2020-12-31-accounts - The Tolkien Society

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 01.01.2020 Period start date To 31.12.2020 Period end date

Charity name: THE TOLKIEN SOCIETY

Charity registration number: 273809

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Tolkien Society seeks to educate the public in, and promote research into, the life and works of Professor John Ronald Reuel Tolkien CBE, and in furtherance of these objects has the following aims: - to afford a means of communication of ideas between scholars and others who have a mutual interest in the life and works of Professor J.R.R. Tolkien CBE; - at suitable times to sponsor and support special projects relating to the life and works of Professor J.R.R. Tolkien CBE; - to publish a journal at regular intervals promoting these objects; - to establish a memorial centre devoted to study, lectures and exhibitions relating to the life and works of Professor J.R.R. Tolkien CBE, preferably in a location associated with him; - to maintain and expand an archive of Tolkien-related material for research purposes
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Membership is available to anyone worldwide on payment of an annual subscription. - All members receive 6 copies of the Society’s newsletter,Amon Hen, and one copy of the journal_Mallorn_, annually, either as hard copy or electronically. - The Society maintains a website, www.tolkiensociety.org and several social media channels through which it has engagement in the millions - The Society holds an annual general meeting followed by an after-dinner lecture given by a prominent Tolkien scholar. - Annually an academic seminar is held which is open to the public, where a series of lectures from researchers on a selected Tolkien-related theme are given. The

proceedings of these seminars are published and available for sale. - A weekend of lectures and other activities is held in Oxford annually, culminating in a visit to Professor J.R.R. Tolkien’s grave. This is open to the public. - Every 7 years a public conference of lectures and other events lasting several days is held. The proceedings of such conferences are later published as a substantial academic publication. - The Society maintains an extensive archive of Tolkien publications, original texts, news clippings, fan ephemera and other scholarly works which is of significant research value. - The Society offers a bursary to support Tolkien scholars. Statement confirming whether the trustees have had regard to the guidance Para 1.18 issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In 2020 six issues of the newsletter_Amon_ Hen, were published and distributed to the membership. A new editorial team was in place for the journal_Mallorn_and there were 2 volumes as one was not published in 2019 The Covid-19 pandemic meant that all events had to be held online using the Zoom platform. The Annual General Meeting was held on 18 April. A lecture was given afterwards by Dr.Una McCormack. More than 400 members from 37 countries attended the on-line Seminar. Several quizzes were also held on-line. The annual Oxonmoot took place from 3-5 September. 534 delegates, both members of the society and of the general public from many countries attended online, the greatest number for any event in the history of the society. The annual visit to the grave of Professor J.R.R. Tolkien CBE to lay wreaths and remember the person whose work inspired the Tolkien Society was filmed in advance. The Tolkien Society has learned the value for members of holding events online, to enable far more people from many more places to attend. In the future events will be held both in person and online. Membership of the society has continued to grow strongly to 2880 at 31 December. This is probably related to lock-downs as a result of the pandemic, and may not be sustainable in the future. A large donation of £30,000 was made to support the restoration of The Story Museum, Oxford.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
	Para 1.41

Investment performance against objectives Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Tolkien Society’s financial position at 31.12.20 was sound, with £161,257 carried forward to 2020. The surplus for the year was £8,071.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The policy of the Tolkien Society on reserves is to ensure that no restricted funds go materially into deficit and to maintain sufficient unrestricted funds to cover all foreseeable costs for the next two years. The reserve for restricted funds relating to events, such as the Oxford annual conference are used to pay deposits on accommodation and meeting rooms in advance of monies being collected from bookings.
Amount of reserves held	Para 1.22	£161,342 was carried forward to 2021 (2020 £153,186).
Reasons for holding zero reserves	Para 1.22	There were no zero reserves.	Not applicable
Details of fund materially in deficit	Para 1.24	No funds were materially in deficit.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about the Tolkien Society continuing as a going concern.	Not applicable

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46

A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	A constitution adopted on 28/05/1977, as amended by the Annual General Meetings held in April 2002, April 2003, April 2007, April 2010, April 2017 and April 2019. An Executive Committee manages the charity in accordance with the constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	By an association of members who pay an annual subscription.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Annual election by members of the Tolkien Society at the Annual General Meeting of the Executive Committee. If a Trustee resigns in the course of a year, the Trustees co-opt a new Trustee, who will need to be elected at the following Annual General Meeting.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties

Other

Reference and Administrative details

Charity name	The Tolkien Society
Other name the charity uses	Not Applicable
Registered charity number	273809
Charity’s principal address	12 Sheepfold Avenue, Rustington, Sussex, BN16 3SQ.

