**REGISTERED  CHARITY  NUMBER:  274225** 

**REPORT  OF  THE  TRUSTEES  AND UNAUDITED  FINANCIAL  STATEMENTS FOR  THE  YEAR  ENDED  31  DECEMBER  2023 FOR HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

**CONTENTS  OF  THE  FINANCIAL  STATEMENTS FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Independent Examiner’s Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6 to 13|
|Detailed Statement of Financial Activities|14 to 15|
|County Treasurer’s Report|16|
|Report of the County Commissioner|17 to 27|





**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **REPORT  OF  THE  TRUSTEES FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

The  trustees   present  their  report  with   the  financial  statements   of  the  charity  for  the  year ended 31  December  2023.  The  trustees  have  adopted  the  provisions  of  Accounting  and  Reporting by  Charities: Statement  of  Recommended  Practice  applicable  to  charities  preparing  their  accounts  in accordance  with  the Financial  Reporting  Standard  applicable  in  the  UK  and  Republic  of  Ireland  (FRS 102)  (effective January 2019). 

## **OBJECTIVES  AND  ACTIVITIES** 

## **Objectives  and  Aims** 

Hertfordshire  County  Guides  Association  known  as Girlguiding Hertfordshire  is  registered  with  the Charity Commission  (No:  274225)  and  is  governed  by  Royal  Charter  dated  14  December  1922.   As  a Charity  it  is committed  to  promote  Guiding  within  the  County.  Hertfordshire  Guides  adhere  to  the  aims and  objectives  of The  Guide  Association  as  set  out  in  the  Policy  Statement.  The  trustees  confirm  that they  have  referred  to  the guidance  contained  in  the  Charity  Commission  general  guidance  on  public benefit  when  reviewing  the  charity's aims  and  objectives  and  in  planning  future  activities. 

## **Girlguiding  -  Policy  Statement** 

Girlguiding  Hertfordshire  is  an  operating  name  of  the  Hertfordshire County Guides  Association, Hertfordshire,  and  is  part  of Girlguiding,  the  operating  name  of  the  Guide  Association. 

## **Statement  of  Purpose** 

Girlguiding  enables  girls  and  young  women  to  develop  their  potential  and  to  make  a  difference  to  the world. 

## **Aim  of  Guiding** 

Guiding  offers  girls  and  young  women  opportunities  to: 

- be  challenged  by  new  adventures  and  experiences  and  achieve  a  sense  of  pride  in accomplishment 

- develop  self-awareness,  self-respect  and  self-confidence 

- develop  a  personal  faith  and  values  to  give  life  meaning  and  direction 

- think  for  themselves,  govern  themselves  and  make  their  own  decisions 

- make  friends  and  have  fun  in  the  family  of  Guiding 

- develop  a  sense  of  tolerance,  justice,  kindness  and  honour 

- learn  teamwork  and  acquire  leadership  skills,  working  with  and  for  others  to  appreciate  the environment and  how  to  live  in  it 

- understand  about  the  world,  its  people  and  cultures 

## **Method** 

Guiding  uses  a  method  with  five  distinct  elements  that  interlink: 

- Guides  work  together  in  small  groups 

- Guides   are  encouraged  to  govern  themselves  and  make  their  own  decisions 

- Guides   have  a  balanced  and  varied  programme 

- Guides   care  for  the  individual 

- Guides  share  a  commitment  to  a  common  standard 

## **Membership** 

Girlguiding  is  open  and  inclusive  for  girls  and  women  from  all  faiths,  cultures  and  races.   The extensive, balanced  and  varied  programme  in  all  sections  of  Guiding,  cover  the  five  outcomes  outlined in  'Every  Child Matters'. 

## **The  Sections** 

Guiding  takes  place  in  four  sections: Rainbow:  from  fourth  birthday Brownie:  from  seventh birthday Guide:  from  tenth  birthday Ranger:  from  fourteenth  to  eighteenth  birthday 

Page  1 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **REPORT  OF  THE  TRUSTEES FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **STRUCTURE,  GOVERNANCE  AND  MANAGEMENT** 

## **Governing  document** 

The  charity  is  controlled  by  its  governing  document,  a  deed  of  trust,  and  constitutes  an unincorporated  charity. 

## **Recruitment  and  appointment  of  new  trustees** 

Potential  new  Trustees  are  nominated  by  members  of  the  Hertfordshire County  Guide Association  to  the  County Commissioner  whose  duties  include  the  appointment  of  new  Trustees. Before  making  an  appointment, consultation  with  senior  members  of  the  Association  is  undertaken. The  nominee  is  then  approached  to ascertain  their  willingness  to  become  a  Trustee  and  the  role  and importance  of  the  position  is  explained.  Upon acceptance  of  the  appointment,  the  nominee  is  offered Commissioner  training. 

## **REFERENCE  AND  ADMINISTRATIVE  DETAILS** 

**Registered  Charity  number** 274225 

## **Principal  address** 

County  Office Hertfordshire  Guide  Centre Cottered Buntingford Hertfordshire SG9  9QP 

## **Trustees** 

Mrs S Beswick (appointed 1 September 2023) Mrs E Mclaughlin (appointed 1 September 2023) Ms N Weisfeld Mrs J Bushe Mrs J Eavis Mrs S Settle Mrs R Ashdown Ms S Hill Miss E Wilson Miss K Hunter Mrs L O’Bryan Mrs J Maskrey Mrs A Johns Mrs C Alonso – Mora (appointed 1 September 2023, resigned 20 February 2024) Mrs S Sayce (resigned 30 April 2024) Ms K Pett (appointed 1 May 2024) 

## **Independent  examiner** 

Mercer & Hole Accountants 72 London Road St Albans Hertfordshire AL1 1NS 

Approved  by  order  of  the  board  of  trustees  on 11 July 2024 and  signed  on  its  behalf  by: 


Mrs  J  Maskrey  - Trustee 

Page  2 



**INDEPENDENT  EXAMINER'S  REPORT  TO  THE  TRUSTEES  OF HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **Independent  examiner's  report  to  the  trustees  of  Hertfordshire  County  Guide  Association** 

I report  to  the  charity  trustees  on  my  examination  of  the  accounts  of  the  Hertfordshire  County Guide Association  (the  Trust)  for  the  year  ended  31  December  2023. 

## **Responsibilities  and  basis  of  report** 

As  the  charity  trustees  of  the  Trust  you  are  responsible  for  the  preparation  of  the  accounts  in  accordance with the  requirements  of  the  Charities  Act  2011  ('the  Act'). 

**I** report  in  respect  of  my  examination  of  the  Trust's  accounts  carried  out  under  section  145  of  the  Act and  in carrying  out  my  examination **I** have  followed  all  applicable  Directions  given  by  the  Charity Commission  under section  145(5)(b)  of  the  Act. 

