**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 January 2024 31 December 2024 **From** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 274121 Kent Schools Athletic Assossiation > **Charity's principal address**[1 The Hawthorns, Talbot Road] Hawkhurst Cranbrook **Postcode TN18 4LW** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Geoff Snell||Full year|KSAA Committee| ||Lynda Lenton||Full year|KSAA Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document - (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) Trustee selection methods Elected by the committee. - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The aim of the Kent Schools’ Athletic Association is the advancement of athletics through the provision of Track and Field and Cross-Country competition on an annual basis among the children attending schools within the administrative areas in Kent, Bromley, Bexley and Medway. March **2012** **TAR** 2 KSAA oversees at district level (13 areas) and organises and administers at county level, athletic and cross country competition for all schools in the county. It promotes athletics and cross country working in close liaison with the various athletic clubs. We organise a variety of county championships and run Kent schools teams at junior, intermediate and senior level at inter county and national. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **KSAA XC – 20[th] January – Dartford:** - **Venue:** Everything fitted in very well – much better being away form the track area. District Managers were happy and there were no complaints about parking. Dartford Council were also happy about the way things were set up and run **.** The shorter race distances gave us a bit more time between races than previously. Thanks were given to Julie G for generating goggle forms for registration. - **Finish area** was very hectic at times – chip timing may be a consideration for the future. - **Kent tent** could do with being moved more onto the field area for easier access for Inter-County registration. There was also a large queue for IC registration at the end of the day – but Ken has a strategy in place to avoid this next year. - **Official’s refreshments / Results** – the generator did not produce enough power to run the computer for results and to heat the water for hot drinks for the officials. Officials in the top field did not get down for any refreshments, so this needs to be re-considered for next year. - **Thanks: Huge thanks go to Paul and Angela** for organising the event as a whole -it is a massive undertaking. Regarding Angela’s role, there are many different aspects and perhaps it is time to spread the burden and think about what parts could be undertaken by others. Thanks also go to **Gary Jones** for bringing the tables, **Julie G** for generating goggle forms for registration and to **Brian** for co-ordinating entries, producing results and to everyone else who helped officiate etc. **Actions: None** at present **.** ## **Inter-Counties – 3[rd] February - Ardingly:** - **Teams: JG –** team 4[th ] place (Sophie Richmond won the race). **JB –** team 1[st] place (Freddie Gibson claimed an individual medal). **IG –** team 5[th] place (a lot of illness, so a few runners were missing). **IB –** team 3[rd ] place (Joe Scaines won the race). **SG –** team 2[nd] place. **SB –** team 4[th] place (Noah Patterson claimed an individual medal). ## **Yr. 7/8 Inter-Counties - 23[rd] March – Hampshire:** **ESAA Schools Cup:** March **2012** **TAR** 4 ## Section D Achievements and performance - **First round** has already taken place; regional rounds are on the 18[th] /19[th] May. Anyone available to help with officiating, please let Gary know. ## **KSAA T & F – 8[th] June – Medway Park:** **6.1 General Organisation: Entries** are in – just some admin issues to sort; Iain to send steeplechase entries to Brian. Brian to send entry list to Julie G later this week. **Car Parking:** Park in the field beyond the gate (War games event starting at 11 in the centre). **Small Hall** available if we need it. **Licence:** applied for **. Registration:** Outside if not raining, use the Kent tent for this and Kent table (Angela will collect the Tent from Pheonix). Ken will bring a small tent in case it is needed. **Entry Fee:** £5 on the day (some schools may wish to bulk pay for their athletes beforehand). **Numbers:** Ordered by Iain, more wristbands needed to supplement amount we already have. Paul at be asked to put Dartford numbers to one side so that they can be given to DM – this will avoid large queues at registration. **Photo-Finish:** Luke is providing this. **Scoreboards:** John Bancroft has been contacted. **EDM/Clocks/ 1 Wind Gauge etc:** Ken to ask Bob for these **. First Aid:** Booked. **Medals:** Angela has these. **Catering for Officials:** Steph will do this and purchase bottled water. **Urn** is available and Ken will purchase tea/coffee/sugar. Officials to bring own cups. Refreshments to be in the M & M hut on trackside. **6.2 Timetable: Programme:** will be available online. **Timetable:** Brian will do a draft this week and send a list of entries and officials to Tim. Request that the U17 HJ and TJ timings do not clash. **6.3 Officials/KSAA/ Helper Roles: Ken** has a list of officials (send to Julie R). **Track Ref:** Julie R. **Field Ref:** Tim. **Equipment:** Geoff. **Timekeeping:** John. **Results:** Brian, Lynda and Peter. **Registration:** Di (Chief), Steph (registration fees), Julie G, Angela, Katrina, Iain. **Kent Table:** Joe, Luca, Hilary, Sophie, Rebecca (will arrive later). **Helpers:** Iain will use facebook to ask for ex senior athletes for help, Joe will ask Jack Goss. **Track Team:** Steve Hesketh is sorting this. Liz and Paul not available for this event. **6.4 AOB: Starting Blocks:** As per ESAA rules – Seniors in all rounds, Juniors and Inters only in finals. **Steeplechase** is up to Senior level. **Inter-Counties – 15[th] June - Middlesex: ESAA T&F – 12[th] /13[th] July – Birmingham: 7.1 TMs:** Discussion around Team Leader having to be a teacher (as per ESAA Handbook 2024, Rule 10 (pg. 39) as the wording is a little ambiguous. Geoff to contact the Officers for