## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2022**
**Registered charity no. 274462**
**ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **CONTENTS**
|**NTS**||
|---|---|
||**Page**|
|Legal and administrative information|2|
|Board of Trustees’ report|3|
|Independent examiner’s report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the financial statements|10|
**Berkhamsted Choral Society – registered charity no. 274462 -** 1 -
**LEGAL AND ADMINISTRATIVE INFORMATION For the year ended 31 December 2022**
|**Board of trustees**|Bethan Watts|Chair|
|---|---|---|
||Lucy Taylor|Vice Chair|
||Fiona Sims|Secretary|
||Dr Barbara Jones|Treasurer|
||Margaret Bowgen|(resigned 25 January 2022)|
||Fiona Naylor|(appointed 31 March 2022)|
||Tony Tollinton|(resigned 25 January 2022)|
||Sian Wheeler||
|**Musical director & conductor**|Graham Wili||
|**Charity registration no.**|274462||
|**Registered address**|6 South Park Gardens||
||Northchurch||
||Berkhamsted||
||Hertfordshire||
||HP4 1JA||
|**Independent examiner**|Andy Nash Accounting & Consultancy Ltd||
||Units 24 & 25||
||Goodsheds Container Village||
||Hood Road||
||Barry||
||CF62 5QU||
|**Principal bankers**|NatWest||
||199 High Street||
||Berkhamsted||
||Hertfordshire||
||HP4 1AW||
||Virgin Money||
||Jubilee House||
||Gosforth||
||Newcastle upon Tyne||
||NE3 4PL||
**Berkhamsted Choral Society – registered charity no. 274462 -** 2 -
**For the year ended 31 July 2018**
## **BOARD OF TRUSTEES' REPORT**
The Board of Trustees submit their annual report and the financial statements of Berkhamsted Choral Society for the year ended 31 December 2022. The Board of Trustees confirms that the annual report and financial statements of the Society comply with current statutory requirements, including the Charities Act 2011, as well as the requirements of the Society’s governing document and the provisions of the ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition (effective 1 January 2019)’, and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Legal and administrative details are shown on page 2 of the financial statements, including a full list of the Trustees who served the Society during the period up until the date of the signing of this report.
## **OBJECTS**
The main objects of Berkhamsted Choral Society, a registered charity, are to promote, improve, develop and maintain public education in and appreciation of the art and science of choral music by the presentation of public concerts and other activities involving or relating to choral music.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Society started in 1930 and was known as The Wayfarers & Orchestral Society. In 1982 it became Berkhamsted Choral Society and its Constitution was revised and approved at the AGM on 21 September 2004. Under that Constitution, the management of the Society is in the hands of a Committee consisting of the officers listed on page 2 and committee members, all of whom are drawn from the Society’s membership, and all of whom are Trustees of the Society. Trustees are elected from the membership at the AGM with nominations having been given to the Secretary 14 days in advance.
## **MEMBERSHIP**
The Society started in January last year, returning to a 12 month fiscal accountability from 1 January to 31 December with 96 members which was considerably better than the 76 from the year before. With expectations of returning to pre-
Covid conditions the Committee decided to raise the subscription to £180 for the year until 31 December 2022. We felt this would cover our costs for a full year of face-to-face rehearsals and allow us to finally put on our performance of the Messiah, which we had started before Covid. Termly fees remained at £80. The committee will always consider any requests for reduction in subscription rates due to special circumstances. Younger singers (minimum age 18) enjoy free membership up to and including the season in which they turn 26. The family membership was set at £360 covering two or more members of the same family. There are no auditions, and all are welcome. We ended the year on Dec 2022 with a membership of 92 still indicating that we are a few members short of our aim of 100.
In addition to donations the Trustees are, as ever, very grateful to the many members of the Society who not only paid their subscriptions which kept us solvent, but who continuously volunteer to participate in the organisation and running of the choir, without whom the choir could not operate. And of course, as always, we are indebted to those of you who make donations. The Society employs no paid help, although it contracts accounting services.
