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**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 July 2020 **To** 30 June 2021 

## Section A                        Reference and administration details 

**Charity name** The Rotary Club of Banbury Trust Fund 

**Other names charity is known by Registered charity number (if any)** 274108 

**Charity's principal address** Freemasons Hall 

Marlborough Road Banbury **Postcode OX16 5DB** 

**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body)**<br>**entitled to appoint trustee**<br>**(ifany)**|
|---|---|---|---|---|
||David Richardson|President|||
||Malcolm Douglas|President Elect|||
||Peter Wilkins|Secretary|||
||Nigel Randall|Treasurer|||
||||||



## **Names and addresses of advisers (Optional information)** 

|**Type of Advisor**|**Name**<br>**Address**|**Name**<br>**Address**|
|---|---|---|
|Independent<br>Advisor|Ian Parker|Studley, Twyford Grove, Adderbury,<br>Banbury, OX17 3JD|
||||
||||



## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Trust Deed dated 4 June 1971 with codicil 10 December 1993 Type of governing document (eg. trust deed, constitution) The RIBI constitution and by-laws and the standard RIBI Club constitution How the charity is constituted and by-laws (eg. trust, association, company) Trustees shall be officers of the Club, namely the President, the President Trustee selection methods Elect for the coming year, the Secretary and the Treasurer and their (eg. appointed by, elected by) successors for the time being in office appointed annually at the AGM by vote 

March **2012** 

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## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

Training is given where necessary and attendance at District and National events is encouraged to gain experience of the workings of Rotary at national and international level. 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

The charities objectives as set out in our governing document (The Trust Deed) are: _“The relief of the poor and needy and for such other charitable purposes, institution, society or objective as the Club shall in a properly constituted meeting from time to time direct.”_ 

Activities this year have of necessity been curtailed due to COVID social distancing and travel restrictions, and none of our routine youth and community events have been permitted.  Nevertheless, we have continued to raise funds amongst ourselves and the local community as follows: 

1. Christmas Street Organ collections. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

2. Member donations. 

3. Local businesses and charity groups responding to our Christmas Parcel Appeal. 

4. Banbury Health Centre donation for our stewarding at their COVID Vaccination Clinic. 

5. Individual member presentations to external groups via Zoom raising funds for Alan’s Africa. 

6. Pilates instruction by a member via Zoom raising funds for Kenyan Kids. 

March **2012** 

**TAR** 

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**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

Funds are distributed only after vetting applications or in response to appeals which come within the Trust’s objectives and are approved in accordance with the Trust Deed. 

The Club does not hold long-term investments which could be subject to loss of capital, and all short-term investments (which have not attracted any significant interest in recent years) have now been cashed in and consolidated into a single bank account. 

All members of the Rotary Club are volunteers, and the charity could not function without their tremendous individual and collective efforts. 

## Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

Receipts of £56,696 were raised from donations, fundraising, sponsorship, interest payments and Gift Aid tax refunds during the 12month period. 

A total of £51,777 was donated to a range of organisations, charities and the needy as agreed at Club meetings for this purpose.  Amongst those supported were: 

- Alan’s Africa - £37,100 

- Christmas Parcels - £3,230 

- COVID Donations - £500 

- End Polio Now - £2,825 

- Katharine House Hospice - £2,000 

- Kenyan Kids - £689 

- Polly Pready (food for homeless) - £200 

- RI Foundation Trust - £4,489 

- Water Aid/Shelterbox - £275 

Cash reserves at the end of the period stood at £27,597 which is comparable to that of previous years. 

## **Section E                    Financial review** 

No minimum level of reserves is required by the Trust Deed, but trustees **Brief statement of the** decided during the year to hold a contingency of £3,000 in future as a **charity’s policy on reserves** reserve to cover any potential loss made by any single event organised by the Club. **Details of any funds materially** None **in deficit** 

March **2012** 

**TAR** 

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## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Nigel Randall **Position (eg Secretary,** Treasurer **Chair, etc) Date** 5 July 2021 

