## **Trustees’ annual report (including Directors’ report) for the period** **From: 1[st] January 2022 Charity name: 1[st] Portishead Scout Group** **To: 31[st] December 2022** **Charity registration number: 273899 Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Scouting exists to actively engage and**
**support young people in their personal**
**development, empowering them to make**
**a positive contribution to society.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**This has been successfully achieved**
**through weekly meetings and outdoor**
**activities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are appointed in**
**accordance with the Policy, Organisation**
**and Rules of the Scouting Association.**
**The Charitable Trustees have complied**
**with legislation applicable to Charities –**
**including registration, keeping proper**
**accounting records and making returns**
**to the Charity Commission as**
**appropriate.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|**We did put funds aside during 2023 to**
**save for a new Minibus as and when that**
**time occurs.**
**We have since found out that if we hadn’t**
**done this, we could have applied for a**
**local grant for a new minibus!**| |||| |||**We have invested in converting our old**
**shed into a Workshop to enable all**
**Sections to benefit – we do however need**
**to complete the electrics and make it**
**usable during the winter months.**
**We have also put in place a savings**
**account for hut maintenance which came**
**in handy when we needed a new boiler.**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**All of our volunteers have given as much**
**of their time and energy as they can.**
**We do however need to somehow attract**
**more volunteers.**
**Leaders are constantly planning, trying**
**new activities and encouraging all of our**
**young people to challenge themselves.**| |Other||| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity, known as “1st Portishead**
**Scouting Group” has encouraged our**
**young people to continue to engage in all**
**activities whether indoors in our Hut or**
**outdoors.**
**This has benefitted their mental health,**
**whilst developing them personally and**
**empowering them to make positive social**
**interactions.**
**We have recruited locally, engaging new**
**helpers and leaders to participate and**
**benefit their wider community.**
**We have invested in the refurbishment of**
**our old garage into a fully enclosed**
**Workshop.**
**We are also planning for and organising**
**to take our member to an international**
**Scout camp in Kandersteg, taking place**
**in 2023.**| |---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising during 2022 has been mainly**
**for the Kandersteg camp, taking place in**
**2023..**| |---|---|---| |Investment performance
against objectives|Para 1.41|**Bank Savings Accounts now in place for**
**a new Minibus and Hut Maintenance.**
**Alongside the Kandersteg savings**
**account.**| |Other||| ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our financial situation remains stable.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Any reserves are held for further**
**investment in our young people’s**
**experiences and replacement/renewal of**
**the equipment/infrastructure we hold for**
**them.**
**During 2023 we plan to attend the**
**Kandersteg camp, as well as engage the**
**young people further in Camps and**
**indoor/outdoor activities.**| |Amount of reserves held|Para 1.22|**Current Account - £13,892.97**
**Trip (Kandersteg) Account - £12,587.57**
**Hut Maintenance Account - £4,796.83**
**Minibus Savings Account - £20,506.82**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Member Subscriptions £26,024**
**NSCouncil Covid Grants £2,667**
**Income from Minibus £3,724**
**Fundraising £923**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**Current risks include families not**
**encouraging their young people to**
**engage in social activities due to their**
**other commitments and personal**
**financial restrictions.**
**Also, not being able to encourage and**
**keep new volunteers to help run the**
**Charity.**| |Other||| |||| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
associationetc|Para 1.25|| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**Unincorporated Charity**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**1st Portishead Scout Group works closely**
