## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
**YEAR ENDED 31 JULY 2020**
**Registered charity no. 274462**
**ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **CONTENTS**
|**NTS**||
|---|---|
||**Page**|
|Legal and administrative information|2|
|Board of Trustees’ report|3|
|Independent examiner’s report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the financial statements|10|
**Berkhamsted Choral Society – registered charity no. 274462 -** 1 -
## **LEGAL AND ADMINISTRATIVE INFORMATION For the year ended 31 July 2020**
|**Board of trustees**|Bethan Watts|Chair (appointed 15 October 2019)|
|---|---|---|
||Jill Glenn|Chair (resigned 15 October 2019)|
||Lucy Taylor|Vice Chair (appointed 15 October 2019)|
||Fiona Sims|Secretary|
||Dr Barbara Jones|Treasurer (appointed 15 October 2019)|
||Linda Williams|Treasurer (resigned 15 October 2019)|
||Maggie Bowgen||
||Julia Boyce|resigned 15 October 2019|
||Keith Goates||
||Bill Newberry||
||Tony Tollington||
||Sian Wheeler|appointed 15 October 2019|
|**Musical director & conductor**|Graham Wili||
|**Charity registration no.**|274462||
|**Registered address**|4 Valley Road||
||Northchurch||
||Berkhamsted||
||Hertfordshire||
||HP4 3PY||
|**Independent examiner**|Andy Nash Accounting & Consultancy Ltd||
||Units 24 & 25||
||Goodsheds Container Village||
||Hood Road||
||Barry||
||CF62 5QU||
|**Principal bankers**|NatWest||
||199 High Street||
||Berkhamsted||
||Hertfordshire||
||HP4 1AW||
||Virgin Money||
||Jubilee House||
||Gosforth||
||Newcastle upon Tyne||
||NE3 4PL||
**Berkhamsted Choral Society – registered charity no. 274462 -** 2 -
**BOARD OF TRUSTEES' REPORT For the year ended 31 July 2020**
The Board of Trustees submit their annual report and the financial statements of Berkhamsted Choral Society for the year ended 31 July 2020. The Board of Trustees confirms that the annual report and financial statements of the Society comply with current statutory requirements, including the Charities Act 2011, as well as the requirements of the Society’s governing document and the provisions of the ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). **REFERENCE AND ADMINISTRATIVE DETAILS** Legal and administrative details are shown on page 2 of the financial statements, including a full list of the Trustees who served the Society during the period up until the date of the signing of this report.
## **OBJECTS**
The main objects of Berkhamsted Choral Society, a registered charity, are to promote, improve, develop and maintain public education in and appreciation of the art and science of choral music by the presentation of public concerts and other activities involving or relating to choral music.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Society started in 1930 and was known as The Wayfarers & Orchestral Society. In 1982 it became Berkhamsted Choral Society and its Constitution was revised and approved at the AGM on 21 September 2004. Under that Constitution, the management of the Society is in the hands of a Committee consisting of the officers listed on page 2 and committee members, all of whom are drawn from the Society’s membership, and all of whom are Trustees of the Society. Trustees are elected from the membership at the AGM with nominations having been given to the Secretary 14 days in advance.
## **MEMBERSHIP**
The Society ended the year with 101 members, some of whom belonged for one or two terms only. The full year’s subscription increased to £160 this year, with rates of £130 from January and £70 from May. A reduced subscription of £60 is available to anyone experiencing hardship subject to individual review. Younger singers
(minimum age 18) enjoy free membership up to and including the season in which they turn 26. The family membership increased to £320 covering two or more members of the same family. There are no auditions and all are welcome.
The Trustees are very grateful to the many members of the Society who volunteer to participate in the organisation and running of the choir and without whom the choir could not operate, particularly through the period of Covid restrictions. The Society employs no paid help, although it contracts accounting services.
## **ACHIEVEMENTS AND PERFORMANCE**
Berkhamsted Choral Society (BCS) meets once a week to rehearse choral music, and presents three public concerts, each with an individual repertoire, over the course of the year. In addition, each summer, an optional tour is arranged to a UK or European destination; three concerts are presented, each in a different venue. The tour is self-funded by those who choose to participate; tourers include members of BCS and Chorleywood Choral Society (CCS), which shares Graham Wili as musical director, plus invited guests.