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Shaun Gunner	Chair	Annual General Meeting
Ian Lawrence Collier	Secretary	Annual General Meeting
Penelope Anne Haward	Treasurer	Annual General Meeting
Niamh-Elizabeth Riordain	Membership Secretary	Annual General Meeting
William Andrew Sherwood	Education Secretary	Annual General Meeting
Daniel Helen	Officer without Portfolio	Annual General Meeting
Lyn Wilshire	Officer without Portfolio	Annual General Meeting

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Penelope Anne Haward Position (eg Secretary, Treasurer Chair, etc) Date 01.10.2021

THE TOLKIEN SOCIETY

273809

Annual accounts for the period

01.01.2020 To 31.12.2020

Section A Statement of financial activities

Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 76,255 5,268 - 81,523 68,824 Charitable activities S02 - 9,960 - 9,960 60,608 Other trading activities S03 4,154 5,750 - 9,904 9,488 Investments S04 - - - - Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 80,409 20,978 - 101,387 138,920 Resources expended (Note 6) Expenditure on: Raising funds S08 730 - - 730 401 Charitable activities S09 88,647 3,854 - 92,501 130,730 Separate material item of expense S10 - - - - - Other S11 - - - - - *Total* S12 89,377 3,854 - 93,231 131,131 S13 - 8,968 17,124 - 8,156 7,789 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 - 8,968 17,124 - 8,156 7,789 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fxed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 - 8,968 17,124 - 8,156 7,789 *Reconciliation of funds:* Total funds brought forward S21 110,156 43,030 - 153,186 145,307 *Total funds carried forward* S22 101,188 60,154 - 161,342 153,096 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 76,255 5,268 - 81,523 68,824 Charitable activities S02 - 9,960 - 9,960 60,608 Other trading activities S03 4,154 5,750 - 9,904 9,488 Investments S04 - - - - Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 80,409 20,978 - 101,387 138,920 Resources expended (Note 6) Expenditure on: Raising funds S08 730 - - 730 401 Charitable activities S09 88,647 3,854 - 92,501 130,730 Separate material item of expense S10 - - - - - Other S11 - - - - - *Total* S12 89,377 3,854 - 93,231 131,131 S13 - 8,968 17,124 - 8,156 7,789 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 - 8,968 17,124 - 8,156 7,789 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fxed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 - 8,968 17,124 - 8,156 7,789 *Reconciliation of funds:* Total funds brought forward S21 110,156 43,030 - 153,186 145,307 *Total funds carried forward* S22 101,188 60,154 - 161,342 153,096 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 76,255 5,268 - 81,523 68,824 Charitable activities S02 - 9,960 - 9,960 60,608 Other trading activities S03 4,154 5,750 - 9,904 9,488 Investments S04 - - - - Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 80,409 20,978 - 101,387 138,920 Resources expended (Note 6) Expenditure on: Raising funds S08 730 - - 730 401 Charitable activities S09 88,647 3,854 - 92,501 130,730 Separate material item of expense S10 - - - - - Other S11 - - - - - *Total* S12 89,377 3,854 - 93,231 131,131 S13 - 8,968 17,124 - 8,156 7,789 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 - 8,968 17,124 - 8,156 7,789 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fxed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 - 8,968 17,124 - 8,156 7,789 *Reconciliation of funds:* Total funds brought forward S21 110,156 43,030 - 153,186 145,307 *Total funds carried forward* S22 101,188 60,154 - 161,342 153,096 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 76,255 5,268 - 81,523 68,824 Charitable activities S02 - 9,960 - 9,960 60,608 Other trading activities S03 4,154 5,750 - 9,904 9,488 Investments S04 - - - - Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 80,409 20,978 - 101,387 138,920 Resources expended (Note 6) Expenditure on: Raising funds S08 730 - - 730 401 Charitable activities S09 88,647 3,854 - 92,501 130,730 Separate material item of expense S10 - - - - - Other S11 - - - - - *Total* S12 89,377 3,854 - 93,231 131,131 S13 - 8,968 17,124 - 8,156 7,789 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 - 8,968 17,124 - 8,156 7,789 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fxed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 - 8,968 17,124 - 8,156 7,789 *Reconciliation of funds:* Total funds brought forward S21 110,156 43,030 - 153,186 145,307 *Total funds carried forward* S22 101,188 60,154 - 161,342 153,096 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):	Guidance Notes Total funds £ £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and legacies S01 76,255 5,268 - 81,523 68,824 Charitable activities S02 - 9,960 - 9,960 60,608 Other trading activities S03 4,154 5,750 - 9,904 9,488 Investments S04 - - - - Separate material item of income S05 - - - - - Other S06 - - - - - *Total* S07 80,409 20,978 - 101,387 138,920 Resources expended (Note 6) Expenditure on: Raising funds S08 730 - - 730 401 Charitable activities S09 88,647 3,854 - 92,501 130,730 Separate material item of expense S10 - - - - - Other S11 - - - - - *Total* S12 89,377 3,854 - 93,231 131,131 S13 - 8,968 17,124 - 8,156 7,789 Net gains/(losses) on investments S14 - - - - - Net income/(expenditure) S15 - 8,968 17,124 - 8,156 7,789 Extraordinary items S16 - - - - - Transfers between funds S17 - - - - - Gains and losses on revaluation of fxed assets for the charity’s own use S18 - - - - - Other gains/(losses) S19 - - - - - *Net movement in funds* S20 - 8,968 17,124 - 8,156 7,789 *Reconciliation of funds:* Total funds brought forward S21 110,156 43,030 - 153,186 145,307 *Total funds carried forward* S22 101,188 60,154 - 161,342 153,096 Recommended categories by activity Unrestricted funds Restricted income funds Endowment funds Prior year funds Net income/(expenditure) before investment gains/(losses) Other recognised gains/(losses):
-	-	-	-	-
-	-	-	-	-
- 8,968	17,124	-	8,156	7,789

