Charity re8iStration Thumber 274134 FRI￿rON-ON-5EA COMMUNrrY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 FRINTON-ON-SEA COMMUNITY ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Trnstee8 Mr R G Peter5 Ms P Kecvil Ms V Williams Mr B Martin Ms D MeDonnell IApw>inted 29 April 20231 (Appointed 29 April 20231 (Appointed 29 April 20231 Charity number 274134 Principal addres8 Iken House The Triansle Shopping Centre R￿hE0rd Way Frinton-on-sea C013 OAU Independent examiner Daniel InblLv BA ACA c/0 The Old Exchange (A West Stockwell Street Colchester COI IHE B4nker5 The CTroperative Bank Albert Hall Buildins High Street Colche5ter Essex coi ijw FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 The Trustees pre*nt their annual report and financial statemenL8 lor the year ended 31 December 2023. The financial statements have been prepared in #etordante with the accounting policies Set out in note I to the financial statement5 and eomply with the Assocjation's governing d(KUTnent, the Charities Act 2011 attd Acc()untin¥ and Reporting by Charities.. Statement af RecaTnniendLd Practice applicable to chartli￿ preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" leflective l January 20191. Objectives and activities Tho A￿(￿lation is L'stablished to ￿nefit the T￿idents of Frinton on Sea and its nei8hbourhood, currently stated within the Constitution as the Tendins District. The A550Ctation is organised a5 an independent unincorporated aswciation of residents with an elected managing cominittee. The main activities ol the Ass(xiation are.. Providins and managj'ng a COMM￿nity CLmtrL, based in the Aswciation's freehold premises known as St>ken Hnuse The Constitution 91 ihe Ass(KialioTi states that the obj'ects of the Asswiation shall be.. To prLWlOte tlit benefit of ilie i￿1￿?￿$&￿15 OJ Ilie TeNdring Drstrirt flierermrtfter called ' tlie ftrea of brnffit") wiihout disti#¢trioit of sex or of politirttl, religious or other Op1￿10￿5 hy q.Fsoci&lTMg wTth fht local niithorities, voIN￿lfiry QTSlltr7isuFiopts comiMON cffort to 4diwiice edtlcatio￿ ￿nd lfj prnipidefftcrIifri¢s the ifriteiest of s0(7rt17vvlfrre fvr recresTh(M lrisure-hme ￿¢￿￿￿110￿ uiith ihe object of improving the condrhons of lifrfvr the said inhAbittsxts. (b) To e.4lfibli5h or to 5eLTre Ihf estroblishinttrtt of rt Coifrfittiinity Centre (herermafter called Ihc c￿tIre ) aKd to Infiinlftin und pFiunnse. (Trr Co-vpcrale r4yith tsn.y lotrtl stAtTitory lyody In tlie mainleMrtnLY of, ststh a Centrefvr rhitjtii's proiiioled hy tlig Associffhopi it.% bodies iMfiirtherrtKce of the nbove objerls. The Assonahon shall be non-party in politics non-sgtffjriart Ix religion. Public bentfit The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the A%wciation shnuld undertake. FRINTON-ON-SEA COMMUNITY ASSOCIATION CONTENTS Pa8e Tru5tee5' report Independent examiner's report Statement of financial actLVjttes 10 Balance sheet Noles to the financial statements 12-22 FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Activilies The As%Kiation make5 available rneeting ri)oms in S)ktn House to individuals and organisations in Frinton on Sea and its neishLx)urhood. Additionally, it provides refreshment facilities for individuals and organisations using )ken House. The Ass(Kiation has over 600 individual l(>cal members and has" bten used by many c)TgatliSations and individuals un a re%ular basis for a wide range of meetings, activities, and leisure pursuits throushout the year. Thi. managi'ment team conststs of individuals living locally who thu5 aTe well placed to identify initiatives to meet the needs of the local community. Facilities available Five room5 and two kxtchen areas are available at the Centre for hire by any individual or organisation in actordanci. with the standard h2.ring agreement and scale of charges adopted lor the year. Discounted rates continue to be offered to As%Kiation nienibers. Art Gallery Isltpported by our volunteer gToupsI Tea bar (supported by our volunleer groupsl Licenced Bar (operated by Fr2nton Community Service5 Ltd) Toilet facilities have recently been upgraded to include Baby Change facilitie5 On the ground flooT FrintoTr-on-Sea Comtnuni Association FCA volunteeT led a¢tivi ou at th¢ ¢L￿ntr¢ in th¢ ar. Activities organised ai the Centre by Ass￿latIon volunteers durinx the year intlttded.. Art work5hop513 groups) Poety reading Bin80 abble Bridse Carpot b)w Board games Recorded music Darts" Table tennis12 groups) Folk dancin8 t*am to play Bridge Needlecraft Whist Chesg Cribbage Open Mic Nights Games Nights Atti'ndancL' at most of these activities have increased and at the end of the year, interest and ineomL' was conttnuing to srow and look very promjsins for the forthcomins year. Classes are open to all and discounts continue to bt oElered to A5￿cIatIon members. FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT IcoNfiNUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 Re wlar paid hirer led a¢tivi rnu and services 