## August 2019 Tour – Leipzig
This year’s tour was the Abendlieden (Evening Songs) focused on Charpentier’s Messe de Minuit, with sacred music from Durufle, Palestrina, Rheinberger, Wesley and the Handel Zadok the Priest anthem, with our own choir members providing the solo parts where required. The group were centred in Leipzig and performed in the Nikolaikirche Leipzig, Loschwitzerkirche, Dresden and finally the Moritzkirche, Halle. The concerts, including Bach Organ interludes courtesy of Iestyn XXX were well received by local residents (and our supporters).
## September 2019 concert
This concert presented the Abendlieden (the tour music) to our ‘home’ audience at St Peter’s Church, Berkhamsted. Members (of both BCS and our sister choir, CCS) who had not been involved with the tour, but had rehearsed during the summer term, were also able to sing.
## Christmas 2019 concert
The main focus of the evening was Shawn Kirchner’s Behold New Joy accompanied by English Philharmonia Brass. This was followed by a selection of Christmas music, plus carols with audience participation.
**Berkhamsted Choral Society – registered charity no. 274462 -** 3 -
**BOARD OF TRUSTEES' REPORT For the year ended 31 July 2020**
## January 2020 Bring and Sing
The choir held a Bring & Sing workshop at St Mary’s Church, Chesham to work on pieces of the Messiah, prior to the May concert. There was also a desire to hold this event as a recruitment aid. We did gain a few new members from this activity and it was enjoyed by all. Little did we realise this was to be our last ‘public’ event for some months.
## **BCS during COVID Lockdown**
The choir quickly established online rehearsals at the end of March 2020 when lockdown began and these continued weekly on Tuesday nights for the remainder of the Spring Term and for the Summer Term. Rehersals included Messiah and material for the Summer 2020 tour. Rehearsals continued through the summer vacation to create some online performances and also to include some technical and music theory sessions for members.
## May 2020 concert
This concert of Handel’s Messiah with English Philharmonia and professional soloists, which was to be held in St Peter’s Church, was cancelled just weeks before the performance due to the Covid-19 lockdown.
## Virtual Concert recordings July 2020
In an attempt to replace the cancelled May concert and tour concerts for members, the ingenuity and enthusiasm from our MD Graham Wili encouraged us to rehearse and perform three new pieces online; ‘Over the rainbow’, ‘Many shades of blue’ and ‘Wait’ arranged especially for the choir were recorded by us and edited into publically streamed recordings on Youtube:
https://youtu.be/5W9JEgeAEwA https://youtu.be/PVmvrlPfnxQ https://youtu.be/eU00VmIEcU8
## **PLANS FOR FUTURE PERIODS**
Summer Tour 2020: This would have been to Cologne but was cancelled due to COVID travel and singing restrictions.
Summer Outdoor Sing Sept 2020: To replace our cancelled September concert, an outdoor singing event was planned for members on Sept 5[th] with CCS. Members to sing through choruses from Messiah and Mozart Requiem and other tour music in an informal event supported by both Graham and Fei.
All the following concerts will be performed at St Peter’s Church, Berkhamsted (Covid restrictions permitting).
December 2020: Christmas concert: Seasonal music.
May 2021: Mozart Requiem accompanied by English Philharmonia .
Summer Tour 2021: Based in Cambridge, singing in Cambridge, Norwich and Ely singing pieces from Mozart’s Requiem, and other sacred music.
September 2021: Presenting the tour music to our local audience (BCS/CCS).
December 2021: Christmas concert: Seasonal songs.
Plans for a concert of choral music and opera to be held at the Royal Albert Hall have now been postponed due to the COVID-19 restrictions and economic situation.
## **PUBLIC BENEFIT**
The Trustees confirm that they have given due regard to the public benefit guidance published by the Charity Commission in line with section 4 of the Charities Act 2006.
They consider they meet the public benefit test through:
## Presentation of public concerts
The society employs professional musicians alongside the society’s amateur singing members. This drives up musical standards and enhances the public’s concert-going experience. There is free entry for under 18s to our local concerts.