## **Independent  examiner's  statement** 

I  have  completed  my  examination.  I  confirm  that  no  material  matters  have  come  to  my  attention  in connection with  the  examination  giving  me  cause  to  believe  that  in  any  material  respect: 

1.       accounting  records  were  not  kept  in  respect  of  the  Trust  as  required  by  section  130  of  the  Act; 

2. the  accounts  do  not  accord  with  those  records;  or 

3. the  accounts   do  not  comply  with  the  applicable  requirements  concerning  the  form  and  content 

- accounts  set  out  in  the  Charities  (Accounts  and  Reports)  Regulations  2008  other  than  any requirement  that  the  accounts  give  a  true  and  fair  view  which  is  not  a  matter  considered  as part  of  an independent  examination. 

I  confirm  that  there  are  no  other  matters  to  which  your  attention  should  be  drawn  to  enable a  proper understanding  of  the  accounts  to  be  reached. 


Steve Robinson  FCA 

Mercer & Hole Chartered Accountants 

72 London Road 

St Albans Hertfordshire AL1 1NS 

Date: 22 July 2024 

Page  3 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **STATEMENT  OF  FINANCIAL  ACTIVITIES FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

|||||**2023**|2022|
|---|---|---|---|---|---|
||**Unrestricted**||**Restricted**|**Total  funds**|Total  funds|
|||**Funds**|**funds**|||
||Notes|£|**£**|**£**|£|
|**INCOME  AND  ENDOWMENTS  FROM**||||||
|Donations  and  legacies||**8,520**|**226,354**|**234,874**|20,615|
|**Charitable  activities**||||||
|Direct  charitable  activities||-|**37,054**|**37,054**|13,141|
|Other  charitable  activities||**75,484**|**-**|**75,484**|75,298|
|Other  trading  activities|2|**49,436**|**-**|**49,436**|46,926|
|Investment  income|3|**5,542**|**-**|**5,542**|5,395|
|**Total**||**138,982**|**263,408**|**402,390**|161,375|
|**EXPENDITURE  ON**||||||
|**Charitable  activities**||||||
|Direct  charitable  activities||**-**|**34,838**|**34,838**|8,448|
|Other  charitable  activities||**163,017**|**4,832**|**167,849**|138,078|
|Other||**-**|**-**|**-**|2,896|
|**Total**||**163,017**|**39,670**|**202,687**|149,422|
|**NET  INCOME/(EXPENDITURE)**||**(24,035)**|**223,738**|**199,703**|11,953|
|**Transfers between funds**||**-**|**-**|**-**|**-**|
|**Net movement in funds**||**(24,035)**|**223,738**|**199,703**|11,953|
|**RECONCILIATION  OF  FUNDS**||||||
|As  previously  reported||**433,476**|**69,613**|**503,089**|491,136|
|**TOTAL  FUNDS  CARRIED  FORWARD**||**409,441**|**293,351**|**702,792**|503,089|



The  notes  form  part  of  these  financial  statements 

Page  4 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **BALANCE  SHEET AT  31  DECEMBER  2023** 

|**2023**<br>Notes<br>**£**<br>**FIXED  ASSETS**<br>**Tangible  assets**<br>**8**<br>**190,846**<br>**CURRENT  ASSETS**<br>**Debtors**<br>**9**<br>**-**<br>**Cash  at  bank**<br>**529,633**<br>**529,633**<br>**CREDITORS**<br>**Amounts  falling  due  within  one  year**<br>**10**<br>**(17,687)**<br>**NET  CURRENT  ASSETS**<br>**511,946**<br>**TOTAL  ASSETS  LESS  CURRENT**<br>**LIABILITIES**<br>**702,792**<br>**NET  ASSETS**<br>**702,792**<br>**FUNDS**<br>**12**<br>**Unrestricted  funds:**<br>**General Fund**<br>**332,197**<br>**Designated  International  Camp Fund**<br>**3,767**<br>**Designated  Disabilities  Fund**<br>**8,822**<br>**Designated  Cost of Living Fund**<br>**1,027**<br>**Designated  Activity Fund**<br>**63,628**<br>**409,441**<br>**Restricted  funds:**<br>**Flexible guiding Fund**<br>**3,684**<br>**Restricted  donations**<br>**508**<br>**International  Fund**<br>**20,155**<br>**Buildings Fund**<br>**42,650**<br>**Disability Fund**<br>**226,354**<br>**293,351**<br>**TOTAL  FUNDS**<br>**702,792**|**2022**<br>**£**<br>**197,613**<br>**-**<br>**327,581**<br>**327,581**<br>**(22,105)**<br>**305,476**<br>503,089<br>503,089<br>348,681<br>3,967<br>9,122<br>-<br>71,706<br>433,476<br>3,684<br>508<br>17,939<br>47,482<br>**-**<br>69,613<br>503,089|
|---|---|



The  financial  statements  were  approved  by  the  Board  of  Trustees  on 11 July 2024 and  were  signed  on  its behalf  by: 


Mrs  J  Maskrey  -Trustee 

The  notes  form  part  of  these  financial  statements 

Page  5 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **1.   ACCOUNTING  POLICIES** 

## **Basis  of  preparing  the  financial  statements** 

The  financial  statements  of  the  charity,  which  is  a  public  benefit  entity  under  FRS 102,  have been prepared  in  accordance  with  the  Charities  SORP  (FRS  102)  'Accounting  and  Reporting  by Charities: Statement  of  Recommended  Practice  applicable  to  charities  preparing  their  accounts in  accordance with  the  Financial  Reporting  Standard  applicable  in  the  UK  and  Republic  of  Ireland (FRS  102)  (effective January  2019),  Financial  Reporting  Standard  102  'The  Financial  Reporting Standard  applicable  in the  UK  and  Republic  of  Ireland'  and  the  Charities  Act  2011.  The  financial statements  have  been prepared  under  the  historical  cost  convention. 

## **Financial  reporting  standard  102  -  reduced  disclosure  exemptions** 

The  charity  has  taken  advantage  of  the  following  disclosure  exemptions  in  preparing  these financial statements,  as  permitted  by  FRS 102  'The  Financial  Reporting  Standard  applicable  in the  UK  and Republic  of  Ireland': 

- the  requirements  of  Section  7  Statement  of  Cash  Flows; 

- the   requirement  of  Section  3  Financial  Statement  Presentation  paragraph  3.17(d); the  requirements  of  Section  11  Financial  Instruments  paragraphs  11.41(b),  11.41(c), 11.41(e), 11.41(f), 11.42,  11.44,11.45,  11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b)  and  11.48(c); 

- the  requirement  of  Section  33  Related  Party  Disclosure  paragraph  33.7. 

