1st Ickenham Scout Group Trustees, Annual Report 2023- 2024 For the year ending 31st Marth 2024 Section A Reference and administration details Charity name 1° Ickenham Scout Group Registered charity number 274112 HQ registration number 13817 Charity's principal address 47 Warren Road Ickenham UXBRIDGE Middlesex UBIO 8AD Honorary President Mf Peter Daymond Bankefs.. Charities Aid Foundation Ltd, 25 Kings Hill Avenue. Kings Hill. West MallinE, Kent ME19 4JQ Names of the charity trustees who manage the charity. Trustee Name Stephen Hurst John Arnold offi.ce lif any) Chair Group Lead Volunteer IGSLI Secretary Treasurer Assistant Group Scout Leader Trustee Trustee Dates acted if not for whole year Kirsty Gibbs Callum Moore Geoff Vanderplank Keith Lewis Margarita Lewis Names and addresses of advisers. Type of Advi50r Independent Examiner Name Matthew Fryer Address 3 Copthall Corner. Chalfont St Peter, Bucks, SL9 OBZ
Section B Strurture Governance and Mana ement Type of Go¥ernlng Docurnent The Group's governing documents are those of the The Seout AssocÈation. They consist of a Royal Charter, which in turn gives 8L*thority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Or8anisation and Rules of The Scout Associatton. The Trustee 803rd consists of the Chair, Treasurer and 5 Trustee5, who meet monthly during term times. This Group Trustee Board exists to make sure the charity 15 well-managed, risks are assessed and mitigated, buildings and equipment are in 8ood working order. everyone follows le8al requirements and the or8anisation's policies and rules. Their support helps other volunteers to run high quality and safe programmes that gives young people skslls for life. Risk and Internal Control The Group Trustee Board h85 identified the major risks to which they believe the Group 15 exposed, these have been reviewed and systems have been estsblished to mitigate against them. The main are35 of concern that have been identified are: Damage to the buildin& property. and equipment. The Group would request the use of buildings. property. and equipment from neighbouring org3nisation$ such as the church, community centre and other Stout Group5. $4milar reciprocal arrangemerbt5 exist with these or8anisation5. The Group has sufficient buildings and contents insurance irb place to mitigate against permanent loss. Injury to leaders. helpÈts, supporters. and members. The Group through the capitation fee5 contributes to the Scout Associations national accsdent insur3n£e policy. Risk A55e55ments are undertaken befo all activities. Reduced income from fvnd ralsln& The Group Fs prirnarily reliant upon income from subscriptions and fundrdising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, eithertefflpordrily or permanently. Reductton or loss of leader& The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leader5 to an unacceptable level in a particular section or the group then there would have to be a contractton, consolidation, or closure of a section. In the worst<ase scenario. the complete closure of the Group. Reduction or1055 of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation, or closure of a Section. In the wor5t-case scenario. the complete closure of the Group.
Section C Ob"ectives and activitfes The Purpose of sCoung Scouting exists to actively engage and 5UPPOrt young people in their personal development, empowering them to make a positive contribution to society. The Value5 of Scouting as Scouts we are guided by these values- Integrity- We act with integrity- we are honesL trustworthy. and loyal. Rèspect- We have Self-SpeCt and respect for others. Care- We support others and take care of the world in which we live. Belief - We explore our faiths, beliets. and attitudes. Co-operation - We make a positive difference- we coopetste with others and make friends. The Scouttng Method takes place when young people, in partnership with adults, work together based on the value5 of Scouting,. Enjoy what they a doing and hève fun. Take part in activities indoors and outdoor Learn by doing. Share in spiritual fleCtion. Take responsibility and make choices. Undertake new and challenging activities. Make and live by their Promise. Publlc benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education nd the advancement of citizenship or community development headings. Section D Achievements and erformance The trustee Board has fully 5UPPOrted the group in running a full schedule of activities across all the sections IBeavers/cubs & Scout51 including a joint summer camp. It has been noted by the Board that the number of leaders acr055 the group has declined which has resvlted in an increased load onto the remining leaders who in some case5 they have had to cover more than one section to allow the actiwties to take place. The Board would like to recognise the commitment aod flexibility of the section leadeis over the year and acknowledge that without their time and effort this group would not be able to run the full programme of acrivities throughout the past year. In addition, support has been given with group fundraising activities including the annual firework display. Ickenham Festival 88Q's and working patties to help maintain the building and grounds. Our thanks goes to the parents and supporters who have helped with these activities.
Sertion E Financial Revlew Reserve5 PolÉcv The Statement of kcounts has been prepared on the Receipts and Payments basis that is consistent with the previous year. Over the p3st year income has exceeded expenditure. Group funds stand at a healthy £95.968 at 31 March 2024, an increase of £5,568 on the prewous year. This is largely due to the fireworks show along with matching charitable contributions. This income more than tovered expenditure for the year including Membership fees of £3,956 Insurance £2,521 Li8htin8 and heating £2.755 and building works of £1.790. Activitie5 foi the young people were held during the year and were funded by the group. Thi5 totslled £700. No Trustees received remuneration in respect of service given through the year12023.. Nil?. Trustees are entitled to reimbursement of expenses in the perfomiance of their duties total expenses reimbursed to trustees was £4.11812023.. E3,6261 fees incurred by tru5tee5 on behalf of the Charity. The Group held a high reserve at year end which 15 above the level required for operating expenses. However, it should be noted that thls reserve is large to cover high-c05t maintenance and improvements planned for buildings and the surrounding grounds and some higherv8lue equipment replacements that may be Tequired due to the age of the group's current assets. The Group Accounts exclude accounts administered by the Secttons under rule 3.49 of the Scout A550tiatton Policy. Organisation and Rules. The balance5 of these accounts as at 31st March 2024 were= Beaver Colony £193.17 Cub Pack £1.487.06 Scout Troop £1,565.16 Investment Policy The group has taken a low-risk strategy to the investment of its funds. All fvnds are held in ¢a5h using only mainstream bank5 or building societies.
