Bob Carter Memorial Youth and Leisure Centre Trust Charity Registrati¢)n Number.. 274110 Accounts f¢x thè Year Ended 314)eeQ3
Bob Carter Memorial Youth and Leisure CeThtre Trust Contents ofthe Financial Slatements for the Year Ended 31 Dember 2023 Pag• Charity Reference and Administrab"ve Detsils TNstees' Annual Report Independent Examinefs Report statement of Financial Actwities Balance Sheet Notas to thè Fin8n¢ial Stslements 9-14 Income and Expenditure Account 15 Working Cawtsl An81ysis 16 P398 1
Bob Carter Memorial Youth and Leisure Centre Trust Cha Refence and Administrative Details for the Year Ended 31 December 2023 Ch8rity Registration Numbèr. 274110 Governing Document.. Tntst Deed executed 12 July 1977 Corporate Trustee.. The Parish CInci1 of Drnyton Tnjslees & Management C(Mnmtttge.' Mr J Anders Ichaimwn) Mr I Cunnsson (Twsurerl Mrs H Kisby Mr C Brown r G Everett Mrs S White Mrs K Rudkin Mr M HarSY Centre Manager.. Mr Aan Karlson Address of Principal Otrice: SchocA Road Drayion Norwich Norfolk NR8 6DW Independent Examiners.. Aston Shaw Chartered Certified A(tountanls & Registered Auditor The Union Buihjing 51-59 Rose Lane Norwich Norfdk NR1 1BY Soliutors.. Mills & Reeve 1 St James Court Whttefriars Norwith NR3 1RU Bankers.. Bardays Bank plc Drayton NorMch Norfolk NR8 6DN Page 2
Bob Carter Memorial Youth ndL 15ure Centre Trust Trustees. Annual Re f•x the Year Ended 31 December 2023 The Trustees present their annual report and financAal 5tsterrents of the Bob Carter Memorial Youth and Leisure Centre Trust for the year ended 31 December 2023. The Tnjstees have adopted provisions of the Statement of Recommended Practsce ISORPI"Accounting and Reporbng by Charrties- in preparing the annual ieport and financial statements of the charity. Th6 financial slalements have been prepared in accorr18n th the accounting policies set out in notes to the accoun15 and comply with the charlS govÈming dunt, Ihe Charitres Act 2011 and A(¥ounling and Reporting by Charities.. Statement of Recommended Practicè apIable to charities weparing their a¢counts in ardance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in O¢tober 2019. Structure ovemance and mana ment Governlng document The Trusl's goveming document was executed on 12 July 1977. Trust••s The Tnjstees are the hrtanagÈment Committee and a maicty of these have to be nomFnale(I by Drdyton Parish Covncil under the Trust Deed. The individual trustees who have sewj duriThJ Ihe year arKI SIn the y88r end are as follows.. Mr J Anderson Mr I Cunnison MTS H Kbsby Mr C Brown Mr G Everett Mrs S White Mrs K Rudkin Mr M H8fs18y Appointmont of trusts•s Trusiees are elected annually at an annual neral mèeting 8nd hokl office from one meeting to the next. Casual vacancies arising dufing the year are filled either by the Parish Council or by appointment by the Committee paying due regard to the aforementioned intended c(MnrK&sition. Trustee induction and training New tru51ees ar8 brtefed on their legal obligations under charity law. the c<Mrt8nts of the nStItUbOn and rules, the deusion making processes. the business plan and recent financial performance of the charity. Organisational strudure The Management Committee has overal control of Ihe Centre. Day to day actmbes are overseen by a centre manager. The Manag8m8nt ComrT¥ttee aim to njn the charity in a norrtomplex MarT. Page 3
