arltyreglstration number 274134 OFFICE COPY PLEASE SIGN AND RETURN TO STREETS WHITTLES FRINTON-ON-SEA COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 STREETS WHITTLES CHARTERED ACCOUNTANTS FRINTON-ON-SEA COMMUNrrY ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Mr R G Pelers Ms P Keevil Mr B Martin Charity number 274134 Princip￿ Addre ken House The Triangle Shopping Centre Rochford Way Frinton-on-sea C013 OAU Independent examkn Daniel IThsley BA ACA c/0 The Old Exchange 64 Wegt Stockwell Stnet Col¢hester sex Coi IHE Colloperative Bank Albert Hall Building Hish Street Cokhester Essex coi IJW FRINTON-ON-SEA COMMUNITY ASSOCIATION CONfENTS Trustees, report IndependentexAmineWs report 5t4tementof flnancitil aetivitles Balthee sheet io Notej to the fIn￿dI1 slatemenls 11-21 FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 The Trustees present their anfflual report finoncial ststements for the yearended 31 December 2024. The finandal statements have been prepared In accordance with the accounting policies get out in note I to the financial ststements and comply with the Association'5 governing do¢umenL the Charities Act 2011 and "AccouThting and Reportins by Charities.. Statement of Rec(Fmmended Practice applicable to charities preparing their accounts in accordance wRth the Financral Reportsng Standard applicable in the UK and Republic of Ireland (FRS 1021, (effective l January 2019). Oble¢tlve• and artivitiej The Association is established to benefit the residents of Frintoft on Sea and its neighbourhood, currently ststed within the CoDstiiution as theTending DistricL The AsSOCidtion is organised as an independent unSncorporatsd wociation of residents with on elected managlng committee. The main activitle$ of the As$ociation are.. Providins aftd manhging a Community Centre based tn the Association's freehold p￿mtse5 known as Soken House The Constitutior& of the AssiKxation #tate5 that the oblects of the Association shau Ee.. (17) To pronzote the bertefil of the inhLzbitAnts of the Tendring Dislrict (hereiKllJttr called 'the area of benefit J wiiliout dtsttnditrn of SEX or of polilical, rÉligiot45 or othtr ownions by agsociating uyith the loeal outhorities, voluntsry orgnni54tion$ Ixhrtbrtu￿ts in a commo# efftrt lo advonct educohon to providefaolities in the interest of soLial welf4re for ￿ereall0# Énd leisure-timt oeLltpation tuith the oty'ecl of imprtruing tht conditions oflifefor Iht sard inhobilants. (b) To establ￿ or Io stture tl* est4blishment of a Cvmmunity Ctnlre (heyeinofter colled 'tht CenÈre ) ond to m￿￿101￿ and mortAge, or lo c(weroke with local slatutory body tm tlte mainlutthie Artd mAnqgeMent of, such a c￿lIE￿r Acttrrities promoted ty the A8SOCiatioFt its const1￿trtt bodies infvrthenmtt ofthe tthove objeLIs. TheAssoL7nfiort shAII be *0n-pAJty in polilia find nort-se¢tari4n in reli￿0￿. Publrc benefjl The Tru3tee$ hve paid due regard to suidarlee issued by the Charity Commisslon in deciding what activities the Agsoci&ts'on should undertake. FIUNTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Aetlvltles The Agsociation makes avallable Tneeting rooms in Soken House to individuals and orgAThisationg in Fkinton on and its neighbourhood. Additionaily. it provides refreshment faci]itie$ for indivRduaIs and organi58tiotts using Soken House. The Association has over 71y) individu31 local members ar￿ ha5 been used by many organisations and individuals a regular basis for a wide range of meetings, activitie5, and leisure pursuits throughout the year. The manageryLent team consists of individua15 living locally who thus are well placed to identify initiatives to meet the needs of the local community. Facilities avaitable Five rooms and two kitchen area9 are available at the Centre for lu're by any individual or organlsatioft in accordance with the standard hrring agreement and sc4le of charges adopted for the year. Di8COUnted rates continue to be offered to A$gociation members. ArtGallery lsupportsd by our volwiteer groups) (supported by our volunteer groups) (operated by Frinton Community Senpices Ltd) Toilet fadlities include Baby Chan8e facilities &nd Disabled Access on the ground floor Tea bHr Llcenced Bar Icti atin at the centre In Activits'e$ organised at the Centre by Association volunteers during the year irL¢luded.' Art workshops (3 8roup#} Seated Fits￿$9 & Dance Bingo Bridge Carpet bowl¥ DarLg Scrabble Board gatneg Recorded mujic TAble tenni912 groups) Folk doncins Learn to play Brid8e Jigsaw libr￿ & sales Needlecr&ft {2 sroups) Cribbage Open Mic Ni8FLts Games Nights Singo Bingo Quiz nights Attendance at most of these activities was corLgi4￿t and at the end of the year, interest and ineome from Some activttses was continuing to grow and look very promising for the forthcominB year. Classes are open to all and discounts contiThue to be ofEered to Association members. FRINfoN-ON-SEA COMMUNrrY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 vi ou and servic tthe centre In The followins organi$ations u$e the Centre regularly for their Meettn￿ and activities: Frlnton Residents. AssociatRon N E Essex Adult Community Learning Tai Chi with Paul Beddington Walton Flowerclub Frinton Art &tiety Frinton Bridge Club Frinton Philoklic Society Hartbeep5 Baby & Toddler Classes Weightwatchers West Water County Music Club Parashakti Yoga Core Vit&lity Yoga Holy Trinity Churc Keep Fit with Sonya Disg Frinton Communlty &'ngers Espanol by the Revive Yoga & events U3A C.A.S.T. Moths Tutor Tom TendrinsTecFuiolo8y College aacton CLP Ilabourl Tendrrn8 Dl$tr'ct Council (PollEng StAtion) Clacton CCA (Conservativel Home Instead Clacton Frinton & Walton Clacton PCN Hire acttvities At the centre are buoyant and now conststute a increasinsly significant proportion of our Income. Ag the year ha5 progressed, hire income and attivity booking5 have substantially increased and at the end of the year were continuing to grow and look very promising for the forthcomtng year. A5U or ar Active steps have been taken by the manasement team during the year to encourage not-for-profit and chthritable Local community group5 to hold aedyities, meetÈngs and cknic5 at Soken Hou9e with a view to developing the communtty resources availablE at the centre. These include well known national support setvices md l(Kal not-for- profit and charitable organigations. These groups are now meeting regularly at the centre and provlde valuable additional re30urees to our local eonunumtty and members. They aTe supported by the knociation with discouneed meeting spaces with many made hvaiiable free of charge. Additional simtlar sUPPOrt groups are expected to add to this list in the forthromtng NHS Diabetss Supportservices Alzhermers UK (singing for the brAlrLI Community Volunteerservices Tendrtng (CV51) CVST OlderPersons Fonlln Parkingow UK P gTOUP51 Citizens Advitt Bureau (fendring) Frinton macularsupport Gr¢mp fftlia ratin Tnthe The rlurnber OE ¢otLstituent8roups offibated to the Assocxation still standg ￿1 one group as follows.. FCA Apex Club (Disbanded 31st December 2024) FRiwfoN-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT (COFrnNUED) FOR THE YEAR ENDED 31 DECEMBER 2024 vent5 held in the Regul)r entertainment events havE been held at the centre tbsoughout the year and many have ￿en well supported. As in past years, some events have produced disappointing attendances. To avoid these resuliing in fmancial losses to the A550ciation, the number OF events ha5 Eeen reduced to con￿￿trate on the most popular and profitable. On a positive note, many of the events were well attended and provided a $izeable stream of income to the A5SLxiation 8nd the number cancelled were fewer than the previous year. Plons are currendy in place for the new year's schedule of events, including some new &nd exciting changes to ttle usual events. We would encourage all our members to support these events as without this. their future could ￿ at risk. The entertainment events held this year included:. Regular monthly Quiz Nights Regular Llve entertaiIiment in the lounge Discos and recorded music events in the main hall 9 held this year 6 held this year 8 held this year 5 held thi5 year 12 held this year 22 held thts year Live Entertatnment in the main hall Karaoke ni8hts Trade Fairs A¢hlevemenls and performance As can be seen from the statements attached. over011 income Eor the AssocRation has again Incre&ged thi5 year Ivhilst income from membership fees have remained largely skntic since last year, iThcome from room hire and FCA volunteer led activity groups, inlerest on investments and %eneral fundraising activiti¢$ have increased substantially. The Trading results of our sub$idxary company Frinton Community Setvitts Limited (F￿) have Improved tn this financial year