# **Friends of St John’s Highbury Vale School Association** ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** **for the year ended 31st August 2021** **Charity Commission Registration No: 274172** |**CONTENTS**|**CONTENTS**|**PAGE**| |---|---|---| |1.|Legal and Administrative Information|3| |2.|Report of the Trustees|4| |3.|Independent Examiner’s report to the Trustees|5| |4.|Statement of Receipts and Payments|6| |5.|Statement of Assets and Liabilities|6| |6.|Notes to the Accounts|7| 2 ## **1. LEGAL AND ADMINISTRATIVE INFORMATION** **Charity Number** 274172 **Other Names** The Friends of St John's Highbury Vale School (FOSJ) Friends of St John's Highbury Vale Day School Association (Previous name) **Start of Financial Year** 01 September 2020 **End of Financial Year** 31[st] August 2021 **Trustees at 31[st] August 2021** Mrs Tonnie Reid (President) Melanie Gale (Co-Chair) Gisela Boomgaarden (Co-Chair) Stewart Armer (Treasurer) Elise Salerno (Secretary) James Peach (Gift Aid) Rebecca Osborn (Governor Trustee) Jessica Carsen (Governor Trustee) The Head Teacher is an ex-officio member of the Committee of Trustees and President of the Association. One parent governor and one other governor member shall be appointed annually by the School Governing body at their first meeting of the Autumn Term. Up to six other members from Parent body are elected annually at the Association AGM. The Chair, Vice-Chair, Treasurer and Secretary shall be elected from the Trustees. ## **Governing Instrument** Constitution adopted September 1976, as amended 3rd October 1994 as amended 14 Oct 2019 ## **Objective** To advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (for further details, see clause 2 of the constitution). **Correspondence Address** St John’s Highbury Vale CE Primary School Conewood Street London N5 1DL **Primary Bankers** HSBC Bank Plc 25 Islington High St London N1 9LJ **Independent Examiner** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF 3 ## **2. REPORT OF THE TRUSTEES** ## **Aims and purposes** Fundraising for school activities and projects that advance the education of the pupils of St John’s Highbury Vale CE School e.g., provision of activities and equipment either not adequately provided or not provided at all by the Local Authority. ## **Summary of Main Activities for the Public Benefit** Various fundraising and social activities take place during the year to raise funds e.g., Annual Christmas Fair, Christmas Tree Sale, Quiz and Fun Run. In addition, the charity facilitates the direct donation of funds through regular giving as well as through payroll giving and matched giving. The trustees consider that they have referred to the Charity Commission’s guidance on public benefit when planning future fundraising activities and considering how these funds should be spent. ## **Achievements and Performance** During the year ended 31 August 2021, the Charity had net receipts of £11,814 making reserves carried forward at 31 August 2021 of £77,897. This is set out further in the accompanying annual accounts. In the year ended 31 August 2021, gross receipts of £43,888 included £9,358 from fundraising activities £19,471 from donations received and £15,055 from income tax recovered (gift aid). FOSJ no longer administers after school clubs which are now run out of the school office. Because of the pandemic, there were a reduced number of fundraising events during the year we were nonetheless able to hold the annual Christmas Tree Sale in December 2020 (raised £3,619 net of costs). In normal years other events such as the Quiz and School Disco generate income but are primarily seen as a way of bringing families across the school together socially. These activities were severely curtailed because of the pandemic but we were able to hold a uniform sale (raised £167). £19,471 in donations was received upon which the charity will claim gift aid where applicable. Payments made during the year totalled £32,074 and included £3,519 in relation to costs of fundraising. Expenditure of £27,545 related to grants to the school. This included a grant of £1,000 for each class teacher to spend on classroom materials as they wished, £4,362 for the purchase of chrome books, £2,520 for music teaching provided by Guildhall, £1,690 for English text books, £1,518 for books for the school’s diversity and inclusion programme, £2,680 for stairs for the reception classroom and £2,709 for rubber tiles for the playground. FOSJ is committed to supporting annual curriculum enhancing activities such as Year 5 Shakespeare, PGL, Young Voices and classroom trips albeit that these activities were curtailed due to lockdown. Approved by the Trustees on the 21[st] January 2022 and signed on their behalf by Mrs Tonnie Reid (President) 4 ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021** Report to the trustees/ members of Friends of St John's Highbury Vale School Association on the accounts for the year ended 31st August 2021. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn, in order to enable a proper understanding of the accounts to be reached. J Irvine-Smith FCIE Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF Date: 09/09/2022 5 ## **Friends of St John's Highbury Vale Charity number: 274172 School Association** |Annual Receipts and Payments Accounts
1st September 2020 to 31st August 2021
**Receipts and Payments**
**Receipts - all unrestricted**
Subscriptions for school clubs
Fundraising
Donations received
Gift Aid
Interest received
**Payments**
Payments to school club providers
Fundraising costs
Grants to St John's School
Admistrative expenses
Net receipts for the year
Cash funds last year end
Cash funds this year end
**Statement ofAssets and Liabilities**|**2021**
**2020**
£
£
10,879
9,358
24,894
19,471
12,555
15,055
0
4
56
43,888
48,384
(11,446)
(3,519)
(3,170)
(27,545)
(24,386)
(1,010)
(475)
(32,074)
(39,477)
~~11,814~~
~~8,907~~
66,083
57,176
77,897
66,083|**2021**
**2020**
£
£
10,879
9,358
24,894
19,471
12,555
15,055
0
4
56
43,888
48,384
(11,446)
(3,519)
(3,170)
(27,545)
(24,386)
(1,010)
(475)
(32,074)
(39,477)
~~11,814~~
~~8,907~~
66,083
57,176
77,897
66,083| |---|---|---| |||| |**as at 31st August 2021**||| |Cash Funds at 31 August
(All funds are unrestricted)
Represented by:
Cash at bank
Liabilities
Independent Examiner's Fee||77,897
66,083
77,897
66,083
450
420| The financial statements were approved by the trustees on the 21[st] January 2022 and signed on their behalf by Mrs Tonnie Reid (President) 6 ## **6. NOTES TO THE ACCOUNTS** - i. Basis of Accounting The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners and they meet the appropriate legal requirements. ## ii. Restricted Funds The Charity held no restricted funds during this or the previous financial year. ## iii. Payments to Trustees No payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them. (2019/20-None) ## iv. Risk Assessment The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of financial controls will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## v. Reserves Policy The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## vi. Public Benefit The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees Report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. This page does not form part of the statutory financial statements 7