Bob Carter Memorial Youth and Leisure Centre Trust Trustees. Annual R• ort for th& Year Ended 31 DeCemr 2023 eontlnuÈd Rlsk management The Management Committee have wnducled a review of the major risks tr> vA)ich Ihe charity 15 exposed and systems have been establishèd to mitigate those risks in the fomi of good practi¢8. These procedures are periodirAlly rewewefj to ensure that they still [Tt the needs of the charity. Ob'ectives and ctivities The Trust was set up to build and estsblish a Y(Krth and Leisure Centre for Ihe benèfit of the inhabilanls of the Parish ol Drayton (the area of benefit) arKI the immeLfiate surroundiThJ area in the County of Norfolk withoul distinction ol sex. political. reltgious or olher opinions by the a(haement of education aThJ the provision of facilities for social welfare recreation arKI leisure lime occupation with the IA)je¢t of improwng the conditions of life for the said inhabilants. Publle bènefit Thè trustees have refeThed to the guidan conlaine(l in the Charity Commissic'S general guidance on public benèfit whèn reviÈwng the charity's objectives and aims and in planning futtFre activitie5. In particular, the truste&s consider how planned actiwtiès arè eonsistent wtth and will further the slated aims and objectives. Financial Review The attached finanaal slatements sW the current state of the finances. The Trustees are of thtr opinion that the slate of the Charity's affairs is satisfadory. There 8re no plans any material changes in the naiura of th8 charity's 8Ctiwties. Changes in fLxed assets durirvJ the year are as set OLrt in Note 9 aThJ capitsl commiiments are as sèt out in Note 12. Page 4
Bob Cartèr Memorial YoLrth and Leisure Centrè Trus Trustees. Annual Re lor the Year Ended 31 D mber 2023 continued Related artles The catering and bar facilities found wilhin the Centre are run by the Drayt(M) Leisure Centre Club, a separately constituted body. The Club pays a rent for its occupancy and is Char for associated ulilities and factlities used. The tsvo parties are inter-dependent and c(mlMentary. Statement of Trustees. res nslbllhies The Trustees a reSpsIble for preparing the Truslees. Annual ReFort and financial statements in accordance with applir2ble law and Unrted Kingdom Accounling Slandards (United Kin9tJotn Generally Accepted Accounting Practsce). The18w applicable to chariiies in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of th8 stst8 of affairs of Ihe charity and of the incoming resources and application of resources of the charity for that period. In prwring these financial statements. the Truste85 arg required to.. - select suitable accounb.ng pdicies and then apply them consistently" - observe the methods and principles in the Charih"e5 SORP 2019 {FRS 102}- - make judgetnents and estirnates that are reasonab and prudent - state whether applicable accounting stsndards have been followed. subj'ect to any malerial departures di5c105ed and explained in Ihe financial ststements- - prepare the financial statements on the going corKem basi5 unless it is inappropriate to presume that thè charity will continue in operaticffl. The Trustees are responsible for keepirwJ proper accountiThJ records that disdose wth reasonable accuracy al any time the financ31 position of the charity and enable them to ensure that the financial stste[Tnt$ comply with the Charities Act 2011, thè Charity IAccounts and Re) Regulations 28 and the promsions of the Tnjst Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and det fraud and other irregularities. nders an Dated: June 2024 Page 5
Bob Carter Mmorial YoLrth and Leisure Centr• Tru Inde endent Examinerfs Rè to the Trustees of Bob Carter Memorial Youth and Leisure Centre Trust We rèport to the charity's Trustees on our examinatK)n of Ihe ACCnts of Ihe Bob Cartw Memorial Youth Ènd Leisure Cèntre Trust for the year ended 31 December 2023 whith are set out on pages 7 to 14. RÈspon¥ibilities and basls of report As the charitys Trustees you are responSie for the preparati of the accounts in 8(LYdance with the r9quirefflenls of the Chanttes Act 2011 llhe r). We report in respect of our examination of the charity's acc(MJnts ¢arrTred out under section 