110,156	43,030	-	153,186	145,307
101,188	60,154	-	161,342	153,096

Total funds brought forward Total funds carried forward 1

Section B Balance sheet

		Guidance Notes	Unrestricted funds	Restricted income funds	Endowment funds	Endowment funds
			£	£	£
Fixed assets			F01	F02	F03
Intangible assets	(Note 15)	B01	276	-		-
Tangible assets	(Note 14)	B02	-	-		-
Heritage assets	(Note 16)	B03	-	-		-
Investments	(Note 17)	B04	100,000	-		-
Current assets	*Total fxed assets*	B05	100,276	-		-
Stocks	(Note 18)	B06	34	828		-
Debtors	(Note 19)	B07	16,296	12,012		-
Investments	(Note 17.4)	B08	-	-		-
Cash at bank and in	hand (Note 24)	B09	54,266	47,225		-
*Total current assets*		B10	70,596	60,065		-
Creditors: amounts	falling due
within one year	(Note 20)	B11	-	-		-
*Net current assets/(liabilities)*		B12	70,596	60,065		-
*Total assets less*	*current liabilities*	B13	170,872	60,065		-
Creditors: amounts	falling due after
one year (Note 20)		B14	69,593	-		-
Provisions for liabilities		B15	-	-		-
*Total net assets or liabilities*		B16	101,279	60,065		-
Funds of the Charity
Endowment funds (Note 27)		B17	-
Restricted income funds (Note 27)		B18		60,065
Unrestricted funds		B19	101,279			-
Revaluation reserve	*Total funds*	B20 B21	101,279	60,065		-
Signed by one or two trustees on behalf of all
the trustees			Signature			Print N
					Penelope An

CC17a (Excel)

10/02/2021

CC17a (Excell 1010212021

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Total this Total last
year year
£ £
F04 F05
276 622
- -
- -
100,000 -
100,276 622
862 1,201
28,308 18,613
- -
101,491 182,394
130,661 202,208
- -
130,661 202,208
230,937 202,830
69,593 49,643
- -
161,344 153,187
- -
60,065 43,030
101,279 110,156
-
161,344 153,186
Date of
Name approval
dd/mm/yyyy
nne Haward 10/01/2021
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CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities
• and with* ü preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
• and with* ü the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) • and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. Yes * -Tick as appropriate 1.2 Going concern*

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support the conclusion that the charity is a going Not applicable concern;

Disclosure of any uncertainties that make the going concern assumption doubtful; Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }.