## **Income** 

All  income  is  recognised  in  the  Statement  of  Financial  Activities  once  the  charity  has  entitlement  to the funds,  it  is  probable  that  the  income  will  be  received  and  the  amount  can  be  measured  reliably. 

Income  from  grants  is  recognised  on  a  receivable  basis. 

## **Expenditure** 

Liabilities  are  recognised  as  expenditure  as  soon  as  there  is  a  legal  or  constructive  obligation committing the  charity  to  that  expenditure,  it  is  probable  that  a  transfer  of  economic  benefits will  be  required  in settlement  and  the  amount  of  the  obligation  can  be  measured  reliably. Expenditure  is  accounted  for  on an  accruals  basis  and  has  been  classified  under  headings  that aggregate  all  cost  related  to  the  category. Where  costs  cannot  be  directly  attributed  to  particular headings  they  have  been  allocated  to  activities on  a  basis  consistent  with  the  use  of  resources. 

## **Tangible  fixed  assets** 

Depreciation  is  provided  at  the  following  annual  rates  in  order  to  write  off  each  asset  over  its estimated useful  life. 

Freehold  property -  2%  on  cost Fixtures  and  fittings -  20%  on  cost 

## **Taxation** 

The  charity  is  exempt  from  tax  on  its  charitable  activities. 

## **Fund  accounting** 

Unrestricted  funds  can  be  used  in  accordance  with  the  charitable  objectives  at  the  discretion of  the trustees. 

Restricted  funds  can  only  be  used  for  particular  restricted  purposes  within  the  objects  of  the charity. Restrictions  arise  when  specified  by  the  donor  or  when  funds  are  raised  for  particular restricted purposes. 

Further  explanation  of  the  nature  and  purpose  of  each  fund  is  included  in  the  notes  to  the financial statements. 

Page  6 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS  -  CONTINUED FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **1. ACCOUNTING  POLICIES  -  continued** 

## **Pension  costs  and  other  post-retirement  benefits** 

The  charity  operates  a  defined  contribution  pension  scheme.   Contributions  payable  to the  charity's pension  scheme  are  charged  to  the  Statement  of  Financial  Activities  in  the period  to  which  they  relate. 

## **Grants** 

Expenditure  on  grants  is  recorded  once  the  Charity  has  made  an  unconditional  commitment to  pay  the grant  and  this  has  been  communicated  to  the  beneficiary  or  the  grant  has  been paid,  whichever  is  the earlier.  The  Charity  has  not  made  any  commitments  of  more  than  one year. 

## **2. OTHER  TRADING  ACTIVITIES** 

|||**2023**|2022|
|---|---|---|---|
|||**£**|**£**|
||Training|**-**|360|
||County  Centre|**20,994**|18,608|
||Activities  for  members|**13,785**|17,632|
||Badges|**13,345**|9,890|
||Other  merchandise|**617**|436|
||Other|**695**|-|
|||**49,436**|46,926|
|**3.**|**INVESTMENT  INCOME**|||
|||**2023**|2022|
|||**£**|£|
||Interest  received|**5,542**|5,395|



## **4. TRUSTEES'  REMUNERATION  AND  BENEFITS** 

Three trustees received remuneration or other benefits for the year ended 31 December 2023 totalling £18,730 (2022: £7,039). 

## **Trustees'  expenses** 

15  (2022  - 15)  Trustees  were  reimbursed  during  the  year  for  directly  incurred  expenditure totalling £8,575  (2022 -  £2,495). 

## **5. STAFF  COSTS** 

The  average  monthly  number  of  employees  during  the  year  was  as  follows: 

||||**2023**|2022|
|---|---|---|---|---|
|Accounting|and|secretarial|**5**|4|



No  employees  received  emoluments  in  excess  of  £60,000. 

## **6. INDEPENDENT  EXAMINERS'  FEE** 

The  fee  for  the  independent  examination  was  £3,900  (2022:  £3,300). 

Page  7 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS  -  CONTINUED FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **7.   COMPARATIVES  FOR  THE  STATEMENT  OF  FINANCIAL  ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** 

||**Unrestricted**|**Restricted**|Total funds|
|---|---|---|---|
||**funds**|**funds**||
||**£**|**£**|£|
|**INCOME  AND  ENDOWMENTS  FROM**||||
|Donations  and  legacies|**3,115**|**17,500**|20,615|
|**Charitable  activities**||||
|Direct  charitable  activities|-|**13,141**|13,141|
|Other  charitable  activities|**75,238**|**60**|75,298|
|Other  trading  activities|**46,926**|**-**|46,926|
|Investment  income|**5,395**|**-**|5,395|
|**Total**|**130,674**|**30,701**|161,375|
|**EXPENDITURE  ON**||||
|**Charitable  activities**||||
|Direct  charitable  activities|**-**|**8,448**|8,448|
|Other  charitable  activities|**125,001**|**13,077**|138,078|
|Other|**2,896**|-|2,896|
|**Total**|**127,897**|**21,525**|149,422|
|**NET  INCOME/(EXPENDITURE)**|**2,777**|**9,176**|11,953|
|**Transfers  between  funds**|**(30,000)**|**30,000**|**-**|
|**Net  movement  in  funds**|**(27,223)**|**39,176**|11,953|
|**RECONCILIATION  OF  FUNDS**||||
|**Total  funds  brought  forward**|**460,669**|**30,437**|491,136|
|**TOTAL  FUNDS  CARRIED  FORWARD**|**433,476**|**69,613**|503,089|



Page  8 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS  -  CONTINUED FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **8. TANGIBLE  FIXED  ASSETS** 

|**TANGIBLE  FIXED  ASSETS**|||
|---|---|---|
|**Freehold**<br>**Fixtures and**<br>**property**<br>**fittings**<br>**£**<br>**£**<br>**COST**<br>At  1  January  2023<br>**355,534**<br>**40,534**<br>Additions<br>**1,972**<br>**-**<br>At  31  December  2023<br>**357,506**<br>**40,534**<br>**DEPRECIATION**<br>At  1  January  2023<br>**159,366**<br>**39,089**<br>Charge  for  year<br>**7,979**<br>**760**<br>At  31  December  2023<br>**167,345**<br>**39,849**<br>**NET  BOOK  VALUE**<br>At  31  December  2023<br>**190,161**<br>**685**<br>At  31  December  2022<br>196,168<br>1,445|**Totals**<br>**£**<br>**396,068**<br>**1,972**<br>**398,040**||
||<br>**198,455**<br>**8,739**<br>**207,194**||
||<br>**190,846**<br>197,613|<br>**90,846**|



Included  in  cost  or  valuation  of  land  and  buildings  is  freehold  land  of  £24,500  (2022 -  £24,500) which  is not  depreciated. 