145 of the 2011 Act and in ¢arryir¥J out our examination we have followed all Ihe applicable Directions given by the Charity Commission under section 14515Xbl of the ACL Independent •xaminerfs statement We have complètÈd our examination. We confirwri that no material mattèts have come lo our attention in connection with the gxamination which gives us Cause to believe that in any matèrial rÈspecL. accounting recorils were [t kept in resFeCt of the charity as rw4uired by section 130 of the Charities Act., or the accounts do not accord those records: or the 8ccounts do not ccrfnFly vthh the awicable requirements concèming the form and content of a¢¢ounls set out in the Charities (Accounts and Retxwtsl Regulations 2008 othèr than any requirement that the accounts give a 'true and fair viebrf which is Th)t a matter ¢SIdered as part of an independènt examination. We have no concems and h8vè m across no other matters in CnectIon with the examination to which attention should be drawn in this rèport in (xder to enable a proper understanijing ot the accounts to be read)èd. Andrew Gibbins FCCA For and on behalf of Aston Shaw Lirntted Aston Shaw Chartered Certthed Acxounlants & Registered Auditors The Union Building 51-59 Rose Lane Norwich NR118Y June 2024 Page 6
Bob Cartsr Mèmorial Youth and Leisure Centr• T Statement of Financial Activitie5 lor the Year En(led 31 December 2023 General Fund Designatèd Funds Totsl 2023 Total 2022 Note Intorne from: DonÈtion5 8nd legacies Other trading actiwties Coronawrus grants Investments 172.949 172,949 144.693 382 382 Total income 173.331 173,331 144.747 Expenditure on- Raising fund5 anij charitable actimties Govemance 189.217 52.407 189,217 52,407 112,045 38,399 Total expendlture 241.624 241.624 150,443 Net ineomel(expenditurel and net movement in funds (68.293) (68.2931 15.6961 RKonciliation of funds- Total fursds brought forward 252.228 77.461 329,116 334,813 Total fvnds carried forward 183,935 £ 71.461 £ 260.823 329,116 The notes on pages 9 to 14 form part of these finanal stat8ments. P7
Bob Carter Memorial Youth sure Centre Trust Balance Sheet as at 31 December 2023 2023 2022 Flxed a55ets Tangible assèts 135.045 133.146 Current assets stocks Debtors Gash al bank and in hand 191 39.072 102.804 191 64,094 142,175 10 142,067 206,460 Creditors Amounts falling due within onè 11 15.716 10.490 Nel Current assets 126.351 195,970 Net assets £ 261.396 329,116 Charity funds Unrestricted General Fund Unrestricted Designated Funds 13 183.935 77.461 245,961 83.155 Total Charity funds £ 261.396 329.116 Th8 financial ststements were approved and aUtNised for Issue by tr tx)ard of Tru51ees on 2024. Signed on behalf of the boar<1 of Tnjstees der I Cunnison (Treasurer) (Ch Dated.. June 2024 The notes on pages 9 to 14 fcm part of these financial statemenls. Page 8
Bob Carter Memorial Youth and Leisure Centre Trust Note5 to the Accounts forthe Y•ar Ended 31 tlecember 2023 l. Summa ofsi nificant Aeeountin Policies of Pre aration. Th¢ tharyty constibJtes a puNic bÈnefit entity as defined by FRS 102. The financial statéments have been prepared in ac(x)rdance th Accounting arKI Reporting by Charities." Stst8menl of Recommènded Practi applicable to ¢harib"es preparing iheif accounts in accordance with the Finan¢i81 Reporting Standard applicable in the UK and RUbliC of Ireland issued in October 2019, the Financial Rèporting Standard applicabl8 in the United Kingdom and Republic of Ireland IFRS 1021, thè Charilie5 Act 2011 and UK Generally Accepted Accountsng Practice. The financial statèments are Fwared on a g(xng concem basis under the histgriGal cost convention. modified to indude certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant aco)unting poliuas applied in the preparation of these finaral statements