last fiscal year.
## **FINANCIAL REVIEW**
The Society achieved a surplus of £570 in the year ended 31 December 2023 (2022 – deficit of £4,056), increasing total funds at the period-end to £32,564 (31 December 2022 - £31,994).
Of the total funds held at year end £30,572 (31 December 2022 - £31,104) were unrestricted and the Trustees are happy this level of reserves meets the reserves policy above.
## **STATEMENT OF BOARD OF TRUSTEES' RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations. Charity law requires the trustees to prepare financial statements for each financial year. Under that law they are required to prepare the financial statements in accordance with UK Accounting Standards and applicable law (UK Generally Accepted Accounting Practice), including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.
Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the excess of expenditure over income for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and,
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 5 -
**BOARD OF TRUSTEES' REPORT For the year ended 31 December 2023**
financial statements comply with the Charities Act 2011. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charity and to prevent and detect fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. In addition, the trustees confirm that they are happy that the content of the annual review in pages 3 to 6 of this document meet the requirements of the Trustees’ Annual Report under charity law.
They also confirm that the financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing
document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
This report was approved and authorised for issue by the Board of Trustees on 19 March 2024 and signed on its behalf by:
B Watts (May 16, 2024 22:16 GMT+1)
Bethan Watts
## **Chair**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 6 -
**INDEPENDENT EXAMINER’S REPORT For the year ended 31 December 2023**
I report to the Trustees on my examination of the accounts of Berkhamsted Choral Society (Charity number 274462) for the year ended 31 December 2023 set out on pages 8 to 23.
## **Respective responsibilities of trustees and examiner**
The Society’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Charities Act). The Society’s Trustees consider that an audit is not required for this period under section 144 of the Charities Act and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and,
- to state whether particular matters have come to my attention.
This report, including my statement, has been prepared for and only for the Society’s Trustees as a body. My work has been undertaken so that I might state to the Society’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Society and the Society’s Trustees as a body for my examination work, for this report, or for the statements I have made.
## **Basis of independent examiner’s statement**
My examination has been carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Society and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Society as required by section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Andrew Philip Nash FCA**
Fellow of the Institute of Chartered Accountants in England and Wales – 2461833
Dated: 17 May 2024
Andy Nash Accounting & Consultancy Ltd Units 24 & 25
Goodsheds Container Village Hood Road Barry CF62 5QU
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Berkhamsted Choral Society – registered charity no. 274462 -** 7 -
**STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2023**
**----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds Funds Funds
Year ended Year ended Year ended Year ended
31 Dec 2023 31 Dec 2023 31 Dec 2023 31 Dec 2022
Notes £ £ £ £
Income from:
Donations 2 19,042 - 19,042 20,607
Charitable activities 3 12,935 49,459 62,394 62,759
Total income 31,977 49,459 81,436 83,366
Expenditure on:
Charitable activities:
Rehearsals 4 & 5 16,714 - 16,714 17,426
Concerts 4 & 5 15,795 - 15,795 20,390
Tour 4 & 5 - 48,357 48,357 49,606
Total expenditure 32,509 48,357 80,866 87,422
Net income/(expenditure) (532) 1,102 570 (4,056)
Transfer between funds 12 - - - -
Net movement in funds (532) 1,102 570 (4,056)
Reconciliation of funds:
Total funds brought forward 12 & 13 31,104 890 31,994 36,050
Total funds carried forward 12 & 13 30,572 1,992 32,564 31,994
**----- End of picture text -----**
The notes on pages 10 to 23 form part of the financial statements.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 8 -
**BALANCE SHEET As at 31 December 2023**
|Notes
**CURRENT ASSETS**
Debtors and prepayments
9
Cash at bank and in hand
10
**CREDITORS:**amounts falling
due within one year
11
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Restricted funds
12 & 13
Unrestricted funds:
General funds
12 & 13|**£**
**9,120**
**34,207**|**Total funds**|£
8,423
39,336
47,759
(15,765)|Total funds
31 Dec 2022
£
31,994|
|---|---|---|---|---|
|||**31 Dec 2023**|||
|||**£**
**32,564**|||
||**43,327**
**(10,763)**||||
||**30,572**||31,104||
|||**32,564**||31,994|
|||**1,992**
**30,572**
||890
31,104|
||||||
|||**32,564**||31,994|
The notes on pages 10 to 23 form part of the financial statements.
