## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From**|1st|April|2023|**To**|31st
March|2024| ## Section A Reference and administration details **Charity name** Childrey Playing Field Trust **Other names charity is known by Registered charity number (if any)** 273903 ||| |---|---| |
Childrey Playing Field Trust|| |C/O David Pegg, The Old Bakery, High Street|| |Childrey, Oxfordshire|| |**Postcode**|**OX12 9UA**| **Charity's principal address** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Hill|Treasurer/ Co Chair||| ||David Pegg|Secretary/ Co Chair||| ||JeremySnell|Trustee/ Co Chair||| ||Michael Chambers|Trustee||| ||James Broughton|Trustee||| ||Tim Bardell|Trustee|Resigned 21/09/2023|| ||Mike Hadley|Trustee||| ||Liz Rutter|Trustee||| ||Ludovic Bouvra|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |ChildreyParish Council(Custodian)|| ||| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods Elected at AGM - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Charity officers are Treasurer and Secretary assisted by the Trustees. The Playing Field Trust are the Management Trustees. Childrey Parish Council are the Custodian Trustees. Any major risks for the events organised by the Trust are subject to Health and Safety checks as well as risk assessments. These form part of the normal procedure to allow for correct and appropriate insurance cover. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To provide recreation and sport for the residents of Childrey and surrounding areas. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 The Trust provides a sports field and pavilion for the use by Childrey and surrounding residents. It also manages the playground on the field for the community. The Trust organises community events in the form of the annual Bonfire night and Music Festival. The Playing Field is open to the public and the Trustees are aware of the Public Benefit requirement. This is taken into account when decisions are **Summary of the main** made. All decisions made are taken with the interest of the local **activities undertaken for the** community in mind. **public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** The Trust relies on the hard work of a band of Trustees to help organise the fundraising events as well as undertaking maintenance work on the grounds. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main** This year saw another successful Bonfire Night and Childrey Festival as **achievements of the charity** our major fundraising events. The pavilion and playing field were also **during the year** used for the annual village summer fete as well as being rented out on several occasions for parties, family gatherings and as a parking area for several weddings and other village events, including music events for the local churches. Routine maintenance to the field has continued with grass-cutting and pest control. The last of the current tree maintenance work was also undertaken which has been a significant cost of £4,300 over the last two financial years. The zipwire reconstruction was successfully completed in spring 2023 with approval from ROSPA. This has been achieved by a lot of hard work from the trustees with the support of a broader group of Friends of the Playing Field. The final cost of the project was around £4,000 which was over £10,000 less than the quotes received to have the zipwire replaced by commercial suppliers. A start has been made on some playground repairs such as the purchase of a replacement climbing net which cost over £1,000. It is hoped this will be fitted in the spring 2024. The trustees hope to update elements of the playground should available funds allow. There have been some rudimentary improvement of the driveway and parking area but the planned repair work and the replacement of the pavilion’s front guttering did not occur in the year due to the significant time involved with the zipwire replacement as well as the poor weather over autumn and winter. However, it is hoped these tasks may be scheduled for 2024/25. Although the boys’ and girls’ football teams disbanded at the end of the 22/23 season, football continued at Childrey as the facilities were used by Wantage Town FC as a winter training ground. The teams included children from the village so the link to local residents remains strong. The football training facilities were further improved with a replacement of the original halogen floodlights for LED floodlights thus improving lighting and reducing energy usage. There also continues to be regular use of the goals by families in the village. The Trust continued to support Little Ducks preschool. Discussions remain on-going regarding the long-term position. The Trust feel it is important that they continue to offer their support for Little Ducks as a vital organisation within the village and for our school. As with everyone, the cost of electricity continued to cause some concern through the year however energy costs significantly reduced towards the latter part of the year. An unfortunate development arose towards the end of the financial year with the sudden announcement that the grass-cutting, which has long been provided by the Parish Council (custodian trustees), was to be withdrawn. The estimated cost to the charity of the withdrawal of this service is around £2,000. After some consideration, the Trustees purchased a significantly reduced sit-on mower for £5,250 and have formed a team of local residents to cut the grass on a rota basis. **TAR** March **2012** 4 Section D Achievements and erformance p The Parish Council’s decision to no longer support the playing field has obviously impacted on the trust’s available funds and may delay the upgrade of the playground for the local residents which is unfortunate. The Trustees hope to discuss with the Parish Council the