0 eratin 31 the centre in the ear. Th¢ following organisations use the Centre regularly for their meetings and )¢tivities.' Frinton Re$ident5' Association N E Essex Adult CoJnmunihT LÈaming Frinton Art S(*iety Tai Chi with Paul Beddington Walton Flower Club Frinton Bridge aub Frinton Philatelic Society Weightwatchers West Water Country Music Club Par35h3kti Yog3 Hartbeeps Baby & Toddler Classes Holy Trinity Church Keep Fit with Sonya D"LS5 Core Vitality Ytrga In Stitches sew￿8 group Frinton Community Singers libratin% U- CIC Inclusive Dance Fit & Yosa U3A 4 ClefLq Events Hire activities at the centre are iwoyant and now constitute a sisnificant proportion of our Income. As the year has progr￿Sed, hire income and activity bookiny hav¢ substantially increased and at the end of the year were eontinutnbv to srow and ILY)k very promiqing for the forthcoming year. FCA su tsrttd health & welfare ou s and services o ralin at the ¢entre in thL' L'ar. Active steps have been taken by the management team during the vear ta encourase ni)t-lor-profit and charitable l(xal communitv grouw to hold activities, meetings and clinic% at &)ken Hi)USL' Wlth a view to developin8 the cornmunIty resources available at the centre. Thes1. ineludL well known national support services and local not-for- profit and charitablc organisations These now meetin8 regularl! at the centre and Provide valuable additional resourtts to our l(Kal community and memberb. Thev are supported by the Association with discounted meeting space5 Wlth many made available free of charge. Additional similar support groups are expected to add to this list in the forthcoming year. NHS DIa￿te5 Support ￿.twIce5 Christians against PoveTty Debt counsL.Iling Citj7Ens Advice BuTeau Community Volunteer services Tertdrin cvsr Older Persons F0rn2m Tendring Well￿7￿8 & Intervcntion Services Essex Police Youth Services Farkinsons UK Affiliated eratin in the ear. The number of constituent groups 31fili#tcd to the AssLKiation Still stand5 at onL' group a5 follow5.' FCA Apex aub FRiwfoN-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED FOR THE YEIR ENDED 31 DECEMBER 2023 Entertainment events held in the ear. Regular entertainment events have i￿en held at the centre throughout the year and many have been well supported. A5 in past years, Some event5. have produced di5appointins attendances. To avoid these resulting in financial losses to the A550ciatitsTh a small number of events were cancelled. On a posthtive note. matty of the evenL% were well attended and provided a sizeable stream of income to ihe A55(￿latiOn and the number cancelled were fewer than the previous year. Plans are currently in place for the new yearf5 schedule of events, including some new and exciting chanse5 to the usual events. We would encourage all our members to support these events as without this, their future could be at risk. The entertainment i)vcnts hold this yo8r in¢ludL': Regular monthly Quiz nights 12 held this year Regular Live entertainment in the lounge 18 held thi$ year Discos and rLYorded mu55¢ events in thL main hall 9 hold this year14 Childrcnbl Live band5 and singer8 in the main hall 7 held thi4 year New this year.. Karatske nights New this year." Holistic Trade Fairs 5 held thi5 year 2 held this year In additiorn we held a Coronation Diseo, Cockney nisht, Clairvoyant nisht, Race nisht and similar fun event$ many of which were very well supported and due to popular request will ￿ retL￿Ing in the new year. Our programme of Discos specifically for children was expanded this year to include events at Easter, Halloween, and Christmas, wtth a view to devel(Trpins the activities available at the centre for younger members ol our eommurtity. These events were atl exetptionally well reteived with arc)und 100 children and their parents/earer.% in attendance at eath event. Achievements and perforniance As can be seen from the statements attached, overall income for the Association has again increased substantially this year Whilst income from membersh]"p fees have remained largely statlc Since last year, income from room hire and FCA volunteeT led activity ￿oU￿, interest on inveslrnents and general Eundraisins activities have increased substantially. We continue to receive reg¢21ar monthly contributionb to the costs of 0￿ratin&￿ thL' CL¥ntre by way of a fixed service charse from our subsidiary company frinton Community Services Limited IFL51 and we continued to rece2ve rental income from EE for the mast on our roof. The beensed bar at Soken House is operated by Frinton Community Services Ltd, a whtslly owned trading company. Profits not needed lo tE retained in the company are paid over at ihe Year end to the Association ab a donation. The donat%on made to the Association by F(5 this yoar amounts to £12,162 ropresentins profit5 declared at the end ol the year ended 315t DecemEEr 2022 As can also be seen from the accounts attached, the total annua] operatins costs for the knsociation