These financial statements were approved and authorised for issue by the Board of Trustees on 19 March 2024 and signed on their behalf by:
**----- Start of picture text -----**
B Watts (May 16, 2024 22:16 GMT+1)
**----- End of picture text -----**
Bethan Watts
## **Chair**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 9 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparation of the financial statements**
The financial statements have been prepared in accordance with ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition (effective 1 January 2019)’, and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), as well as the Charity Act 2011.
The effect of any event relating to the year ended 31 December 2023, which occurred before the date of approval of the financial statements by the Board of Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 31 December 2023 and the results for the year ended on that date.
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
The functional currency of the Society is sterling and amounts in the financial statements are rounded to the nearest pound.
## **Legal status**
Berkhamsted Choral Society is a charity registered in England & Wales, and meets the definition of a public benefit entity. The registered address is 6 South Park Gardens, Berkhamsted, Hertfordshire, HP4 1JA.
## **Going concern**
The financial statements have been prepared on the going concern basis as the Board of Trustees is confident that future reserves and future income is more than sufficient to meet current commitments. There are no material uncertainties that impact this assessment, and the ongoing COVID-19 global pandemic has had no material impact on this assessment.
## **Fund Accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the
Society and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of any designated fund is set out in note 12 of the financial statements.
Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors or that have been raised by the Society for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in note 12 of the financial statements.
## **Income**
Income is recognised when the Society has entitlement to the funds, any performance indicators attached to the item(s) of income have been met, it is probable that the income will be received, and the amount can be measured reliably.
Donations and membership fees are recognised in full in the Statement of Financial Activities when entitled, receipt is probable and when the amount can be quantified with reasonable accuracy. Gift aid receivable is included when claimable.
Grant income is credited to the Statement of Financial Activities when received or receivable whichever is earlier, unless the grant relates to a future period, in which case it is deferred.
Income from charitable activities is credited to the Statement of Financial Activities when received or receivable whichever is earlier, unless it relates to a specific future period or event, in which case it is deferred.
## **Expenditure and irrecoverable VAT**
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.
Indirect costs have been split equally between rehearsals and concerts apart from an allocation of £250 from the annual tour which is to cover an allocation of the annual independent examination. The annual tour is run as a selffunding event and so has not been allocated any indirect costs other than this.
**Berkhamsted Choral Society – registered charity no. 274462 -** 10 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
## **Tangible fixed assets and depreciation**
Only assets costing more than £500 are capitalised. Currently there are no assets held over this limit.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash in hand, deposits with banks and funds that are readily convertible into cash at, or close to, their carrying values, but are not held for investment purposes.
## **Debtors and prepayments**
Trade and other debtors are recognised at the settlement amount after any trade discount is applied. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Financial instruments**
Basic financial instruments are measured at amortised cost other than investments which are measured at fair value.
## **Critical estimates and judgements**
In preparing financial statements it is necessary to make certain judgements, estimates and assumptions that affect the amounts recognised in the financial statements. The treatment of tangible fixed assets is sensitive to changes in useful economic lives and residual values of assets. These are reassessed annually.
In the view of the Trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry a significant risk of material adjustment in the next financial year.
## **Creditors**
Creditors are recognised where the Society has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably.
## **Jointly controlled operations**
The Society carries out various concerts in collaboration with other partners. The financial statements reflect the Society’s share of income from these events, and any expenses directly incurred by the Society in helping to organise these events net of any reimbursement of these expenses from the other participants.