## Promoting new music
Our repertoire is selected with the aim of developing the musical taste of audiences by featuring music of contemporary composers, including eight pieces of 21st century music commissioned to date by the Society.
## Presentation of Bring and Sing events
Singing days, advertised across a wide area, are open to all, to introduce the public to the techniques of choral singing and encourage active participation.
## No auditions
Membership of the society is open to all levels of ability, and financial help to meet the annual subscription is provided to those who lack the
**Berkhamsted Choral Society – registered charity no. 274462 -** 4 -
**BOARD OF TRUSTEES' REPORT For the year ended 31 July 2020**
means. As a result, the membership is very broad ranging.
## **RESERVES POLICY**
The Society’s main charitable purpose is the education of the public in the art and science of choral music and its principal means of fulfilling its purpose is by the performance of public concerts with professional soloists and orchestra. Therefore, each concert involves considerable expense, only part of which can normally be recovered through revenues from ticket sales. In addition, the cost of concert venues varies but represents an additional item of expense.
Arrangements for concerts have to be made many months in advance. The Society, therefore, has to undertake commitments that involve substantial expenditure, whereas the income from ticket sales is only received in the weeks leading up to a concert. Furthermore, the quantity of ticket sales is volatile and there is no guarantee that actual sales will match those estimated when drawing up the budget for the season.
Since the expenses of larger concerts normally exceed ticket revenues, often by a considerable amount, the deficit is met out of the reserves which have been generated by the surplus from smaller concerts and fundraising. Members’ subscriptions are set at a level to meet the expected running costs of the choir and are not used to subsidise concerts should they incur heavier losses than expected. Equally, the Society cannot rely on fundraising to meet an unexpected deficit and it would be irresponsible to do so.
Accordingly, there is a risk, in any season, that one or more concerts might incur a much larger loss than anticipated in the budget. If the Society suffered substantial losses on one concert, it might still be committed to the remaining concert(s) in that season, since the costs arising from cancellation might exceed the expected loss if the concert goes ahead.
The Trustees, therefore, consider it prudent that the Society should seek to maintain a reserve that is substantial enough to cover the cost of at least two concerts, and preferably the costs of a whole season’s concerts, in order to guarantee the quality of service.
## **FINANCIAL REVIEW**
The Society achieved a surplus of £2,345 in the year (2019 – surplus of £6,597), increasing total funds at the year-end to £40,187 (2019 - £37.842).
Of the total funds held at year end £39,199 (2019 - £33,769) were unrestricted and the Trustees are happy this level of reserves meets the reserves policy above.
## **STATEMENT OF BOARD OF TRUSTEES' RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations. Charity law requires the trustees to prepare financial statements for each financial year. Under that law they are required to prepare the financial statements in accordance with UK Accounting Standards and applicable law (UK Generally Accepted Accounting Practice), including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.
Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the excess of income over expenditure for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and,
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Charities Act 2011. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charity and to prevent and detect fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website.
**Berkhamsted Choral Society – registered charity no. 274462 -** 5 -
**BOARD OF TRUSTEES' REPORT For the year ended 31 July 2020**
Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. In addition, the trustees confirm that they are happy that the content of the annual review in pages 3 to 6 of this document meet the requirements of the Trustees’ Annual Report under charity law.
They also confirm that the financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
This report was approved and authorised for issue by the Board of Trustees on 15 April 2021 and signed on its behalf by:
## Bethan Watts
Bethan Watts
## **Chair**
## Barbara Jones
Dr Barbara Jones
## **Treasurer**
**Berkhamsted Choral Society – registered charity no. 274462 -** 6 -
**INDEPENDENT EXAMINER’S REPORT For the year ended 31 July 2020**
I report to the Trustees on my examination of the accounts of Berkhamsted Choral Society (Charity number 274462) for the year ended 31 July 2020 set out on pages 8 to 22.
## **Respective responsibilities of trustees and examiner**
The Society’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Charities Act). The Society’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and,
- to state whether particular matters have come to my attention.
This report, including my statement, has been prepared for and only for the Society’s Trustees as a body. My work has been undertaken so that I might state to the Society’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Society and the Society’s Trustees as a body for my examination work, for this report, or for the statements I have made.