March **2012** 

**TAR** 

6 



||~~**Rotary Club of Banbury**~~|~~**Rotary Club of Banbury**~~|~~**Rotary Club of Banbury**~~|~~**Rotary Club of Banbury**~~|~~**Rotary Club of Banbury**~~|**No (if any)**|**No (if any)**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
|||||||**274108**<br>||||
||**Receipts andpayments accounts**|||||||||
||**For the period**<br>**from**||Period start date||**To**||Period end date|||
||||01-Jul-20||||30-Jun-21|||
|||||||||||
|**Section A Receipts and payments**||||||||||
||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**|
||**to the nearest      £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Member Donations|**9,380**||**4,377**||**-**||**13,757**||**4,715**|
|Online Fundraising|**1,202**||**-**||**-**||**1,202**||**-**|
|Fundraising|||**31,755**||||**31,755**||**50,938**|
|RotaryDistrict Grant|||**1,500**||**-**||**1,500**||**-**|
|Interest|**92**||**-**||**-**||**92**||**926**|
|Gift Aid tax refunds|||**8,391**||**-**||**8,391**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR) _|**10,674**||**46,022**||**-**||**56,696**||**56,579**|
|||||||||||
|**A2 Asset and investment sales,**<br>**(see table).**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Total receipts_**|**10,674**||**46,022**||**-**||**56,696**||**56,579**|
|||||||||||
|**A3 Payments**||||||||||
|<br>Donations|**1,443**||**50,334**||**-**||**51,777**||**57,262**|
||<br>**-**||<br>**-**||<br>**-**||**-**||**-**|
||<br>**-**||<br>**-**||<br>**-**||**-**||**-**|
||<br>**-**||<br>**-**||<br>**-**||**-**||**-**|
||<br>**-**||<br>**-**||<br>**-**||**-**||**-**|
||<br>**-**||<br>**-**||<br>**-**||**-**||**-**|
||<br>**-**||<br>**-**||<br>**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**1,443**||**50,334**||**-**||**51,777**||**57,262**|
|||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**|||
|**_Sub total_ **|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Totalpayments_**|**1,443**||**50,334**||**-**||**51,777**||**57,262**|
|||||||||||
|**_Net of receipts/(payments)_**|**9,231**||**-                  4,312**||**-**||**4,920**||**-                   683**|
|**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|
|**A6 Cash funds lastyear end**|**-**||**-**||**-**||**-**||**-**|
|**_Cash funds thisyear end_**|**9,231**||**-                  4,312**||**-**||**4,920**||**-                   683**|
|||||||||||
|||||||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||||||
|**Categories**|**Details**||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Lloyds Bank||||**14,189**||**13,408**||**-**|
||||||**-**||||**-**|
||||||**-**||**-**||**-**|
||**_Total cash funds_**||||**14,189**||**13,408**||**-**|
|||||||||||
|**TAR**<br>7<br>March**2012**||||||||||



March **2012** 

**TAR** 

7 



|||||||||||
|---|---|---|---|---|---|---|---|---|---|
||||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||<br>**Details**||||<br>**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**<br>**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**liability relates**||**Amount due**<br>**(optional)**||**When due**<br>**(optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on<br>behalf of all the trustees|Signature||||Print Name||||Date of approval|
||||||Nigel Randall||||5 July2021|



