Archway Theatre Company Limited
Charity No. 274408
Company No. 00571072
Trustees’ Report and Unaudited Accounts
31 December 2024
Archway Theatre Company Limited
Contents
| Pages | |
|---|---|
| Trustees’ Annual Report | 2 to 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Summary Income and Expenditure Account | 7 |
| Balance Sheet | 8 to 9 |
| Notes to the Accounts | 10 to 15 |
| Detailed Statement of Financial Activities | 16 to 18 |
Page 1
Archway Theatre Company
Trustees’ Annual Report
The trustees, wo are also directors of the company for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 December 2004.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 00571072
Chairty No. 274408
Principal Office
The Drive Horley Surrey RH6 7NQ
Registered Office
The Drive Horley Surrey RH6 7NQ
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law.
The following Directors and Trustees served during the year:
E.A. Bass C. Coles – Retired June 2024 G. Duda A.D. Dunford L. Evans G. Field A. Gibson R. Gregory N. Hankin A. Hannant K.R. Horder – Retired June 2024 M.G. Humphrey B. Lock H. Miller J.H. Ord L. Ray – Retired June 2024
Page 2
Archway Theatre Company
Trustees’ Annual Report
E. Redfern
A. Stuart
P. Tester E.A. White
P. Westmacott – Appointed June 2024
Accountants
Baird Consulting Limited 26 Briars Wood Horley Surrey RH6 9UE
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is to promote and encourage arts through education and promotion of plays.
The main activities undertaken in relation to these purposes were 15 productions of plays in the year.
The charity in promoting and encouraging arts through education and the promotion of plays, gives the general public opportunity to appreciate the element of arts in the local area. The trustees have given due consideration to the Charity Commission’s guidance on the public benefit requirement in managing the activities of the charity.
ACHIEVEMENTS AND PERFORMANCE
The Charity has had an amazing year. We have seen a real mix of play genres that have graced our stage, with first class performances from our actors. We are so lucky that during the current cost of living crisis our little theatre continues to survive with the support of our members and guests.
FINANCIAL REVIEW
The financial position of the Charity at 31 December 2024 and comparatives for the prior period are more fully detailed in the attached accounts.
It is the policy of the Charity to maintain unrestricted funds at 12 months of outgoings.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The company is constituted as a company limited by guarantee, registered under the Companies Acts. The governing document of the Charity is the Memorandum and Articles of Association establishing the company under company legislation.
The Directors and Trustees are appointed by the members at the Annual General Meeting. Directors and Trustees have the power under the governing document to co-opt individuals who support the objects of the organisation to fill vacancies on the Council of Management.
Page 3
Archway Theatre Company
Trustees’ Annual Report
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
E. Redfern Trustee 18 June 2025
Page 4
Archway Theatre Company
Independent Examiner’s Report
Independent Examiner's Report to the trustees of Archway Theatre Company Limited
I report to the charity trustees on my examination of the financial statements of Archway Theatre Company Limited for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act').