Ownership  of  Cottered  County  Centre  shown  under  the  heading  Freehold  Land  &  Buildings above  is registered  with  Guide  Association  Trust  Corporation  who  hold  the  title  as  Custodian  or Holding  Trustees for  the  Hertfordshire  County  Guides  or  the  Trusts  of  the  Guide  Association  1938 Trust  Deed. 

Page  9 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS  -  CONTINUED FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **9. DEBTORS:  AMOUNTS  FALLING  DUE  WITHIN  ONE  YEAR** 

||**2023**|2022|
|---|---|---|
|Other  debtors|**-**|-|
|Prepayments  and  accrued  income|-|-|
||-|-|



## **10. CREDITORS:  AMOUNTS  FALLING  DUE  WITHIN  ONE  YEAR** 

||**2023**|2022|
|---|---|---|
|Deferred  income|**10,250**|17,755|
|Accrued  expenses|**3,749**|4,350|
|Other creditors|**3,687**|-|
||**17,687**|22,105|



## **11. ANALYSIS  OF  NET  ASSETS  BETWEEN  FUNDS** 

|**2023**<br>**Unrestricted**<br>**Restricted**<br>**Total  funds**<br>**Funds**<br>**funds**<br>Fixed  assets<br>**189,070**<br>**1,776**<br>**190,846**<br>Current  assets<br>**227,808**<br>**301,825**<br>**529,633**<br>Current  liabilities<br>**(7,437)**<br>  **(10,250)**<br>**(17,687)**<br>**409,441**<br>**293,351**<br>**702,792**|2022<br>Total<br>funds<br>197,613<br>327,581<br>(22,105)<br>503,089|
|---|---|



Page  10 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS  -  CONTINUED FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **12. MOVEMENT  IN  FUNDS** 

|**MOVEMENT  IN  FUNDS**||||||
|---|---|---|---|---|---|
||||**Net**|**Transfers**||
||||**movement**|**between**||
||||**in  funds**|**funds**|**At  31.12.23**|
||**1.1.23**|||||
||**£**||£|**£**|**£**|
|**Unrestricted  funds**||||||
|General  Fund|**348,681**||**(20,146)**|**3,662**|**332,197**|
|Designated  International||||||
|Camp  Fund|**3,967**||**-**|**(200)**|**3,767**|
|Designated  Disabilities||||||
|Fund|**9,122**||**(300)**|**-**|**8,822**|
|Designated Cost of Living||||||
|Fund||**-**|**1,027**|-|**1,027**|
|Designated  Activity  Fund|**71,706**||**(4,616)**|**(3,462)**|**63,628**|
||**433,476**||**(24,035)**|-|**409,441**|
|**Restricted  funds**||||||
|Restricted  donations|**508**||**-**|**-**|**508**|
|International  Fund|**17,939**||**2,216**|**-**|**20,155**|
|Flexible Guiding Fund|**3,685**||**-**|**-**|**3,684**|
|Disability Fund||-|**226,354**|**-**|**226,354**|
|**Buildings Fund**|**47,482**||**(4,832)**|**-**|**42,650**|
||**69,613**||**223,738**|**-**|**293,351**|
|**TOTAL  FUNDS**|**503,089**||**199,703**|**-**|**702,792**|
|Net  movement  in  funds,  included in|the  above||are  as  follows:|||
||||**Incoming**|**Resources**|**Movement**|
||||**resources**|**expended**|**in funds**|
||||£|**£**|**£**|
|**Unrestricted  funds**||||||
|General  Fund|||137,955|(158,101)|(20,146)|
|Designated International Camp Fund|||-|-|-|
|Designated Disabilities Fund|||-|(300)|(300)|
|Designated Cost of Living Fund|||1,027|-|1,027|
|Designated Activity Fund|||-|(4,616)|(4,616)|
||||**138,982**|**(163,017)**|**(24,035)**|
|**Restricted  funds**||||||
|International  Fund|||37,054|(34,838)|2,216|
|Growing  Guides|||-|-|-|
|Training Fund|||-|-|-|
|Flexible Guiding Fund|||-|-|-|
|Disability Fund|||226,354|-|226,354|
|Buildings Fund|||-|(4,832)|(4,832)|
||||**263,408**|**(39,670)**|**223,738**|
|**TOTAL  FUNDS**|||**402,390**|**(202,687)**|**199,703**|



Page  11 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS  -  CONTINUED FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **12. MOVEMENT  IN  FUNDS  -  continued** 

## **Comparatives  for  movement  in  funds** 

|||**Net**|**Transfers**||
|---|---|---|---|---|
|||**Movement**|**between**||
||**At**|<br>**in funds**|**funds**|**At 31.12.22**|
||**1.1.22**||||
|**Unrestricted  Funds**|||||
|General  Fund|**377,518**|**1,163**|**(30,000)**|**348,681**|
|Designated  International  Camp  Fund|**3,967**|**-**|**-**|**3,967**|
|Designated   Disabilities  Fund|**9,122**|**-**|**-**|**9,122**|
|Designated   Activity  Fund|**70,092**|**1,614**|**-**|**71,706**|
||**460,699**|**2,777**|**(30,000)**|**433,476**|
|**Restricted  Funds**|||||
|Restricted donations|508|-|-|508|
|International  Fund|7,428|10,510|-|17,938|
|Flexible Guiding Fund|4,760|(1,075)|-|3,685|
|Sustainability Fund|8,448|(8,448)|-|-|
|Buildings Fund|9,293|8,189|30,000|47,482|
||**30,437**|**9,176**|**30,000**|**69,613**|
|**TOTAL  FUNDS**|**491,136**|**11,953**|**-**|**503,089**|



Comparative  net  movement  in  funds,  included in  the  above  are  as  follows: 

||**Incoming**|**Resources**|**Movement**|
|---|---|---|---|
||**resources**|**expended**|**in funds**|
|**Unrestricted  funds**||||
|General  Fund|128,973|(127,810)|1,163|
|Designated Activity Fund|1,701|(87)|1,614|
||**130,674**|**(127,897)**|**2,777**|
|**Restricted  funds**||||
|International  Fund|13,141|(2,631)|10,510|
|Flexible Guiding Fund|60|(1,135)|(1,075)|
|Sustainability Fund|-|(8,448)|(8,448)|
|Buildings Fund|17,500|(9,311)|8,189|
||**30,701**|**(21,525)**|**9,176**|
|**TOTAL  FUNDS**|**161,375**|**(149,422)**|**11,953**|



Page 12 



## **HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **NOTES  TO  THE  FINANCIAL  STATEMENTS  -  CONTINUED FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **13. RELATED  PARTY  DISCLOSURES** 

There  were  no  related  party  transactions  for  the  year  ended  31  December 2023. 