## **Basis of independent examiner’s statement**
My examination has been carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Society and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Society as required by section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Andrew Philip Nash ACA**
Member of the Institute of Chartered Accountants in England and Wales – 2461833
Dated: 30 April 2021
Andy Nash Accounting & Consultancy Ltd Units 24 & 25
Goodsheds Container Village Hood Road Barry CF62 5QU
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Berkhamsted Choral Society – registered charity no. 274462 -** 7 -
## **STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 July 2020**
|**Unrestricted**
**Funds**
**2020**
Notes
**£**
**Income from:**
Donations
2
**19,080**
Charitable activities
3
**7,859**
Investments*
**-**|**Unrestricted**
**Funds**
**2020**
Notes
**£**
**Income from:**
Donations
2
**19,080**
Charitable activities
3
**7,859**
Investments*
**-**|**Restricted**
**Funds**
**2020**
**£**
**-**
**61,650**
**-**|**Total**
**Funds**
**2020**
**£**
**19,080**
**69,509**
**-**|Total
Funds
2019
£
19,659
70,178
204|
|---|---|---|---|---|
|**Total income**
**Expenditure on:**
Charitable activities:
Rehearsals
4 & 5
Concerts
4 & 5
Tour
4 & 5
**Total expenditure**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
13 & 14
**Total funds carried forward**
13 & 14|**26,939**
**15,128**
**6,381**
**-**
**21,509**
**5,430**
**33,769**
**39,199**|**61,650**
**-**
**-**
**64,735**
**64,735**
**(3,085)**
**4,073**
**988**|**88,589**
**15,128**
**6,381**
**64,735**
**86,244**
**2,345**
**37,842**
**40,187**|90,041
13,545
13,249
56,650
83,444
6,597
31,245
37,842|
*All income from investments was unrestricted in both the current and prior year.
The notes on pages 10 to 22 form part of the financial statements.
**Berkhamsted Choral Society – registered charity no. 274462 -** 8 -
**BALANCE SHEET As at 31 July 2020**
|Notes
**CURRENT ASSETS**
Debtors and prepayments
10
Cash at bank and in hand
11
**CREDITORS:**amounts falling
due within one year
12
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Restricted funds
13 & 14
Unrestricted funds:
General funds
13 & 14|**£**
**1,223**
**41,792**|**Total funds**
Total funds
**2020**
2019
**£**
£
£
52,240
48,451
100,691
(62,849)
**40,187**
37,842
**40,187**
37,842
**988**
4,073
33,769
**39,199**
33,769
**40,187**
37,842|
|---|---|---|
||**43,015**
**(2,828)**||
||**39,199**||
||||
The notes on pages 10 to 22 form part of the financial statements.
These financial statements were approved and authorised for issue by the Board of Trustees on 15 April 2021 and signed on their behalf by:
## Barbara Jones
Dr Barbara Jones
## **Treasurer**
**Berkhamsted Choral Society – registered charity no. 274462 -** 9 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of preparation of the financial statements**
The financial statements have been prepared in accordance with ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition (effective 1 January 2019)’, and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), as well as the Charity Act 2011.
The effect of any event relating to the year ended 31 July 2020, which occurred before the date of approval of the financial statements by the Board of Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 31 July 2020 and the results for the year ended on that date.
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
The functional currency of the Society is sterling and amounts in the financial statements are rounded to the nearest pound.
## **Legal status**
Berkhamsted Choral Society is a charity registered in England & Wales, and meets the definition of a public benefit entity. The registered address is 4 Valley Road, Northchurch, Berkhamsted, Hertfordshire, HP4 3PY.
## **Going concern**
The financial statements have been prepared on the going concern basis as the Board of Trustees is confident that future reserves and future income is more than sufficient to meet current commitments. There are no material uncertainties that impact this assessment, and the ongoing COVID-19 global pandemic has had no material impact on this assessment.
## **Fund Accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Society and which have not been designated for other purposes.
Designated funds comprise of unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of any designated fund is set out in note 13 of the financial statements.
Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors or that have been raised by the Society for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in note 13 of the financial statements.
## **Income**
Income is recognised when the Society has entitlement to the funds, any performance indicators attached to the item(s) of income have been met, it is probable that the income will be received, and the amount can be measured reliably.