**Berkhamsted Choral Society – registered charity no. 274462 -** 11 -
**NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 31 December 2023**
## **2. INCOME FROM DONATIONS**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
Year ended Year ended Year ended
31 Dec 2023 31 Dec 2023 31 Dec 2023
£ £ £
-
Membership fees including Gift Aid 18,985 18,985
Other donations 57 - 57
19,042 - 19,042
Unrestricted Restricted Total
Funds Funds Funds
Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
-
Membership fees including Gift Aid 17,910 17,910
Other donations 2,697 - 2,697
20,607 - 20,607
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462 -** 12 -
**NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 31 December 2023**
## **3. INCOME FROM CHARITABLE ACTIVITIES**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
Year ended Year ended Year ended
31 Dec 2023 31 Dec 2023 31 Dec 2023
£ £ £
-
Income from BCS concerts (see note 6) 11,024 11,024
Share of income from joint events
-
with CCS (see note 8) 1,634 1,634
Sale and hire of music and resources 465 - 465
Other 87 - 87
-
Total income from regular activities 13,210 13,210
Income from annual tour (see note 7) (275) 49,459 49,184
12,935 49,459 62,394
Unrestricted Restricted Total
Funds Funds Funds
Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
-
Income from BCS concerts (see note 6) 10,439 10,439
Share of income from joint events
-
with CCS (see note 8) 1,628 1,628
Hire of resources 186 - 186
Other 710 - 710
-
Total income from regular activities 12,963 12,963
-
Income from annual tour (see note 7) 49,796 49,796
12,963 49,796 62,759
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 13 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **4. TOTAL EXPENDITURE**
**----- Start of picture text -----**
Direct Indirect Total
costs costs expenditure
Year ended Year ended Year ended
31 Dec 2023 31 Dec 2023 31 Dec 2023
£ £ £
Rehearsals 14,776 1,938 16,714
Concerts 13,857 1,938 15,795
Tour 48,082 275 48,357
76,715 4,151 80,866
Direct Indirect Total
costs costs expenditure
Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
Rehearsals 15,478 1,948 17,426
Concerts 18,442 1,948 20,390
Tour 49,331 275 49,606
83,251 4,171 87,422
**----- End of picture text -----**
Indirect costs have been split equally between rehearsals and concerts apart from an allocation of £275 from the annual tour which is to cover an allocation of the annual independent examination. The annual tour is run as a selffunding event and so has not been allocated any indirect costs other than this.
An analysis of charitable activities split between restricted and unrestricted funds can be found in note 5.
Indirect costs consists of the following:
**----- Start of picture text -----**
Total Total
Year ended Year ended
31 Dec 2023 31 Dec 2022
£ £
Purchase of music and folders 1,282 315
Hire of music 429 429
Library storage 384 998
Independent examiner's fee 990 900
Making Music subscription 365 365
Insurance 269 257
Other 432 907
4,151 4,171
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 14 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **5. CHARITABLE ACTIVITIES**
|Rehearsals
Direct costs
Indirect costs
Total rehearsal costs
Concerts
Direct costs
Indirect costs
Total concert costs
Tour
Direct costs
Indirect costs
Total tour costs
Total charitable expenditure|**Unrestricted**
**Funds**
**Year ended**
**31 Dec 2023**
**£**
**14,776**
**1,938**
**16,714**
**13,857**
**1,938**
**15,795**
**-**
**-**
**-**
**32,509**|**Restricted**
**Total**
**Funds**
**Funds**
**Year ended**
**Year ended**
**31 Dec 2023**
**31 Dec 2023**
**£**
**£**
**-**
**14,776**
**-**
**1,938**
**-**
**16,714**
**-**
**13,857**
**-**
**1,938**
**-**
**15,795**
**48,082**
**48,082**
**275**
**275**
**48,357**
**48,357**
**48,357**
**80,866**|
|---|---|---|
||||
|Rehearsals
Direct costs
Indirect costs
Total rehearsal costs
Concerts
Direct costs
Indirect costs
Total concert costs
Tour
Direct costs
Indirect costs
Total tour costs
Total charitable expenditure|Unrestricted
Funds
Year ended
31 Dec 2022
£
15,478
1,948
17,426
18,442
1,948
20,390
-
-
-
37,816|Restricted
Total
Funds
Funds
Year ended
Year ended
31 Dec 2022
31 Dec 2022
£
£
-
15,478
-
1,948
-
17,426
-
18,442
-
1,948
-
20,390
49,331
49,331
275
275
49,606
49,606
49,606
87,422|
**Berkhamsted Choral Society – registered charity no. 274462 -** 15 -
**NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 31 December 2023**
## **6. BERKHAMSTED CHORAL SOCIETY CONCERTS**
|Ticket sales
Programme advertising & sales
Refreshments
Other income
Total income
Professional musicians' fees
Venue hire
Printing
Refreshments
Other
Total direct costs
Surplus/(deficit)||**Faure**
