CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Rotary Club of Banbury Tnjst Account On accounts for the year ended 30 June 2023 Charity no (if any) 274108 Set out on pages 1-10 frrrTWVt￿r If+ jfj41.'de Ilir.. paqp nvin1￿15 nl Iddih•lltil 414ftel%' I report to the Irustees on my examination of the accounts of the above charity ("the Trust"> for the year ended 30 Jun 2023. Responsibilities and As the charity trustees of the Trust, you are responsible for the prep8ralion basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I reporl in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below'l in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kepl in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of Ihe accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: MARK HASSALL Relevant professional qualificatlonlsl or body {if any): 4CrfA Address: K) IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brlef detalls of any Items that the examiner wishes to disclose. IER October 2018 ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 July 2022 **To** 30 June 2023 Section A Reference and administration details **Charity name** The Rotary Club of Banbury Trust Fund **Other names charity is known by** **Registered charity number (if any)** 274108 **Charity's principal address** Freemasons Hall Marlborough Road Banbury **Postcode OX16 5DB** **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Nigel Yeadon|President||| ||John Groves|President Elect||| ||Roger Worrall|Secretary||| ||Nigel Randall|Treasurer||| |||||| ## **Names and addresses of advisers (Optional information)** ||**Type of Advisor**|**Name**
**Address**|**Name**
**Address**|**Name**
**Address**| |---|---|---|---|---| ||Independent
Accounts Examiner|Mark Hassall||103 Middleton Road, Banbury, OX16 3QS| |||||| |||||| |||||| |**ecti**|**on B Structure, governance and management**|||| |**cription of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Trust Deed dated 4 June 1971 with codicil 10 December 1993
How the charity is constituted
(eg. trust, association, company)
The RIBI constitution and by-laws and the standard RIBI Club constitution
and by-laws
Trustee selection methods
(eg. appointed by, elected by)
Trustees shall be officers of the Club, namely the President, the President
Elect for the coming year, the Secretary and the Treasurer and their
successors for the time being in office appointed annually at the AGM by
vote||||| ||||

Trust Deed dated 4 June 1971 with codicil 10 December 1993|| ||||
The RIBI constitution and by-laws and the standard RIBI Club constitution
and by-laws|| ||||
Trustees shall be officers of the Club, namely the President, the President
Elect for the coming year, the Secretary and the Treasurer and their
successors for the time being in office appointed annually at the AGM by
vote|| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** March **2012** **TAR** 3 ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Training is given where necessary and attendance at District and National events is encouraged to gain experience of the workings of Rotary at national and international level. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The charities objectives as set out in our governing document (The Trust **Summary of the objects of the** Deed) are: _“The relief of the poor and needy and for such other charitable_ **charity set out in its** _purposes, institution, society or objective as the Club shall in a properly_ **governing document** _constituted meeting from time to time direct.”_ Activities this year are slowly returning to historic norms following recovery from the COVID pandemic. We have continued to raise funds amongst ourselves, and the local community as follows: 1. Member donations. 