Donations and membership fees are recognised in full in the Statement of Financial Activities when entitled, receipt is probable and when the amount can be quantified with reasonable accuracy. Gift aid receivable is included when claimable.
Grant income is credited to the Statement of Financial Activities when received or receivable whichever is earlier, unless the grant relates to a future period, in which case it is deferred.
Income from charitable activities is credited to the Statement of Financial Activities when received or receivable whichever is earlier, unless it relates to a specific future period or event, in which case it is deferred.
## **Expenditure and irrecoverable VAT**
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.
Indirect costs have been split equally between rehearsals and concerts apart from an allocation of £250 from the annual tour which is to cover an allocation of the annual independent examination. The annual tour is run as a selffunding event and so has not been allocated any indirect costs other than this.
**Berkhamsted Choral Society – registered charity no. 274462 -** 10 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
## **Tangible fixed assets and depreciation**
Only assets costing more than £500 are capitalised. Currently there are no assets held over this limit.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash in hand, deposits with banks and funds that are readily convertible into cash at, or close to, their carrying values, but are not held for investment purposes.
## **Debtors and prepayments**
Trade and other debtors are recognised at the settlement amount after any trade discount is applied. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Creditors**
Creditors are recognised where the Society has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably.
statements reflect the Society’s share of income from these events, and any expenses directly incurred by the Society in helping to organise these events net of any reimbursement of these expenses from the other participants.
## **Financial instruments**
Basic financial instruments are measured at amortised cost other than investments which are measured at fair value.
## **Critical estimates and judgements**
In preparing financial statements it is necessary to make certain judgements, estimates and assumptions that affect the amounts recognised in the financial statements. The treatment of tangible fixed assets is sensitive to changes in useful economic lives and residual values of assets. These are reassessed annually.
In the view of the Trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry a significant risk of material adjustment in the next financial year.
## **Jointly controlled operations**
The Society carries out various concerts in collaboration with other partners. The financial
## **2. INCOME FROM DONATIONS**
|**Unrestricted**
**Funds**
**2020**
**£**
Membership fees including Gift Aid
**18,323**
Other donations
**757**
**19,080**|**Unrestricted**
**Funds**
**2020**
**£**
Membership fees including Gift Aid
**18,323**
Other donations
**757**
**19,080**|**Restricted**
**Funds**
**2020**
**£**
**-**
**-**
**-**|**Total**
**Funds**
**2020**
**£**
**18,323**
**757**
**19,080**|
|---|---|---|---|
|||||
|Membership fees including Gift Aid
Other donations|Unrestricted
Funds
2019
£
19,237
422
19,659|Restricted
Funds
2019
£
-
-
-|Total
Funds
2019
£
19,237
422
19,659|
**Berkhamsted Choral Society – registered charity no. 274462**
**-** 11 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **3. INCOME FROM CHARITABLE ACTIVITIES**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
2020 2020 2020
£ £ £
-
Income from BCS concerts (see note 6) 5,999 5,999
Share of income from joint events
-
with CCS (see note 8) 1,668 1,668
Sale and hire of music and resources 192 - 192
-
Total income from regular activities 7,859 7,859
-
Income from annual tour (see note 7) 61,650 61,650
7,859 61,650 69,509
Unrestricted Restricted Total
Funds Funds Funds
2019 2019 2019
£ £ £
-
Income from BCS concerts (see note 6) 4,911 4,911
Share of income from joint events
-
with CCS (see note 8) 3,059 3,059
Share of income from joint
-
Gerontius concert (see note 9) 3,548 3,548
Hire of resources 497 - 497
-
Total income from regular activities 12,015 12,015
-
Income from annual tour (see note 7) 58,163 58,163
12,015 58,163 70,178
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462 -** 12 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **4. TOTAL EXPENDITURE**
**----- Start of picture text -----**
Direct Indirect Total
costs costs expenditure
2020 2020 2020
£ £ £
Rehearsals 13,600 1,528 15,128
Concerts 4,853 1,528 6,381
Tour 64,485 250 64,735
82,938 3,306 86,244
Direct Indirect Total
costs costs expenditure
2019 2019 2019
£ £ £
Rehearsals 11,612 1,933 13,545
Concerts 11,316 1,933 13,249
Tour 56,400 250 56,650
79,328 4,116 83,444
**----- End of picture text -----**
Indirect costs have been split equally between rehearsals and concerts apart from an allocation of £250 from the annual tour which is to cover an allocation of the annual independent examination. The annual tour is run as a selffunding event and so has not been allocated any indirect costs other than this.