**2023**
**Concert**
**£**
**4,248**
**100**
**235**
**-**
**4,583**
**7,555**
**750**
**217**
**166**
**392**
**9,080**
**(4,497)**|**Total**
**2023**
**Funds**
**Christmas**
**Year ended**
**Concert**
**31 Dec 2023**
**£**
**£**
**5,653**
**9,901**
**-**
**100**
**788**
**1,023**
**-**
**-**
**6,441**
**11,024**
**2,754**
**10,309**
**-**
**750**
**476**
**693**
**223**
**389**
**350**
**742**
**3,803**
**12,883**
**2,638**
**(1,859)**|
|---|---|---|---|
|||||
|Ticket sales
Programme advertising & sales
Refreshments
Other
Total income
Professional musicians' fees
Venue hire
Workshops
Printing
Refreshments
Other
Total direct costs
Surplus/(deficit)|Messiah
2022
Concert
£
3,840
-
336
-
4,176
9,114
340
1,099
316
155
151
11,175
(6,999)|2022
Christmas
Concert
£
4,445
146
456
-
5,047
3,063
629
-
409
146
21
4,268
779|Total
Bring and
Funds
Sing
Year ended
Jun 2022
31 Dec 2022
£
£
885
9,170
-
146
227
1,019
104
104
1,216
10,439
697
12,874
156
1,125
-
1,099
-
725
-
301
-
172
853
16,296
363
(5,857)|
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 16 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **7. ANNUAL TOUR**
**----- Start of picture text -----**
Reims Cambridge
2023 2022
£ £
Income from participants 48,010 45,702
Ticket sales - 4,040
Other income 1,174 54
Total income 49,184 49,796
Accommodation and travel 40,645 29,318
Professional musicians' fees 6,238 10,729
Venue hire 241 3,233
Workshops - 868
Printing 65 625
Refreshments - -
-
Donations to Alzheimer's Society 3,817
Other 893 741
Total direct costs 48,082 49,331
Contribution to indirect costs 275 275
Surplus/(deficit) 827 190
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 17 -
**For the year ended 31 December 2023**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **8. BERKHAMSTED CHORAL SOCIETY & CHORLEYWOOD CHORAL SOCIETY JOINT CONCERTS**
The Society undertakes many concerts in conjunction with Chorleywood Choral Society (CCS) with whom we share our Musical Director, Graham Wili. The surplus/deficit on these concerts is shared between the two choirs under an informal arrangement which has been in place
for many years. Since 2020/2021 the share has been 50:50.
The complete results of these events are shown in the first table below; the second table shows the BCS outcome.
**----- Start of picture text -----**
100%
September Funds
Concert Year ended
2023 31 Dec 2023
£ £
Ticket sales 2,948 2,948
Refreshments 319 319
Total income 3,267 3,267
Professional musicians' fees 1,050 1,050
Venue hire 518 518
Printing 155 155
Refreshments 224 224
Total direct costs 1,947 1,947
Surplus/(deficit) 1,320 1,320
**----- End of picture text -----**
The following table shows the BCS outcome:
|Ticket sales
Refreshments
Total income
Professional musicians' fees
Venue hire
Printing
Refreshments
Total direct costs
Surplus/(deficit)|**BCS**
**September**
**proportion**
**Concert**
**of funds**
**2023**
**Year ended**
**50%**
**31 Dec 2023**
**£**
**£**
**1,474**
**1,474**
**160**
**160**
**1,634**
**1,634**
**525**
**525**
**259**
**259**
**78**
**78**
**112**
**112**
**974**
**974**
**660**
**660**|
|---|---|
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 18 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
The complete results of the joint events in the prior year are:
**----- Start of picture text -----**
100%
September Funds
Concert Year ended
2022 31 Dec 2022
£ £
Ticket sales 2,933 2,933
Refreshments 322 322
Total income 3,255 3,255
Professional musicians' fees 3,212 3,212
Venue hire 478 478
Printing 265 265
Workshops 318 318
Other 21 21
Total direct costs 4,294 4,294
Surplus/(deficit) (1,039) (1,039)
**----- End of picture text -----**
The following table shows the BCS outcome of the prior year joint events:
|Ticket sales
Refreshments
Total income
Professional musicians' fees
Venue hire
Printing
Workshops
Other
Total direct costs
Surplus/(deficit)|BCS
September
propoertion
Concert
of funds
2022
Year ended
50%
31 Dec 2022
£
£
1,467
1,467
161
161
1,628
1,628
1,606
1,606
239
239
133
133
159
159
9
9
2,146
2,146
(518)
(518)|
|---|---|
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 19 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **9. DEBTORS AND PREPAYMENTS**
**----- Start of picture text -----**
Total Total
31 Dec 2023 31 Dec 2022
£ £
Accrued income - 273
Prepayment - tour costs 7,125 6,100
Prepayment - other 1,995 2,050
9,120 8,423
**----- End of picture text -----**
## **10. CASH AT BANK AND IN HAND**
**----- Start of picture text -----**
Total Total
31 Dec 2023 31 Dec 2022
£ £
Main account 29,764 35,170
Joint account 573 200
Tour account 3,870 3,966
34,207 39,336
**----- End of picture text -----**
We have managed not to use any of the current reserves requirement (£24,335) which reside in NatWest and we are looking to move this into a savings account with interest.