havL als increased and now 5t3nd al around 13,000 wook. This 15 a sizeablLi onsoins expenditure which will require continued active management and monitoring if the positive trading results for this year are to be maintained and costs met within the Chariti￿ incotne and resource5. FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 To as￿l$t in this, and continue to imprnve the tonls available tc) the management team lor ongoing real titne monitorin& rL'p()rtin& planning and dL*i_4iun makin& the substantial additional investment made in lechnolo last yi'ar has bL'L'n etsntinued with furthL'r funds allLKated to upgradjns and replacins rr and Telecoms systL'ms. These are due to be installed early in the new year, and will ensure the Tnost effi¢icnt utilisation of staff and other resources. They will rornplement our now Hire and elub mana%cment software and Electronic PoInt of Sale IFP(bl tills and electronic membership cards, and will also enqure that the Association 15 prepared and equipped lor the propoqed withdrawal of BT analogue telephone services planned f()r earlv 2025. The hire management System has been in place 5Lnce September 2022 and ts now fully established. It 15 highly effitient and accurate and withaut it, muth ol the growth in Hire activity would not have been pos%ible without substantial additional staff rebources. The new CMS club management SVsleTn went into live operation on l January 2023 as planned and 15 now firmly ￿tabliShed. In addition, we 31so nuw havi. tn place fully operational Xero a¢¢ounts management sy$tems. Thes¢ systtms have shown substantial benefits including itnproved purchase and salcs rcportin& debtor control, simplified and hishlv efficient membership renewal pro¢L*sos, and improved marketing and analvsi.s. Further benefit.q include fIexibility for chanses tn events and tarills with the ability to react quickly. The identificati(In c?1, and diffE￿.￿tial pricing lor members and non-member5 implemented in january 2023 has also as5isti,d in complianci, with lici'ncing requiremen15 3nd the provi5iOTt on-lit)L' card payment facilities. ThesL' new systems combined have without doubt, enablcd us to Ttduee the need lor additional expenditure on staff resource5 and have enabled us to increase incom¢ and profitability across the whole range of the Association's aetivities. There now remains one affiliated FCA activtty group operating independently but overseen by the FCA Management Committee, FCA Apex. The organisation ha% independent organiscrs and thlir own bank account. At the 31 Dereniber 2a23 the Tendring Apex Club rep()rted a bank balance of £ 1,619 with a cumulative ex¢e&s profit of £ Nil12022.. Balance £4.5881 Financial review Grants received th"LS ear The total value of srants received thi5 year is £1.7(K> of which £1,[￿ are restricted lor specific capital refurbishment projeets and £700 for specific events including our Coronatit>n celebrations and Silver Sunday. All such funds were ring-fenced and qpent accordinsly. The Enajar iteTn ol cÈpital expLndtture 4upported by the caprt31 impr(>v£ment grants received this and last vear was the new low energy 12ghting installation throughout the premises cornpleted in March 2023 Re*rve% oli The manasomtnt committee has exarnined the A55(KLation 5 requiremonts lor rtserves in light of the main ri.sk8 to the Association. It has ￿tabliShed a whereby the unrestricted funds not committed or iAvtsted in tangible fixed asset% held by the Association should be between IhTgi' and six month% ol the expenditure. Bud￿'ted expL?nditurL? for 2024 is £150,tKK>12023.. £L25,IKiOI and therefore the existing tar8L't for the reserv￿ of £50,(KX)12Q22.. £50.IKKII in seneral fund5 LS considered to remain #dL4U3te. The reserves are nceded to meet the working capital uiremLints of the Association and the management committee are ronfidtrnt that at this level they would be able to continue the current activities of the Association if a 4ignificant drop in lundjns nccurred until alternative 50urtes ol fundin% were obtained. December 2f)23 liquid re%erveg in unrestricted funds amount to ￿o,187{2022.. £n,2441. FRiivfoN-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Princi al lundin The principal funding resources ol the Ass￿lation are from the hire ol rooms to local orsanisations and individua15, meJnbership substriptions, activity fee5 and tea bar sale5. It is intendi¥d that these sufficient to cover all expenditure incurred in providing the Centre. The impruvemLnt 0£ facilities is funded from donations. granL and lundraising. A full prograrnrne fundraising activities ib pla[￿ed. As all Tunnins af the centre continue to rise and we have svm¥ largi eX￿ndItUre items needed, we will be continuously monitortng and reviewing all aspects of our funding thnd exrend2ture on an ongoing basis. Investment A52de from retainins a prudent amount in reserves each year most of the A%s(Ki3tion's funds are to be gpent in the short term and 50 there are few