## **ACHIEVEMENTS AND PERFORMANCE**
Berkhamsted Choral Society (BCS) meets once a week to rehearse choral music, and normally presents three public concerts, each with an individual repertoire, and if possible, one Bring and Sing workshop, over the course of the year. In addition, each summer, an optional tour is offered to members and arranged to a UK or European destination; three concerts are presented, each in a different venue. The tour is an important attraction for recruiting and retaining members but is entirely self-funded by those who choose to participate. Tourers include members of the 3 choirs who share Graham Wili as musical director (BCS, Chorley Wood Choral Society and The Leconfield Singers), plus invited guests and professionals, where required.
The year started with Covid restrictions requiring doors and windows open to keep ventilation at a maximum, so found us singing whilst coated scarved and sometimes gloved. We were all glad that these restrictions had eased by the spring and we were able to rehearse in more comfort. The piano at Swing Gate school did not seem to survive Covid quite so well and we are now contributing to regular piano tuning. We would like to thank members (and Graham and Fei) for your support during this transitional period.
**Berkhamsted Choral Society – registered charity no. 274462 -** 3 -
**BOARD OF TRUSTEES' REPORT For the year ended 31 July 2018**
## March 2022 Messiah concert
We were finally able to put on a live performance of the Messiah this year and the committee took the decision to call upon our reserves to perform the Messiah with soloists, full orchestra and organ as a ‘welcome return’ to concerts. Although the audience was disappointingly small reflecting the nervousness of the public to return to in-person events the performance was enthusiastically presented and of a very high quality.
## June 2022 Right Royal Bring and Sing
This was held in St Johns, Boxmoor. We hold these B&S events primarily for recruitment but this year we additionally wanted to add our enthusiasm to the late Queen’s Jubilee. We performed several coronation anthems including Parry’s ‘I was Glad’ and the good old favourite of Zadok the Priest. It brought in several new members and, for the first time, a small profit.
## Summer Tour 2022 in Cambridge
Members opting to take part in the tour performed, with an additional four professional soloists, a full concert of Mozart’s Requiem and the Laudate Dominum, Elgar’s Give unto the Lord, and Bach’s Cantata No. 33 at Oundle school, St Edmundsbury and Ely Cathedral. They were based at Jesus College, Cambridge and the nominated charity for this tour was the Alzheimer’s Society. In addition to bucket collections at each venue the Tour was able to donate and additional £3800+ to the Society.
## September 2022 concert
The choir performed the Tour 2022 music (see above) at St Peter’s Church, Berkhamsted. Audience figures were up on the Messiah in April but still disappointingly low.
## Christmas 2022 concert
This was ‘An evening of joyful and jazzy Christmas music’ centring on Bob Chilcott’s ‘Little Jazz Mass’ with additional Christmas music, plus carols with audience participation, and as usual accompanied by the English Philharmonia Brass and Iestyn Evans on the organ. The committee had outdone themselves with marketing and publicity and we were rewarded with the largest audience for a couple of years – almost to maximum capacity.
## **PLANS FOR FUTURE PERIODS**
All the following concerts will be performed at St Peter’s Church, Berkhamsted (Covid restrictions permitting) unless otherwise stated.
April 2023 Summer Concert: Faure Requiem and Pergolesi Magnificat
Summer Tour 2023: This will be in Reims area, France and plans are already underway. Music TBC.
## May 2023 Bring & Sing: TBC
September 2023: A joint concert with CCS, presenting the tour music to our local audience.
December 2023: Christmas concert: Seasonal music.
## **PUBLIC BENEFIT**
The Trustees confirm that they have given due regard to the public benefit guidance published by the Charity Commission in line with section 4 of the Charities Act 2006.
They consider they meet the public benefit test through:
## Presentation of public concerts
The society employs professional musicians alongside the society’s amateur singing members. This drives up musical standards and enhances the public’s concert-going experience. There is free entry for under 18s to our local concerts.
## Promoting new music
Our repertoire is selected with the aim of developing the musical taste of audiences by featuring music of contemporary composers, including eight pieces of 21st century music commissioned to date by the Society.
## Presentation of Bring and Sing events
Singing days, advertised across a wide area, are open to all, to introduce the public to the techniques of choral singing and encourage active participation.
