MULBARTON VILLAGE HALL TRUSTEES' REPORT
FOR THE YEAR ENDED 30 JUNE 2025
The Trustees present their annual report together with the financial statements of the Mulbarton Village Hall for the year 1 July 2024 to 30 June 2025.
Objectives and activities
a. Policies and objectives
As always, our objectives will always remain the same, to provide a first-class facility for the local Community & User Groups.
b. Activities for achieving objectives.
Our main activity is the hiring of the main village hall and other rooms within the main facility, including the Changing Rooms for MWCIC and Blakey’s Bus customers and for all regular users and groups and community events and to support all users using the facility.
We hire our facilities to all age groups for all purposes, such as Nursery & Pre-School Groups, Gymnastics, Dance & Fitness Classes, Art & Photography, Wellbeing Classes & Events, Sports, Trade Events, Children’s parties, wedding celebrations and to local organisations such as the Norfolk Wildlife Trust and the NHS.
The Trustees have had regard to the Charity Commission’s guidance on public benefit.
The Social Club supports the Mulbarton Wanderers Football Club, Mens & Ladies darts and a Mens Pool team. Profits from all events contribute to the updating and improving of the Village Hall and outdoor spaces, assisting User Groups and of course local part time employment.
MVH Events works to promote the Village Hall to a wider audience through entertainment and assist the Social Club with more members and sales.
Achievements and performance
a. Review of activities
The Committee has a commitment to keep on top of maintenance for the whole building, from Electrical upgrades and testing, including PAT Testing, to servicing of the two boilers, heating and hot water systems, and the servicing of the Fire Alarm and Emergency Lights, including immediate replacement of faulty sensors and lighting. We strive to work with local businesses considering the environment and to support local businesses wherever possible.
We work closely with local businesses to offer wellbeing events and regular food vans to offer the community a variety of options wherever possible.
Treetops and Puddleducks offer nursery and pre-school environments to the village and community, utilising the entire village hall space during the day time and term time, including holidays for holiday clubs providing the community’s need for childcare and an excellent space for their little ones to grow in before school at the local Mulbarton Primary School.
The Gymnastics club continues to grow year on year and fully utilises the main hall on Monday’s, Thursday’s and Saturday’s including offering annual events for the entire community to enjoy and be part of. The Community Hub operates every Monday all year excluding bank holidays and has become a popular place for a variety of people to socialise, keep warm, and have social interaction while having something to eat and drink with the various drinks and refreshments that are offered.
We have an ongoing situation regarding ownership of the building which has required the charity to spend monies on legal representation. However, we are now pleased that we are working closely with the Parish Council to get this matter closed with the best interests of the community at the heart of it.
Page 2
MULBARTON VILLAGE HALL
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025
Financial review
a. Going concern.
MVHMC does not foresee any problems going forward but continues to anticipate the increasing running costs of the hall such as the energy and water.costs We have completed an annual review of our overall running and are increasing hire charges across the board to support this.
The regular nursery/pre-school groups, and the Social Club provide a guaranteed monthly income.
New regular bookings and activities have been seen along with extending the hours of some of the regular hirers, and continues to offer the community more activities.
Mulbarton Village Hall has no debt, although the reserve has fallen below the initial £10k, work continues to restore this during 2025, albeit challenging while the overheads to run the facility continues. We use charity brokers to assist us in securing the best prices wherever possible for the running of the village hall overall.
The overall income continues to meet all the running costs, while it is appreciated that some months fall lower than the reserve due to quarterly water bills, insurance or yearly maintenance and services that are carried out during specific months.. Major expenses such as the Village Hall insurance is paid annually in advance and the Fire Alarm & Emergency Lighting along with the boiler services are kept up to date and serviced annually. Improvements are continuously being made to reduce running costs wherever possible, and to meet the needs of the various groups, hirers and requirements of each and the hall itself being heavily used on a daily basis.