funds Eor Ifrng term inve.Ettnent. Any surplus funds are PL￿ed on deposit so that thev are readily available to meet any fundin¥ rLNuifL'mLnts that may arise. Risk mana ement ThL' Trustees have a risk rnanasernettt stratL'gy which eomprises.. An annual review 0£ the principal risks and uncertainties that the Association and its subsidiary FCS The establishment of policies, 5yStem5 and prthtedures to mitigate those ris￿ ident￿led in the a[￿Ual review,. and The implementation of pr(Kedures des]￿ed to minimtse or manage any potential impact on the Associatton should those risks materialise. This work has identified that financial sustainability 15 the major financial risk for both the Association and its subsidiary. A key element in the management of financial risk is a resular review of available liquid funds to settle dÈbts as they lall due, regular liai50n with the bank, and 3etive mana￿ement of trade debtors and creditors balances to ensure sulficient working capital by the A%sutiatiun and its subsidiary company. Attention has also ￿en focused on non-financial riskg arisins from fire, health and Safety matters and health, welfare and hygiene. These risks are mdnabTred by ensurin8 accredilatLOn IS UP to date, havins robust polities and PT(Kedures place, and regular awareness trainin8 for staff and volunteErs working in these areas. In5uran¢e Cover has been put in place where appropriate to cover the risks faced by the Association. ThL' FCA has served the community foT 46 years and fulfils the demandb required. There is no reason not to continue the facilities provided. Plans for fu￿￿tr periods We 3re ¢ontinuing to seek lundins and sranl opportunities for *veral major capital, equipment and infrastnjeture projects includin8 upgrading our floorins and fire protection systemg and further buildin8 improvement£ alon wjth a very ambitiuus plan for installation of a major solar power installation. Whilst our plans to extend aur Vtiuth basLd activitii's at thL' centre have been delayed due to othLir prioritiL45, thL￿L. tuntinuL to be considered and we will be seeking available operatins Cost grant funding to pursue these plans. These will all be developed into the new year and pTh)sreg5 reported at future business mattagement meetings Structurei governance and management The Associatiun was constituted at a public meeting held on the 21 April 1977 and is rewtered with the Charity Commibbion No. 274134. FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 The Trustees who served durins the year and up to the date of si8nature ol the financial statements were.. Mr R G Peters Mr D W Walby Ms P Keevil Ms V Willlams Mr B Martin Ms D McDOt￿ell IResiwed 27 September 20231 IApp)inted 29 April 20111 IApp()inted 29 April 20231 IAppointed 29 April 20231 S¢nioT Management Team Pamela keevil- Hon. Pregident ElL￿ed 26 March 2022 Roni Williams- chairn￿n Elected 29 April 2023 Bill Martin- Ilon. Secretary Elected 29 April 2(123 Di'nnis Walby- Hon. TreasurL ElL￿ed 26 March 2022- RL¥l￿ed 27 September 2017 Following ¢hanges to the constrtution in April 20D, Existing Members of the Management Committee can remain in position lor three vears following election after which they ma}r stand for re*leclion for a further three-year period. Prospective new Members of the Management C(Immittee are elected annually at tht Annual General ME'etin% which is held at &)kLn House on a conventL'nt Saturday between March and May each year. The members of the Management Committee are charity trustees for the purp05e5 of charity law. Organisational struttute Whilst ihc ManagemLDt CoTnTnitlee are re5pon5ible for polÉ¢y, %ovcmancL' and dtcision maktng for the Association. the oporatiort and adrninistrtstion of thL' Community Centre and Association actxvities is carried out larsely by the employed Centre Manager and two part tjme administrative support 5t3ff. a55iSted by somc 40 unpaid volunteers. Ittduction and trainin8 of trnstees The lirst meeting of the newly elected Manasement CoTnTnittee e)ch year t8 treated an induction meeting. In addjtion, all new Tru5teeE are required to attend a formal In-house training session when their responsibilities # Charity TrustLI'S afl. thoroughly explained and an induction to the activihes, strurturo5 and gOVL'rnance of the Ass￿latIon and the legal and operational environment outlined. Relationship with relaled partie5 The Agsociation owns all the i£sued share capital of a tradin¥ company inct)rporated in the UK. (Frinton Conimunity Services LimitEd - Ri'gistratton number 255111861. This cnmpany operates a licenti.d members bar and lounge ai Soken House which provides rL'frLshmL'nt facilities at the Centre. paying over its Surplus prufitS to the Association as a donation. The details of the transactions bctWLI't) the A55￿]atIOn and the trading company are more fully destribed tn the notes to the Financial Ststements that acrompan! this report. FRINTON-ON-SEA COMMUNITY ASSOCIATION TRUSTEES, REPORT ICONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 The Trustees, report was approved by the Board ol Trust¢cs. Ms P Keevil Trustee IHon. Pre81dentl 5 May 2(124 FRIKfoN-ON-SEA COMMUNITY ASSOCIATION INDEPENDENf EXAMINER'S REPORT TO THE TRUSTEES OF FRINTON-ON-SEA COMMUNITY ASSOCIATION I report to the Trustets on m) oxamination ol the firtancial 5tsteJnent5 of Frrnton-on-sea Community A$wiation (the A550ciationl for the year ended 31 December 2023. Responsibilities and basis of report As" thL' TTUst¢￿'S of the Association you are responsible for the preparalion of the financial statements in accordance with the requirements of the Charities Act 2011 Ithc 2011 A¢tl. I report in respect of my exarn2nation of the Aswciation's financial statements carried out under section 145 of the 2011 Act. In caryins out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 145151(bl of the 2011 Att. Independent examiner's statement Your attLntion is drawn to the fact that thL' chatity ha5 pfL'parLd finantial statL'mL'nts in accordancL' M'ith Accountins and Reporting by Charities preparing their accounts tn accordanee with the Financial Reporting Standard applicablL? in the UK and Republic ol Ireland IFRS 1021 in preference to the Accounting and Reportins bN' Charities.. Statement i)f Recommended Practio i&￿Ved on l Aprs12005 which is Teferred to in the extant r¢gulations but has now been withdrawn. l understand that this has teen done in order for finanoal statements to provide a trut and fair view in accordance with Generall! Accepted Accountins Praetice effective for reporting periods begtnning on or after l January 2015. I have completed tny examination. I confirm that no matters have come to Tny attention in Connection with the examination sivins me cause to believe that in any Tnaterial re5Peft.. accounting records were not kept in T￿peCt of the As50ciatson as required by section 130 of the 2011 A¢L' or the financial statements do not accord with those records,. or tht financial statements do not compl! with the app12cable requirements concerning the form and content of accounts Set out in the Charities (Accounts and Reports) Resulations 2008 other than any requireTnent that the sive a true and fair view which is not a mattLr eonsidered as part of an indeFendent examination. I have no and have come acro55 other matters in connection with the examination to which attention .Ehould ￿ drawn in thi5 reFX)rt in nrder to Ènable a proptr underqtandin8 of the financial statements to iy reached. Daniel In51ey BA ACA c/0 The Old Exeh#nge 64 West StockwEII Streel CvlehestÈr E55ex COI IHE Dated.. 5 May 2024 FRINTON-ON-SEA COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDrruRE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestsicted Re8trRrted funds funds 2023 Total Unrestrirted RtstrAcled funds fund9 2022 2022 Tot41 2025 2022 NrJt¢8 Income and endowments fry)m'. Do[￿tionS and legacies Charitable activities Other tradins attivitiÈS Investment Other income 15,291 82,614 16,W] 82,614 33.436 4,263 89,752 18,138 27,263 89,752 18,138 l(M7 27,864 27,¥64 10,216 10,216 Total income 161,212 162,912 123378 146J78 Expenditure o Raising funds Charitable activities 31,871 129,257 32,521 145,084 6,3q) 102,071 6.390 101071 15,827 Total expethditure 161,128 16,477 I77,￿5 108A61 108,461 Net inc0￿e/{expenditUreI and movement in funds 114,Tr4 114,6931 14,917 37,917 Reconciliation of funds: Fund balances at l January 2023 224243 247,243 209,326 209.326 Fund balance8 at 31 December 224227 232,550 224,243 247,243 The statement of financial activities includes all gains and losses recognised in the year. All incomo and expenditure derive from continuing activitie5. io. FRINTON-ON-SEA COMMUNITY ASSOCIATION BALANCE SHEET AS AT 31 DECEMBER 2023 2023 2022 Notes Fixed assets Tanslble as5els Investments 15 16 154,138 152.997 154,140 152.999 Current assels Debtors falling due after one year Debtor5 falling due within one year Cash at bank and in hand 17 12,162 12,223 17 93.81K* 101,484 iOO.Ik86 Creditor5'. amounts fallins due within one year 18 123,0741 15N21 Net ¢urrertt a$sel$ 78.410 94,244 Total as&ets les8 ojrrent liabilities 232,550 247,243 Net assets ex¢ludins pension liability 232,550 247,243 The funds of the Association RL￿triet￿.d income funds UnrLStrittL.d fund 8,223 224.327 23,000 224,243 231550 247.243 The financial statements were approved by the Trustees on 5 May 2024 Ms P Kl'cvil TTUStee (Hon. Pre$ldenll -11- FRINTON-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Ac¢ountlng policies Charity informatlon Frinton-on-sea LoTnmunity As5(￿lation ig a eharity and 1.8 re8lqtered with the Charity Commi&sion, No. 2741.34. 1.1 Accountins conventlon I'lie financial 41atemenl.% have been prepared in aeeordance with the ARsociation'4 8overning docurnerlt, the CharitiV5 Act 2U11, FRS 102 'The Fii)ancial lvide a true and lair view. This departurr ha$ invi)Ivtrd l(>llnwin* the Statement of RLXL)mniended PraclLLI. lur charities applyinK I.