In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in accordance with section 386 of the 2006 Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Kevin Squire FCCA
9 Harvestside Horley Surrey RH6 9UH 18 June 2025
Page 5
Archway Theatre Company
Statement of Financial Activities for the year ended 31 December 2024
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | ||
| Notes | 2024 | 2024 | 2024 | 2023 | |
| Income and Endowments from: | |||||
| Donations and Legacies | 3 | 4,345 | 0 | 4,345 | 12,245 |
| Charitable Activities | 4 | 137,339 | 0 | 137,339 | 122,273 |
| Other trading activities | 5 | 1,745 | 0 | 1,745 | 7,438 |
| Investments | 6 | 508 | 0 | 508 | 1,017 |
| Other | 7 | 12,504 | 0 | 12,504 | 13,914 |
| Total | 156,441 | 0 | 156,441 | 156,887 | |
| Expenditure on: | |||||
| Raising Funds | 8 | 1,370 | 0 | 1,370 | 1,835 |
| Charitable Activities | 9 | 20,468 | 0 | 20,468 | 17,694 |
| Other | 10 | 119,574 | 0 | 119,574 | 146,379 |
| Total | 141,412 | 0 | 141,412 | 165,908 | |
| Net Gains on Investments | 0 | 0 | 0 | 0 | |
| Net Income / Expenditure | 11 | 15,029 | 0 | 15,029 | -9,021 |
| Transfers Between Funds | 0 | 0 | 0 | 0 | |
| Net Income / Expenditure Before | 15,029 | 0 | 15,029 | -9,021 | |
| Other Gains / Losses | |||||
| Other Gains and Losses | 0 | 0 | 0 | 0 | |
| Net Movement In Funds | 15,029 | 0 | 15,029 | -9,021 | |
| Reconciliation of Funds: | |||||
| Toal Funds Brought Forward | 216,150 | 13,964 | 230,114 | 239,135 | |
| Total Funds Carried Forwards | 231,179 | 13,964 | 245,143 | 230,114 |
Page 6
Archway Theatre Company
Summary Income and Expenditure for the year ended 31 December 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Income | 155,933 | 155,870 |
| Interest & Investment Income | 508 | 1,017 |
| Gross Income for the Year | 156,441 | 156,887 |
| Expenditure | 122,553 | 147,578 |
| Depreciation and Charges for | ||
| Impairment of Fixed Assets | 18,859 | 18,330 |
| Total Expenditure for the Year | 141,412 | 165,908 |
| Net Income / Expenditure for the | ||
| Year Before Tax | 15,029 | -9,021 |
| Net Income / Expenditure for | ||
| the Year | 15,029 | -9,021 |
Page 7
Archway Theatre Company
Statement of Financial Position (Balance Sheet) for the year ended 31 December 2024
| Notes | 2024 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| Fixed Assets | |||
| Tangible Assets | 13 | 66,007 | 79,580 |
| Current Assets | |||
| Debtors | 14 | 2,761 | 26,145 |
| Cash at Bank and in Hand | 175,875 | 132,381 | |
| 178,636 | 158,526 | ||
| Creditors: Amount Falling Due | |||
| Within One Year | 15 | 500 | -7,992 |
| Net Current Assets | 179,136 | 150,534 | |
| Total Assets Less Current | |||
| Liabilities | 245,143 | 230,114 | |
| Net Assets Excluding Pension | |||
| Asset or Liability | 245,143 | 230,114 | |
| Total Net Assets | 245,143 | 230,114 | |
| The Funds of the Charity | |||
| Restricted Funds | 16 | ||
| Restricted Income Funds | 13,964 | 13,964 | |
| Unrestricted Funds | 16 | ||
| General Funds | 231,179 | 216,150 | |
| Reserves | 16 | ||
| Total Funds | 245,143 | 230,114 |
Page 8
Archway Theatre Company
Statement of Financial Position (Balance Sheet) for the year ended 31 December 2024
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 December 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparations of accounts.
Approved by the board on [APPROVAL DATE]
And signed on its behalf by:
E. Redfern
Trustee
18 June 2025
Page 9
Archway Theatre Company
Notes to the Accounts for the year ended 31 December 2024
1. Accounting Policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) – (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund Accounting
Unrestricted funds These are available for use at the discretion of the trusteed in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
Recognition of income
Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and is virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
Income with related expenditure
Where income has related expenditure the income and related expenditure is reported gross in the SoFA
Donations and legacies
Voluntary income received by way of grants, donations and gifts is included in the SoFA when receivable and only when the when the charity has unconditional entitlement to the income.
Tax reclaims on donation and gifts
Income from tax reclaims is included in the SoFA at the same time as the gift/donation to which it relates.
Donated services and facilities
These are only included in income (with an equivalent amount in expenditure) where the benefit to the charity is reasonably quantifiable, measurable and material.
Page 10
Archway Theatre Company
Notes to the Accounts for the year ended 31 December 2024
Volunteer Help
The value of any volunteer help received is not included in the accounts.
Investment income
This is included in the accounts when receivable.