While our cash reserves are lower than expected, we have been able to continue to carry out all annual servicing along with other maintenance requirements to keep in line with the requirements of the Village Hall insurance and remains the utmost importance of the VHMC. We do not foresee any problems going forward and continue to review our rent in order to increase our reserves.
b. Reserves policy
The Trustees have agreed a figure of £5,000.00 minimum to be held in the Bank Account. While this is currently below the required amount, it is predicted to increase again to the required level by August 2025.
c. Financial Review
The financial statements have been prepared on a receipts and payments basis.
All funds included in the financial statements are unrestricted.
We will always listen to all Groups and individuals and help when we can. We are in a good financial position, with an increased number of Trustees and helpers bringing new ideas and many new skills and will continue to do our utmost to provide a first-class facility for everyone.
Page 3
MULBARTON VILLAGE HALL
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025
Structure, governance and management
a. Constitution
Mulbarton Village Hall is a registered charity, number 274041, and is constituted under a Trust deed.
b. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
c. Organisational structure and decision-making policies
The charity is governed by the CONVEYANCE & TRUST DEED dated 20th of October 1976. Trustees are recruited at the AGM, from any organisation in the Village, including from Users & Groups from the Village Hall.
No payment or expenses are claimed by the Trustees.
Approved by order of the members of the board of Trustees on 30 April 2026
and signed on their behalf by:
__________
Mr S Didwell
(Chair of Trustees)
Page 4
Charity number: 274041
MULBARTON VILLAGE HALL
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2025
MULBARTON VILLAGE HALL
CONTENTS
| Page | |
|---|---|
| Reference and Administrative Details of the Charity, its Trustees and Advisers 1 |
|
| Trustees' Report 2-4 |
|
| Independent Examiner's Report 5 |
|
| Statement of Financial Activities 6 |
|
| Balance Sheet 7 |
|
| Notes to the Financial Statements 8-10 |
MULBARTON VILLAGE HALL
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 JUNE 2025
Trustees Ms Rebecca Harvey Treasurer Mr Shane Didwell Chair Mr Andrew Didwell Mr Martin Salisbury
Helpers Jeanette Eagling Mick Sutcliffe
Charity registered number
number 274041 Principal office Mulbarton Village Hall The Common Mulbarton Norwich Norfolk NR14 8AE
Accountants JHW Azoth Ltd 13 The Close Norwich NR1 4DS
Page 1
MULBARTON VILLAGE HALL INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 JUNE 2025 Indepandent Examlner's Report to the Trustees of Mulbarton Vlllage Hall I'the Charlty,) I report lo the charity Trustees on my examination of the a¢counts of the Charity for the year ended 30 June 2025. Responsibilitios and Ba$1$ of Report As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirernenls of the Charities Act 2011 I'lhe 2011 Act'l. I report in respect of my examination of the Charity's accounts Garried out under section 145 of the 2011 Act and in carryir)g out my examination I have followed the applicable Directions given by the Charity Commission under section 145151{bl of the 2011 Act. Independent Examlner's Statement Your attention is drawn lo the fact that the Charity has prepared the accounts in accordan with Accounting and Reporting by Charilies.. Slalement of Recommended Practice applicable lo charities preparing their accounts in a¢coréance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on 1 April 2005 which is referred to in the exlanl regulations but has been withdrawn. l understand that this has been done in order for the accounts to provide a twe and fair view in accordance with the Generally Accepted Accounting Practi effectwe ft)r rèporting periods beginning on or after 1 January 2015. I have completed my examination. I confiTm that no matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. 1. accounting records were not kept in respect of the Charity as rtquired by section 130 of the 2011 Act.. or 2. the accounts do not accord with those records.. or 3. the accounts do not comply with the applicable requirements ¢on¢erning the form and conlenl of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'lrue and fail view which is r¢ol a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which allenlion should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Signed.. Jy Ltd Dated.. Io L4 aol L JHW Azolh Ltd 13 The Close Norwich NR14DS Page 5
MULBARTON VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|Restricted|Unrestricted|Total|Total|
|Funds|funds|funds|funds|
|2025|2025|2025|2024|
|Note|£|£|£|£|
|Income from:|
|Donations and grants 2|- 6,508|6,508|3,000|
|Charitable activities|3|-|57,289|57,289|66,929|
|-------------|----------|----------|----------|
|Total income|-|63,797|63,797 69,929|
|__|__|_||
|Expenditure on:|
|Charitable activities|4/5|-|66,269|66,269|76,570|
|_|_|||
|Total expenditure|-|66,269|66,269|76,570|
|_|_|||
|_|_||___|
|Net movement in funds|-|(2,472) (2,472)|(6,641)|
|========|======|======|======|
|Reconciliation of funds:|
|Total funds brought forward|500|5,191|5,691|12,332|
|Net movement in funds|- (2,472) (2,472) (6,641)|
|---------------|---------|---------|---------|
|Total funds carried forward|500|2,719|3,219|5,691|
|=========|=====|=====|=====|
----- End of picture text -----
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 8 to 10 form part of these financial statements.