-R5 102 rather than the veryion ol the Statement ol ￿L￿￿MmL.ndL,d I'raclicL' which is rL,fLirrL,d tv in IhL. R¢'kTrulations bltl which has sincL. ￿￿'n withdrawn. Thi. financial 5tatL'mL'nt4 arL' preparL.d in glL'rlin& whirh i& thL. functional currLin¢y of thL Aswciation. Miinetary amL?unts in these fin(Incial.¥tatemL?nt¥ arL' rL?undL.d Li) thL* nL¥artst £. 1'hi. linaniial slalements have ￿ert prcpared under the hislorical cost convimtion. Tho Principal accountin POILLJL￿ adupted are Set out below. 12 Goini concorn Ai the timL' C)1 apprnving the ftnancial statementq, the Trustee4 have a rea4nnoble expe¢tati(>n that th Aswciativn has adequate resources t() £unlinue in i)pvtatiunal L'xiyteniL, for thl. luri'sL*'ablL, luturL.. Thus the 1'rustees continuL. tv adopt th¢. btroing eoncL'rn basiy of aLLountinh? in prL'parins IhL. financial statL'mL'nls. 1.3 Charitable fundj UnrestrictL.d funds are availablL, lor USL. at thL. disc￿'tIoTr uf the Trustees in furthL'rance ol their charitable obJ"ectives. RLlStri¢tL.d funds arL' sul4"l￿t to 5￿c]ll( CLinditiL)nb by dontsrs or sranturs ab lu hLlW thLy may be usL.d. Thc purpogL'S and uses ol the re51riclL.d lund5 arL sel vut in thL' notls to th¢ linantial statL'mLnts. 1.4 Income liici)me is reco8niEed when the A5¥cKiation is li'xally entitled to it after any performance condition5 have been mi't, thi. amtsunts ian bL' mL'asurL.d rL.liably, and it is probablt. that incurnL? will Ix. ri'cL'iVL.d. Ca$h donations are recognised on recetpt. Other donations are rer0gni￿d vn¢e the As¥ociation hab been notified of the donation, unless pLrlormancL' c(InditiDns TLyuifL. dL'fL'rral uf th¢ amuunt. IncumL' tax recvverable in relation to donations received under Gilt Aid or deeds of covenant is reco8niged at the time of the donation. 12- FRIivfoN-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policie8 Iconlinuedl l*btracios arÈ ree(Ibmi8ed c)n receipt c)r i)therwi8o il the Aswciatii)n has been notified DI an impendin distribut20n, the amount is known, and receipt is expected. If the amount is not known, the legacy is tri'atiJ as a contlll8L'nt absL't. 15 Expenditure Expcnditure is recogni$ed once there 1$ a legal thr tDn8truetive (Trbligation to transfer ecDniFmic benefit to a third party. it ]* pr()bable that a transfor ol economic benefits will be required in settlement, and the amount of the oblibpation can be meabured reliably. Exp£inditurc is cla.%siliL.d b). a¢ti¥'ity. The ¢ost% of ¢•ach aetivitv made up of the total ol direct costs and h￿ired ei)4ts, includin% .4upFx)rl coqtq involved in undertakin8 each activity. Dire¢1 ti)8t8 attributable to a insle actlVLty are allocated directly tn that activity. Shared which contribute to more than one activity and support ¢0515 whith arn. n(Trl attributable tts a sinhple activity are apportioned between th()se activitils un a bayis Ll)nyistL'nt Wlth thL' UbL' ol ro'wjurct's. ￿,ntral 4tall coslb arL' allLKalL,d vn Ihl, basis timi. SPL'n¢, and depreciation charges are allocated on the TK)rtion ol thc as4et'J uyc. 1.6 Tan8lble flxed a&$ets Tansible fixed a.4setq are initI￿lI1V measured at co$t and subsequ¢ntly moasured at C05t or valuation, nct of dL'preciatÈon arid any impairmL•nt Ioygey. DL'PTL*iation ib fLYv%ni%L.d w as lo writr off th¢ cogt or valuation ol a55L'ts le55 their rl￿idUal valuLY ovL¥r thcir Useful livcs on the IL)Ilowinb bas￿.. Freehnld l¢ind and buildings FixluriS% and fittin8¥ Io'k reducing balance Thr kTrLiin ()r li)4% arisÈnhp Dn the disposal ol an is detf rmined as the dilferenee Ix"twtt'n the sale proceed5 and the carryin8 value of the astsel. and is recu%ni&L.d in thL' ytatL'mL'nt ol financial activilii's. 1.7 Flx¢d asset InvÈ8lmenls Fixed a4set invLWtmi'nls are initially measured ¢lt C05t and $ubscqucntlv meagured at cost less any accumulated 1mp¢iirmL'nt104￿￿. The inve51mL'ntS Orc a%se$sed for impairnii'nt at each rLporting date and Ony impairment108Ee8 or rever8alg of impairment14)*8e8 are reco8ni9ed immediately in net intomellexpenditurel for tht. year. subsidiary i¥ an entity controlled bv the AssiKiatJon. Q(?nlr(?l i8 tho power to 8overn the financial and operating pnlicies of the entity sc? as obtain bL'nefits from ils artivtlies. IA lrnpairment of fixed At L'ach Tcportin% Lind datL, tho Asyociation reviews the carryin% amounts of it5 tat)￿'b]e assets to determine whether there is an! indication Ihal those assots have sulfered an impairrnf nt loss. If any such indication exists, the recoverable amount of the asget Ig estimated in order to detemitie the i'xtent of the impairment 1059 lil anyl. 13- FRINTON-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting poli¢ie• Icontinuedl 1.9 Finartcial 1ft5trumenty Basjc financial LIKStrurnent4 are initially recognised ai trarL4action value and Subsequently measured at amurtiyed Lost. Financial assets comprise cash at bank and in hand, tosether with trade and other debtors. A speclfic pr()vision is made for debts lor whieh recov¥rabiSity i4 in doubt. Cash at bank and in hand is defined as all coh held in Ir￿tant aecess bank accounts and u%ed as wi)rkin8 eapital. InvL'StmL'nts, inLludinh IhosL' in sub¥idiary undl.rtakink￿y JrL. hL.Id ot coyt ILW impairniifftt at thL. balancL' ¥hLx.t date, with gains and 1055L's beins recosn25ed Wlihin profit and 1095. Financial liabilitie* helLI al amorti*d co8t comprtse all creditors except social 8eeurity and other taxes, di,IL'rred income arid provi.