possibility of an annual grant towards the upkeep of the playing field in light of its continued use and enjoyment by the community as outlined above. We would like to thank Michael Chambers for his support in arranging the Vodafone matched funding for the various events we have organised over the years. Unfortunately, Vodafone announced that this year would be the last year that the scheme was operated. This is a loss of £1,000 per year to the trust. The impact of the Parish council’s decision and the loss of the Vodafone funding will impact the funds available to the trustees but we hope that the football training income and the ability to cut the grass ourselves will mitigate the loss of this income to a great extent. The trustees would like to acknowledge the continued generosity of the volunteers, local residents and members of the trust who continue to support the Playing Field. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** The Charity keeps circa £ 9,000 in a deposit account in case of any emergency and also ring-fences circa £ 20,000 to cover any risks in the event of complete cancellation of the music festival and failure of the Bonfire night due to poor weather. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The charity raises income through fundraising events as well as renting out the pavilion and playing field/ football pitches for events and football training. Expenditure supports our objectives by maintaining and improving the grounds and facilities whilst our investment policy is to focus on sports and recreation. In the next period, we will continue to focus our attention on the repair and maintenance of play equipment that has aged, minor maintenance of the pavilion and improvement of the car parking surface. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** David Pegg (Sep 9, 2024 09:35 GMTDavid Pegg +1) John Hill **Full name(s)** David Pegg **Position (eg Secretary, Chair,** Secretary Treasurer **etc)** **Date** 09/09/2024 **TAR** March **2012** 6 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Childrey Playing Field Trust On accounts for the year ended 31 March 2024 Charity no (if any) 273903 Set out on pages (Fefflemiw to it￿yde Ihe paoe nimbÈt5 of addttional slifelsi I report to the trustees on my examination of the accounts of the above charrty (°the Trust") for the year ended 31 March 2024. Responsibilities and basis of report As the chartty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act'i. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission Lsnder section 145{5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection wilh the examination dwI0sed￿') which gives me cause to believe that in, any material respect= the accounting records V￿re not kepl in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no conGem3 and havE Come across no other mattEr$ in Gonnection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. Please delete th8 words in the brackets rfthey do not apply. Signed: Ji Date: IQ. 04. i0Z Name: MEDDEIU6y Relevant professional qualification(sl or body (if any): IER Oct 2018 **----- Start of picture text -----**
Childrey Playing Field Trust 273903
CC16a
Receipts and payments accounts
For the period Period start date Period end date
To
from 01/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Bonfire Night 6,055 - - 6,055 4,983
Festival 15,837 - - 15,837 15,702
Jubille - - - - 555
Pavilion & Playing Field Rent 8,644 - - 8,644 4,657
Interest 128 - - 128 42
Donations 500 500 1,104
GiftAid Claim 1,115 - - 1,115 -
Other - - - - -
Sub total (Gross income for
32,279 - - 32,279 27,043
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 32,279 - - 32,279 27,043
.
A3 Payments
Bonfire Night Expenses 4,596 - - 4,596 3,378
Festival Expenses 12,307 - - 12,307 10,348
Jubilee Expenses - - - - 464
Pavilion & Field Running Cost 2,596 - - 2,596 2,623
Pavilion Development & Maintenance 178 - - 178 1,069
Playing Field Development & Maintenance
4,003 - - 4,003 8,161
Other costs 951 - - 951 887
Football Training Expenses 2,326 - - 2,326 -
- - - - -
Sub total [ 26,957 ] - - 26,957 26,930
A4 Asset and investment
purchases, (see table)
Samsung Tablet for Bar Till 219 - - 219 -
Sit-on Mower Apex 52 5,250 - - 5,250 -
- -
- - - -
Sub total [ 5,469 ] - - 5,469 -
Total payments 32,426 - - 32,426 26,930
Net of receipts/(payments) - 147 - - - 147 113
A5 Transfers between funds - - - - -
A6 Cash funds last year end 32,118 - - 32,118 32,005
Cash funds this year end 31,971 - - 31,971 32,118
**----- End of picture text -----**
CCXX R1 accounts (SS) 17/08/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
(agree balances with receipts and payments
account(s))
**Details**
**_Total cash funds_**
Current Account
Reserve Account
Cash
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**22,326**
**-**
**9,645**
**-**
**-**
**-**
**31,971**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
John Hill|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
20/04/2024| CCXX R2 accounts (SS) 17/08/2024 2 ## Charity Commission - Annual Report 2023-24 v1-combined ## Final Audit Report 2024-09-09 Created: 2024-09-08 By: John Hill (info@ace-accounting.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAWDKDFF9lYSHKhsD3G9IquNGNChj1Yuo8 ## "Charity Commission - Annual Report 2023-24 v1-combined" His tory Document created by John Hill (info@ace-accounting.co.uk) 2024-09-08 - 13:42:38 GMT- IP address: 51.14.127.130 Document emailed to David Pegg (davidandrewpegg@gmail.com) for signature 2024-09-08 - 13:42:43 GMT ## Email viewed by David Pegg (davidandrewpegg@gmail.com) 2024-09-09 - 08:32:38 GMT- IP address: 66.249.93.233 ## Document e-signed by David Pegg (davidandrewpegg@gmail.com) Signature Date: 2024-09-09 - 08:35:30 GMT - Time Source: server- IP address: 147.161.143.21 ## Agreement completed. 2024-09-09 - 08:35:30 GMT