## **Trustees’ Annual Report for the period**
**From 01/09/2021 To 31/08/2022**
**Charity name: Colyton Grammar School Parent’s Association**
## **Charity registration number: 273999**
## **Objectives and Activities**
|Summary of the purposes of the
charity as set out in its governing
document|To advance the education of pupils in the school by:
Developing more extended relationships
between the staff, parents and others
associated with the school;
Engaging in activities which support the
school; and
Providing and assisting in the provision of
such facilities or items for education at the
school (not provided by statutory funds) as
the committee in consultation with the
Governing Body shall from time to time
determine|
|---|---|
|Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|The main activities of the Parents’ Association have
been to hold a number of fundraising events, and to
receive donations.
In planning the activities for the year, the trustees
have kept in mind the guidance on public benefit
issues by the Charity Commission.|
## **Additional information (optional)**
:
## **Achievements and Performance**
|**Achievements and Performance**|**Achievements and Performance**|
|---|---|
|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole.|Fund raising events raised a net total of £23,263
The 500 club made a profit of £3,337
The bi-annual Big Colyton Art Show was well
attended and raised a net £10,724.
We continued to collect and sell on 2ndhand uniform
and this has raised £3,145, benefitting both the PA
fund and parents, as well as ensuring less waste.
The winter draw was well supported and produced a
profit of £1,521
The sale of bespoke tea towels and bags with the
school crest continued and raised a net total of £498.
In addition, we ran a number of events: a summer
fair, an online quiz, as well as providing
refreshments at various school concerts and events.
We have continued to make use of income from
Amazon Smile and easy fundraising.
We were able to make a substantial donation of
£30,000 to the schools appear for a new all-weather
pitch. The pitch is now installed and in regular use by
students.
The PA’s administration costs were £515, including
ParentKind annual membership fees (including
insurance), web hosting, lotteries license and the
purchase of new Zettle machines to allow us to take
card payments, these were particularly useful at the
Big Colyton Art Show.
At the year-end the PA’s net funds amounted to
£8,424.|
## **Additional information (optional)**
## **Financial Review**
|**Financial Review**||
|---|---|
|Review of the charity’s financial
position at the end of the period|At the year-end the PA’s net funds amounted to
£8,424.|
|Statement explaining the policy for
holding reserves stating why they
are held|Reserves are held for contingency (£2000) and also
sufficient for the 500 club prizes for the next year to
cover the event that there are insufficient entries|
|Amount of reserves held|£3,800|
|Reasons for holding zero reserves||
|Details of fund materially in deficit||
|Explanation of any uncertainties
about the charity continuing as a
going concern||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
## **Structure, Governance and Management**
|Type of governing document
(trust deed,royal charter)|Constitution adopted 3rdDecember 1976, last
amended 24thApril 2017|
|---|---|
|How is the charity constituted?
(e.g unincorporated association,
CIO)|Unincorporated association|
|Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustees|Trustees are appointed by the members at the Annual
General Meeting|
## **Reference and Administrative details**
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Charity name Colyton Grammar School Parents’ Association
Other name the charity uses
Registered charity number 273999
Charity’s principal address Colyton Grammar School
Whitwell Lane
Colyton
DEVON
EX24 6HN
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Sarah Glazebrook Chair
Kirsten (Kirsty) Da Treasurer From Jan 2022
2
Silva
3 Lorraine Ralph Treasurer Until Jan 2022
4 Karen Lyons Secretary
Claire-Louise Vice Chair
5
Hutchinson
6 Kathryn Elcoate Assistant Treasurer From Feb 2022
Nell Robinson Assistant Secretary
7
and GDPR lead
Carys Bundy Website and Social
8
media lead
9 Caroline Pearce Book Club Organiser
10 Wendy Dursley Wendy Dersley
Sarah Hawkins Second Hand
11
uniform organiser
Claire Young Music Refreshments
12
organiser
13 Tim Harris Head Teacher
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Claire-Louise Hutchinson
Kathryn Elcoate|
|---|---|
||Claire-Louise Hutchinson
Kathryn Elcoate|
||
Chair
Treasurer|
||28/06/2023|
||28/06/2023|
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Colyton Grammar School Parents Association 273939
Receipts and payments accounts CC16a
For the period 01/09/2021 31/08/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
500 club 5,397 - - 5,397 5,142
Big Colyton Art Show 25,579 - - 25,579 1,880
Concert Refreshments 1,326 - - 1,326 -
Teatowels and bags 1,444 - - 1,444 2,566
Quizes 545 - - 545 1,070
Summer Fete and BBQ 538 - - 538 -
Summer draw 2,867
Winter draw 2,117 - - 2,117 3,544
475 Festival 552 - - 552 -
Donations 273 - - 273 1,000
Amazon Smile 468 - - 468 505
EasyFundRaising 736 - - 736 767
Second-hand uniform 3,145 - - 3,145 535
Digital 4 All Appeal - - - 5,447
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for
42,121 - - 42,121 25,323
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 42,121 - - 42,121 25,323
A3 Payments
500 club 2,060 - - 2,060 2,175
Big Colyton Art Show 14,855 14,855
Concert Refreshments -
Teatowels and bags 946 946 1,078
Quizes 25 25 30
Summer Fete and BBQ -
Summer draw - 485
Winter draw 596 596 575
475 Festival 376 376
Donations to School 30,000 - - 30,000 7,677
EDDC Lotteries License 40 - - 40 -
Parent Pay expenses 128 - - 128 -
Purchase of Zettle machines 176 - - 176 -
PA admin expenses 170 - - 170 371
- - - - -
- - - - -
- - - - -
Sub total [ 49,372 ] - - 49,372 12,391
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 49,372 - - 49,372 12,391
Net of receipts/(payments) - 7,251 - - - 7,251 12,932
CCXX R1 accounts (SS) 1 29/06/2023
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|**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**-**
**15,675**
**8,424**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**15,675**
**8,424**|**-**|
|---|---|---|---|---|---|
||||||**12,932**|
CCXX R2 accounts (SS)
29/06/2023
2
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Claire-Louise Hutchinson
Signature
Kathryn Elcoate
**Details**
CAF Bank Gold Account
Lloyds No1 Account
Lloyds No2 Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**8,163**
**-**
**261**
**-**
**8,424**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Kathryn Elcoate
Claire-Louise Hutchinson|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
28/06/2023
**28/06/2023**|
CCXX R3 accounts (SS)
29/06/2023
3
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
**Colyton Grammar School Parents’ Association**|
|---|---|
|||
||31 August 2022
**Charity no**
**(if any)**
**273999**|
|||
||1-2
(remember to include the page numbers of additional sheets)|
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2022**
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ **examiner's statement** ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ ~~_Delete_ [ ]~~ ~~_if not applicable._~~
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below *)~~ which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
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Signed: H Lewis Date: 29.6.23
Name: Helen Lewis
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**Oct 2018**
1
**IER**
**Relevant professional** FCA (Fellow of the Institute of Chartered Accountants) **qualification(s) or body (if any):**
**Address:** 45 Linnet Close Exeter EX4 5HF
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**