%ion&. 1.10 Imployee benefits 'I"hi' LL)sl ol %iny unused holiday entitlement is recognised in the period in which thL' employoe'$ gervices aro reccived. Terniination benefitg are reci)gni.%ed immLyliately ¥.¥ an expetL¥e when the A.￿8()C1at1[)n i.¥ demi)n%trably cvmmillLid tu IL'rminalL' thL' L'mp14)ymL'nt ol an L'mpIuyL￿, or to providi, tL'rmit)ation Lx'nL.lits. 1.11 Retirement beneflts Payments to dcfined contribution retirLment ￿nefit Schemes are charsed aB an expense as they fall due. Critl¢al a¢¢ounlln8 ¢&lÈm•tes and lud8em¢nls In Ihc application of the Associativn's aci()untinb wlicies, the TrUstl￿5 Jre required to make jud￿￿l?￿L.n¢$, e¥timatiiy and o%sumpti(>n¥ about thl, carryin¥ amvunt vf a55ets and liabilitie8 that arl. not readily appdrL'nt fr()m c)ther sc)urce4. The L'YtimalL'% and a¥s1)ciatLid &¥sumplic)n% arl. ba.¥L,d c)n hi¥t(?rical experience and other faclurs that are con%idi'red tu be relevant. Actual ￿'l&Ults tnay differ frum thi'bL' I'btimali'*. Thi, i¥Stimati¥S and undi*rlyinbV asyumptions ari. ri?VLI?wi,d on an onb*oinb bosl5. Revisions lo accountin8 ¢stimatL'S are recognised in thL' per)￿J in which the i'stimate ig fLWjSi.d whL're ri'viyion aflc¢ts only that peri()d, or in the peri[￿ ol the revision and (uture period4 where the revision affects both current and future periods. Irtcome fTom donat10￿ and le84¢le Unreg*ricted Restricted funds funds 2011 2023 Tolol Vnre8tri¢ted Re&trirted funds £und& 2022 2022 Total 2022 t)unations and xifts Grants rÉYetvabli' 15,291 15.291 1.7(Kk 1,513 2,750 1,513 25,7 15,291 16,9 4,2&3 27,263 14- FRINTON-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Charitable artiviltes Charitable Charitable Income Inrome 2023 2022 Room hire Mtsmber $ubscriptiotL$ Member aclivilv leeg PL)rlL)rmaneLI rLil41tod ￿antS Admin charge.* to FCS 34,151 17,362 13,(X)I 29.083 20,4111 18,340 21,911 18,(XXI 81614 89,752 Income from other Irading activitle& Unrt4tricted Unrejtrlrted funds fund 2023 2022 Fundrai8ing eventg 33,436 18.1311 In¢ome from Inve$tmenl$ Unre$tricled Unre¥5trl¢led fund$ funds 2011 2022 Interest nreivable l(X17 I,(K)9 Other income Unre&lricted Unrestrl¢ted fund8 fund8 2023 2022 Other income 27,864 10,216 15- FRIKfoN-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENT5 (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 ExpendiluTe on raisin8 funds Unrestricted Restricted fyfftds funds 2(1 2023 Total Unrestricted Restricted fund$ futtds 2022 2022 Total 2023 2022 Fundraising and publicity Other fundraisins costs 2b,788 650 29,438 4,340 4,340 Trading ¢osts Other trading activities 3.OS3 1050 1050 Total costs 31,871 650 32,521 6,3 6,3 Expenditure on charitable activities Charitable Charilable Expenditute Expenditure 2023 2022 Direct costs Staff i0stS Depreciation and impairnient Contract cleaning and caretaking Room hire, rate5 and watCT HL'ating and lighting Building sL￿rvICL. ehargL' Insurances l?roperty maintenance including hygiene Sundry expense5 Computer ex￿nSeS Telephnne and internet 46,227 366 47,614 3,136 14,479 5,905 4,245 11886 26,351 239 37,037 10,354 6,057 4,846 10,658 3.755 1,532 735 139,5¥3 I￿),222 Share of $upport #nd governance co8ls (see note 101 5,491 1,849 145,084 102,071 Analysis by fund Unrestricted funds Restricted funds 129,257 15,827 ioion 145,084 102,071 FRIKfoN-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS ICONTINUED FOR THE YEAR ENDED 31 DECEMBER 2023 10 Support costs Support costs Governance costs 2023 2022 Attountancy Legal and prof￿5]Onal 2,￿8 3,043 1,800 49 5,491 5,491 1,849 Analysed between Charitable activities 5,491 5,491 IA49 11 Net movement in fund8 2023 2022 The net movement in fund5 15 stated after charsins/l¢reditin81'. Ftes pavable for the independent examination of the charity'5 finanoal statements Depreciation of owned tanyble fixed a55et5 1,8(K) 139 366 12 Trustees None of the Trustees lor any persons co[￿er1ed with theTnl re￿]ved any remuneration or benefits from the Association during the year. 13 Employeeg The aver#s¢ monthly nuM[￿r ol employees during the year wa5.. 2023 Number 2022 Number Employmettt ¢osts 2023 2022 Wa￿$ and salarie% Other ￿rLs1On c04t4 46,195 32 26,135 119 46.227 26,354 Thtrt We￿ no employee5 whose annual rernuneration wag more than £60,(KKJ. 17- FRINTON-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENfs (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 14 Toution The charity is txempt from taxation on its activities iE¢ause all its income is applied lor charitable purp05e5. 