An analysis of charitable activities split between restricted and unrestricted funds can be found in note 5.
Indirect costs consists of the following:
|Purchase of music and folders
Hire of music
Library storage|**Total**
Total
**2020**
2019
**£**
£
**213**
165
**536**
1,081
**998**
998|
|---|---|
|Independent examiner's fee
Making Music subscription
Insurance|**720**
720
**365**
365
**248**
248|
|Other|**226**
539
**3,306**
4,116|
**Berkhamsted Choral Society – registered charity no. 274462 -** 13 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **5. CHARITABLE ACTIVITIES**
|**HARITABLE ACTIVITIES**|**HARITABLE ACTIVITIES**|||
|---|---|---|---|
|**Unrestricted**
**Funds**
**2020**
**£**
Rehearsals
Direct costs
**13,600**
Indirect costs
**1,528**
Total rehearsal costs
**15,128**
Concerts
Direct costs
**4,853**
Indirect costs
**1,528**
Total concert costs
**6,381**
Tour
Direct costs
**-**
Indirect costs
**-**
Total tour costs
**-**
Total charitable expenditure
**21,509**||**Restricted**
**Funds**
**2020**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**64,485**
**250**
**64,735**
**64,735**|**Total**
**Funds**
**2020**
**£**
**13,600**
**1,528**
**15,128**
**4,853**
**1,528**
**6,381**
**64,485**
**250**
**64,735**
**86,244**|
|Rehearsals
Direct costs
Indirect costs
Total rehearsal costs
Concerts
Direct costs
Indirect costs
Total concert costs
Tour
Direct costs
Indirect costs
Total tour costs
Total charitable expenditure|Unrestricted
Funds
2019
£
11,612
1,933
13,545
11,316
1,933
13,249
-
-
-
26,794|Restricted
Funds
2019
£
-
-
-
-
-
-
56,400
250
56,650
56,650|Total
Funds
2019
£
11,612
1,933
13,545
11,316
1,933
13,249
56,400
250
56,650
83,444|
**Berkhamsted Choral Society – registered charity no. 274462 -** 14 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **6. BERKHAMSTED CHORAL SOCIETY CONCERTS**
**----- Start of picture text -----**
2019 Bring and Total
Christmas Sing Funds
Concert Jan 2020 2020
£ £ £
Ticket sales 3,837 1,272 5,109
Programme advertising & sales 153 262 415
Refreshments 380 - 380
Other income - 95 95
Total income 4,370 1,629 5,999
Professional musicians' fees 2,225 781 3,006
Venue hire 250 230 480
Equipment/music hire 55 - 55
Printing 252 - 252
Refreshments 183 - 183
Other 21 - 21
Total direct costs 2,986 1,011 3,997
Surplus/(deficit) 1,384 618 2,002
2017 2018 Total
Christmas Christmas Funds
Concert Concert 2019
£ £ £
Ticket sales 1,350 3,205 4,555
Programme advertising & sales - 150 150
Refreshments - 206 206
Total income 1,350 3,561 4,911
Professional musicians' fees - 2,460 2,460
Venue hire - 250 250
Equipment/music hire - 72 72
Printing - 316 316
Refreshments - 70 70
Other - - -
Total direct costs - 3,168 3,168
Surplus/(deficit) 1,350 393 1,743
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462 -** 15 -
**For the year ended 31 July 2020**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **7. ANNUAL TOUR**
|**NNUAL TOUR**||
|---|---|
|Income from participants|**Leipzig**
UK
**August 2019** August 2018
**£**
£
**61,650**
57,983|
|Other income|**-**
180|
|Total income
Payments to organiser - OneStage|**61,650**
58,163
**57,002**
-|
|Accommodation, travel and other direct costs
Professional musicians' fees
Venue hire|-
43,006
**275**
9,820
**4,055**
2,633|
|Equipment/music hire|**24**
-|
|Printing|**84**
941|
|Refreshments|**462**
-|
|Other
Total direct costs
Contribution to indirect costs
Surplus/(deficit)|**2,583**
-
**64,485**
56,400
**250**
250
**(3,085)**
1,513|
The Society has previously agreed to carry forward a minimum reserve of £700 on the tour restricted reserve with the combined surplus over
the past three years offsetting against the deficit in this year to provide a reserve of £988 moving forward.