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Yes ü
-Tick as appropriate
No ü
Please disclose:
(i) the nature of the change in accounting policy;
(ii) the reasons why applying the new accounting
policy provides more reliable and more relevant
information; and
(iii) the amount of the adjustment for each line
affected in the current period, each prior period
presented and the aggregate amount of the
adjustment relating to periods before those presented,
3.44 FRS 102 SORP.
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1.4 Changes to accounting estimates

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No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).
Yes ü
No ü * -Tick as appropriate
Please disclose:
(i) the nature of any changes;
(ii) the effect of the change on income and expense or
assets and liabilities for the current period; and
(iii) where practicable, the effect of the change in one
or more future periods.
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1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

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Yes ü
No ü * -Tick as appropriate
Please disclose:
(i) the nature of the prior period error;
(ii) for each prior period presented in the accounts, the
amount of the correction for each account line item
affected; and
(iii) the amount of the correction at the beginning of
the earliest prior period presented in the accounts.
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CC17a (Excel)

10/02/2021

Section C

Note 2 Accounting policies

Please complete this note when first reporting under FRS2102. presented, if all are applicable.

2.1 RECONCILIATION WITH PREVIOUS GE PRACTICE

Please provide a description of the nature of each change in accounting policy

Reconcilation of funds per previous GAAP to funds deter

Start of End of period period £ £ Fund balances as previously stated Adjustments: Fund balance as restated Reconcilation of net income/(net expenditure) per previ 102 End of period £ Net income/(expenditure) as previously stated Adjustments:

Previous period net income/(expenditure) as restated

CC17a (Excel)

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Notes to the accounts

Section 35 of FRS102, requires 3 reconciliations to be

ENERALLY ACCEPTED ACCOUNTING

rmined under FRS 102

ious GAAP to net income/(net expenditure) under FRS

CC17a (Excel)

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Section C Not

Note 2 Accounting policies 2.2 INCOME

This standard list of accounting policies has been applied b different or additional policy has been adopted then this is

Recognition of income	These are included in the Stat
	· the charity becomes ent
	· it is more likely than not
	· the monetary value can
	There has been no ofsetting o
Ofsetting	permitted by the FRS 102 SOR
	Grants and donations are only
Grants and donations	criteria are met (5.10 to 5.12
	In the case of performance re
	that the charity has provided
	only occurs when the perform
Legacies	Legacies are included in the S
	grant of probate, the executor
	estate and any conditions atta
	charity or have been met.
Government grants	The charity has received gove
	Gift Aid receivable is included
Tax reclaims on	Any Gift Aid amount recovered
donations and gifts	treated as an addition to the s
	terms of the appeal have spec
Contractual income and	This is only included in the So
performance related	services or met the performan
grants
Donated goods	Donated goods are measured exchanged) unless impractica
	The cost of any stock of goods
	the fair value of those gifts at
	receipt. In the reporting perio
	as an expense at the carrying
	Donated goods for resale are
	expected proceeds from sale
	from other trading activities' w
	sheet. On its sale the value o
	activities' and the proceeds fr
	activities'.
	Goods donated for on-going u
	and included in the SoFA as in

