## **PITSTONE & IVINGHOE MUSEUM SOCIETY Regd Charity No. 273931**
# **Trustees Annual Report and Accounts 2025 – 2025**
## **Pitstone and Ivinghoe Museum Society Trustees Annual Report for the year ended 31 March 2024**
The Open Day season 2024 – 25 was once again a very successful year. The trend with the Open Days continued to be that the Bank Holidays were the busiest and on the whole the weather had been good with only a few showers now and again.
The 2024 admission income was marginally higher than 2023, as was other income. years due to some inclement weather at times, other income brought the year up to a similar figure to the prior year.
Expenditure was significantly reduced on the projects as many of the previous years’ projects were completed during 2024 – 25. Two new projects were completed during the year – the new Tannoy system & the installation of an upgraded Alarm system, both of which have been capitalised.
Further new projects are planned for 2025 – 26 to improve displays and enhance the visitor experience:
- Garage Area project
- Relocation of Model Aircraft and Science Room improvements
It is anticipated that they will be completed during the 2025 – 26 Closed Season.
Overall the increased income and reduction in expenditure means that we have recorded a Surplus of £9,776 for the year and the balance sheet remains strong at £153k.
The volunteer body contribute to the Museum in many ways – the Open Day volunteers who welcome and assist the visitors, those who are here on volunteer days throughout the year working to improve the displays and maintain the site, and those who work behind the scenes in administrative roles. We have continued to welcome new volunteers to the Museum and they are working with our existing teams on our ongoing maintenance and new projects.
## **PITSTONE & IVINGHOE MUSEUM SOCIETY**
## **MANAGEMENT ACCOUNTS FOR THE YEAR ENDED 31st March 2025**
Registered Charity number 273931
## **Independent Examiner’s Report to the Trustees of**
## **Pitstone and Ivinghoe Museum Society**
## **on the Accounts for the Year Ended 31 March 2025**
I report on the accounts of the Society for the year ended 31st March 2025, compiled by Stoten Gillam Accountants, which are set out on the following pages
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply.
It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.
My examination was carried out in accordance with the General Directions given by Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
In my connection with my examination, no matter has come to my attention;
1. Which gives me reasonable cause to believe that in any material respect the requirements ;
- a) To keep accounting records in accordance with section 41 of the Act and
- b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
Have not been met, or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed P Griffiths
Mrs. P. Griffiths, Independent Examiner Hemel Hempstead
Date 2 July 2025
## **Pitstone & Ivinghoe Museum Society**
|**Trustees:**|Mr R Henry|
|---|---|
||Mr P Chapman|
||Mrs G Patschinsky|
||Mr R Barber|
||Mr A Fairbrother|
||Mr C Powell|
||Mr S Heaton|
||Mrs L Herriott|
||Mr W Hawkins|
||Mr J Youngs|
||Mr J Wallis|
||Mr L Birch|
|**Address:**|Pitstone Green Museum|
||Vicarage Road|
||Pistone|
||Leighton Buzzard|
||Bedfordshire|
||LU7 9EY|
|**Registered Charity Number:**|273931|
|**Accountants:**|Stoten Gillam Limited|
||Chartered Accountants|
||Alban House|
||99 High Street South|
||Dunstable|
||Bedfordshire|
||LU6 3SF|
**Pitstone & Ivinghoe Museum Society**
## **ACCOUNTANTS' REPORT TO**
## **PITSTONE & IVINGHOE MUSEUM SOCIETY**
As described below, you have approved the management accounts for the year ended 31 March 2025. In accordance with your instructions, we have compiled these unaudited management accounts from the accounting records and explanations supplied to us.
Stoten Gillam Limited Chartered Accountants Alban House 99 High Street South Dunstable Bedfordshire LU6 3SF
Date: 20/07/2025
## **CLIENT APPROVAL CERTIFICATE**
I approve the management accounts and confirm that I have made available all relevant records and information for their preparation.
Mrs L Herriott L Herriott
Date 20/07/2025
**Pitstone & Ivinghoe Museum Society**
## **Income and Expenditure Account for the year ending 31 March 2025**
|**Income**
Open days
Admission charges
Sale of guides
less:costs
Sales from Shop
less: costs
Tractor Rides income
Craft stalls income
Potters
less: costs
Catering sales
less: costs
Open day costs -sundry
-bank charges
-toilet hire
Subscriptions
Monthly meetings
less: costs
School & Club visits
Other sales
Room hire & filming
Donations
Interest received
**Expenditure**
Projects
Refurbish Concrete workshop
Renew electrics
Alarm system
Tannoy system
Refurbish winnower
Model railways
New Silo room
Artifacts incl sandblasting
Maintenance & repairs
Plant & equip (incl Tractors)
Buildings
Site (incl drive)
Office equipment
Depreciation of Plant etc.
Admin Costs
Rent & rates
Utilities (net)
Phone & Internet
Insurance
Adverts, leaflets & Web
Stationery, stamps
Newsletter costs
Office exps
Accountancy costs
Volunteer costs
**Surplus/(deficit) for the period/year**|**Year to 31 March 2025**|
|---|---|
|||
## **Pitstone & Ivinghoe Museum Society**
## **Balance Sheet as at 31.03.25**
|**heet as at 31.03.25**|||||
|---|---|---|---|---|
|**Fixed Assets**
Buildings at cost
Plant & Equipment
23,365
less: depreciation
-13,187
Office equipment
12,158
less: depreciation
-9,784
**Current Assets**
National Savings Bond
Santander
Current A/c
105,876
Deposit A/c
3,451
Cash balances
Debtors, Prepaid & Stock
**Total Assets**
less
:Creditors & Accrued expenses
**Capital**
Reserves b/fwd.
Surplus/(deficit) for year to date/year.|23,365
-13,187
12,158
-9,784
105,876
3,451|**Actual**
**31.03.25**||**Actual**
**31.03.24**|
|||12,033
10,178
2,374
24,585
20,500
109,327
610
3,501
158,523
4,583
**153,940**
144,164
9,776
**153,940**||12,033
5,903
3,133|
|||||21,069
20,500
103,237
546
2,110|
|||||147,462
3,298|
|||||**144,164**|
|||||140,048
4,116|
|||||**144,164**|
## **Approved by the Executive Committee on 24 July 2025**
|Mr Allen Fairbrother||
|---|---|
|Chairman|A Fairbrother|
|Mrs Lesley Herriott
Treasurer|L Herriott|
## **Pitstone & Ivinghoe Museum Society**
## **Fixed Asset Additions for the year ended 31 March 2025**
|**Plant & tools**
Chestnut paling
Chestnut paling
Alarm System
Tannoy System
**Office furniture and equipment**
Asus Vivobook laptop
Total additions for the year|£
336
258
4,891
942|
|---|---|
||6,427|
||550|
|||
||6,977|