## No auditions
Membership of the society is open to all levels of ability, and financial help to meet the annual subscription is provided to those who lack the means. As a result, the membership is very broad ranging.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 4 -
**BOARD OF TRUSTEES' REPORT For the year ended 31 July 2018**
## **RESERVES POLICY**
The Society’s main charitable purpose is the education of the public in the art and science of choral music and its principal means of fulfilling its purpose is by the performance of public concerts with professional soloists and orchestra. Therefore, each concert involves considerable expense, only part of which can normally be recovered through revenues from ticket sales. In addition, the cost of concert venues varies but represents an additional item of expense.
Arrangements for concerts have to be made many months in advance. The Society, therefore, has to undertake commitments that involve substantial expenditure, whereas the income from ticket sales is only received in the weeks leading up to a concert. Furthermore, the quantity of ticket sales is volatile and there is no guarantee that actual sales will match those estimated when drawing up the budget for the season.
Since the expenses of larger concerts normally exceed ticket revenues, often by a considerable amount, the deficit is met out of the reserves which have been generated by the surplus from smaller concerts and fundraising. Members’ subscriptions are set at a level to meet the expected running costs of the choir and are not used to subsidise concerts should they incur heavier losses than expected. Equally, the Society cannot rely on fundraising to meet an unexpected deficit and it would be irresponsible to do so.
Accordingly, there is a risk, in any season, that one or more concerts might incur a much larger loss than anticipated in the budget. If the Society suffered substantial losses on one concert, it might still be committed to the remaining concert(s) in that season, since the costs arising from cancellation might exceed the expected loss if the concert goes ahead.
The Trustees, therefore, consider it prudent that the Society should seek to maintain a reserve that is substantial enough to cover the cost of at least two concerts, and preferably the costs of a whole season’s concerts, in order to guarantee the quality of service. This equates to £24,335.
We have managed not to use any of the current reserves requirement (£24,335) which reside in NatWest and we are looking to move this into a savings account with interest. We have not contributed to this reserve during this last fiscal year.
## **FINANCIAL REVIEW**
The Society incurred a deficit of £4,056 in the year ended 31 December 2022 (seventeen month period ended 31 December 2021 – deficit of £4,137), decreasing total funds at the period-end to £31,994 (31 December 2021 - £36,050).
Of the total funds held at year end £31,104 (31 December 2021 - £35,350) were unrestricted and the Trustees are happy this level of reserves meets the reserves policy above.
## **STATEMENT OF BOARD OF TRUSTEES' RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations. Charity law requires the trustees to prepare financial statements for each financial year. Under that law they are required to prepare the financial statements in accordance with UK Accounting Standards and applicable law (UK Generally Accepted Accounting Practice), including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.
Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the excess of expenditure over income for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and,
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 5 -
**For the year ended 31 July 2018**
## **BOARD OF TRUSTEES' REPORT**
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Charities Act 2011. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charity and to prevent and detect fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. In addition, the trustees confirm that they are happy that the content of the annual review in pages 3 to 6 of this document meet the requirements of the Trustees’ Annual Report under charity law.
They also confirm that the financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
This report was approved and authorised for issue by the Board of Trustees on 9 March 2023 and signed on its behalf by:
## B. Watts
B. Watts (Jun 10, 2023 13:01 GMT+1)
Bethan Watts
## **Chair**
**Berkhamsted Choral Society – registered charity no. 274462 -** 6 -
**INDEPENDENT EXAMINER’S REPORT For the year ended 31 December 2022**
I report to the Trustees on my examination of the accounts of Berkhamsted Choral Society (Charity number 274462) for the year ended 31 December 2022 set out on pages 8 to 23.
## **Respective responsibilities of trustees and examiner**
The Society’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Charities Act). The Society’s Trustees consider that an audit is not required for this period under section 144 of the Charities Act and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and,
- to state whether particular matters have come to my attention.
This report, including my statement, has been prepared for and only for the Society’s Trustees as a body. My work has been undertaken so that I might state to the Society’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Society and the Society’s Trustees as a body for my examination work, for this report, or for the statements I have made.