**Berkhamsted Choral Society – registered charity no. 274462 -** 16 -
**For the year ended 31 July 2020**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **8. BERKHAMSTED CHORAL SOCIETY & CHORLEYWOOD CHORAL SOCIETY JOINT CONCERTS**
The Society undertakes many concerts in conjunction with Chorleywood Choral Society (CCS) with whom we share our Musical Director, Graham Wili. The surplus/deficit on these concerts is shared between the two choirs under an informal arrangement which has been in place for many years. Since 2014/2015 the proportion
has been calculated on the number of members of each choir. The BCS share has been 58.82%, since 1[st] January 2017.
The complete results of these events are shown in the first table below; the second table shows the BCS outcome.
**----- Start of picture text -----**
September 100%
Concert Funds
2019 2020
£ £
Ticket sales 2,744 2,744
Refreshments 92 92
Total income 2,836 2,836
Professional musicians' fees 961 961
Venue hire 250 250
Printing 142 142
Other 104 104
Total direct costs 1,457 1,457
Surplus/(deficit) 1,379 1,379
**----- End of picture text -----**
The following table shows the BCS outcome:
|Ticket sales
Refreshments
Total income
Professional musicians' fees
Venue hire
Printing
Other
Total direct costs
Surplus/(deficit)|**September**
**BCS**
**Concert**
**proportion**
**2019**
**of funds**
**58.82%**
**2020**
**£**
**£**
**1,614**
**1,614**
**55**
**55**
**1,668**
**1,668**
**565**
**565**
**147**
**147**
**84**
**84**
**61**
**61**
**856**
**856**
**811**
**811**|
|---|---|
**Berkhamsted Choral Society – registered charity no. 274462 -** 17 -
## **NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
The complete results of the joint events in the prior year are:
**----- Start of picture text -----**
September 100%
Concert Funds
2018 2019
£ £
Ticket sales 3,856 3,856
Programme advertising 76 76
Refreshments 268 268
Grant and other income 1,000 1,000
Total income 5,200 5,200
Professional musicians' fees 2,260 2,260
Venue hire 250 250
Printing 269 269
Refreshments 82 82
Other 68 68
Total direct costs 2,929 2,929
Surplus/(deficit) 2,271 2,271
**----- End of picture text -----**
The following table shows the BCS outcome of the prior year joint events:
|Ticket sales
Programme advertising
Refreshments
Grant and other income
Total income
Professional musicians' fees
Venue hire
Printing
Refreshments
Other
Total direct costs
Surplus/(deficit)|September
BCS
Concert
proportion
2018
of funds
58.82%
2019
£
£
2,268
2,268
45
45
158
158
588
588
3,059
3,059
1,329
1,329
147
147
159
159
48
48
39
39
1,722
1,722
1,337
1,337|
|---|---|
**Berkhamsted Choral Society – registered charity no. 274462 -** 18 -
**NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 31 July 2020**
## **9. BERKHAMSTED CHORAL SOCIETY, CHORLEYWOOD CHORAL SOCIETY & THE LECONFIELD SINGERS JOINT CONCERT**
During the prior year, the Society partook in a concert with Chorleywood Choral Society and The Leconfield Singers at the Royal Festival Hall. This was organised by a concert management team drawn from the three choirs. It had its own bank account, RFH Joint Concert Account, and although its Treasurer was from Leconfield Singers, it was completely independent of Leconfield. As a result, in line with FRS 102, the Society accounts include the net deficit allocated to the Society and expenses incurred that were not reimbursed by the group.
Total income from the concert across all participants was £30,106 and total expenditure was £39,644, resulting in an overall deficit of £9,538 of which 36.27% (£3,459) was allocated to the Society.