**with the District Scouting Community.**| |---|---|---| |Relationship with any related
parties|Para 1.51|**1st Portishead Scouting Group liaises with**
**various local community organisations**
**(eg. Portishead in Bloom, Turn the Tide,**
**Portishead Lions, etc) to encourage our**
**members to look after and take pride in**
**our local area.**| |Other||| ## **Reference and administrative details** |Charity name|**1st Portishead Scout Group**| |---|---| |
Other name the charity uses|| |
Registered charity number|**273899**| |Charity’s principal address|**The Hut, Station Road, Portishead, North Somerset, BS20 7DB**| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| ||Mr Matthew
Jaroszewicz|GSL|Executive
Committee| ||Mrs Jill Thomas|Chairperson|Executive
Committee| ||Mrs Jennifer Niblett|Secretary|Executive
Committee| ||MrsJoanne
Fenton-Stretton|Treasurer|Executive
Committee| ||||| ||||| ||||| ||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** **Full name(s)** Mr Matthew Jaroszewicz **Position (for example Secretary, Chair, etc)** GSL – Group Scout Leader **Date** 24.1.2024 ## **1st Portishead Scout Group** ## Profit and Loss Statement ## Year Ended 31.12.2022 |**Y/E 31.12.22**
**Y/E 31.12.21**
**INCOME**
Member Subscriptions
26,024
21,688
NSC Covid Grants
2,667
16,097
Minibus Income
3,724
Gift Aid
Kandersteg 2023
2,797
Rotary 50:50 Draw net income
357
Other (Events, Fundraising & Donations)
722
50
**TOTAL INCOME**
**36,290**
**37,835**
**EXPENDITURE**
Scouting Membership / Capitation
(9,000)
(8,289)
Scouting Insurance
(2,368)
(2,300)
Utilities, incl Cleaning & 2022 Gardening
(1,508)
(1,235)
Scout Hut Maintenance & Expenses
(255)
(289)
Boiler Costs
(619)
Fire Extinguishers Costs
(162)
Electrics
(951)
New Signage
(482)
Workshop
-
**(8,518)**
Minibus Expenses
(2,598)
(1,837)
Section Activity & Camp Grants
(3,996)
(1,826)
Subs to Sections
(2,232)
(2,664)
Events - Crealy
(1,056)
Group Camp
(445)
(459)
Kandersteg 2023
(339)
0
Bristol Camp from years back
(1,555)
Tues Cubs Tony Tweeny Event
(130)
Alexis' Training Costs
(70)
Food / Drink Expenses
(106)
Minibus Hire (2nds)
(466)
Equipment (2022 = Projector & Cable)
(508)
Other
(1,394)
(1,232)
**TOTAL EXPENDITURE**
**(30,240)**
**(28,648)**
**NET PROFIT**
**6,050**
**9,186**
**Other Expenditure=**
First Aid Kits or Courses
(250)
(132)
New Cooker
-
-
Uniform
(258)
(200)
IT Costs
(30)
(95)
2021 & 2022 Christmas and Leaving Gifts
(634)
(499)
Beaver Bay costs - to be refunded
(172)
(171)
New Glenny Flag
-
(85)
Rotary Prize and Ticket Printing (£178 now netted off
0
Accounts Audit Fee
(50)
(50)
(1,394)
(1,232)|Y/E 31.12.20| |---|---| ||11,752
15,334
2,411
219| ||**29,716**| ||(8,798)
(2,206)
(1,471)
(1,162)
-
(1,509)
(640)
(2,832)
(1,296)
-
(642)| ||**(20,556)**| ||| ||**9,160**| ||(278)
(250)
(47)
(38)
(29)| ||(642)| AUDIT REPORT 1st Portishead Scout Group The Hut, Station Rd Portished. North Somerset. BS20 7DB Forthe period 1 January2022to 31 December 2022 AUDITOR'S OPINION STATEMENT I have examined the statement of income and changes in fund balance8 forthe period 1 January2022to 31 December 2022. This was made in accordance with generally accepted auditing standar(Js and included such tests of accounting recor(Js and other audit procedures as I consi(Jered necessary in the circumstances for 8 fund operating on a charity cash basis. In my opinion the accompanying financial statements presentfairly the financial position ofthe 1st Portishead Scout Group as of 31 December 2022 and its revenues collected and expenses paid for the period then entted. Sign8ture of Auditor Name ofAuditor