RECEIPTS & PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31 MARCH 2024 This Year Gewd Fund Premous Year Geneial Fund Total Receipts the Year Total Payments for the Year 27.688.26 22.120.00 5,568.26 26,094.32 f 5,617.71 10,476.61 Cash. Bank balances brought foward .399.81 79,923.20 Cash. Bank balances carried fowanl 95..07 90.399.81
RECEIPTS FOR THE YEAR ENDED 31ST MARCH 2024 This Year Premous Year MEMBERSHIP SUBSCRIPTIONS Collected 3.177.¢X) 3,234.50 ACTIVITES Hire Of Premises Firework DisFAay Social EnIS Ickenham Festi Jumble Sales 9.112.00 7,054.40 7.254.50 7,482.00 269.LKJ 16,166.40 15,005.50 SUNDRY RECEIPTS Grants DonatiS Gif( Aid Bank Interest 0.00 7.407.53 6.889.00 0.00 1,455.86 8,344.86 446.79 7.854.32 TOTAL RECEIPTS FOR THE YEAR 27.688.26 26.094.32
PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2024 This Year Premous Year PREMISES Rent Water Rates Light & Heat Insurances Repairs & Reneyrdls TelepFKine Cleaning Building Works 150.1)) 197.78 2,754.86 2,521.36 555.85 150.¢J) 190.70 1.425.16 2.143.60 158.70 0.00 960.00 652.57 5,680.73 1.224.00 1.7.00 9.193.85 MEMBERSHIP SUBSCRIPTIONS Paid 3.956.25 3.880.00 GENERAL EXPENSES Leaderfs Uniforms Camping & Other Actiiilies Transport Training (See Nolel Jumble Sales Fireworks S(Kial E*nls Ickenham Festilel 225.rxj 120.WI 700. 0.00 0.00 2,813.19 1.282.83 0.00 4.354.40 2.288.66 0.00 6.763.06 5.021.02 ADMINISTRATIONIESTABLISHMETrif EXPENSES Annual General Meeting Health & Safely Slalionery & Newsletters Bank Charges other Expenses 20.48 0.00 21.80 0.00 72.00 942.16 1,035.96 82.03 1.006.89 PURCHASE OF EQUIPMENT Tenlage Other 1.199.95 1,199.95 0.00 TOTAL PAYMENTS FOR THE YEAR 22,120.00 15.617.71
STATEMENT OF ASSETS & LIABILtriES ST AS AT 31 MARCH 2024 ssErs mONARy ASSErs Bank Current Account Bank Deposit Account Cash in Hand 13.925.52 81.972.29 67.26 95.965.07 29.761.30 60.571.25 67.26 90.399.81 NON4IONEfARY ASSErs Premises Equipment. Fumiture etc 358.522. 54,978. 413,500.CiI 330,740.00 49,889.00 380,629.LK) Notes: No Trustees received remuneration in respert of service given through the year12023:Nill. Trustees are entitled to reimbursement of expenses in the performance of their dutie5 total expenses reimbursed to trustees was £4,11812023- £3,626) fees incurred by trustees on behalf of the Charity.
Independent Examiner's report to the Trustees of 1st Ickenham Scout Group {Charity number 274112 Independent examiner's report to the trustees of isl Ickenharn Scout Group. I report to the trustees on my examination of the accounts of the 1st Ickenham Scout Group for the year ended 31" Marth 2024. Responsibilities and basis of report As the charity trustees of the isl Ickenham Scout Groupi YOU 3re re5pon5ible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l. I report in respect of my examination of the isl Ickenham Scout Group accounts carried out under section 145 of the 2011 Aci and in carrying out my examination I have followed all the applicable Oirections given by the Charity Cornrnis5ion under section 14515llbl of the ACL Independent examiner's staternent I have completed my examination. I confirm Ihat no rnaterial matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the 1st Ickenham Sco(rt Group as qUired by section 130 of the Act.. or the accounts do not accord with those recortls. I have no conttrns and have come across no othei matters in connection with the exarnination to which attention should be drawn in this report in order ttk enable a proper understanding of the accounts to be reached. Use of our report This report is made solely to the charity's members, as a body. in accordance with Charities Act 2011. Mv independent examinations work has been undertaken so that I might state to the charity's members those matters we are reqUId to state to them in an independent examination5 report and for no tsther purpose. To the fullest extent perrnitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's members as a body forthis report. or for the fin(tings. Date.. 1910512024 Name.. Matthew Fryer Addre55'. 3 Copthall Comer. Chalfont St Peters Gerrard5 Cr05% SL9 OBZ
Section F Other O onal Information As well as ongoing maintenance to the hall and grounds the Board is11)okbn8 to improve the structural stability of the land alongside the hall by building a retaining wall and reviewing an upgrade to the kitchen facilities. Section G Declardtlon The trustee5 declare that they have approved the trustees, report above. Signed on behalf of the charitvs trustees: Signature Full name SrtPIlé kJ.LL Position Date