Page 13 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **DETAILED  STATEMENT  OF  FINANCIAL  ACTIVITIES FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

||**2023**|2022|
|---|---|---|
||£|£|
|**INCOME  AND  ENDOWMENTS**|||
|**Donations  and  legacies**|||
|Legacies|**226,354**|-|
|Grants|**7,954**|15,200|
|Donations|**566**|5,415|
||**234,874**|20,615|
|**Other  trading  activities**|||
|Training|-|360|
|County  Centre|**20,994**|18,608|
|Activities  for  members|**13,785**|17,632|
|Badges|**13,345**|9,890|
|Other  merchandise|**617**|436|
|Other|**695**|-|
||**49,436**|46,926|
|**Investment  income**|||
|Interest  received|**5,542**|5,395|
|**Charitable  activities**|||
|Subscriptions|**74,754**|73,935|
|200  Club|**730**|1,363|
|International  trip  income|**37,054**|13,141|
||**112,538**|88,439|
|**Total  incoming  resources**|**402,390**|161,375|
|**EXPENDITURE**|||
|**Charitable  activities**|||
|Training|**2,526**|2,860|
|Members  events|**7,867**|10,074|
|County  centre|**42,252**|24,122|
|Professional fees|**-**|7,728|
|Travelling|**10,639**|15,157|
|Postage,  telephone,  printing  and  stationery|**3,351**|3,316|
|Website  and  internet  costs|**2,372**|644|
|Share  magazine|**-**|4,615|
|Commissioners  and  Queens  guide  grants|**720**|499|
|Carried  forward|**69,727**|69,015|



This  page  does  not  form  part  of  the  statutory  financial  statements 

Page  14 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **DETAILED  STATEMENT  OF  FINANCIAL  ACTIVITIES FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

|**Charitable  activities**<br>Brought  forward<br>Grants<br>Presentations  and  awards<br>Sundry  expenditure<br>International  trip  expenses<br>Badges<br>Rent<br>200 Club<br>Advertising<br>Depreciation<br> <br>**Support  costs**<br>**Governance  costs**<br>Wages<br>Social  security<br>Pensions<br>Insurance<br>Independent  examiner's  fee<br>Secretarial  and  accounting<br>**Total  resources  expended**<br>**Net income/(expenditure)**|**2023**<br>£<br>**69,727**<br>**6,354**<br>**4,320**<br>**5,787**<br>**34,838**<br>**15,108**<br> **3,809** <br> **500** <br> **1,769**<br>**8,738**<br>**150,950**<br>**43,156**<br>**862**<br>**346**<br>**2,073**<br>**3,900**<br>**1,400**<br>**51,737**<br>**202,687**<br>**199,703**|2022<br>£<br>69,015<br>12,149<br>560<br>3,504<br>2,631<br>14,246<br>-<br>-<br>**-**<br>8,823<br>110,928<br>29,886<br>554<br>205<br>1,653<br>3,300<br>2,896<br>38,494<br>149,422<br>11,953~~_~~|
|---|---|---|



This  page  does  not  form  part  of  the  statutory  financial  statements Page  15 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

## **COUNTY  TREASURER'S  REPORT FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

The accounts  show  a  net  surplus  of  £199,703  for  the  year  compared  to  a  net  surplus  in  2022 of  £11,953. 

## **INCOME** 

Net subscription income was up at £74,754 compared to 2022 (£73,935). Other trading activities was higher at £49,436 compared to 2022 (£46,926) largely due to an increase in the income from the County Centre and badges. 

Donations and legacies were higher due to a legacy of £226,354 received in the year. 

## **EXPENDITURE** 

Major expenses during 2023 were:- 

- £42,252 (£24,122 in 2022) for the Hertfordshire Guide Centre at Cottered. The increase in the year was largely the result of expenditure on building projects in the year; 

- £44,364 (£30,645 in 2022) on Staff costs — largely due to one extra staff member; 

- £10,639 (£15,157 in 2022) on Travel expenses. 

The  Balance  Sheet  shows  Girlguiding  Hertfordshire's  current  worth  as  £702,792  an  increase  from 2022 (£503,089).  Fixed  assets  decreased  by  £6,767, mainly  due  to  depreciation.  The  cash  element of  Current  Assets increased  while  Creditors  increased.  This  resulted  in  Net  Current  Assets  of £511,946  up £206,470  on  2022.  Within  the  Unrestricted  Funds  the  General  fund decreased  by  £20,146 while  other  funds  remained  similar to  last  year.  The  Restricted  Funds  increased  from  £47,304 in  2023  to £293,351  due in large part to a legacy for the disability fund and  movements on the International Fund. 

Page  16 



**HERTFORDSHIRE  COUNTY  GUIDE  ASSOCIATION** 

**REPORT  OF  THE  COUNTY  COMMISSIONER FOR  THE  YEAR  ENDED  31  DECEMBER  2023** 

## **Our county in numbers** 

**Divisions Districts Units** 10 46 457 **Comparison to 2022** Young Members 7476 10 Volunteer Members 1697 233 Rainbows 1690 46 Brownies 3547 97 Guides 1892 85 Rangers 347 48 **Mission** 

Our mission statement works in alignment with those of Girlguiding Anglia and Girlguiding UK.  By expanding the skill set within our county team to achieve our aims we support girls to find their voice, encourage them to be the best they can be and to have a positive impact on their community. 

## **Our Values** 

We are committed to providing an inclusive, caring, fun environment for our girls and members whilst challenging, empowering, supporting and inspiring them.  These are the key guiding values which enable everyone to achieve their best and have an exceptional guiding experience. 

## **Girlguiding Themes** 

## Access 

Ensuring girls and adults from all backgrounds are able to access guiding and benefit from the opportunities. 

## Excellence 

Helping our volunteers to deliver good guiding by ensure access to the relevant support is available. 

## Voice 

Commitment to listening to and promoting our girls’ and volunteers’ voices. 

## Capacity 

Reviewing and updating our processes and working together to make guiding easier for our volunteers and to help them provide a better guiding experience. 

**2023 Aims and Objectives** 



2023 saw the launch of a Girlguiding branding refresh in the early part of the year.  As a county we aimed to be one of the first to rebrand our website, resources and pr materials, and ensured our volunteers were well supported, especially during the initial period of change. 

The King’s Coronation was also a big focal point for guiding, particularly within our county where there was great excitement in the lead up and some of our members were very lucky to be invited to take part in the Trooping the Colour event. 

Recruitment featured heavily especially with the King encouraging volunteering and Girlguiding being an official partner of The Big Help Out volunteer recruitment drive.  We were also invited again 


to have a stand at the annual Hertfordshire County Show and our media and communications team ran a ‘meet the volunteer’ recruitment campaign to showcase who we are, ordinary people who together can achieve amazing things, and members were encouraged to share these posts.  Volunteers from Berkhamsted district manned a stall in Hemel Hempstead on Armed Forces Day and volunteers from Stevenage division set up a stand at Stevenage Day in June, with the Mayor of Stevenage taking time to stop and chat. 