2. Street Organ and Supermarket Christmas Collections. 3. Children Singing for Children Concert. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 4. Local businesses and charity groups responding to our Christmas Parcel Appeal. 5. Banbury Town Council for our stewarding of community events such as Armed Forces Day. 6. Individual member presentations to external groups raising funds for Alan’s Africa. 7. Pilates instruction by a member via Zoom raising funds for Kenyan Kids. March **2012** **TAR** 4 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Funds are distributed only after vetting applications or in response to appeals which come within the Trust’s objectives and are approved in accordance with the Trust Deed. The Club does not hold long-term investments which could be subject to loss of capital, and all short-term investments (which have not attracted any significant interest in recent years) have now been cashed in and consolidated into a single bank account. All members of the Rotary Club are volunteers, and the charity could not function without their tremendous individual and collective efforts. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Receipts of £59,247 were raised from donations, fundraising, sponsorship and Gift Aid tax refunds during the 12-month period. A total of £64,769 was donated to a range of organisations, charities and the needy as agreed at Club meetings for this purpose. Amongst those supported were: - Alan’s Africa - £35,620 - Christmas Parcels - £5,000 - RI Foundation Trust, incl Polio Now - £4,846 - Kenyan Kids - £2,499 - Katharine House Hospice - £2,000 - Gur Aasra Trust, India - £1,849 - Ukraine Appeal - £1,173 - Water Aid/Shelterbox - £1,000 - Calvert Trust/RYLA - £938 - Sunshine Centre - £928 - Children Seen & Heard - £928 - Helen & Douglas House - £928 - My Vision Oxfordshire - £778 - Banbury Foodbank - £600 - RVS Banbury - £576 - Misc small donations - £5,106 Cash reserves at the end of the period stood at £18,510 which is below that of previous years and indicates a greater call for charitable giving during the year. This remains a healthy reserve. ## **Section E Financial review** Trustees hold a contingency of £3,000 as a reserve fund. **Brief statement of the charity’s policy on reserves Details of any funds materially** None **in deficit** March **2012** **TAR** 5 ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Nigel Randall **Position (eg Secretary,** Treasurer **Chair, etc) Date** 13 Aug 23 March **2012** **TAR** 6 **Rotary Club of Banbury No (if any) 274108 Receipts and payments accounts ts and payments accounts ayments accounts ments accounts CC16a** **Receipts and payments accounts For the period** Period start date Period end date **To from** 01-Jul-22 30-Jun-23 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**2,000**
**5,509**
**7,509**
**-**
**-**
**-**
**7,509**
**6,644**
**6,644**
**-**
**-**
**-**
**6,644**
**865**
**-**
**13,522**
**14,387**|**Restricted**
**funds**
**to the nearest £**
**5,851**
**703**
**39,693**
**5,491**
**51,738**
**-**
**-**
**-**
**51,738**
**58,126**
**58,126**
**-**
**-**
**-**
**58,126**
**- 6,388**
**-**
**10,511**
**4,123**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**7,851**
**703**
**45,202**
**-**
**-**
**5,491**
**-**
**-**
**59,247**
**-**
**-**
**-**
**59,247**
**64,770**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**64,770**
**-**
**-**
**-**
**64,770**
**- 5,523**|**Total funds**
**to the nearest £**
**7,851**
**703**
**45,202**
**-**
**-**
**5,491**
**-**
**-**
**59,247**
**-**
**-**
**-**
**59,247**
**64,770**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**64,770**
**-**
**-**
**-**