clarification and to then circulate the answer. Possibly Joe and Gary could have joint responsibility for team leader. Agreed to send 9TMs, who will be Joe, Gary, Steph, Julie G, Di, Rebecca, Sam Stubbs, Laura Garron and Ethan Akari. Geoff, Iain and Ken will be at the championship, but in ESAA roles. **7.2 Budget:** Costings of travel, accommodation etc were discussed. The meeting agreed an amount of £185 per athlete with the proviso that should costs increase a little more, that Ken and Steph would be able to increase the amount to £190. Any hardship cases would be considered for assistance (Paul Nash has kindly agreed to cover hardship costs when Di visited him). **7.3 Travel:** Coach is booked (cost around £4,000); Ken to email Gary for details of the coach; Pick up point to be Dartford FC ground if they agree (Paul to check if this is ok). **7.4 Kit:** Kit is all ordered (£7,500) – prices haves increased considerably again – new style jacket, although very similar to the previous design. Kit is currently with Paul Nash. Newly selected athletes will get kit first – we are not selling any March **2012** **TAR** 5 Section D Achievements and performance replacement kit until new team members have had theirs. Stella would like to support the team again with another item, such as hats/bags/something else – the decision has been left to us. Ken, Julie R and Steph to be kept informed of developments. Di has thanked Stella for the hats she donated to the team for the ESAA XC this year. Team Meeting: Provisionally arranged for Monday July 8[th] at Hillview School, 6.30 p.m. start – Ken will ask if this is ok and confirm. Di will liaise with Angela as she will be away). - A good championship – everything seemed to go smoothly, good hotel. The team managers were given a large vote of thanks for their hard work over the championships. The new kit jackets looked very smart. Steph will collate and circulate a breakdown of our finances from the championships. No athlete asked for financial help this year. March **2012** **TAR** 6 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Any reserves are held to cover any shortfall of the cost of running events. It is also used to help cover the cost of any hardship cases where participants cannot afford to take part. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Finances differ slightly to the previous year. The Charity made a loss for the 2024 period. Mainly due to two large expenses. An additional coach hire that was not recouped until March 2025 and a £1000 payment for ties which is something that only happens every few years and will be recouped gradually as they are sold. Our usual aim is to run at cost. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _G.Snell L.Lenton_ Lynda Lenton > **Full name(s)** Geoff Snell > **Position (eg Secretary, Chair, etc)**[Hon Life Member] Hon Life Member **Date** 31.10.25 March **2012** **TAR** 7 ## Section A Receipts and payments A1 Receipts Affiliation membership fee Event cost for participant Sale of kit Donation Interest Sponsorship Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Sub total Total receipts A3 Payments Competition fees Hire of event equipment or services Purchase of kit and equipment Membership affiliation Reimbursement of volunteer costs Refund Sub total A4 Asset and investment purchases, (see table) Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end Section B Statement of assets and liabilities at the end of the period Page 1 Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity�s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees Page 2 Kent Schools Athletic Assosiation Receipts and payments accounts For the period from 01.01.2024 |Unrestricted funds|Unrestricted funds||Restricted funds| |---|---|---|---| |to the nearest|
�||to the nearest�| |||1750|-| |||25515|-| |||3698|-| |-|||-| |||68|-| |||662|-| |-|||-| |-|||-| |||31693|-| |-|||-| |-|||-| |-|||-| |||31693|-| |||14970|-| |||11828|-| |||7318|-| |||300|-| |||955|-| |||175|-| |-|||-| |-|||-| |-|||-| |||35546|-| |-|||-| |-|||-| |-|||-| |||35546|-| |||-3853|-| |-|||-| |||17027|-| |||13174|-| Page 3 ## Details Bank balance - Current and reserve account Total cash funds (agree balances with receipts and payments account(s)) Details Savings bond Details Details Details Signature G.Snell L.Lenton Page 4 274121 CC16a To ## 31.12.2024 |Endowment funds|Total funds||Last year|| |---|---|---|---|---| |to the nearest�|to the nearest�||to the nearest�|| |-||1750||1670| |-||25515||27186| |-||3698||2756| |-|-|||1500| |-||68||90| |-||662||640| |-|-||-|| |-|-||-|| |-||31693||33842| |-|-|||| |-|-||-|| |-|-||-|| |-||31693||33842| |-||14970||10878| |-||11828||11172| |-||7318||5374| |-||300||144| |-||955||539| |-||175||422| |-|-||-|| |-|-||-|| |-|-||-|| |-||35546||28529| |-|-|||| |-|-|||| |-|-||-|| |-||35546||28529| |-||-3853||5313| |-|-||-|| |-||17027||11714| |-||13174||17027| Page 5 |Unrestricted funds|Restricted funds|Endowment funds| |---|---|---| |to nearest�|to nearest�|to nearest�| |13174|-|-| |-|-|-| |-|-|-| |13174|-|-| |OK|OK|OK| |Unrestricted funds|Restricted funds|Endowment funds| |to nearest�|to nearest�|to nearest�| |10000|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |Fund to which asset belongs|Cost (optional)|Current value (optional)| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| |Fund to which asset belongs|Cost (optional)|Current value (optional)| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| |Fund to which liability relates|Amount due (optional)|When due (optional)| ||-|| ||-|| ||-|| ||-|| ||-|| |Print Name||Date of approval| |Geoff Snell||19.10.2025| |Lynda Lenton||19.10.2025| Page 6 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees/** Charity Name **members of** Kent Schools Athletic Association **On accounts for the year** 31.12.2024 **Charity no** 274121 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2024** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 30/10/2025 **Name:** Alison Newman **Relevant professional** The Association of Chartered Certified Accountants **qualification(s) or body (if any): Address:** 10 Home Farm Close Leigh TN11 8SB 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**