Gains/(losses) on revaluation of fixed assets
This includes any gain or loss resulting from revaluing investments to market value at the end of the year.
Gains/(losses) on investment assets
This includes any gain or loss on the sale of investments.
Expenditure
Recognition of expenditure
Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising funds
These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs.
Expenditure on charitable activities
These comprise the costs incurred by the charity in the delivery of its activities and services in furtherance of its objects, including the making of grants and governance costs. Grants payable
All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year, but not yet paid. Governance costs
These include those costs associated with meeting the constitutional and statutory requirements of the charity, including any audit / independent examination fees, costs linked to the strategic management of the charity, together with a share of other administration costs.
Other expenditure
These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Leasehold property 5% Straight Line Fixtures & Fittings 10% Straight Line
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discount due.
Page 11
Archway Theatre Company
Notes to the Accounts for the year ended 31 December 2024
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the Statement of Financial Position (Balance Sheet), bank overdrafts are shown within borrowing and other current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company’s cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discount due.
2. Company Status
The company is a private company limited by guarantee and consequently does not have share capital.
3. Income From Donations and Legacies
| Unrestricted Total 2024 | Unrestricted Total 2024 | Total 2023 | |
|---|---|---|---|
| General Donations | 4,345 | 4,345 | 2,592 |
| Reigate & Banstead Borough | 0 | 0 | 0 |
| Council | |||
| Polesden Lacey | 0 | 0 | 9,653 |
| 4,345 | 4,345 | 12,245 |
4. Income From Charitable Activities
| Unrestricted Total 2024 | Unrestricted Total 2024 | Total 2023 | |
|---|---|---|---|
| Ticket Sales | 130,616 | 130,616 | 115,709 |
| Member Subscriptions | 6,723 | 6,723 | 6,564 |
| 137,339 | 137,339 | 122,273 |
5. Income From Other Trading Activities
| Unrestricted Total 2024 | Unrestricted Total 2024 | Total 2023 | |
|---|---|---|---|
| Costume Hire | 35 | 35 | 211 |
| Programme Advertising | 150 | 150 | 250 |
| Room Hire | 1,560 | 1,560 | 2,060 |
| Fundraising | 0 | 0 | 4,917 |
| 1,745 | 1,745 | 7,438 |
Page 12
Archway Theatre Company
Notes to the Accounts for the year ended 31 December 2024
6. Income From Investments
| Unrestricted | Unrestricted | Total 2024 | Total 2023 | ||
|---|---|---|---|---|---|
| Bank Interest | 508 | 508 | 1,017 | ||
| 508 | 508 | 1,017 | |||
| 7. | Other Income | ||||
| Unrestricted | Total 2024 | Total 2023 | |||
| Youth Subscriptions | 625 | 625 | 1,096 | ||
| Archway Club | 10,999 | 10,999 | 12,000 | ||
| Sponsors Club | 880 | 880 | 818 | ||
| 12,504 | 12,504 | 13,914 | |||
| 8. | Expenditure on Raising Funds | ||||
| Unrestricted | Total 2024 | Total 2023 | |||
| Fundraising Costs | 1,370 | 1,370 | 1,835 | ||
| 1,370 | 1,370 | 1,835 | |||
| 9. | Expenditure on Charitable Activities | ||||
| Unrestricted | Total 2024 | Total 2023 | |||
| Ticket Sales | 20,468 | 20,468 | 17,694 | ||
| Governance Costs | 0 | 0 | 0 | ||
| 20,468 | 20,468 | 17,694 | |||
| 10. | Other Expenditure | ||||
| Unrestricted | Total 2024 | Total 2023 | |||
| Advertising | 4,475 | 4,475 | 1,128 | ||
| Bank Loan & Overdraft Interest | 0 | 0 | 0 | ||
| Payable | |||||
| Premises Costs | 85,484 | 85,484 | 111,439 | ||
| Amortisation, Depreciation, | 18,859 | 18,859 | 18,330 | ||
| Impairment, Profit / Loss on | |||||
| Disposal of Assets | |||||
| General Administrative Costs | 9,756 | 9,756 | 14,282 | ||
| Legal and Professional Costs | 1,000 | 1,000 | 1,200 | ||
| 119,574 | 119,574 | 146,379 |
Page 13
Archway Theatre Company
Notes to the Accounts for the year ended 31 December 2024
11. Net Expenditure Before Transfers
| Total 2024 | Total 2023 | |
|---|---|---|
| This is stated after charging: | ||
| Depreciation of Owned Fixed | 18,859 | 18,330 |
| Assets | ||
| Accountancy & Independent | 1,000 | 1,200 |
| Examination Fee |
12. Staff Costs
There were no employees in the current or previous years.