Working to retain volunteers by making them feel valued and recognising the work they put has been important.  As well as our annual county awards event, South West division held an afternoon tea in November as a thank you for all leaders and helpers in the division. The Goffs Oak district commissioner applied for, and received a grant towards the tea from a local councillor. The division team for West division held their own awards evening to celebrate the leaders who had received awards, giving those who were unable to attend the county event the chance to celebrate and be celebrated. To make the commissioner role less onerous we started looking at creating division and district teams where the workload would be spread amongst team members. 

One of our leaders from 1st Rickmansworth Rainbows, was nominated to attend a red carpet event in London in November, for her contributions to Girlguiding. She was greeted with a glass of bubbly, had an afternoon tea and got to meet volunteers from across the country. 

## **Structure** 

Many county team roles came to an end this year and their successors brought with them fresh ideas and their enthusiasm was wonderful to see.  We have continued to strive to work collaboratively as a county team and ensure information is cascaded to all levels to allow members to access wonderful experiences and opportunities. The county growth and retention coordinator role, created towards the end of last year, proved effective in ensuring new volunteer enquiries were dealt with speedily. 

## **Supporting the Community** 

Members of all sections have been out in the community.  Rangers and young leaders from East division helped organise and participate in various community fetes.  Brownies from Harpenden and Redbourn division went to a care home and sang songs, chatted to residents and played Bingo and Rangers from the same division helped the local Round Table with the Santa sleigh that goes around town. 

Members from across the county represented Girlguiding and paid their respects at Remembrance Day parades and services. 



Berkhamsted district raised £1350 by holding a Christmas cracker market with girls helping to run their unit stalls; there was face painting, tombolas, games, crafts, a hamper raffle, cakes/biscuits and reindeer food. 

1st Goffs Oak Rainbows held fundraising events for Guide Dogs for the Blind raising over £200 and they are now sponsoring a Guide Dog. 

A Brownie from 1st Cuffley Brownie unit completed her Brownie Gold award by running a unit meeting and fundraising. She called the register, gave instructions and with her chosen team, organized an amazing evening of games and cake decorating. The district and division commissioners joined the unit leaders to become Brownies for the evening, wearing yellow t-shirts to blend in. £92.40 was raised and £40 was used to adopt two animals at Whipsnade Zoo with the remainder donated to Children in Need. 

St Albans South Rangers hosted a charity disco for 100 Brownies, Rainbows, Beavers and Cubs as part of their Take Action badge and raised an amazing £1000 for Youth Talk a local charity. 

1[st] , 2[nd] and 4[th] Rickmansworth Rainbows completed the ‘Help your Community’ challenge from the Helper interest badge, by each bringing a food item to make a huge hamper that was donated to the Rickmansworth Food Bank. 


A Brownie from 10[th] Harpenden Brownies collected over 55kgs of toiletries for The Hygiene Bank Harpenden and St Albans as part of her Charities badge. 

## **Rainbows, Brownies, Guides and Rangers** 


Girls across all sections have been achieving their Gold, Silver and Bronze section awards. With one Rainbow from St Albans division also earning all 12 interest badges. 9th St Albans Rainbows presented their super Rainbow her Gold award just before Christmas under the gold bauble in St Albans city centre. 


7th St Albans Brownies 

celebrated their centenary with a talent show for parents and invited guests. 

Brownies from Harpenden and Redbourn division took part in the Harpenden Christmas carnival. 

150 Brownies from St Albans division attended a very successful division Gilwell Brownie adventure weekend, enjoying 2 days of fun and adventure, supported by 40 adult guiders and young leaders. 

Guides, Brownies and families from Broxbourne district attended a 'family' holiday and camp at 


Belchamps camp site near Southend over the spring bank holiday, taking part in onsite activities, fire lighting, BBQ's and camp fire. 

A number of Rangers from Harpenden and Redbourn division attended the Girlguiding Wellies and Wristband festival in August. 



This year saw the spectacular return of the St Albans Scout and Guide Gang Show, following a 2 year hiatus due to the pandemic. Over 50 Girlguiding members aged 11 to 70 spent 5 months preparing for the show. 

Young leaders from the Hemel Hempstead districts held a ‘pizza’ evening social event so they could get to know each other. 

Stevenage division ran a circus skills day for Brownies and Guides which was well attended and fun for everyone involved. 

Members from across Radlett district decorated ‘winter trees’ made from repurposed wooden pallet which were put on display around the local area. 


## **More fun…** 

There have been trips along the Grand Union Canal and to Whipsnade Zoo, the cinema to watch the Girlguiding viewings of the Disney films the Little Mermaid and Wish, bowling alleys, Rickmansworth Aquadrome, Jump City, Woodoaks Farm in Maple Cross and to various Golf Clubs where girls completed their Girls Golf challenge badge. 

Holidays, camps and sleepovers have taken place across the county with sleepovers at the Science Museum, the RAF Museum in London for the Pillows and Pilots event, HMS Belfast and one district from Harpenden and Redbourn division went to Paris. 

## **Celebrating The King’s Coronation** 

There were many celebration events and parties held across the county with activities including making union flag windmills and window decorations, crown decorating, playing coronation bingo, baking Coronation cupcakes and making willow crowns. 

12 girls from Hertfordshire county were selected to attend the Trooping the Colour parade in June and watched the historic occasion from inside the youth enclosure.  After the parade they walked The Mall, in front of the public, to Buckingham Palace where they saw the Royal family on the balcony and watched the flypast. One lucky girl from our county was selected to be positioned at the Queen Victoria Memorial grandstand opposite Buckingham Palace where she directed guests in the grandstand area, handed out flags and ponchos and entertained the crowds while they waited from the King and Queen to arrive back at the Palace after the service. 

A Guide from Harpenden and Redbourn division and a Brownie from St Albans division represented the county at an Evensong at St Albans Cathedral.  The girls carried their unit flags alongside other youth organisations and our Brownie read a prayer in front of congregation. 


Lots of events took place as part of The Big Help Out to raise awareness of volunteering. A working party at our County Centre in Cottered was well attended, with volunteers helping to paint the new camp shelter.  Ware district spent a morning painting benches and litter picking at Ware Priory, and Brownies from Rickmansworth district litter picked. 



## **Celebrating Thinking Day** 

Rainbows, Brownies, Guides and volunteers from South East division celebrated World Thinking Day by wearing their guiding uniforms to school.  A number of schools even included a quote in their newsletters to promote Girlguiding and encourage people to join.  Rainbows, Brownies and Guides from Hoddesdon district held a Thinking Day afternoon get together and completed the World Association of Girl Guides and Girl Scouts (WAGGGS) challenge.  Around 100 girls from Berkhamsted district celebrated Thinking Day by undertaking the Police challenge badge with support from Dacorum Police. 