## **Basis of independent examiner’s statement**
My examination has been carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Society and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Society as required by section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Andrew Philip Nash ACA**
Member of the Institute of Chartered Accountants in England and Wales – 2461833
Dated: 9 June 2023
Andy Nash Accounting & Consultancy Ltd Units 24 & 25
Goodsheds Container Village Hood Road Barry CF62 5QU
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Berkhamsted Choral Society – registered charity no. 274462 -** 7 -
**STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2022**
**----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds Funds Funds
Year ended Year ended Year ended Period ended
31 Dec 2022 31 Dec 2022 31 Dec 2022 31 Dec 2021
Notes £ £ £ £
Income from:
Donations 2 20,607 - 20,607 17,896
Charitable activities 3 12,963 49,796 62,759 6,459
Investments* - - - 6
Total income 33,570 49,796 83,366 24,361
Expenditure on:
Charitable activities:
Rehearsals 4 & 5 17,426 - 17,426 18,384
Concerts 4 & 5 20,390 - 20,390 6,971
Tour 4 & 5 - 49,606 49,606 3,143
Total expenditure 37,816 49,606 87,422 28,498
Net income/(expenditure) (4,246) 190 (4,056) (4,137)
Transfer between funds 12 - - - -
Net movement in funds (4,246) 190 (4,056) (4,137)
Reconciliation of funds:
Total funds brought forward 12 & 13 35,350 700 36,050 40,187
Total funds carried forward 12 & 13 31,104 890 31,994 36,050
**----- End of picture text -----**
*All income from investments was unrestricted in both the current and prior periods. The notes on pages 10 to 23 form part of the financial statements.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 8 -
**BALANCE SHEET As at 31 December 2022**
|Notes
**CURRENT ASSETS**
Debtors and prepayments
9
Cash at bank and in hand
10
**CREDITORS:**amounts falling
due within one year
11
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Restricted funds
12 & 13
Unrestricted funds:
General funds
12 & 13|**£**
**8,423**
**39,336**|**Total funds**
Total funds
**31 Dec 2022**
31 Dec 2021
**£**
£
£
622
42,951
43,573
(7,523)
**31,994**
36,050
**31,994**
36,050
**890**
700
35,350
**31,104**
35,350
**31,994**
36,050|
|---|---|---|
||**47,759**
**(15,765)**||
||**31,104**||
||||
The notes on pages 10 to 23 form part of the financial statements.
These financial statements were approved and authorised for issue by the Board of Trustees on 9 March 2023 and signed on their behalf by:
## B. Watts
B. Watts (Jun 10, 2023 13:01 GMT+1)
Bethan Watts
## **Chair**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 9 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparation of the financial statements**
The financial statements have been prepared in accordance with ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition (effective 1 January 2019)’, and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), as well as the Charity Act 2011.
apply this to the period that commenced on 1 August 2020.
This decision was made to ensure that the financial statements fitted more closely with the annual cycle of activities for the Charity and in particular the annual tour which always crosses two financial periods.
As a result, the prior period is seventeen months long compared to the current year figures which represent a twelve-month period, resulting in some limitations with the comparative analysis.
## **Fund Accounting**
The effect of any event relating to the year ended 31 December 2022, which occurred before the date of approval of the financial statements by the Board of Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 31 December 2022 and the results for the year ended on that date.
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
The functional currency of the Society is sterling and amounts in the financial statements are rounded to the nearest pound.
## **Legal status**
Berkhamsted Choral Society is a charity registered in England & Wales, and meets the definition of a public benefit entity. The registered address is 6 South Park Gardens, Berkhamsted, Hertfordshire, HP4 1JA.
## **Going concern**
The financial statements have been prepared on the going concern basis as the Board of Trustees is confident that future reserves and future income is more than sufficient to meet current commitments. There are no material uncertainties that impact this assessment, and the ongoing COVID-19 global pandemic has had no material impact on this assessment.
## **Change in accounting period**
During the prior financial period the Trustees agreed to amend the accounting year end date from 31 July to 31 December, via a resolution at the board meeting on 24 September 2020, and to
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Society and which have not been designated for other purposes.
Designated funds comprise of unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of any designated fund is set out in note 12 of the financial statements.
Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors or that have been raised by the Society for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in note 12 of the financial statements.
## **Income**
Income is recognised when the Society has entitlement to the funds, any performance indicators attached to the item(s) of income have been met, it is probable that the income will be received, and the amount can be measured reliably.