**64,770**
**- 5,523**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Member Donations|**2,000**|||||**8,262**| |Online Fundraising||||||**1,598**| |Fundraising|**5,509**|||||**35,308**| |RotaryDistrict Grant||||||**500**| |Interest||||||| |Gift Aid tax refunds||||||**4,743**| |||||||**-**| |||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**7,509**|||||**50,411**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**50,411**| |||||||| |Donations|**6,644**|||||**54,144**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |**_Sub total_ **|**6,644**|||||**54,144**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**51,777**| |||||||| ||**865**|**- 6,388**|**-**|**- 5,523**||**4,920**| ||**-**|**-**|**-**|**-**||**-**| ||**13,522**|**10,511**|**-**|**-**||**24,033**| ||**14,387**|**4,123**|**-**|**18,510**||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
CCXX R7 accounts (SS)|**Details**
Lloyds Bank
7|**Unrestricted**
**funds**
**to nearest £**
**6,830**
**-**|**Restricted**
**funds**
**to nearest £**
**11,680**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| ||Lloyds Bank|**6,830**|**11,680**|**-**| ||7|**-**||**-**| |||||**-**||**-**||**-**| |---|---|---|---|---|---|---|---|---| |||**_Total cash funds_**||**6,830**||**11,680**||**-**| |||||**Unrestricted**||**Restricted**||**Endowment**| |||||**funds**||**funds**||**funds**| |||**Details**||**to nearest £**||**to nearest £**||**to nearest £**| |**B2**|**Other monetary assets**|||**-**||**-**||**-**| |||||**-**||**-**||**-**| |||||**-**||**-**||**-**| |||||**-**||**-**||**-**| |||||**-**||**-**||**-**| |||||**-**||**-**||**-**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
Signature
**Details**|**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Nigel Randall|**Current value**
**(optional)**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Nigel Randall|13 Aug23| CCXX R8 accounts (SS) 8 Receipts & Payments RY22:23 |**RECEIPTS & PAYMENTS BY COST CODE REPORT**|**Amount**|**Amount**|**Amount**|**Amount**|**Amount**|**Amount**| |---|---|---|---|---|---|---| ||RY 22/23 (1Jul 22-30 Jun 23)|||RY 21/22 (1 Jul 21 - 30 Jun 22)||| |**BALANCE BROUGHT FORWARD 01-JUL-2022**|||£24,033.08|||£27,766.36| |**General Trust Fund**||£24,033.08|||£27,766.36|| |||||||| |**RECEIPTS**||||||| |**4000 REVENUES**||£702.85|||£1,597.51|| |**4002 Contactless or Online income**|£702.85|||£1,056.64||| |**4002 Contactless or Online income**|£0.00|||£540.87||| |**4100 MEMBER CONTRIBUTIONS**||£7,851.17|||£8,262.04|| |**4101 Members' Annual Subscriptions**|£136.00|||£214.00||| |**4102 Members' Foundation Contributions**|£2,679.00|||£2,587.00||| |**4104 Donations in lieu of Christmas Cards**|£500.06|||£730.00||| |**4105 Miscellaneous Donations**|£4,536.11|||£4,731.04||| |**4200 INVESTMENT INCOME**||£5,490.52|||£5,242.53|| |**4202 Grants Received**|£0.00|||£500.00||| |**4204 Gift Aid from HMRC**|£5,490.52|||£4,742.53||| |**4300 FUNDRAISING INCOME**||£45,202.50|||£35,308.15|| |**4301 Foundation Fundraising**|£0.00|||£25.00||| |**4302 End Polio Now Fundraising**|£250.00|||£360.00||| |**4303 Children's Causes Fundraising**|£220.00|||£0.00||| |**4304 Unrestricted Fundraising**|£995.00|||£1,145.00||| |**4305 Restricted Fundraising**|£3,998.90|||£125.00||| |**4307 Hitchcox Memorial Fund**|£0.00|||£555.00||| |**4308 Christmas Parcels**|£5,580.60|||£4,250.00||| |**4310 Alan's Africa**|£32,443.00|||£25,453.00||| |**4312 Kenyan Kids**|£1,715.00|||£1,200.00||| |**4315 Gur Aasra Trust**|£0.00|||£60.00||| |**4317 KHH**|£0.00|||£75.00||| |**4319 Ukraine Appeal**|£0.00|||£2,060.15||| |**TOTAL RECEIPTS**|||£59,247.04|||£50,410.23| |||||||| |**PAYMENTS**||||||| |**7100 PAYMENTS FROM TRUST FUNDS**||-£64,769.52|||-£54,113.51|| |**7101 Foundation