13. Tangible Fixed Assets
| Land and | Fixtures and | Total | ||
|---|---|---|---|---|
| Buildings | Fittings | |||
| Cost or Revaluation | ||||
| At 1 January 2024 | 400,771 | 140,786 | 541,557 | |
| Additions | 0 | 5,286 | 5,286 | |
| Disposals | 0 | 0 | 0 | |
| At 31 December 2024 | 400,771 | 146,072 | 546,843 | |
| Depreciations and | ||||
| Impairment | ||||
| At 1 January 2024 | 343,316 | 118,661 | 461,977 | |
| Charge for the Year | 13,799 | 5,060 | 18,859 | |
| At 31 December 2024 | 357,115 | 123,721 | 480,836 | |
| Net Book Values | ||||
| At 31 December 2024 | 43,656 | 22,351 | 66,007 | |
| At 31 December 2023 | 57,455 | 22,125 | 79,580 | |
| 4. Debtors | ||||
| Total 2024 | Total | 2023 | ||
| Archway Club | 2,761 | 1,360 | ||
| Other Debtors | 2,756 | |||
| Prepayments and Accrued | 22,029 | |||
| Income | ||||
| 2,761 | 26,145 |
14. Debtors
Page 14
Archway Theatre Company
Notes to the Accounts for the year ended 31 December 2024
15. Creditors
| Amounts Falling Due Within One | Amounts Falling Due Within One | Total 2024 | Total 2024 | Total 2023 |
|---|---|---|---|---|
| Year | ||||
| Other Creditors | 0 | 0 | ||
| Accruals | 500 | 7,992 | ||
| 500 | 7,992 | |||
| 16. Movement in Funds | ||||
| At 1 | Incoming | Resources | At 31 | |
| January | Resources | Expended | December | |
| 2024 | (Including | 2024 | ||
| Other Gains / | ||||
| Losses) | ||||
| Restricted Funds | ||||
| Restricted Income Funds | 13,964 | 0 | 0 | 13,964 |
| Total | 13,964 | 0 | 0 | 13,964 |
| Unrestricted Funds | ||||
| General Funds | 216,150 | 156,441 | -141,412 | 231,179 |
| 216,150 | 156,441 | -141,412 | 231,179 |
|
| Total Funds | 230,114 | 156,441 | -141,412 | 245,143 |
17. Analysis of Net Assets Between Funds
| Unrestricted | Unrestricted | Restricted | Restricted | Total | ||
|---|---|---|---|---|---|---|
| Funds | Funds | |||||
| Fixed Assets | 66,007 | 66,007 | ||||
| Net Current Assets | 177,009 | 2,127 | 179,136 | |||
| 18. Reconciliation of Net Debt | ||||||
| At 1 January | Cash | At | 31 | |||
| 2024 | Flows | December | ||||
| 2024 | ||||||
| Cash and Cash Equivalents | 132,381 | 46,255 | 178,636 |
19. Related Party Disclosures
Controlling party
The company is limited by guarantee and has no share capital, thus no single party controls the company.