Donations and membership fees are recognised in full in the Statement of Financial Activities when entitled, receipt is probable and when the amount can be quantified with reasonable accuracy. Gift aid receivable is included when claimable.
Grant income is credited to the Statement of Financial Activities when received or receivable whichever is earlier, unless the grant relates to a future period, in which case it is deferred.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 10 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
Income from charitable activities is credited to the Statement of Financial Activities when received or receivable whichever is earlier, unless it relates to a specific future period or event, in which case it is deferred.
## **Expenditure and irrecoverable VAT**
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.
Indirect costs have been split equally between rehearsals and concerts apart from an allocation of £250 from the annual tour which is to cover an allocation of the annual independent examination. The annual tour is run as a selffunding event and so has not been allocated any indirect costs other than this.
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
## **Tangible fixed assets and depreciation**
Only assets costing more than £500 are capitalised. Currently there are no assets held over this limit.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash in hand, deposits with banks and funds that are readily convertible into cash at, or close to, their carrying values, but are not held for investment purposes.
## **Debtors and prepayments**
Trade and other debtors are recognised at the settlement amount after any trade discount is applied. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Creditors**
Creditors are recognised where the Society has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably.
## **Jointly controlled operations**
The Society carries out various concerts in collaboration with other partners. The financial statements reflect the Society’s share of income from these events, and any expenses directly incurred by the Society in helping to organise these events net of any reimbursement of these expenses from the other participants.
## **Financial instruments**
Basic financial instruments are measured at amortised cost other than investments which are measured at fair value.
## **Critical estimates and judgements**
In preparing financial statements it is necessary to make certain judgements, estimates and assumptions that affect the amounts recognised in the financial statements. The treatment of tangible fixed assets is sensitive to changes in useful economic lives and residual values of assets. These are reassessed annually.
In the view of the Trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry a significant risk of material adjustment in the next financial year.
**Berkhamsted Choral Society – registered charity no. 274462 -** 11 -
**NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 31 December 2022**
## **2. INCOME FROM DONATIONS**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
-
Membership fees including Gift Aid 17,910 17,910
Other donations 2,697 - 2,697
20,607 - 20,607
Unrestricted Restricted Total
Funds Funds Funds
Period ended Period ended Period ended
31 Dec 2021 31 Dec 2021 31 Dec 2021
£ £ £
-
Membership fees including Gift Aid 15,807 15,807
Other donations 2,089 - 2,089
17,896 - 17,896
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462 -** 12 -
**NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 31 December 2022**
## **3. INCOME FROM CHARITABLE ACTIVITIES**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
-
Income from BCS concerts (see note 6) 10,439 10,439
Share of income from joint events
-
with CCS (see note 8) 1,628 1,628
Sale and hire of music and resources 186 - 186
Other 710 - 710
-
Total income from regular activities 12,963 12,963
-
Income from annual tour (see note 7) 49,796 49,796
12,963 49,796 62,759
Unrestricted Restricted Total
Funds Funds Funds
Period ended Period ended Period ended
31 Dec 2021 31 Dec 2021 31 Dec 2021
£ £ £
-
Income from BCS concerts (see note 6) 3,697 3,697
Share of income from joint events
with CCS (see note 8) 534 - 534
Hire of resources 73 - 73
Other 134 - 134
-
Total income from regular activities 4,438 4,438
-
Income from annual tour (see note 7) 2,021 2,021
4,438 2,021 6,459
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 13 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **4. TOTAL EXPENDITURE**
**----- Start of picture text -----**
Direct Indirect Total
costs costs expenditure
Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
Rehearsals 15,478 1,948 17,426
Concerts 18,441 1,948 20,389
Tour 49,331 275 49,606
83,250 4,171 87,421
Direct Indirect Total
costs costs expenditure
Period ended Period ended Period ended
31 Dec 2021 31 Dec 2021 31 Dec 2021
£ £ £
Rehearsals 16,405 1,979 18,384
Concerts 4,992 1,979 6,971
Tour 3,143 - 3,143
24,540 3,958 28,498
**----- End of picture text -----**
Indirect costs have been split equally between rehearsals and concerts apart from an allocation of £250 from the annual tour which is to cover an allocation of the annual independent examination. The annual tour is run as a selffunding event and so has not been allocated any indirect costs other than this.