Fund**|-£4,053.81|||-£4,019.75||| |**7102 End Polio NowFund**|-£792.19|||-£571.25||| |**7103 AA Sierra Leone**|-£35,620.00|||-£31,400.00||| |**7105 KK Kenya**|-£2,499.48|||-£2,857.98||| |**7107 GA India**|-£1,849.45|||£0.00||| |**7108 to Katherine House**|-£2,000.00|||-£2,125.00||| |**7109 to Shelterbox**|-£600.00|||-£1,000.00||| |**7110 to Water Aid - Aqua Box**|-£400.00|||£0.00||| |**7113 fm Unrestricted Funds to misc causes**|-£5,152.30|||-£40.61||| |**7112 fm Restricted Children's Fund to misc**|£0.00|||-£4,948.04||| |**7114 fm Restricted Funds to misc**|-£999.35|||-£290.88||| |**7115 fm CSFC event to misc**|-£4,079.83|||£0.00||| |**7116 fm Other Concerts to misc**|-£550.00|||-£250.00||| |**7118 fm Christmas Parcels to misc**|-£5,000.00|||-£4,640.00||| |**7119 fm Ukraine Appeal**|-£1,173.11|||-£2,000.00||| |**TOTAL PAYMENTS**|||-£64,769.52|||-£54,143.51| |||||||| |**SURPLUS/(DEFICIT) FOR PERIOD**|||-£5,522.48|||-£3,733.28| |||||||| |**BALANCE CARRIED FORWARD 30-JUN-2023**|||£18,510.60|||£24,033.08| |**General Trust Fund**||£18,510.60|||£24,033.08|| 9 General Fund Report RY22:23 |**RECEIPTS & PAYMENTS BY COST CODE REPORT**|**RY22/23 Actual**|**Totals**|**RY21/22 Actual **|**Totals**|**RY20/21 Actual**|**Totals**| |---|---|---|---|---|---|---| |||||||| |**BALANCE BROUGHT FORWARD 01-Jul-2022**||||||| |**Lloyds**||£14,463.13||£13,445.50||£13927.85| |||||||| |**RECEIPTS**||||||| |**4000 INCOME**||**£7766.00**||**£9,976.00**||**£7539.29**| |**4001 Member meal receipts**|£0.00||£300.00||£650.00|| |**4003 Guest meal receipts**|£0.00||£20.00||£20.00|| |**4006 Annual Subscriptions**|£3,397.00||£4,243.00||£4901.50|| |**4007 New Member Fee**|£240.00||£0.00||£0.00|| |**4009 Subs paid early or unused in previous RY**|£2,256.00||£3,264.00||£390.00|| |**4010 Misc. Receipts**|£1,163.00||£271.00||£1525.79|| |**4011 Foundation donation**|£110.00||£1,518.00||£52.00|| |**4020 Contact Exchange**|£600.00||£360.00||£0.00|| |**TOTAL RECEIPTS**||**£7,766.00**||**£9976.00**||**£7539.29**| |||||||| |**PAYMENTS**||||||| |**7000 EXPENDITURE**||**-£3,059.48**||**-£2,620.11**||**-£2363.32**| |**7001 Meal Costs**|-£461.00||-£916.81||£0.00|| |**7002 Sundry Meeting Costs**|£0.00||-£101.00||£0.00|| |**7007 Regalia & Medals**|-£147.00||-£280.70||-£72.90|| |**7008 Banners & Tabards**|£0.00||-£82.80||£0.00|| |**7009 Badges**|-£44.12||£0.00||£0.00|| |**7012 Insurance**|-£148.11||-£143.80||-£265.26|| |**7014 Contingency Misc**|£0.00||-£195.00||£0.00|| |**7015 Social Events**|-£1,117.25||£0.00||£0.00|| |**7016 District Fees**|-£882.00||£0.00||£0.00|| |**7017 Staf Gratuities**|-£200.00||-£150.00||-£300.00|| |**7018 Members Subs Adjustments**|£0.00||-£241.00||-£1616.50|| |**7020 Contact Exchange**|-£60.00||-£400.00||-£50.00|| |**7030 Transfer from Contactless or Online Payment to Trust Account**|||-£109.00||-£58.66|| |**7200 OVERHEADS**||**-£4,285.51**||**-£6,338.26**||**-£5574.32**| |**7201 Postage**|||-£15.18||-£88.32|| |**7203 Legal & Professional Fees**|||-£101.50||-£100.00|| |**7204 Printing & Stationary**|-£385.59||-£181.40||-£38.92|| |**7205 Repair & Maintenance**|-£20.00||-£33.00||£0.00|| |**7216 IT**|£0.00||-£131.68||£0.00|| |**7223 RIBI Capitation fees**|-£3,527.92||-£3,618.00||-£4168.08|| |**7224 Payments to Foundation by members donations**|-£160.00||-£1,572.00||-£420.00|| |**7225 District Capitation fees**|-£84.00||-£577.50||-£651.00|| |**7228 ClubTreasurer Software Fees**|-£108.00||-£108.00||-£108.00|| |**TOTAL PAYMENTS**||**-£7,344.99**||**-£8,958.37**||**-£7937.64**| |||||||| |**SURPLUS/(DEFICIT) FOR PERIOD**||£421.01||£1,017.63||£7140.94| |||||||| |**BALANCE CARRIED FORWARD 30-Jun-2023**||**£14,884.14**||**£14,463.13**||**£13,445.50**| |**Lloyds**||£14,884.14||£14,463.13||£13,445.50| 10