Page 15
Archway Theatre Company
Detailed Statement of Financial Activities for the year ended 31 December 2024
| Unrestricte | ||||
|---|---|---|---|---|
| d | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2024 | 2024 | 2024 | 2023 | |
| £ | £ | £ | £ | |
| Income and Endowments from: | ||||
| Donations and Legacies | ||||
| General Donations | 4,345 | 4,345 | 2,592 | |
| Reigate & Banstead Borough Concil | ||||
| 0 | 0 | 0 | ||
| Polesden Lacey | 0 | 0 | 9,653 | |
| Charitable Activities | ||||
| Ticket Sales | 130,616 | 130,616 | 115,709 | |
| Member Subscriptions | 6,723 | 6,723 | 6,564 | |
| Other Trading Activities | ||||
| Costume Hire | 35 | 35 | 211 | |
| Programme Advertising | 150 | 150 | 250 | |
| Room Hire | 1,560 | 1,560 | 2,060 | |
| Fundraising | 0 | 4,917 | ||
| Investments | ||||
| Bank Interest | 508 | 508 | 1,017 | |
| Other | ||||
| Youth Subscriptions | 625 | 625 | 1,096 | |
| Archway Club | 10,999 | 10,999 | 12,000 | |
| Sponsors Club | 880 | 880 | 818 | |
| TOTAL | 156,441 | 0 | 156,441 | 156,887 |
Page 16
Archway Theatre Company
Detailed Statement of Financial Activities for the year ended 31 December 2024
| Expenditure on: | ||||
|---|---|---|---|---|
| Expenditure on Raising Funds | ||||
| Fundraising Costs | 1,370 | 1,370 | 1,835 | |
| Expenditure on Charitable Activities | ||||
| Ticket Sales | 20,468 | 20,468 | 17,694 | |
| Governance Costs | 0 | 0 | ||
| Other Expenditure | ||||
| Advertising | 4,475 | 4,475 | 1,128 | |
| Bank Loan & Overdraft Interest Payable | ||||
| 0 | 0 | |||
| Premises Costs | ||||
| Rent | 46,295 | 46,295 | 46462 | |
| Light, Heat and Power | 19,754 | 19,754 | 46337 | |
| Premises Cleaning | 11,344 | 11,344 | 6433 | |
| Premises Insurances | 2,421 | 2,421 | 2761 | |
| Premises Repairs and Maintenance | 5,670 | 5,670 | 9446 | |
| General Administrative Costs, Including Depreciation and | Amortisation | |||
| Depreciation of Land and Bildings | 13,799 | 13,799 | 13799 | |
| Depreciation of Fixtrues and Fittings | 5,060 | 5,060 | 4531 | |
| Bank Charges | 109 | 109 | 310 | |
| General Insurances | 4,836 | 4,836 | 4671 | |
| LTG and Training | 595 | 595 | 406 | |
| Internet Booking Fees | 0 | 6166 | ||
| Software and Related Costs | 205 | 205 | 105 | |
| Newsletters and Stationary | 926 | 926 | 874 | |
| Sundry Expenses | 1,284 | 1,284 | 281 | |
| Telephone, Fax and Broadband | 1,801 | 1,801 | 1469 | |
| Legal and Professional Costs | ||||
| Accountancy & Independent Examination | ||||
| Fee | 1,000 | 1,000 | 1200 | |
| TOTAL | 141,412 | 0 |
141,412 | 165,908 |
Page 17
Archway Theatre Company
Detailed Statement of Financial Activities for the year ended 31 December 2024
| Net Gains on Investments | 0 | 0 | 0 | 0 |
|---|---|---|---|---|
| Net Income / Expenditure | 15,029 | 0 | 15,029 | -9,021 |
| Transfers Between Funds | 0 | 0 | 0 | 0 |
| Net Income / Expenditure Before Other Gains / | ||||
| Losses | 15,029 | 0 | 15,029 | -9,021 |
| Other Gains and Losses | 0 | 0 | 0 | 0 |
| Net Movement In Funds | 15,029 | 0 | 15,029 | -9,021 |
| Reconciliation of Funds: | ||||
| Toal Funds Brought Forward | 216,150 | 13,964 | 230,114 | 239,135 |
| Total Funds Carried Forwards | 231,179 | 13,964 | 245,143 | 230,114 |
Page 18