Page 6
MULBARTON VILLAGE HALL
BALANCE SHEET AS AT 30 JUNE 2025
----- Start of picture text -----
|||||
|---|---|---|---|
|2025|2024|
|Note|£|£|
|Current assets|
|Cash at bank and in hand|3,219|5,691|
|---------|__|
|Total net assets|3,219|5,691|
|======|======|
|Charity funds|
|Restricted funds|6|500|500|
|Unrestricted funds|6|2,719|5,191|
|_|___|
|Total funds|3,219|5,691|
|======|======|
----- End of picture text -----
The financial statements were approved and authorised for issue by the Trustees on _______ and signed on their behalf by:
Mr S Didwell
(Chair of Trustees)
The notes on pages 8 to 10 form part of these financial statements.
Page 7
MULBARTON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
1. Accounting policies
1.1 Basis of preparation of financial statements
These have been prepared on a receipts and payments basis.
Mulbarton Village Hall constitutes a public benefit entity as defined by FRS 102
.
1.2 Government grants
Grants become receivable for the purpose of giving immediate financial support to the entity with no future related costs shall be recognised as income in the period in which it becomes receivable.
2. Income from donations and grants
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Restricted|Unrestricted|Total|Total|
|funds|funds|funds|funds|
|2025|2025|2025|2024|
|£|£|£|£|
|Government grants|-|2,000|2,000|3,000|
|======|======|======|
|3. Income from charitable activities|
|Restricted|Unrestricted|Total|Total|
|funds|funds|funds|funds|
|2025|2025|2025|2024|
|£|£|£|£|
|Savings and cash introduced|-|-|1,029|
|Food Van|-|-|150|
|MWFC|-|-|1,545|
|Donations|24|24|325|
|Bookings – one offs|21,199|21,199 12,686|
|MSSC Rent|14,550|14,550 14,400|
|Regular Room Hire|20,994|20,994 31,019|
|Water Recharge|261|261|948|
|Misc|250|250|88|
|Interest|11|11|3|
|Community Hub donations|4,508|4,508|4,736|
|======|====== ======|
|----------|---------- ----------|
|Total 2024|63,797|63,797 66,929|
|======|====== ======|
----- End of picture text -----
4. Analysis of expenditure on charitable activities
Summary by fund type
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Restricted|Unrestricted|Total|Total|
|Funds|funds|funds|funds|
|2025|2025|2025|2024|
|£|£|£|£|
|Direct Costs|-|66.269|66,269|76.570|
|=====|======|======|======|
|---------|---------|----------|
|Total 2025|-|66,269|66,269|
|Page 8|
----- End of picture text -----
MULBARTON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
5. Analysis of expenditure by activities
| 5. Analysis of expenditure by activities | 5. Analysis of expenditure by activities | |||
|---|---|---|---|---|
| Restricted | Unrestricted | |||
| Activities | Activities | |||
| Undertaken | Undertaken | Total |
Total | |
| Directly | Directly | funds |
funds | |
| 2025 2025 |
2024 | |||
| £ £ £ |
||||
| Direct Costs - 66,269 66,269 |
76,570 | |||
| ==== ===== ===== |
===== | |||
| _ ____ |
______ | |||
| Total 2025 - 66,269 |
66,269 | |||
| ==== ====== |
===== | |||
| Analysis of direct costs | ||||
| Restricted Unrestricted |
Total |
Total | ||
| Funds Funds Funds |
Funds | |||
| 2025 2024 | ||||
| £ £ |
||||
| Sundry - - - |
807 | |||
| Rates - 3,837 |
3,837 | 5,264 | ||
| Insurance - 2,038 |
2,038 | 1,940 | ||
| Cleaning - 17,880 |
17,880 | 16,759 | ||
| Repairs and maintenance - 8,337 |
8,337 | 7,634 | ||
| Wages - 5,169 |
5,169 | 5,446 | ||
| Light and heat - |
20,849 | 20,849 | 14,671 | |
| Telephone - 1,210 |
1,210 | 3,021 | ||