but remain under pressure in a ho$tile climate for the lieenced and hospita]ity trades. As a result, we still do not receive any res￿Or contributsorkfj to the costs of operating the centre by way of a service charge (rom FCS Itd. Thrs 15 likely to i* the c8se for the rmmediate future, but it ts htsped that contributions may re-commence toward$ the later part of the next financial year. We eontinued to receive renf81 income frorn EE for the mast on our roof for the early part of the ye8r and in September 2024 when with the permtsslon of the Charities Commission, this lease was conveyed to Nile UK Service Company It/a5 Telecom InfrastsuctL￿e Parthershipl (IIP) releasing a Capitsl Premium of £ 82,600 payable 89 accelerated Income in lieu of rent over 2 years in 5 equal tranches. The licensed bar at Soken House is operated by Frinton Community Services Ltd, a wholly owned tradtng cornpany. Profits not needed to be retalned in the company are paid over at the year end to the Ass0¢iation ag donation. The doMdon made to thÈ AssoeiatioTh by FCS this year amounts to £ Zero due as 8ny profits declared in the year ending 31st December 2024 will be held against the 1059es declared at the end of the year ended 31gt December 2024 for corporation tsx purposes and to bring the company back towards a solvent positson whereby its awts including retalned profit will exceed Its liabilities. This i¥ ongoin8. As can a]50 be seen from the accounts attached. the total annua5 operating costs for the Association have alsts ncreased and now 5tsnd at around £3.2%) per week. Thi's is a $iieable ongoing expenditure which wlll require continued active management and monitoring if the pogitive trading results for this year are to be maintained, and C05b met within the charities Income and resources. FR1￿oN-ON-SEA COMMUNITY ASSOCIATION TrUSTEES' REPORT (CONfINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 To as51St in thts and continue to improye the tools available to the management team for ongoing real time monitorin& reportin& planning and decision makin& the substantia] additional investtTrent made in technology last year ha5 been continued wtth further upgrading and replocing IT and Telecom5 5y5temg to the new digitsl VOIP platform. These now offeT the m05t efficrent utilisation OE stsff and other resources. They complement our new Hire and club management $oftware and Electronic Potnt of Sale IEPOSI tills and electronic membership cards and ensure that the Association 15 now prepared and equipped for the proposed withdrawal of BT analogue telephone services plarlned for early 2025. The hire maThagement system has been in pkn siThce September 2022 and is now fully estabtished. It is Eu"shiy efficient and accuTate and without 1¢ much of the growth in Hire activxty would not have been possible wilhout substantial additional Staff resources. The new CMS club management Systern went into live operation on l January 20ZI as planned and is now firnily established. In addib"OTL we hlso now have in place fully operational Xero accounts management Systems. These new sy5terrt5 have $hown substsntial benefits including improved purchage and Sales reporting, debtor control, 5impldied and highly efficient membership renewal processes, And improved morketing and analy$ig. Fwther benefits include flexibility for change8 to evonig and tsriff5 with the abih'ty to react q￿]cklY. The identification of, and diffeTendal pricing for member5 and non-rnembers implemented in January 2023 has a]50 a95iSted In compliance with tKencing requiremerlts and the provision of on-line c&rd pAyment fAcilitie$. These new systen)s combined have without doub¢ enabled us to reduce the need for additional expenditure o staff resources and have enabled us to increase income and profitability across the whole ran8e of the A5sociatlon'$ a¢tivitie5. The one affiliated FCA activittr group "Apex- hA5 followlng due process been dissolved effect fvom 31st December 2024. In accordance with the rules of the Apex Group and the Constitution of the Assoclation, the balance of funds held by the Apex group will become payable to the Association. At the 31 December 2024 the Tendting Apex Club reported a baD& balance of£l,163 (2023.. Balance £1.6191 It is eXPeC￿d that transfer of these funds will be completed early in 2025. Flnancial review Grants received th1$ year There were no new grants