In addition, the Society received income from members for refreshments and coach hire.
**----- Start of picture text -----**
Total
2019
£
Other income 3,548
Total income 3,548
Contribution to deficit 3,459
Professional musicians' fees 75
Venue hire 200
Other 2,692
Total direct costs 6,426
Surplus/(deficit) (2,878)
**----- End of picture text -----**
## **10. DEBTORS AND PREPAYMENTS**
|**EBTORS AND PREPAYMENTS**||
|---|---|
|Prepayment - tour costs|**Total**
Total
**2020**
2019
**£**
£
**1,123**
52,215|
|
Prepayment - September concert costs|**50**
25|
|Prepayment - other|**50**
-|
||**1,223**
52,240|
**Berkhamsted Choral Society – registered charity no. 274462 -** 19 -
**For the year ended 31 July 2020**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **11. CASH AT BANK AND IN HAND**
**----- Start of picture text -----**
Total Total
2020 2019
£ £
Main account 11,181 7,631
Joint account 4,454 2,977
Tour account 280 11,966
Virgin 100 day notice account 24,100 24,100
Virgin savings account 1,777 1,777
41,792 48,451
**----- End of picture text -----**
## **12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**----- Start of picture text -----**
Total Total
2020 2019
£ £
Deferred tour revenue - 60,263
Due to Chorleywood Choral Society 2,108 1,541
Trade creditors 45 370
Accruals 675 720
2,828 62,894
**----- End of picture text -----**
Deferred tour revenue consists of revenue received with respect to the tour happening in the next financial year.
All amounts deferred in one year are released in the subsequent year.
This is offset in part against the prepayment in note 10 above.
**Berkhamsted Choral Society – registered charity no. 274462 -** 20 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **13. ANALYSIS OF CHARITY FUNDS**
**----- Start of picture text -----**
Balance Income Expenditure Transfer Balance
brought in the in the between carried
forward period period funds forward
2020 2020 2020 2020 2020
£ £ £ £ £
Unrestricted funds
General funds 33,769 26,939 (21,509) - 39,199
Unrestricted funds 33,769 26,939 (21,509) - 39,199
Restricted funds
Tour fund 4,073 61,650 (64,735) - 988
Restricted funds 4,073 61,650 (64,735) - 988
Total funds 37,842 88,589 (86,244) - 40,187
**----- End of picture text -----**
All Society funds are unrestricted apart from the tour funds.
The Society has previously agreed to carry forward a minimum reserve of £700 on the tour restricted reserve account.
**----- Start of picture text -----**
Balance Income Expenditure Transfer Balance
brought in the in the between carried
forward period period funds forward
2019 2019 2019 2019 2019
£ £ £ £ £
Unrestricted funds
General funds 28,685 31,878 (26,794) - 33,769
Unrestricted funds 28,685 31,878 (26,794) - 33,769
Restricted funds
Tour fund 2,560 58,163 (56,650) - 4,073
Restricted funds 2,560 58,163 (56,650) - 4,073
Total funds 31,245 90,041 (83,444) - 37,842
**----- End of picture text -----**
**Berkhamsted Choral Society – registered charity no. 274462 -** 21 -
**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 July 2020**
## **14. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
**----- Start of picture text -----**
Unrestricted Restricted Total
Funds Funds Funds
2020 2020 2020
£ £ £
Current assets 42,027 988 43,015
Current liabilities (2,828) - (2,828)
39,199 988 40,187
Unrestricted Restricted Total
Funds Funds Funds
2019 2019 2019
£ £ £
Current assets 36,355 64,336 100,691
Current liabilities (2,586) (60,263) (62,849)
33,769 4,073 37,842
**----- End of picture text -----**
## **15. TRUSTEE REMUNERATION**
During the year, no Trustee received any remuneration (2019 - £NIL). No members of the Board of Trustees received reimbursement of
expenses (2019 - £NIL) for acting in their role as a Trustee.
## **16. RELATED PARTY TRANSACTIONS**
There were no related party transactions during the current period (2019 - £NIL).
**Berkhamsted Choral Society – registered charity no. 274462 -** 22 -