An analysis of charitable activities split between restricted and unrestricted funds can be found in note 5.
Indirect costs consists of the following:
**----- Start of picture text -----**
Total Total
Year ended Period ended
31 Dec 2022 31 Dec 2021
£ £
Purchase of music and folders 315 30
Hire of music 429 429
Library storage 998 1,469
Independent examiner's fee 900 720
Making Music subscription 365 365
Insurance 257 248
Other 907 697
4,171 3,958
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 14 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **5. CHARITABLE ACTIVITIES**
|**Unrestricted**
**Funds**
**Year ended**
**31 Dec 2022**
**£**
Rehearsals
Direct costs
**15,478**
Indirect costs
**1,948**
Total rehearsal costs
**17,426**
Concerts
Direct costs
**18,442**
Indirect costs
**1,948**
Total concert costs
**20,390**
Tour
Direct costs
**-**
Indirect costs
**-**
Total tour costs
**-**
Total charitable expenditure
**37,816**|**Unrestricted**
**Funds**
**Year ended**
**31 Dec 2022**
**£**
Rehearsals
Direct costs
**15,478**
Indirect costs
**1,948**
Total rehearsal costs
**17,426**
Concerts
Direct costs
**18,442**
Indirect costs
**1,948**
Total concert costs
**20,390**
Tour
Direct costs
**-**
Indirect costs
**-**
Total tour costs
**-**
Total charitable expenditure
**37,816**|**Restricted**
**Total**
**Funds**
**Funds**
**Year ended**
**Year ended**
**31 Dec 2022**
**31 Dec 2022**
**£**
**£**
**-**
**15,478**
**-**
**1,948**
**-**
**17,426**
**-**
**18,442**
**-**
**1,948**
**-**
**20,390**
**49,331**
**49,331**
**275**
**275**
**49,606**
**49,606**
**49,606**
**87,422**|
|---|---|---|
||||
|Unrestricted
Restricted
Total
Funds
Funds
Funds
Period ended Period ended Period ended
31 Dec 2021
31 Dec 2021
31 Dec 2021
£
£
£
Rehearsals
Direct costs
16,405
-
16,405
Indirect costs
1,979
-
1,979
Total rehearsal costs
18,384
-
18,384
Concerts
Direct costs
4,992
-
4,992
Indirect costs
1,979
-
1,979
Total concert costs
6,971
-
6,971
Tour
Direct costs
-
3,143
3,143
Indirect costs
-
-
-
Total tour costs
-
3,143
3,143
Total charitable expenditure
25,355
3,143
28,498|||
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 15 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **6. BERKHAMSTED CHORAL SOCIETY CONCERTS**
|Ticket sales
Programme advertising & sales
Refreshments
Other income
Total income
Professional musicians' fees
Venue hire
Workshops
Printing
Refreshments
Other
Total direct costs
Surplus/(deficit)|**Messiah**
**2022**
**Concert**
**£**
**3,840**
**-**
**336**
**-**
**4,176**
**9,114**
**340**
**1,099**
**316**
**155**
**151**
**11,175**
**(6,999)**|**2022**
**Christmas**
**Concert**
**£**
**4,445**
**146**
**456**
**-**
**5,047**
**3,063**
**629**
**-**
**409**
**146**
**21**
**4,268**
**779**|**Bring and**
**Sing**
**Jun 2022**
**£**
**885**
**-**
**227**
**104**
**1,216**
**697**
**156**
**-**
**-**
**-**
**-**
**853**
**363**|**Total**
**Funds**
**Year ended**
**31 Dec 2022**
**£**
**9,170**
**146**
**1,019**
**104**
**10,439**
**12,874**
**1,125**
**1,099**
**725**
**301**
**172**
**16,296**
**(5,857)**|
|---|---|---|---|---|
|Ticket sales
Workshops
Refreshments
Total income
Professional musicians' fees
Venue hire
Workshops
Printing
Refreshments
Total direct costs
Surplus/(deficit)||2021
Christmas
Concert
£
2,184
118
131
2,433
2,195
275
240
181
110
3,001
(568)|Total
Bring and
Funds
Sing Period ended
Oct 2021
31 Dec 2021
£
£
1,005
3,189
-
118
259
390
1,264
3,697
715
2,910
-
275
250
490
-
181
-
110
965
3,966
299
(269)||
Many of our concerts have at least one workshop if not more in preparation. Since the last financial period these workshops have now been placed in the concert’s income and expenditure. As a result, it will appear that we are producing less surplus than we used to – but it may not be the case. We believe that in arranging the accounts this way it will be easier to see the costs per
concert and make future budgeting both easier and more accurate.