15 Tan8ible fixed assets Frtehold lathd Fixtures and and buiiditt85 Elttih8S Total Cost Al l January 2023 Additions 150,848 22.517 I,%)7 ITJ,365 At 31 December 2023 I￿),848 24,024 174,872 Depttciatson and impairment At I January 2023 Depr￿￿latIOn charged in the year 20,368 366 20J68 366 At 31 December 2023 20,734 20,T Carryin8 amount At 31 Dec@m￿r 2023 150,848 3,2 154.138 At 31 December 2022 15(),848 2,149 151997 16 Fixed asset investments Other investments Cost or valuation Al l January 2023 & 31 DecemEer 2023 Carrying atnount Al 31 December 2023 At 31 Decemt¢r 2022 2023 2022 Other inYe5tments comprise.. Notes Investments in subsidiaries 18- FRINfoN-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 17 Debtors 2023 2022 Amounts fallin8 due within one year. Trade debtors Amounts owed by subsidiarv undertakin85 Other debtors PrLPayMi￿t5 and accrued income 3.923 3,796 2,4 2.014 2.743 3.218 319 12.223 6,280 2023 2022 Amount8 fallin8 due after more than one year. Amount5 owed by subsidiary undertakin88 12,162 Total debtors 24,385 6,280 18 Creditorg.. amountg fallxn8 due within one year 20 2022 Notes Other taxation and Social security Deferred income Trade creditors Other creditor5 Accruals and deferred income 4.707 6,011 4.147 4,913 902 3,158 1,680 23,074 5,842 Deferred income 15 included in the financial 5tstements as follows.. MembÈrship$ received in advance £4.32812022.. £1,758) Mast income re￿]Ved in ad￿anCe a.5(K)12022.. axx)) Rutsm hire received in advance £18312022.. Nil) 19 Retirement benefit sfhemes 2023 2022 Defined ¢ontrftbytiott s¢h¢mts Charge to profit or loss in respect of defined contTibution schemes 32 119 The Ass(tiation op¢ratts a dtfined Contribution pension scheme for all qualifyins employees. The asstrts of the Scheme are held separately from those t>1 the A.ssnciatii)n in an Inde￿ndentlY administered fund. 19- FRINTON-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Rtstritted funds The restricted lunds of the charity comprise the unexpended balances of donation5 and grants held on trust subiect to specific conditions by donor5 as to how they Tnay ir used. At l January 2023 Incorning Te50urce5 Resources expended At31 December 2023 Tendrins Community Fund Tendnng District Council The Essex A$s(￿latiOn of Louncils Ess1?x County Cuuncil Tendring District Council The Eb"sex kn"(xiation of Councils 15.IXX> 111,827) 3,In 14,0(M)I IIK) 15501 1,7tK) 116.474 Previou5 year. At l January 2022 Incoming resour¢e5 Roourres expended At31 Decernber 2022 Tendring Community Fund Tondring Distriet Cot2ncil The Essex A￿ociatiOn of Local Councils 15,(YJO 15,(MM) The above grants have E*en ￿￿tricted by the funders to be used for specific capital refurbishment projects. 21 Unreslricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to ypecilic conditions b! donors and grantors as to how they Jnay be used. These include di'signated lundb which have beLn sL't aside out ol unrestrjcted funds by the trustees for specific purposes. Al l January 2023 Inroming ie50urce$ Resources expended At31 D￿ember 2023 General fund 224,243 161,212 1161.1281 224,327 FRINTON-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS {COKtINUED FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted funds (Continued) Previous year. At l January 2022 Incomins resourres Resources expended At31 Dt¢ember 2022 General funds 209,326 123,378 1108,4611 224,243 Analy515 of net assets between funds Unrestrirted funds 2023 Re$tritted Eunds 2023 Total 2023 At 31 DÈcÈmber 2011: TanbriblL' 3.4Sgt%" Investments Current asseLs/lliabilitie51 154,138 154,138 70.187 78,410 224,327 231550 Unre5tsi¢ted funds 2022 Re$tri¢ted funds 2022 Total 2022 At 31 December 2021. TangiblL' asSCtb Investments Current assets/lliabilitie$l 1519)7 151997 71,244 94,244 224,243 247,243 Related party Iransaclions There were no diY105able related party transactions during the yeai12022- none). 21- FRINTON-ON-SEA COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2023 24 Subsidiaries Dttails of the Association's $ubsidiaries at 31 December 2013 are 8$ follows.. Name of undertakin8 Registered office Nature of business Class of share$ held Dlo Held Direct IndiTect Frinton Community Service5Ensland and Limited Wales Hospitality Ordinary The aggregate capital and restrves and the result for the year uf subs.idiaries excluded from consolidation was as folluwy.. Name of undertakin8 ProfiVILo$sl Capxtal and Resetves Frinton Community Services Limited 134,4101 121,8791 During the period, Frinlc)n Cummuntty Service5 Liinited IF(51. donated a2,162 12022.. £Nill to the As%)cialion from whosL premises il runs the conununity bar. No tonditions are attached to these donations. Durins the period, the A5SOCLation also rettived a8.IXK) in service Charges from FCS12022.. £21,911). At the end of the perii)d, the AssLKiation was owed by the ri)mpany a5,95812022.. L4,2181. £12,162 of this balanrLi is fL*eivable over a course of 4 years in rnortthlv instalments of £250. The remainder of the balante i unsecured and no conditions are attachod.