## **Visits from the community** 


Many units across the county were visited by a Scout volunteer who passed on his wood whittling skills to the girls.  As part of the Make Change badge and UK Parliament Week activities 9[th] Watford Rainbows received a visit from their local MP Dean Russell who gave an interactive short talk about rules, laws and voting. 3[rd] Baldock Guides were visited by Essex and Herts Air Ambulance. 

## **Guiding development** 

All team members are qualified trainers and renewals continue every 3 years. Many of the team have been involved in Anglia region webinars throughout 2023. 

The Anglia trainers who cover Hertfordshire have continued to support with county trainings such as 1[st] Response, division commissioner support, a safe space and other adhoc webinars as requested. This ensures that our volunteers are provided with great learning and development opportunities. 

The trainers help share lots of resources to sharpen leaders’ skills and get participants fully involved with learning and development. 

The majority of the team will be involved in the upcoming Hertfordshire county training day in January 2024. 

## **Outdoor activities** 

We ran 3 county ‘fun days’ during 2023.  One for Rainbows and Brownies at Paradise Wildlife Park in July, another for Guides at Phasels Wood Activity Centre, and the third, for Rangers, at Wyboson Lakes where girls took on a water obstacle course and army assault course. 


The walking team listened to girls’ voices and improved their events by making them more accessible to all members, girls in particular, and opened some up to include families as well as units. 

Hertfordshire continued to be a strong walking county, attracting a good number of trainees and social walkers each year. 

Walking team members went to units and ran geocaching sessions.  To facilitate more groups being able to have a go, some gps devices were purchased. 




Mountain Experience, a joint Scout and Guide navigation training weekend for Rangers and Explorers, as well as an adult training group, took place early in the year. 

Ranger teams from the county competed in Hertfordshire Peak Assault; with Buntingford winning the Visitors’ trophy. 

Members of the walking team, with extra help from some Trefoil Guild members, ran compass based activities for Brownies and Guides at the South West division outdoor activity day.  The team also led hill walks and other outdoor activities on Introduction to the hills (Itth). 

A Sensory Safari for Rainbows and Brownies took place in Broxbourne Woods along the existing sculpture trail route and in September, a 26 mile challenge event along the Norfolk coast was coordinated for Rangers, young leaders and adult members. 

During 2022/23, 11 Bronze, 4 Silver and 1 Gold Duke of Edinburgh Awards were completed by members. 


The walking team plans to run an equally full schedule of events in 2024. 

## **Residential** 

There have been lots of residential activities this year with girls enjoying trips, sleepovers and camps. The early part of the year saw the appointment of new joint county residential lead volunteers who have continued to provide support and advice to our leaders to ensure they are confident their events are well planned. 

## **International** 

The team organised a county international selection day, Lorne residential and Azores residential. It was wonderful that after 3 years of not being able to offer an International experience to girls we were able to run two trips this year. The trip to Lorne was aimed at giving younger members the opportunity to get a feel for what an International trip involves. The girls came away with a sense of achievement and a thirst for adventure. 


21 Rangers and 4 adult leaders went on the Azores trip. An action filled week which included dolphin and whale watching, canyoning, biking and kayaking and lots of water activities. 

A few girls were selected by Anglia region to attend the World Scout Jamboree in South Korea, which despite the many challenges was a fantastic opportunity. 

## **Youth opportunities** 

2023 saw big changes within the youth opportunities team with the majority of teams’ roles ending and successors being appointed. 

Our young leader lead volunteer visited units providing support to young leaders and other leaders, as well as started preparing training sessions which will be run across the county as required. 24 young leader qualifications (YLQ) have been completed. 



Our Ranger lead volunteer ran an event for Ranger leaders to enable sharing of ideas and good practice for this age range. Our county peer education coordination lead volunteer focused on events to engage more peer educator members aged 14-25 within the county. 

There were 5 new sign ups for the Queens Guide award and two young members completed and were presented with their awards. 

The county young leader lead volunteer was appointed as a tutor and reviewer on the Anglia regional training team. 

The team will be looking to increase the Commonwealth award uptake amongst our young members. 

## **Inspire** 

The focus of our county Inspire coordination lead volunteer, fresh in role at the beginning of the year, was to grow Inspire Hertfordshire. A survey was shared throughout the county to find out what 18-30 year olds want. 

September saw the launch of an Inspire Blog and plans to create more of an impactful social media presence were formulated. 

Our county Inspire coordination lead volunteer started work on a Region Inspire challenge badge, a tool for the whole region to learn more about Inspire and improve connections between counties within Anglia region. 

Our county Inspire coordination lead volunteer completed her Queen’s Guide award this year. 

## **Trefoil Guild** 


2023 saw Trefoil Guild celebrate its 80[th] birthday and members took part in the 80th birthday challenge set by National Trefoil Guild with some units all gaining the badge as they based their programme on it.  A birthday picnic at Tolmers Scout Camp site was held and a craft day at Hemel Hempstead. 

The Hertfordshire Trefoil Guild annual review took the format of Creative Spree in '23 with each Guild providing a display on the theme of 80 years of Trefoil Guild.  The creative arts included many mediums such as song and poetry. 

The Guilds continued to provide a full and active programme for their members, as well as supporting local Girlguiding in various ways, including supporting the 200 Club for the Hertfordshire County Centre at Cottered and helping at working parties there. Members regularly helped with activities and served refreshments at district, division and county training and activity days as well as supporting regional and National Trefoil Guild events throughout the year. 

The individual Guilds had a variety of speakers and have been out and about exploring their local area. 

Guilds have continued to support the local community in various ways by collecting stamps, bottle tops, etc. and knitting for premature baby units, and the shoe box appeal. The amount that has been raised for charities over the year by the various Guilds is substantial. 

Stevenage Guild celebrated their 75th anniversary and other Guilds have celebrated their 45th anniversary and other landmarks. 



5 members completed their Voyage award with 2 gaining the gold, 1 the silver and 2 the bronze. 

It has been good to see numbers rising to pre pandemic levels as members gain in confidence and it is good to see new younger members being recruited. 

## **Inclusion** 

In 2023, the inclusions team were busy supporting leaders and responding to requests for advice on how to adapt activities to include all young members. There was a rise in the number of units asking for help with supporting autistic and neurodiverse members this year. Members of the team made visits to units to tailor advice to individual circumstances. Plans are currently being made to offer a training session for leaders around the topic of neurodiversity in the coming year. 

The team have also helped leaders with the writing of adjustment plans for young members. Informal advisory work has been undertaken in St Albans and Central divisions about including girls and leaders with additional needs. 

Members of the team have undertaking e-learnings about disability and inclusion to ensure their knowledge remains up to date and are able to provide appropriate support and advice. 