We have struggled to make profit on concerts this year, mainly due to small audiences. This was improved at the Christmas concert 2022 and we need to build on this during the forthcoming year, particularly as venue costs are increasing.
**Berkhamsted Choral Society – registered charity no. 274462 -** 16 -
**For the year ended 31 December 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **7. ANNUAL TOUR**
**----- Start of picture text -----**
Cambridge Cologne Wales
2022 2020 2021
£ £ £
-
Income from participants 45,702 2,021
Ticket sales 4,040 - -
Other income 54 - -
Total income 49,796 - 2,021
Accommodation and travel 29,318 24 -
Professional musicians' fees 10,729 1,098 985
Venue hire 3,233 - -
Workshops 868 - -
Printing 625 - -
Refreshments - - -
Donations to Alzheimer's Society 3,817
Other 741 - 1,036
Total direct costs 49,331 1,122 2,021
Contribution to indirect costs 275 - -
Surplus/(deficit) 190 (1,122) -
**----- End of picture text -----**
At the committee meeting on 9th November 2022 BCS committee agreed to waive the £700 balance requirement on the Tour Account as the Tour is always self-funded by participants and £700 would not cover advance costs anyway.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 17 -
**For the year ended 31 December 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **8. BERKHAMSTED CHORAL SOCIETY & CHORLEYWOOD CHORAL SOCIETY JOINT CONCERTS**
The Society undertakes many concerts in conjunction with Chorleywood Choral Society (CCS) with whom we share our Musical Director, Graham Wili. The surplus/deficit on these concerts is shared between the two choirs under an informal arrangement which has been in place
for many years. Since 2020/2021 the share has been 50:50.
The complete results of these events are shown in the first table below; the second table shows the BCS outcome.
**----- Start of picture text -----**
100%
September Funds
Concert Year ended
2022 31 Dec 2022
£ £
Ticket sales 2,933 2,933
Refreshments 322 322
Total income 3,255 3,255
Professional musicians' fees 3,212 3,212
Venue hire 478 478
Printing 265 265
Workshops 318 318
Other 21 21
Total direct costs 4,294 4,294
Surplus/(deficit) (1,039) (1,039)
**----- End of picture text -----**
The following table shows the BCS outcome:
**----- Start of picture text -----**
BCS
September proportion
Concert of funds
2022 Year ended
50% 31 Dec 2022
£ £
Ticket sales 1,467 1,467
Refreshments 161 161
Total income 1,628 1,628
Professional musicians' fees 1,606 1,606
Venue hire 239 239
Printing 133 133
Workshops 159 159
Other 9 9
Total direct costs 2,146 2,146
Surplus/(deficit) (518) (518)
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 18 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
The complete results of the joint events in the prior year are:
**----- Start of picture text -----**
100%
September Funds
Concert Period ended
2021 31 Dec 2021
£ £
Ticket sales 1,068 1,068
Total income 1,068 1,068
Professional musicians' fees 1,055 1,055
Venue hire 250 250
Printing 43 43
Workshops 639 639
Other 66 66
Total direct costs 2,053 2,053
Surplus/(deficit) (985) (985)
**----- End of picture text -----**
The following table shows the BCS outcome of the prior year joint events:
|Ticket sales
Total income
Professional musicians' fees
Venue hire
Printing
Workshops
Other
Total direct costs
Surplus/(deficit)|BCS
September
proportion
Concert
of funds
2021 Period ended
50%
31 Dec 2021
£
£
534
534
534
534
528
528
125
125
22
22
320
320
31
31
1,026
1,026
(492)
(492)|
|---|---|
Many of our concerts have at least one workshop if not more in preparation. Since the last financial period these workshops have now been placed in the concert’s income and expenditure. As a result, it will appear that we are producing less
surplus than we used to – but it may not be the case. We believe that in arranging the accounts this way it will be easier to see the costs per concert and make future budgeting both easier and more accurate.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 19 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **9. DEBTORS AND PREPAYMENTS**
**----- Start of picture text -----**
Total Total
31 Dec 2022 31 Dec 2022
£ £
Accrued income 273 -
-
Prepayment - tour costs 6,100
Prepayment - other 2,050 622
8,423 622
**----- End of picture text -----**
## **10. CASH AT BANK AND IN HAND**
**----- Start of picture text -----**
Total Total
31 Dec 2022 31 Dec 2021
£ £
Main account 35,170 35,188
Joint account 200 1,763
Tour account 3,966 6,000
39,336 42,951
**----- End of picture text -----**
We have managed not to use any of the current reserves requirement (£24,335) which reside in NatWest and we are looking to move this into a savings account with interest.