March **2012** 

**TAR** 

8 



|Rotary Club of Banbury Trust|FundRY20/21|||
|---|---|---|---|
|RECEIPTS & PAYMENTS BY COST CODE REPORT|Amount|Amount|Amount|
|BALANCE BROUGHT FORWARD01-JUL.2O2O|||22,677.33|
|General TrustFund||9,574.98||
|LeedsBS||2,000.08||
|Virgin1||I,892.26||
|Virgin2||1,210.01||
|RECEIPTS||||
|1720TransferfromanotherAccount|13,194.69|||
|4OOOREVENUES||1,201.85||
|4001Misc income|100.00|||
|4002Contactless or Online income|1,101.85|||
|41OOMEMBER CONTRIBUTIONS||13,756.91||
|4101Members' AnnualSubscriptions|227.00|||
|4102Members' FoundationContributions|2,154.00|||
|4104DonationsinlieuofChristmas Cards|845.00|||
|4105Miscellaneous Donations|10,530.91|||
|42OOINVESTMENT INCOME||9,982.95||
|4201lnterest|92.34|||
|4202Grants Received|1,500.00|||
|4204GillAidfromHMRC|8,390.61|||
|43OOFUNDRAISING INCOME||31,724.52||
|4302 EndPolio Now Fundraising|1,080.00|||
|4307Hitchcox MemorialFund|50.00|||
|4i!08Christmas Parcels|1,100.00|||
|4i110Alan's Africa|27,208.52|||
|4312Kenyan Kids|2,286.00|||
|TOTAL BECEIPTS|||69,860.92|
|PAYMENTS||||
|1820TransfertoanotherAccount|-13,194.69|||
|71OOPAYMENTS FROM TRUST FUNDS||-51,577.20||
|7101FoundationFund|-4,489.00|||
|7102 EndPolio NowFund|-2,825.50|||
|7103AASierraLeone|-37,100.00|||
|7105KKKenya|-689.20|||
|7108toKatherine House|-2,000.00|||
|7110toWaterAid-Aqua Box|-275.00|||
|7113fmUnrestricted Fundstomisc causes|-1,268.50|||
|7114fmRestrictedFundsto misc|-2,930.00|||
|TOTAL PAYMENTS|||-64,771.89|
|SURPLUS/(DEFICIT) FOR PERIOD|||5,089.03|
|BALANCE CARRIED FORWARD 3O-JUN-2021|||z/,/oo.Jo|
|General TrustFund||27,766.36||
|LeedsBS||0.00||
|Virgin1||0.00||
|Virgin2||0.00||





|Rotary ClubofBanbury Trust|Fund RY19/20|||
|---|---|---|---|
|RECEIPTS&PAYMENTS BY COSTCODEREPORT|Amount|Amount|Amount|
|BALANCE BROUGHTFORWARD01-JUL.2O19|||23,360.45|
|General Trust Fund||10,334.98||
|LeedsBS||1,999.08||
|Virgin1||9,824.65||
|Virgin2||1,201.74||
|RECEIPTS||||
|41OOMEMBER CONTRIBUTIONS||4,714.50||
|4101 Members' AnnualSubscriptions|30.00|||
|4102Members'FoundationContributions|1,528.00|||
|41O4Donations in lieu ofChristmasCards|940.00|||
|4105MiscellaneousDonations|1,904.50|||
|4106 Frugal Lunches|312.00|||
|42OOINVESTMENTINCOME||925.95||
|4201lnterest|925.95|||
|43U) FUNDRAISING INCOME||50,938.10||
|4301 Foundation Fundraising|130.00|||
|21302EndPolioNowFundraising|3,168.00|||
|4304UnrestrictedFundraising|2,286.65|||
|4305RestrictedFundraising|22,O22.22|||
|4i!09 Dauberhorn Challenge-KHH|54.38|||
|4310Alan'sAfrica|21,538.39|||
|4i11Dauberhorn Challenge-Gambia|440.63|||
|4i112KenyanKids|214.O8|||
|4313Shelterbox|27.50|||
|4ill5Gur Aasra Trust|1,056.25|||
|TOTAL RECEIPTS|||56,578.55|
|PAYMENTS||||
|71OOPAYMENTSFROM TRUSTFUNDS||-57,261.67||
|7101Foundation Fund|-3,082.13|||
|71O2End Polio NowFund|-4,688.88|||
|7103AA Sierra Leone|-20,300.00|||
|7105KK Kenya|-2,961.06|||
|7106Gambia|-1,800.00|||
|7108to KatherineHouse|-5,368.71|||
|7112tm Restricted Children'sFundto misc|-1,031.75|||
|7113fm UnrestrictedFundstomisc causes|-3,568.44|||
|7114fm RestrictedFundsto misc|-8,982.15|||
|7115fmCSFCeventtomisc|-1,534.20|||
|7116fmOtherConcerts to misc|-3,944.35|||
|TOTAL PAYMENTS|||-57,261.67|
|SURPLUS/(DEFICIT)FOR PERIOD|||-683.12|
|BALANCECARRI ED FORWARD3O-JUN-2020|||22,677"33|
|General Trust Fund||9,574.98||
|LeedsBS||2,000.08||
|MrginI||9,892.26||
|Virgin2||1,210.01||