##
##
##
**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 July 2021 **To** 30 June 2022
## Section A Reference and administration details
**Charity name** The Rotary Club of Banbury Trust Fund
**Other names charity is known by**
**Registered charity number (if any)** 274108
**Charity's principal address**
Freemasons Hall
Marlborough Road Banbury **Postcode OX16 5DB**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Malcolm Douglas|President|||
||Nigel Yeadon|President Elect|||
||Peter Wilkins|Secretary|||
||Nigel Randall|Treasurer|||
||||||
## **Names and addresses of advisers (Optional information)**
|**Type of Advisor**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|Independent
Advisor|Ian Parker|Studley, Twyford Grove, Adderbury,
Banbury, OX17 3JD|
||||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed dated 4 June 1971 with codicil 10 December 1993 Type of governing document (eg. trust deed, constitution) The RIBI constitution and by-laws and the standard RIBI Club constitution How the charity is constituted and by-laws (eg. trust, association, company) Trustees shall be officers of the Club, namely the President, the President Trustee selection methods Elect for the coming year, the Secretary and the Treasurer and their (eg. appointed by, elected by) successors for the time being in office appointed annually at the AGM by vote
March **2012**
**TAR**
3
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Training is given where necessary and attendance at District and National events is encouraged to gain experience of the workings of Rotary at national and international level.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The charities objectives as set out in our governing document (The Trust **Summary of the objects of the** Deed) are: _“The relief of the poor and needy and for such other charitable_ **charity set out in its** _purposes, institution, society or objective as the Club shall in a properly_ **governing document** _constituted meeting from time to time direct.”_
Activities this year have of necessity been curtailed due to COVID social distancing and travel restrictions, and none of our routine youth and community events have been permitted. Nevertheless, we have continued to raise funds amongst ourselves and the local community as follows:
1. Christmas Street Organ collections.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
2. Member donations.
3. Local businesses and charity groups responding to our Christmas Parcel Appeal.
4. Banbury Health Centre donation for our stewarding at their COVID Vaccination Clinic.
5. Individual member presentations to external groups raising funds for Alan’s Africa.
6. Pilates instruction by a member via Zoom raising funds for Kenyan Kids.
March **2012**
**TAR**
4
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Funds are distributed only after vetting applications or in response to appeals which come within the Trust’s objectives and are approved in accordance with the Trust Deed.
The Club does not hold long-term investments which could be subject to loss of capital, and all short-term investments (which have not attracted any significant interest in recent years) have now been cashed in and consolidated into a single bank account.
All members of the Rotary Club are volunteers, and the charity could not function without their tremendous individual and collective efforts.
Section D Achievements and performance
Receipts of £50,410 were raised from donations, fundraising, **Summary of the main** sponsorship, interest payments and Gift Aid tax refunds during the 12- **achievements of the charity** month period. **during the year** A total of £54,144 was donated to a range of organisations, charities and the needy as agreed at Club meetings for this purpose. Amongst those supported were:
- Alan’s Africa - £31,400
- • Christmas Parcels - £4,640 • Katharine House Hospice - £2,125
- Kenyan Kids - £2,858
- Misc Donations – £5,530
- RI Foundation Trust, incl Polio Now - £4,591
- Ukraine Appeal - £2000
- • Water Aid/Shelterbox - £1000
Cash reserves at the end of the period stood at £24,033 which is comparable to that of previous years.
**Section E Financial review**
Trustees hold a contingency of £3,000 as a reserve to cover any potential **Brief statement of the** loss made by any single event organised by the Club. **charity’s policy on reserves Details of any funds materially** None **in deficit**
March **2012**
**TAR**
5
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Nigel Randall **Position (eg Secretary,** Treasurer **Chair, etc) Date** 24 Aug 22
March **2012**
**TAR**
6
## **Rotary Club of Banbury**
**No (if any) 274108**
## **Receipts and payments accounts**
## **CC16a**
**For the period** Period start date Period end date **To from** 01-Jul-21 30-Jun-22
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
Member Donations|**8,262**||||**-**||**8,262**||**13,757**|
|Online Fundraising|**1,598**||**-**||**-**||**1,598**||**1,202**|
|Fundraising|||**35,308**||||**35,308**||**31,755**|
|RotaryDistrict Grant|||**500**||**-**||**500**||**1,500**|
|Interest|||**-**||**-**||**-**||**92**|