We no longer have the facility of a local bank to deposit cheques and cash. Where possible we ask members to pay for subscriptions by bank transfer on line. We do have a card reader now for advance ticket purchase so this should mean less cash transactions we have to handle.
**Berkhamsted Choral Society – registered charity no. 274462 -** 20 -
**For the year ended 31 December 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**----- Start of picture text -----**
Total Total
31 Dec 2022 31 Dec 2021
£ £
Deferred tour revenue 9,300 5,300
Membership income received in advance 3,825 160
Due to Chorleywood Choral Society 100 1,090
Trade creditors 1,640 973
Accruals 900 -
15,765 7,523
**----- End of picture text -----**
Deferred tour revenue consists of revenue received with respect to the tour happening in the next financial year.
All amounts deferred in one year are released in the subsequent year.
**Berkhamsted Choral Society – registered charity no. 274462 -** 21 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **12. ANALYSIS OF CHARITY FUNDS**
**----- Start of picture text -----**
Balance Income Expenditure Transfer Balance
brought in the in the between carried
forward period period funds forward
Year ended Year ended Year ended Year ended Year ended
31 Dec 2022 31 Dec 2022 31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £ £ £
Unrestricted funds
General funds 35,350 33,570 (37,816) - 31,104
Unrestricted funds 35,350 33,570 (37,816) - 31,104
Restricted funds
Tour fund 700 49,796 (49,606) - 890
Restricted funds 700 49,796 (49,606) - 890
Total funds 36,050 83,366 (87,422) - 31,994
Balance Income Expenditure Transfer Balance
brought in the in the between carried
forward period period funds forward
Period ended Period ended Period ended Period ended Period ended
31 Dec 2021 31 Dec 2021 31 Dec 2021 31 Dec 2021 31 Dec 2021
£ £ £ £ £
Unrestricted funds
General funds 39,199 22,340 (25,355) (834) 35,350
Unrestricted funds 39,199 22,340 (25,355) (834) 35,350
Restricted funds
Tour fund 988 2,021 (3,143) 834 700
Restricted funds 988 2,021 (3,143) 834 700
Total funds 40,187 24,361 (28,498) - 36,050
**----- End of picture text -----**
All Society funds are unrestricted apart from the tour funds.
At the committee meeting on 9th November 2022 BCS committee agreed to waive the £700 balance requirement on the Tour Account as the Tour is always self-funded by participants and £700 would not cover advance costs anyway.
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 22 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
31 Dec 2022 31 Dec 2022 31 Dec 2022
£ £ £
Current assets 37,569 10,190 47,759
Current liabilities (6,465) (9,300) (15,765)
31,104 890 31,994
Unrestricted Restricted Total
Funds Funds Funds
31 Dec 2021 31 Dec 2021 31 Dec 2021
£ £ £
Current assets 37,573 6,000 43,573
Current liabilities (2,223) (5,300) (7,523)
35,350 700 36,050
**----- End of picture text -----**
## **14. TRUSTEE REMUNERATION**
During the period, no Trustee received any remuneration (period ended 31 December 2021 - £NIL). No members of the Board of Trustees
received reimbursement of expenses (period ended 31 December 2021 - £NIL) for acting in their role as a Trustee.
## **15. RELATED PARTY TRANSACTIONS**
There were no related party transactions during the current period (period ended 31 December 2021 - £NIL).
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 23 -