arè sat out below. Thes8 policies have been consistendy applie(I to all years presented urdgss otheni5e slated. b. Funds. General funds are unrestricted funds which are availa1e for use at the dIScti of the trustees in furtherance of the general otiecbves of the (tsrity and which have not designated for other purposès. Designaled funds comprise unrestricted funds that have set aside by the trustees for p8rbcular Purposes. The aim and use of eaeh designated fund is sel out in the notes to the financial st3tennts. Investment income and gains are alk)¢8led to the apprcyiate funds. c. Incomè Rè niti l iruming SOuT(S included in the Stat&m8nt of Financial Activities {SOFAI when the charity is legally entiued to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the Inco wll be rwEived. No amount is in¢luded in the financial statements for volunteer lime in line the SORP. Furlher detail is gNen in the Trustees, Annual Report. enditure Re nilion. All expenditure is ac(xJunted on an accxuals basis and has beer dassified und8r headings that a99gate all wsts lo that category. Expèndilure is recognised whete there is a legal or constructive obligats.on to make payments to third parties. it is probable that Ihe settlement wll be required and the amount of Ihe obligation can be measured reliably. Fund-raisiNJ costs are those incurred in seeking voluntary contributions to the charity- C05ts of generating funds and costs of charitable activilies are those items incurred directly in suppNt of the objects of the charity. Govemance costs are those incurred in connection with administration of the charity and complkince stitu110nal and statutory r8quirements. e. Tan ibl& Fix8d Asse15. Tangible fixed assets are stated al cost less accumulated deprecAation. Depreciation is provided on all tsngible fixed assets. at rates calculateil to write off the o)s( t8&8 esthmated iesidual value. of each asset on a systematic basTrs over tts expected usefvl lrfe as follows.. Freehold Buildings Propety Improvements Fixturès. Fittings and Equipment 1% on cost 20% on straight line 25% straight line Page 9
Bob Cart•r Memorial Youth and Leisure C•ntre Trust Notes to the Accounts ontinued for the Year Ended 31 December 2023 f. Stock. Strjck consists of purchased go(Kl$ for resale and sktks of sUppJs. SttKks are stated at th8 lower of CO51 and estimated s811ing price. Le Commitments. Rentals payable under operating leases are charged to the SOFA on a straight line basis over the period of the leasè. lo Benefits. When employees have rÈndÈred se to the thaiity. Short-term emplow bènèffts to whid) the employees are entiueil are recognised at thè undiwjunted amount expeded to be paid in exchang9 for Ihat seN. The charity operates a defined contribub.on rAan for the benefit of its employees who are automatically enrolled under Automats"c Enrolrnent requirements. contribub.ons are expensed as they become payable. . Administration Cross Ch is due from the Drayton L8Fure Centre Club. . Gc¥n Con m. The financial ststements have been prèpared on a going conrn basis as the trustees believe that no matèrial uncertainties exisL The trustees have considered the level of funds held and the expected level of incorne and experKliture for 12 rnthS from authorising ihese financial ststements. The budgeted incorne and expenditure is sufficienl wlti the levd of reserves forlhe charity to be able to Continue as a going con¢em. 2. GIftAid Two Gift Aid agreements èxist belween Bob Carter Mgmorial Youth aThJ Leisu Centre Club and Drayton Leisure Centre Club to meèt tax and charity law. The first agreernenl o)vers taxable profits that are required to be paid over to the Trust. The second agreement ensures Club surpluse5 in excess of half ol members and guest fees, whith the Club is allowed to retsin las agreed with the Charity Commissioners). alè paid over subject to the Clubs balance sheet not being in deficlt (In which case the Club is allowed to retain sufficient profrt to cover the deficit). 3. Incomin Resources Unrestrictgj Fund DeswJnated Fuftd Total 2023 Total 2022 Note From Donations An Gift Aid acies Frorn Olher Tradin Rental Income Sports Hall, Squash Court 8nd Hires Adrninislrab'on Cross Charge Sundry Income Activib 46.514 76.118 .295 23 46.514 76,118 50,295 23 30,003 72.41 40,930 1,342 172. £ 172,950 144,691 Page 10
