## **Trustees’ Annual Report for the period**
**From 01/01/2020 Period start date To 31/12/2020 Period end date**
**Charity name: Aylesbury Hospital Radio (known as Stoke Mandeville Hospital Radio)**
## **Charity registration number: 274243**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide entertainment and**
**information to the patients and staff of**
**Bucks Healthcare Trust sites**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To run a Hospital Radio Station to**
**broadcast radio programmes 24/7 on**
**101.8FM, via the free SMHR app, via**
**smart speaker and on line at**
**www.smhr.co.uk**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have read and understood**
**the guidance issued by the Charity**
**Commission on public benefit and use**
**this guidance in their decision making**
**regarding the activities of the charity.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**We do not make grants.**|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|**Our entire output is provided by our**
**volunteers, without whom the charity**
**could not function. The volunteers are**
**also involved in raising funds to meet**
**the charity’s annual running costs. We**
**have no paid employees.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**2020 was an extremely difficult year due**
**to Covid19. However the members**
**pulled together and we were able to**
**continue broadcasting throughout, not**
**missing a single hour during the year.**
**Whilst most fund raising activities had**
**to be cancelled, we were able to obtain**
**grants to:**
**a) Purchase bedside radios for all**
**the patients at Stoke Mandeville**
**Hospital.**
**b) Purchase software and hardware**
**to enable our presenters to**
**record their shows from home**
**whilst the studios were not**
**accessible.**
**c) Purchase software to enable us**
**to perform live interviews**
**remotely.**
**In the early part of the year (pre Covid)**
**we presented a live 6 hour programme**
**covering the NHS Health Trust’s annual**
**awards ceremony.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity’s financial position is**
**healthy at the end of the period. Whilst**
**fundraising events had to be cancelled**
**and show sponsorship was more**
**difficult to obtain from smaller local**
**businesses, we managed to reduce our**
**costs and continue to obtain grants for**
**capital projects.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**To maintain a healthy financial future for**
**the charity, we aim to retain a minimum**
**of two years regular expenditure on**
**running costs in addition to any ring**
**fenced grant funds yet to be spent.**|
|Amount of reserves held|Para 1.22|**£13,479 (General) + £64,748 (Ring**
**fenced)**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of**
**funding are subscriptions, donations,**
**show sponsorship and various fund**
**raising activities by our members. In**
**addition to this we obtain grants, where**
**possible, to carry out replacement and**
**upgrades of equipment and other capital**
**projects.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution written in December 1978**
**and last updated December 2018**
**(revision 5)**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**New Trustees are invited and appointed**
**by the committee and existing trustees.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Aylesbury Hospital Radio|
|---|---|
|Other name the charity uses|Stoke Mandeville Hospital Radio|
|Registered charity number|274243|
|Charity’s principal address|Stoke Mandeville Hospital
Mandeville Road
Aylesbury
Bucks
HP21 8AL|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mike Oxlade|Treasurer|All Year|The Management Committee|
||Steve Andrews|Committee Member|All Year|The Management Committee|
||Matthew Nash||All Year|The Management Committee|
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets Nil held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
Simon Daniels - Chairman
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Michael Robert Oxlade **Position (eg Secretary,** Treasurer & Trustee **Chair, etc) Date** 19th September 2021
|**arity Name**||**No (if any)**||
|---|---|---|---|
|**lesbury Hospital Radio**||**274243**||
|**Receipts andpayments accounts**|||**CC16a**|
|01/01/2020
**For the period**
**from**
Period start date|**To**|Period end date
31/12/2020||
**Charity Name No (if any) Aylesbury Hospital Radio 274243 Receipts and payments accounts**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,533**
**439**
**1,700**
**914**
**2**|**Unrestricted**
**funds**
**to the nearest £**
**1,533**
**439**
**1,700**
**914**
**2**|**Restricted**
**funds**
**to the nearest £**
**41,615**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**41,615**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**41,615**
**1,533**
**439**
**1,700**
**914**
**2**
**-**
**-**
**46,203**
**-**
**-**
**-**
**46,203**
**2,389**
**725**
**730**
**701**
**384**
**720**
**-**
**-**
**-**
**5,649**
**26,921**
**-**
**26,921**
**32,570**
**13,633**|**Total funds**
**to the nearest £**
**41,615**
**1,533**
**439**
**1,700**
**914**
**2**
**-**
**-**
**46,203**
**-**
**-**
**-**
**46,203**
**2,389**
**725**
**730**
**701**
**384**
**720**
**-**
**-**
**-**
**5,649**
**26,921**
**-**
**26,921**
**32,570**
**13,633**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|Grants|||**41,615**||**-**||**41,615**||**74,880**|
|Donations|**1,533**||**-**||**-**||**1,533**||**4,863**|
|Fundraising|**439**||**-**||**-**||**439**||**1,416**|
|Show Sponsorship|**1,700**||**-**||**-**||**1,700**||**4,350**|
|Member's Subscriptions|**914**||**-**||**-**||**914**||**1,098**|
|Interest on Deposit Acount|**2**||**-**||**-**||**2**||**10**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**4,588**||**41,615**||**-**||**46,203**||**86,617**|
|||||||||||
|**A2 Asset and investment**
**sales, (see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**86,617**|
|||||||||||
|Licenses|**2,389**||||||||**2,900**|
|Insurance|**725**||||||||**665**|
|Repairs & Maintenance|**730**||||||||**2,270**|
|Telephone, internet & postage|**701**||||||||**766**|
|Printing, stationery & computer supplies|**384**||||||||**602**|
|Accountancy|**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_ **|**4,929**||||||||**7,203**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
|Equipment|**1,066**||||||||**29,323**|
||**-**|||||||||
|**_Sub total_ **|**1,066**||||||||**29,323**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**||||||||||
||||||||||**36,526**|
|||||||||||
||**- 1,407**||||||**13,633**||**50,091**|
||**-**||||||**-**||**-**|
||**14,885**||||||**64,593**||**14,503**|
_**Cash funds this year end**_
**13,478**
**64,748**
**78,226 64,594**
**-**
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
Current Account
Deposit Account
Fundraising Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**8,892**
**3,096**
**1,490**
**13,478**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**64,748**
**-**
**-**
**64,748**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
**B3 Investment assets**
## **Details**
|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**|
|---|---|---|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
**Fund to which Current value Cost (optional) Details asset belongs (optional) B4 Assets retained for the** Equipment used for broadcasting **charity’s own use** Music Library **Fund to which Amount due When due liability relates (optional) (optional) Details B5 Liabilities - - -** Signed by one or two trustees on behalf of all the trustees Print Name
Signed by one or two trustees on behalf of all the trustees
Signature
Date of approval
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Aylesbury Hospital Radio **On accounts for the year** 31 December 2020 **Charity no** 274243 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 25/10/2021 **Name:** Jemima King **Relevant professional** FCA **qualification(s) or body (if any): Address:** Richardsons Chartered Accountants, 30 Upper High Street, Thame Oxfordshire OX9 3EZ
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**