| Accountancy - - |
- | 780 | ||
| Software - 841 - |
- | |||
| Deposits returned | - | 4,437 | 4,437 | 3,500 |
| Community Hub | - | 860 860 |
2,015 | |
| Mulbarton FC | - | - | - | 806 |
| Historic Cost Written Off | - | - | - | 407 |
| Social Club entertainment + TV | - | 811 | 811 | 4,922 |
| Legal Fees | - | - | - | 8.598 |
| ----------- | ----------- | ---------- | --------- | |
| - |
66,269 | 66,269 | 76,570 | |
| ====== ====== |
====== | ===== |
Page 9
MULBARTON VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
6. Statement of funds
Statement of funds - current year
| Balance at 1 | Balance at | Balance at | |
|---|---|---|---|
| July 2024 | Income Expenditure | 30 June 2025 | |
| £ £ £ £ |
|||
| Unrestricted funds | |||
| General Funds 5,691 63,797 (66,269) |
3,219 | ||
| ______ | __ _____ | ______ | |
| Restricted funds | |||
| Restricted Fund - - - - |
|||
| ______ | __ _____ | ______ | |
| Total of funds 5,691 63,797 (66,269) |
3,219 | ||
| ====== | ====== ======= | ====== | |
| Statement of funds - prior year | |||
| Balance at 1 | Balance at | ||
| July 2023 | Income Expenditure | 30 June 2024 | |
| £ £ £ £ |
|||
| Unrestricted funds | |||
| General Funds 12,332 66,929 (76,570) |
5,691 | ||
| ______ | __ _____ | ______ | |
| Restricted funds | |||
| Restricted Funds - 3,000 - - |
|||
| ______ | __ _____ | ______ | |
| Total of funds 12,332 69,929 (76,570) |
5,691 | ||
| ====== | ====== ====== | ====== |
Page 10
MULBARTON VILLAGE HALL INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 JUNE 2025 Indepandent Examlner's Report to the Trustees of Mulbarton Vlllage Hall I'the Charlty,) I report lo the charity Trustees on my examination of the a¢counts of the Charity for the year ended 30 June 2025. Responsibilitios and Ba$1$ of Report As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirernenls of the Charities Act 2011 I'lhe 2011 Act'l. I report in respect of my examination of the Charity's accounts Garried out under section 145 of the 2011 Act and in carryir)g out my examination I have followed the applicable Directions given by the Charity Commission under section 145151{bl of the 2011 Act. Independent Examlner's Statement Your attention is drawn lo the fact that the Charity has prepared the accounts in accordan with Accounting and Reporting by Charilies.. Slalement of Recommended Practice applicable lo charities preparing their accounts in a¢coréance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on 1 April 2005 which is referred to in the exlanl regulations but has been withdrawn. l understand that this has been done in order for the accounts to provide a twe and fair view in accordance with the Generally Accepted Accounting Practi effectwe ft)r rèporting periods beginning on or after 1 January 2015. I have completed my examination. I confiTm that no matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. 1. accounting records were not kept in respect of the Charity as rtquired by section 130 of the 2011 Act.. or 2. the accounts do not accord with those records.. or 3. the accounts do not comply with the applicable requirements ¢on¢erning the form and conlenl of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'lrue and fail view which is r¢ol a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which allenlion should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Signed.. Jy Ltd Dated.. Io L4 aol L JHW Azolh Ltd 13 The Close Norwich NR14DS Page 5