Bob Carter Memorlal Youth andL re Centre Trust Notes to the Accounts continued f¢x the Year Ended 31 D8ceffib8r 2023 4.Ex enditure Expenditure On Raising Funds And Charitable Actiwties: Total 2023 Total 2022 Fxiltbes for Sctyial Wdfare Salaries Rates Light. Heal and Water Insurance Telephone and Postsge Stslionery and Advertising Cleaning General Expenses Arcounlancy Secr&larial Licences Repairs and Redecorations Leg81 arkd Professional Fees Retrospective Recharge Adjustsnent Leasing Charges Bank Charges Depreciation Irrecoverable VAT 43.705 43 110,248 76,113 1.261 22,260 7,481 2.043 1,979 18,429 692 5.125 150 572 3.861 30 820 23,862 8.548 2,591 2.143 3.805 2.308 25,118 450 2,879 2.381 3,805 2,308 5.011 62 238 5.011 62 27.no 35 1.624 27.730 35 30,624 2,231 417 5,533 10,897 223 42 441 434 3,708 5,864 375 9.807 1.090 189.217 £ 52.407 £ 241,625 150,443 S. Staff Costs an Benetits UntriCted Fund Desnated Fund Total 2023 Total 2022 Wages and Salarie5 Social Sècurity EmF4oyerfs P&non Conthbutions 108.389 833 1.026 108.389 833 1.026 74,748 1.305 110,248 £ 110.248 76.934 The average number of employeès during Ihe year was as follows: 2023 2022 Employed for raising funds Management No empbyee5 ceIVed total emplo bengfits of than £60.(W]O. Pag811
Bob Cartor Mèmorial Youth and Leisure Centr• Trn5t Notes to the Accounts continued the Year Ended 31 December 2023 6. Trustees. and Ke Mana ment Pèrsonnel Remuneration and Ex n5e$ The trustees neither received nor waNed any remuneration during the year nor have they charged any 8Xn$8$ to the trust. If applicable, any payrrEnts made to tmstees are onty in resM of reimbursements for purchases mado on behalf of the chartty- The amount of &mtAoyee benefits received bèlweer) Iwo key management P8rsonn81 is £43.705 in totsl {2022- £60,528). 7. Inde ndent Examiner's Remuneration The independent examinerfs rernuneration. indudirvJ the irthpendent examination fee and other accountancy seNces, amounts to £5,01112022- £ 5,125). Indemnl Insurance The Trust has insuraneg to protect itself from losses arising from the consequences of any neglect or defaults of its èmployees and to indemnify tho trustees or other officers against the consequences of afty neglect or default. This is paid as part of the combined insurdnce pc4icy. 9. Fixed Ass•ts Freehold Land. Buildings and Improvements Fixtures Fitbngs and Equipment Total Cost At 1 January 2023 Additions Disposals 203.050 135.137 7.432 338.187 7.432 At 31 December 2023 £ 203.050 £ 142.569 345.619 Depreciation At 1 January 2023 Charge for the year Wriiten back on disposals 73.970 1.729 131,071 3,804 205,040 5,533 Al 31 Decemtrw 2023 £ 75,699 £ 134.875 210,574 Net Book Valu• At 31 Oecember 2022 £ 129,081 4.066 133,146 At 31 December 2023 £ 127.352 7.693 135,045 During thè y8ar the buildings were insured for in excess of £1..(} Page 12
