## **Trustees’ Annual Report for the period** **From 1[st] April 2020 To 31[st] March 2021** **Charity name: 1[st] Shefford Scouts** **Charity registration number:** ## **274417** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|TO PROMOTE THE DEVELOPMENT OF
YOUNG PEOPLE IN ACHIEVING THEIR
FULL PHYSICAL, INTELLECTUAL, SOCIAL
AND SPIRITUAL POTENTIALS AS
INDIVIDUALS, AS RESPONSIBLE
CITIZENS AND AS MEMBERS OF THEIR
LOCAL, NATIONAL AND INTERNATIONAL
COMMUNITIES.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Weekly meetings of Beavers, Cubs, Scouts
and Explorers for social, educational and
physical activities – indoors and outdoors.
Also, camps and events/activities in support
of the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The group has made strong efforts to
continue supporting the community and
providing Scouting for young people,
throughout the COVID pandemic period.
Where possible, Scouting has been
continued through ‘virtual’ meetings when
physical attendance has not been possible.
This work has helped to maintain the
coherence of the local community and give
young people a much-needed opportunity to
socialise and take part in group activities,
including through lock-down periods.| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Income & Expenditure - The group
financial position at the end generated a net surplus of £21,231.26. This
of the period
includes exceptional items as follows:
 £3151.75 resulting from a successful
HMRC Gift Aid claim for subs to end
of FY19/20.
 £20,240.93 resulting from COVID-19
related government grants received
Statement explaining the Para 1.22 Reserves are held:
policy for holding reserves  As a buffer to ensure continuity of
stating why they are held Scouting, in case of exceptional
income/expenditure periods
 In preparation for expenditure
expected for maintenance / repair of
the hall used for Scouting activities.
Amount of reserves held Para 1.22 As of 31st March 2021, the group holds
current assets (bank deposits and cash
holdings) of £32,491
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 Work under way to establish costs for
uncertainties about the necessary maintenance/repair of rented hall
charity continuing as a going under terms of rent agreement.
concern
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**Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|This reporting year is an exceptional year
with respect to funding. The group is
normally funded mostly from subscription
fees. In the current year, the major source of
funding has been (local) government grants
related to the COVID-19 pandemic.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The principal risk faced by the charity is with
respect to maintenance / repair costs for the
meeting hall.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|1stShefford Scouts’ governing document is
the Scouts Royal Charter of 4th January
1912 (and subsequent amendments).| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Group Scout Leader is a Trustee. Chair and
Treasurer are nominated at the Annual
General Meeting, confirmed by vote.
Additional trustees are appointed by the
executive committee, all members of which
are themselves trustees.| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name 1 [st] Shefford Scouts
Other name the charity uses n/a
Registered charity number 274417
Charity’s principal address Group meetings are held at:
6 High Street, Shefford, Bedfordshire
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Dates acted if not
Trustee name Office (if any) body) entitled to appoint
for whole year
trustee (if any)
1 Alexandra Maycock Chair [whole year] Group Scout Leader
Chris George Group Scout 21 [st] April 2020 n/a
2
Leader onwards
3 Richard Lowe Treasurer [whole year] AGM election
4 Steve Hodgson [whole year] Executive Committee
5 Sarah Castlo [whole year] Executive Committee