received thi's year. Existin8 rln8-fenced funds held on account at the start of the flnancial year have been allocated to a number ol expendlture items identified in the accounts and a repayment of £4,Tr￿ to Essex A8soci&tson of Loc&1 Authoritse$ has been completed in this financial year to cle3r unallocated 8rant income identified on lastyear's accounts. rve5 The management committee has examined the Association's requirements for re5erve5 in light of the main risks to the Association. It has e51ablished a policy whereby the unrestricted funds not cotThnitted or invested in tangible fixed a58ets held by the Association should be between thr& and six months of the expendittire. Bud8eted expenditure for 2025 is £170,OtM)12024.. £150,(M)01 and therefore the existing target for the reserves of £IO.OtK)12023.. £50,(M)01 in general funds is eonsidered to remain adequate. The te5erves are needed ¢0 meet the working capital r4uirements of the Associatson and the maThagement COTDJDittee are confftdent that at level they would k able to conttnue the current activities of the A550¢iation xf a st8nificant drop in funding occurred until al￿rnative sources of fundtThg were oblained. At 31$t t)ecember 2024 liquid reserYe5 in unxestricted funds amount to £6£801 {2023.. £70,1871. nci al fundin sources The principal fundiTtg resotsxces of the Asgociation are from the hire of rooms to local organisations and individuais, membership subscriptions, activity f&s and tea barsales. It is inlended that these bE $ufEieientto cover all expenditure incuLTed in providing the Centre. The Improven￿nt of facilitie5 is ftsnded from donatiorL5, grants and fundraising. A lull prograrnme of fundtaisins actiYitie5 15 plann￿. As all running costs of the ￿ntre continue to rise and we have some iar8e expenditure item5 needed. we will be continuously monitoring and reviewing all aspects of our funding and expendi￿re an ongoing basis. FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Aside frotn retaining a prudent amount in ￿serVeS each year mogt of the A9$￿iation'S ful￿$ are to be spent in the short terrn and $0 there are few funds for long term investment. Any sulplus fund$ are placed on deposlt 50 that they are readily available to meet any funding requirements that Tnay arise. k mana me The Tn￿teeS have a risk m8nAgement5trategy which compiises.. An aru)ual review of the principal rlsks and uncertainties that the Association and it8 5ub5idiary FCS face,. The establishment of policieg, $y$tenv and procedures to mitigate those ri4ks idendAed in the ￿￿al review.. and The implementstion of proeedures designed to minimise or manage any potential impaet on the Association Should those risks maieriali*e. This work ha3 identsfied that financial su5tsinability 15 the major financial risk For both the Association and its 3ub5idiary. A key element in the management of financial risk is a regular review of available bquid fund5 to settle debts as th'ey IAII due, resular liaison with the baDk and active management of trade debtors and creditors baianceg to ensut* sufficient working capital by the A$s(Kiation and its subsidiary company. Attention has atso been focused on non-financial risk5 arisin8 from fire, health and safety m)tter5 and heal welfare and hysiene. These risks are managed by ensuring accreditabon 15 UP to date, having robugt pollcles and procedures in place, and regular awareness training for staff and volunteers worklng iTr theye areog. tnsluance cover has been putin Pla￿ where appropriate to cover the rtskg faced by the A$50ciation. The FCA ha$ served the cornmunity for 47 Yea￿ and fu]fils the demands required. There is no reason not to Continue the facilits'es provided. Plan¥ for fulure perlods In view of uncertainty regarding the new ownership of the Triangle Shopping Centre ond its poterLti&l implications on the Association, applications for fundins and grant opportunitieg for capitsl, equiprnent and infrastructure projects have been temporarily suspended unts'l further clarification of the long-term fu￿re of the site can be secured. WhJ'l$t our plarL8 to extend our youth based activities at the centre have been delayed due to other prioritses, these continue to be constdered and we will be seeking available operalxThg cost gra￿¢ funding to pursue these plan5. These wtll all be developed into the new year and progress reported at future