## **Membership support** 

The membership systems team supported volunteers by being the first stop for queries related to GO and Girlguiding policies. This involved covering areas of the database including safe practice, compliance, girl enquiries, training on GO and resolving problems where possible. Our county membership systems coordinator supported members, dealing with high levels of queries surrounding the setting up of logins for GO and the learning platform. 

The responsibility for maintaining the volunteer enquiries moved to the membership growth coordinator. 

The leadership qualification team worked hard to encourage completion of the leadership qualification (LQ), before it was withdrawn at the end of September. The new leadership development programme (LDP) replaced the LQ. 

A group for GO coordinators in the region was set up following a region training day. 

All long service awards for 2023, bar one, were given to division commissioners for presentation. Total Awards for the year are: 5-year = 100, 10-year = 45, 20-year = 20, 30-year = 12, 40-year = 16, 50-year =4. 

## **Media and communications team** 

There was a change in leadership within the media and communications team early in the year. 

Following the launch of the new branding in March, the team helped everyone in the county to embrace the change by providing support to divisions, districts and units. 

The team have attended lots of events, including Hertfordshire County Show, county activity days, St Albans Gang Show, Trooping the Colour and the county awards celebration, to collect stories and take photos to share on social media, website and local press. 



The team have continued to share posts across the county social media channels about what has been taking place. Facebook remains very strong with over 2,500 followers. There have been some particularly popular posts with one about Halloween crafts gaining an engagement of over 1,000 and reach of 30,000 people. The Instagram and Twitter accounts continue to grow with over 700 and 500 followers respectively. This year saw the launch of the county’s LinkedIn page, to connect with volunteers, Hertfordshire businesses and as a recruitment tool. 

The team helped create recruitment graphics for a variety of purposes and sharing posts on social media as well as supporting Girlguiding Anglia’s ‘Pass it on’ campaign. To encourage volunteer recruitment, graphics have been shared throughout the year, such as ‘meet the volunteer’ posts to highlight the benefits to volunteering. Later in the year, the Girlguiding girl recruitment campaign to encourage new Rainbows, Brownies, Guides and Rangers to join was shared across social media platforms. 

## **Growth and retention** 

The growth and retention team organised the county participating in the Hertfordshire County Show with volunteers supporting on the main gates.  With the rebranding taking place not long before the team worked very hard to ensure the stand and advertising was up to date. 

There has been a big focus again this year on recruitment across the county and the team have provided support to units/districts and divisions with PR events. 

2023 was a very successful year with local pr events taking place all over the county. The events varied from stands, stalls and displays at local community day to multiple events taking place over the county as part of the national Big Help Out event in May. The team provided support to units, districts and divisions with PR events. 

As a county we ran multiple recruitment campaigns. Our most successful recruitment tools have been word by mouth and social media. More campaigns will be run in 2024. 

2023 saw a change in the Girlguiding leadership qualification, moving to a new program called leadership development programme. To date we have 4 fully new leaders on the new program and 78 registered.  The county growth and retention coordinator took over the coordinating of the leadership development programme (LDP) qualification for the county. 

At region level the growth team were involved with the Promote and Grow challenge badge. 

In 2024 Girlguiding Hertfordshire will be celebrating its 110th birthday, this will create amazing opportunities to run events to celebrate, promote and grow the county. 

## **Awards** 

This year saw a big change over to an online web-based nomination system, which opened the nominations out to the girls and their parents, as well as adult members. 

A new county Youth award was created, and the badge designed by a member working towards their Queens Guide award. 

We held a well attended awards presentation and garden party at Cottered at the end of the Summer, for all county award winners and long service award recipients. 

**Member and Long Service brooch** 

50 years – 3 



40 years – 14 30 years – 9 

## **County Thanks award** 

13 

## **County Good Service award** 

11 

## **County Good Guiding award** 

10 

## **County Youth award** 

1 

## **National Good Service award** 

4 

Hertfordshire will again be on the rota as one of the representative members on the Anglia region team from January 2024. 

## **Archives** 

The annual Anglia archivists weekend took place at Hautbois in October and was attended by the Girlguiding HQ lead volunteer for the National Archive Project and the recently appointed HQ Archivist. 

An escape room was trialled at one session, a talk on Waste not Want not, ideas for using surplus items such as badges for activities and display ideas, was very useful. A conservator verified identification and dating of older uniforms and gave a presentation on conservation and preservation of archive material. 

Work began on the new Anglia badge book for the Guide section to prepare it for publication and the final draft for the Rainbow section was available. Brownie, Ranger and Adult sections remain in progress. 

Hertfordshire archivists have attended courses, including a full day digitisation workshop, a seminar on digital archiving processes and a full day workshop on conservation for archivists. 

Heritage week at Foxlease was attended, which included presentations on safe storage for archives and Girlguiding history. 

Uniform has been loaned for display and a visit to a Brownie unit with archive items was well received. Requests, for available information about the history of units and other levels, were frequently received, particularly around significant anniversary dates. 

Work commenced on creating history activity boxes for loan to units across the county and work on sorting, cataloguing, conserving and moving more items into archival quality boxes for protection has continued. New donations have been received throughout the year. 

**Badges and depots** 



An online form for ordering section Bronze, Silver and Gold awards went live this year, allowing orders to be placed anytime with the most up to date information and has resulted in a reduction in time for processing orders. 

Across the county this year, the awards achieved by girls was as followed: **Bronze** : Rainbows 450, Brownies 781, Guides 247, Rangers 23 **Silver** : Rainbows 258, Brownies 460, Guides 153, Rangers 3 **Gold** : Rainbows 146, Brownies 285, Guides 86, Gold 4 

(End of year totals may be higher). 

## **Conclusion** 

The year has been packed with excitement, achievement and celebration.  Our numbers have unfortunately dropped for most young member sections and volunteers, but our growth and retention lead and local teams have put a lot of effort into recruitment and being visible in the community, which we hope will have a positive impact in the coming year. 

A highlight of the year has to be the activity around the King’s Coronation and Girlguiding Hertfordshire had two volunteers who were selected to support the event in London, as well as many members holding local celebrations and supporting the Big Help Out initiative. 

The length of service of our volunteers continues to be outstanding, and many more awards were presented again this year at our celebration event.  Young member awards were also in abundance and units and districts have been fantastic at celebrating these, with Gold parties and social media stories. 

Our online presence continues to develop and we have been able to generate a great following across all of the social media channels as well as an improved website experience where we aim to support volunteers with resources, as well as share great news and provide members of the public with an insight as to the great things Girlguiding has to offer. 

As always, Girlguiding Hertfordshire volunteers strive to do the best they can to help girls achieve anything and everything, giving up countless hours of their time whilst benefiting from long-lasting friendships and experiences. 

Jenny Maskrey County commissioner Girlguiding Hertfordshire 