Bob Carter Memorial Youth and L•lsur Centre Trust Notes to the Accounts continued for the Year Ended 31 D•eember 2023 9. Fixed Assets continued A 5 year lease granted in f8VOUT of the Drnyton Leisu Centre Club fwm 1 January 2013 for the use of the laalities occupied by them was rolled overwith effect fr(xn 1st January 2018 for an annual rental of £11,500. The Bob Carter Memorial Youth and Leisijre Centre TnAst, Drayton yth Club arKI Drdyton LeistJr8 Centre Club Ère separate bodFtrS and are accounted for separately. A rent of £8.857 has been agreed for the year ènding 31 st December 2023. 10. Debtors 2023 2022 Other Debtors Prepayments A¢¢wed Incomè 36,864 61,9Crt) 333 1.861 £ 39,072 64.094 Debtors includes a total of £61.90012021.' £35,448) owirYJ by tkayton Leisure Centre Club. 11. Cr•ditors- Amounts fal in due within onè ar 2023 2022 Traile Creditors Other Taxes & S(181 Security Accruals 5,713 10.003 1,510 8,980 £ 15,716 10,490 12. Ca itsl Commitmants The Trustaes have an asra110n to finance the buildÈng of an exterksion f¢y sporting actiwties although thè plans to build an extensi have madè little progress within the year. The antieipated costs are expected to be at least £300,000 which will be funded by resèrves. loans, grants ar donat*)ns. Howèver, these plans are currenUy on hold, with a refurbishment of Room 1 tsking priority. 13. Anal 515 of net asstts between funds Tangible Nèt Fixed Assèts Current Assets Total Unreslricled Funds General Fund Designated Funds.. Substantial Building Work Repai Building Exten510n 135.045 43,195 178,240 12.763 70,393 12,763 70,393 £ 135.045 £ 126.351 261,396 Pago 13
Bob Cartèr Mernorial Youth and Leisure Centre Trust Notes to the Aecounts continued for the Year End8d 31 December 20rJ 13. Anal 15 of net assets b•tw••n fund$ ontinued The Substantial Building Work Repairs Fund wa5 orvJinally designated as the Fulure RcM)f Repairs Fund. The Cornmittee have decided that to rellect the currènt position of the Trust. the scope of this fund should be widèned to be a fund to cover costs accruing from any signrfjcant repairs needed lo the roof, walls and structure of the Cèntre's buildings. The Building Extension Fund is aggregating monies to facilitate thè building extension. P14
Bob Carter Memorlal Youth nd Leisure Centre Trust Income and Ex nditure Account or the Year Ended 31 December 2023 2023 2022 Inetsme Gift Aid Rent from Club Barclays Rent Room Rentals Sports Hall, Squash and Equipment Hires AiSministr8tion Cross Gharge Local Authority Coronavirus Grant Coronavirus Job Retèntion Schème Sundry Incorne Interest Receivable 8.857 17,618 8,616 21.387 72.416 40.930 76.118 23 382 173.331 1.342 56 144,747 Expenditure Salaries Rates Light. Heat and W81er Insurance Telephone and P051age Stationery and Advertising Cleaning General Expenses Accountan¢y Secretarial Licences Repairs and RedeCtIonS Legal and Professional FÈÈS Retrospective Recharge Adjustrnent Leasing Charges Bank Chargès Depreciation Irrecoverable VAT 110,248 78.113 1.261 22,260 7.481 2.043 1,979 18.429 692 5,125 150 572 3,861 30 25.118 2.879 2,381 3,805 2.308 5.011 2.486 27.730 30.624 2,231 417 5.533 10.897 441 434 3,708 5,864 241.625 150.443 Surplus f Idefictt} of Income over Expendiiure for the year 68.294 5,697 Pages 15 and 16 do not form part of Ihe ants but are provided for additi(al inf0mtiOn. Page 15
8ob Carter Memorial Youth
nd Leisure Centre Trust
Workin Ca ital Anal sis as at 31 D•c•mbèr 2023 2023 2022 Current Ass•ts Stock SIrt5 & Other Stocks 191 191 191 191 Debtors Accrued Income: Rooms Sports Hall Interest Other Olher Debtors: Due from Club Prepayments: Repairs and Renewals Other 647 1,561 13 385 61.900 51 282 39.072 64,094 Cash at Bank and in Hand Bank.. Current Alc's Business Saver Alc Business Tracker & Dèrx)sitAIc's Cash in Hand= Petty Cash Float 8.945 2.841 9).462 535 20 14.658 6,191 121.194 20 102.804 142.175 142.067 206,459 Currènt Liabilities Amounts f811ing ijue wthin year Creditors". Cleanit VAT PAYE Aru815.. Accountancy Light. Heat and Water Wages & Pensions Other 3.227 2,486 4.481 1.510 4,526 2,299 676 1.479 5.522 15,718 10.490 Worklng Capitsl 126.351 195,970 Pagg 16