business management m&tin8S. Strudure, sovernance and management The knociabon was consti￿ted at a pubtic meettng held on the 21 April 1977 and is regtytered with the Charity Commission No. 274134. The Trustees who 5etved during the year and up to the date of sisrwture of the h'nancial statemenls were: MrR G Pelers Ms PKeevi] MS V WiUiallLg Mr B Martin M5 D McDonnell (Resigned 18 &ptember 21r24) FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Management Committee The followRng were members of the Management Committee durins all or partofthe year.. Pamela Keevil First Elected 26 March 2022 Re-elected 29th April 2023 Rfrelected 29th April 2023 Bob Peters FirstElected 26 March 2tr22 Roni Willian Elected 29 April 2013 Elected 29 April 2011 Elected 29 April 20ZI Bill Marttn Debbie mcDoru￿1l ReSi￿ed Ausust 2024 Senior Mana8ement Team Pamela Keevil- Hon Pruident First Elected 26 March 2022- R￿lected 29th ApriI 2023 Roni Williams- Chaimian Etec¢ed 29 April 2023 Blll Marknn- Hon. Secretary Elected 29 Apiil 201 Following changes to the consti￿tiOn irt April 20Z3. Existing Mernbers of the Mana8ement Collunittee can remjin in p05itlon for three ye8rs Following electson 8fter whtch they may Stand for re-elecdon lor a further threfryear period. Prospective new Members OE the Management Commtttee are elected annually at the Annual Gener•1 Meeting which is held at Soken House on a conventent Saturday between fvlarch at￿ May each year. The members of the Manjgement Comrnjttee are charity trustees foi the purposeg ofcharity law. Or8ani$atlonal $lructure Whilst the Management Committee are responsible for policy, governance and decislon m8king for the Association. the operating and administration of the Cornmunity Centre and Association octivities is carried out largely by the employed Centre Manager and two part lime Adn)inistrative support staff, &qsisted by some 40 unpaid volunteers. Indu) l(KJ c4)) {550) 50 1,700 16A77 8213 The &bove gr￿ts have teen restricted by the funders to be used for $pecrfic capital refurbishmentprojects. -19- FRINTON4)N-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENrs (coiwriNUED) FOR THE YEiR ENDED 31 DECEMBER 2024 21 Unregtrl¢ted hmds The vnrestrictsd funds of the charity comprise the unexp•￿ed balance5 of d¢)nations and grants which ore not subject to specific conditions by donors and grantorg as to how they may be used. These include designated funds wbich have been setAsRde out of unrestricted funds by the trnstees for $pecific purpose9. At l January Incomlns reaources ResuMr¢e8 expended At31 December 2024 General funds 224?27 169,289 1175,6351 217,981 Frevlou8 year,, At l Jknu•ry Incoming resouNes Re8ouY¢e8 expended At31 December 2023 General fund5 22£243 161,212 1161,128} 224227 Analysis of Tret AasetB between fund8 Unre8trl¢t¢d fund• Restricted fund• Total A131 December 2024: T3ngible assets InvE$tsneni8 Current assets/Oiabiiities} 153,178 In7 IS5￿93 64,801 1470 67,2n 217,981 5,187 223,168 VDregtrlded funds 2023 Restrleted f￿ndS Total 202J At 31 Decernber 21Y23: Tangible assets Inyestsnents Currentassets/(habilities) 154,138 154,138 70,187 78,410 224.327 8,223 231550 Related paty transadiuns FRIwfoN-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMEwfs (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Related party tran8actions (Contlnued) During the period, Frinton Community Services Limited IF￿, dtsnated £nil12011.. £LI162) to the A5$0ciatson from whose premises it the community bar. No conditions are attsched to these donations. During the period, the Assoctation at80 received £Nil in seTvice charges fromFCS (2023.. a8,C4JOI. At the end of the period, the Association was owed by the company (2018.. £15,958). £rJ,912 of tbis balance is receivable over a course of 4 years in monthly I￿$talMentS of £250. The rernainder of the bjlance is unsecured and no conditions are fittad*d. Sub&ldlarlei DelalIs of the Association'$ subJidiarie$ ai 31 Detern￿r 2024 are as follows.. N￿e OE undertaklns Re818tered offlce Nature of buJinei# Cla88 of Ihares held vlo Held Dlrecl Indirert Frinton Community ServrcesEnglathd and LiEnited Wales H￿pitalIty Ordinary loo.00 The aggregate capital and reservey and the regult for the year of subsidi&rie8 excluded from consolidation was as follow5.. Name of ttndertakln8 ProfltllLoJsl Capltal •nd Re#tr¥e• Frinton Conununity Servic¢¥ Limited 1884 118,995} -21-