We no longer have the facility of a local bank to deposit cheques and cash. Where possible we ask members to pay for subscriptions by bank transfer online. We do have a card reader now for advance ticket purchase so this should mean less cash transactions we have to handle.
**Berkhamsted Choral Society – registered charity no. 274462 -** 20 -
**For the year ended 31 December 2023**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**----- Start of picture text -----**
Total Total
31 Dec 2023 31 Dec 2022
£ £
Deferred tour revenue 9,450 9,300
-
Membership income received in advance 3,825
Due to Chorleywood Choral Society 100 100
Trade creditors 313 1,640
Accruals 900 900
10,763 15,765
**----- End of picture text -----**
Deferred tour revenue consists of revenue received with respect to the tour happening in the next financial year.
All amounts deferred in one year are released in the subsequent year.
**Berkhamsted Choral Society – registered charity no. 274462 -** 21 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **12. ANALYSIS OF CHARITY FUNDS**
**----- Start of picture text -----**
Balance Income Expenditure Transfer Balance
brought in the in the between carried
forward period period funds forward
Year ended Year ended Year ended Year ended Year ended
31 Dec 2023 31 Dec 2023 31 Dec 2023 31 Dec 2023 31 Dec 2023
£ £ £ £ £
Unrestricted funds
General funds 31,104 31,977 (32,509) - 30,572
Unrestricted funds 31,104 31,977 (32,509) - 30,572
Restricted funds
Tour fund 890 49,459 (48,357) - 1,992
Restricted funds 890 49,459 (48,357) - 1,992
Total funds 31,994 81,436 (80,866) - 32,564
Balance Income Expenditure Transfer Balance
brought in the in the between carried
forward period period funds forward
Year ended Year ended Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £ £ £
Unrestricted funds
General funds 35,350 33,570 (37,816) - 31,104
Unrestricted funds 35,350 33,570 (37,816) - 31,104
Restricted funds
Tour fund 700 49,796 (49,606) - 890
Restricted funds 700 49,796 (49,606) - 890
Total funds 36,050 83,366 (87,422) - 31,994
**----- End of picture text -----**
All Society funds are unrestricted apart from the tour funds.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 22 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023**
## **13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
31 Dec 2023 31 Dec 2023 31 Dec 2023
£ £ £
Current assets 31,885 11,442 43,327
Current liabilities (1,313) (9,450) (10,763)
30,572 1,992 32,564
Unrestricted Restricted Total
Funds Funds Funds
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
Current assets 37,569 10,190 47,759
Current liabilities (6,465) (9,300) (15,765)
31,104 890 31,994
**----- End of picture text -----**
## **14. TRUSTEE REMUNERATION**
During the period, no Trustee received any remuneration (2022 - £Nil). No members of the Board of Trustees received reimbursement of
expenses (2022 - £Nil) for acting in their role as a Trustee.
## **15. RELATED PARTY TRANSACTIONS**
There were no related party transactions during the current period (2022- £Nil).
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 23 -