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– Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** n/a ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** Declaratlons The trustees dèclare that they have approvad Ihe trugtOo8' report abovo. Slgnod on bfrhalf of the charity's trustaes Signature(s) Full namels) Position (eg Secretary. Chalr, etcl Alexandra mayC￿k Chair Richard LoNe Treasurer Datè 30112121 1ST SHEFFORD SCOUT GROUP Sole Trader Accounts Period of accounts Start date: 01 April 2020 End date: 31 March 2021 1ST SHEFFORD SCOUT GROUP Contents Page For the year ended 31 March 2021 Accountants, report Balance sheet Detailed profit and loss 2of5 1ST SHEFFORD SCOUT GROUP Accountants, Report For the year ended 31 March 2021 We have approved the accounts for the year ended 31 March 2021. In accordance with your instructions we have generated this set of accounts using the information and accounting records provided by you. rF./CL....................... Shefford Accountancy Services Ltd Shefford House 15 High Street Shefford Bedfordshire SG17 5DD 28 June 2021 Client Approval Certificate l approve these accounts and I confirm that all relevant records and information have been made available in their preparation. 28 June 2021 3of5 1ST SHEFFORD SCOUT GROUP Balance Sheet As at 31 March 2021 Notes 2021 2020 Fixed assets Tangible fixed assets 730 1,068 730 1,068 Current assets Cash at bank and in hand 32,492 11,260 Creditors: amount falling due within one year Net current assets (1) 32,491 33,221 11,260 Total assets less current liabilities 12,328 Net assets 33,221 12,328 Capital Account Net profiuloss Special reserves b/fwd 20,893 12,328 2,814 9,514 33,221 12,328 4of5 1ST SHEFFORD SCOUT GROUP Detailed Profit and Loss Account For the year ended 31 March 2021 2021 2020 Turnover Subscriptions Camp Receipts Donations Received Other Income Bank Interest Fundraising Events 3,718 310 8,428 2,438 2,097 34 3,210 858 7,241 13,864 Cost of sales Camp Costs 561 1,480 (561) 6,680 (1,480) 12,384 Gross profit Other business income Government Grants 20,241 20,241 Administrative expenses Staff Training Rent 75 400 1,439 511 400 Light, Heat & Power Premises Insurance Depreciation Charge: Fixtures & Fittings Activity Costs General Insurance Events & Fundraising Costs Sundry Expenses Capitation OSM Scouting Supplies (uniform etc) 420 500 338 36 144 215 146 85 1,234 3,916 185 3,413 154 438 1,549 (6,028) 20,893 (9,570) 2,814 Net Profitl(Loss) 5of5 1ST SHEFFORD SCOUT GROUP Sole Trader Accounts Period of accounts Start date: 01 April 2020 End date: 31 March 2021 1ST SHEFFORD SCOUT GROUP Contents Page For the year ended 31 March 2021 Accountants, report Balance sheet Detailed profit and loss 2of5 1ST SHEFFORD SCOUT GROUP Accountants, Report For the year ended 31 March 2021 We have approved the accounts for the year ended 31 March 2021. In accordance with your instructions we have generated this set of accounts using the information and accounting records provided by you. rF./CL....................... Shefford Accountancy Services Ltd Shefford House 15 High Street Shefford Bedfordshire SG17 5DD 28 June 2021 Client Approval Certificate l approve these accounts and I confirm that all relevant records and information have been made available in their preparation. 28 June 2021 3of5 1ST SHEFFORD SCOUT GROUP Balance Sheet As at 31 March 2021 Notes 2021 2020 Fixed assets Tangible fixed assets 730 1,068 730 1,068 Current assets Cash at bank and in hand 32,492 11,260 Creditors: amount falling due within one year Net current assets (1) 32,491 33,221 11,260 Total assets less current liabilities 12,328 Net assets 33,221 12,328 Capital Account Net profiuloss Special reserves b/fwd 20,893 12,328 2,814 9,514 33,221 12,328 4of5 1ST SHEFFORD SCOUT GROUP Detailed Profit and Loss Account For the year ended 31 March 2021 2021 2020 Turnover Subscriptions Camp Receipts Donations Received Other Income Bank Interest Fundraising Events 3,718 310 8,428 2,438 2,097 34 3,210 858 7,241 13,864 Cost of sales Camp Costs 561 1,480 (561) 6,680 (1,480) 12,384 Gross profit Other business income Government Grants 20,241 20,241 Administrative expenses Staff Training Rent 75 400 1,439 511 400 Light, Heat & Power Premises Insurance Depreciation Charge: Fixtures & Fittings Activity Costs General Insurance Events & Fundraising Costs Sundry Expenses Capitation OSM Scouting Supplies (uniform etc) 420 500 338 36 144 215 146 85 1,234 3,916 185 3,413 154 438 1,549 (6,028) 20,893 (9,570) 2,814 Net Profitl(Loss) 5of5