|Gift Aid tax refunds|||**4,743**||**-**||**4,743**||**8,391**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**9,860**||**40,551**||**-**||**50,410**||**56,697**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**56,697**|
|||||||||||
|
Donations|**5,239**||**48,905**||**-**||**54,144**||**51,777**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**5,239**||**48,905**||**-**||**54,144**||**51,777**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**51,777**|
|||||||||||
||**4,621**||||||||**4,920**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**4,621**||||||||**4,920**|
## **Section B Statement of assets and liabilities at the end of the period**
|CCXX R7 accounts (SS)
**Categories**
**B1 Cash funds**|7
**Details**
**_Total cash funds_**
Lloyds Bank|**Unrestricted**
**funds**
**to nearest £**
**13,522**
**-**
**-**
**13,522**|15/11/2022
**Restricted funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**10,511**
**-**
**-**
**-**
**-**
**10,511**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
**Details**
Signature
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Nigel Randall|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||Nigel Randall|24 Aug22|
CCXX R8 accounts (SS)
15/11/2022
8
Trust Fund RY21/22
|**RECEIPTS & PAYMENTS BY COST CODE REPORT (01-Jul-2021 to 30-Jun-2022)**|**Amount**|**Amount**|**Amount**|
|---|---|---|---|
|||||
|**BALANCE BROUGHT FORWARD 01-Jul-2021**|||27,766.36|
|**General Trust Fund**||27,766.36||
|||||
|**RECEIPTS**||||
|**4000 REVENUES**||1,597.51||
|**4001 Misc income**|1,056.64|||
|**4002 Contactless or Online income**|540.87|||
|**4100 MEMBER CONTRIBUTIONS**||8,262.04||
|**4101 Members' Annual Subscriptions**|214.00|||
|**4102 Members' Foundation Contributions**|2,587.00|||
|**4104 Donations in lieu of Christmas Cards**|730.00|||
|**4105 Miscellaneous Donations**|4,731.04|||
|**4200 INVESTMENT INCOME**||5,242.53||
|**4202 Grants Received**|500.00|||
|**4204 Gift Aid from HMRC**|4,742.53|||
|**4300 FUNDRAISING INCOME**||35,308.15||
|**4301 Foundation Fundraising**|25.00|||
|**4302 End Polio Now Fundraising**|360.00|||
|**4304 Unrestricted Fundraising**|1,145.00|||
|**4305 Restricted Fundraising**|125.00|||
|**4307 Hitchcox Memorial Fund**|555.00|||
|**4308 Christmas Parcels**|4,250.00|||
|**4310 Alan's Africa**|25,453.00|||
|**4312 Kenyan Kids**|1,200.00|||
|**4315 Gur Aasra Trust**|60.00|||
|**4317 KHH**|75.00|||
|**4319 Ukraine Appeal**|2,060.15|||
|**TOTAL RECEIPTS**|||50,410.23|
|||||
|**PAYMENTS**||||
|**7100 PAYMENTS FROM TRUST FUNDS**||-54,143.51||
|**7101 Foundation Fund**|-4,019.75|||
|**7102 End Polio NowFund**|-571.25|||
|**7103 AA Sierra Leone**|-31,400.00|||
|**7105 KK Kenya**|-2,857.98|||
|**7108 to Katherine House**|-2,125.00|||
|**7109 to Shelterbox**|-1,000.00|||
|**7113 fm Unrestricted Funds to misc causes**|-5,238.65|||
|**7116 fm Other Concerts to misc**|-290.88|||
|**7118 fm Christmas Parcels to misc**|-4,640.00|||
|**7119 fm Ukraine Appeal**|-2,000.00|||
|**TOTAL PAYMENTS**|||-54,143.51|
|||||
|**SURPLUS/(DEFICIT) FOR PERIOD**|||-3,733.28|
|||||
|**TRANSFERS**||||
|**-no transfer lines for period-**|||0.00|
|||||
|**BALANCE CARRIED FORWARD 30-Jun-2022**|||24,033.08|
|**General Trust Fund**||24,033.08||
9
General Fund RY21/22
|**RECEIPTS & PAYMENTS BY COST CODE REPORT**|**RY21/22**
**Budget**|**Totals**|**RY20/21**
**Budget**|**Totals**|
|---|---|---|---|---|
||||||
|**BALANCE BROUGHT FORWARD 01-Jul-2021**|||||
|**Lloyds**||**13,445.50**||**13927.85**|
||||||
|**RECEIPTS**|||||
|**4000 INCOME**||**9,976.00**||**7539.29**|
|**4001 Member meal receipts**|300.00||650.00||
|**4003 Guest meal receipts**|20.00||20.00||
|**4006 Annual Subscriptions**|4,243.00||4901.50||
|**4009 Subs paid early or unused in previous RY**|3,264.00||390.00||
|**4010 Misc. Receipts**|271.00||1525.79||
|**4011 Foundation donation**|1,518.00||52.00||
|**4020 Contact Exchange**|360.00||||
|**TOTAL RECEIPTS**|||||
||||||
|**PAYMENTS**|||||
|**7000 EXPENDITURE**||**-2,620.11**||**-2363.32**|
|**7001 Meal Costs**|-916.81||||
|**7002 Sundry Meeting Costs**|-101.00||||
|**7007 Regalia & Medals**|-280.70||-72.90||
|**7008 Banners & Tabards**|-82.80||||
|**7012 Insurance**|-143.80||-265.26||
|**7014 Contingency Misc**|-195.00||||
|**7017 Staf Gratuities**|-150.00||-300.00||
|**7018 Members Subs Adjustments**|-241.00||-1616.50||
|**7020 Contact Exchange**|-400.00||-50.00||
|**7030 Transfer from Contactless or Online Payment to Trust Account**|-109.00||-58.66||
|**7200 OVERHEADS**||**-6,338.26**||**-5658.32**|
|**7201 Postage**|-15.18||-88.32||
|**7203 Legal & Professional Fees**|-101.50||-100.00||
|**7204 Printing & Stationary**|-181.40||-38.92||
|**7205 Repair & Maintenance**|-33.00||||
|**7216 IT**|-131.68||-84.00||
|**7223 RIBI Capitation fees**|-3,618.00||-4168.08||
|**7224 Payments to Foundation by members donations**|-1,572.00||-420.00||
|**7225 District Capitation fees**|-577.50||-651.00||
|**7228 ClubTreasurer Software Fees**|-108.00||-108.00||
|**TOTAL PAYMENTS**||**-8,958.37**||**-8021.64**|
||||||
|**SURPLUS/(DEFICIT) FOR PERIOD**||1,017.63||-482.35|
||||||
|**BALANCE CARRIED FORWARD 30-Jun-2022**||14,463.13||13,445.50|
|**Lloyds**||14,463.13||13,445.50|
10