	Gifts in kind for use by the cha
	when receivable.
Donated services and	Donated services and facilitie
facilities	the gift to the charity provided
	Donated services and facilitie
	with an equivalent amount rec
	the SOFA.
Support costs	The charity has incurred expe
Volunteer help	The value of any voluntary he in the trustees’ annual report.
Income from interest,	This is included in the account
royalties and dividends	be measured reliably.
Income from membership	Membership subscriptions rec
subscriptions	and Legacies.
	Membership subscriptions wh
	benefts are recognised as inc
	income from charitable activit
Settlement of insurance claims	Insurance claims are only incl criteria are met (5.10 to 5.12 in the SoFA.
Investment gains and losses	This includes any realised or u any gain or loss resulting from
	year.
2.3 EXPENDITURE	AND LIABILITIES
Liability recognition	Liabilities are recognised whe
	constructive obligation comm
	the obligation can be measure
Governance and support costs	Support costs have been alloc Governance costs comprise a compliance with regulation an
	Support costs include central
	categories on a basis consiste
	foor areas, or per capita, staf
Grants with performance conditions	Where the charity gives a gra service or output to be provid recipient of the grant has prov
Grants payable without performance conditions	Where there are no conditions realistically avoid the commitm recognised.
Redundancy cost	The charity made no redunda

Deferred income No material item of deferred i The charity has creditors whic Creditors discounts A liability is measured on reco Provisions for liabilities measured at the best estimat reporting date The charity accounts for basic Basic financial paragraph 11.7 FRS102 SORP. instruments 11.19, FRS102 SORP. 2.4 ASSETS Tangible fixed assets for These are capitalised if they c use by charity They are valued at cost. The depreciation rates and me Intangible fixed assets The charity has intangible fixe physical substance but are ide or legal rights. The amortisat They are valued at cost. Heritage assets The charity has heritage asset scientific, technological, geop maintained principally for the rates and methods used as di They are valued at cost. Investments Fixed asset investments in qu valued at initially at cost and end. The same treatment is a measured reliably in which ca Investments held for resale or maturity date of less than 1 y Stocks and work in Stocks held for sale as part of progress realisable value. Goods or services provided as based on the service potentia Work in progress is valued at Debtors (including trade debto Debtors settlement amount after any t they are measured at the cash The charity has has investmen Current asset equivalents with a maturity da

Current asset investments

equivalents with a maturity da equivalents with a maturity da to meet short term cash comm

They are valued at fair value e

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

tes to the accounts (cont)

by the charity except for those ticked "No" or "N/a". Where a detailed in the box below.

tement of Financial Activities (SoFA) when: itled to the resources;

that the trustees will receive the resources; and be measured with sufficient reliability.

of assets and liabilities, or income and expenses, unless required or RP or FRS 102.

y included in the SoFA when the general income recognition FRS102 SORP).

lated grants, income must only be recognised to the extent the specified goods or services as entitlement to the grant mance related conditions are met (5.16 FRS 102 SORP).

SOFA when receipt is probable, that is, when there has been rs have established that there are sufficient assets in the ached to the legacy are either within the control of the

ernment grants in the reporting period

in income when there is a valid declaration from the donor. d on a donation is considered to be part of that gift and is same fund as the initial donation unless the donor or the cified otherwise.

oFA once the charity has provided the related goods or nce related conditions.

at fair value (the amount for which the asset could be al to do so.

s donated for distribution to beneficiaries is deemed to be the time of their receipt and they are recognised on od in which the stocks are distributed, they are recognised amount of the stocks at distribution.

measured at fair value on initial recognition, which is the less the expected costs of sale, and recognised in 'Income with the corresponding stock recognised in the balance of stock is charged against 'Income from other trading rom sale are also recognised as 'Income from other trading

se by the charity are recognised as tangible fixed assets ncoming resources when receivable.

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Yes No N/a
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Yes No N/a
ü ü ü
Yes No N/a
ü ü
Yes No N/a
ü ü ü
Yes No N/a
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arity are included in the SoFA as income from donations

s are included in the SOFA when received at the value of d the value of the gift can be measured reliably.

s that are consumed immediately are recognised as income cognised as an expense under the appropriate heading in

enditure on support costs.

elp received is not included in the accounts but is described

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.
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ts when receipt is probable and the amount receivable can

ceived in the nature of a gift are recognised in Donations

ich gives a member the right to buy services or other come earned from the provision of goods and services as ties.

uded in the SoFA when the general income recognition FRS102 SORP) and are included as an item of other income

unrealised gains or losses on the sale of investments and m revaluing investments to market value at the end of the

re it is more likely than not that there is a legal or itting the charity to pay out resources and the amount of ed with reasonable certainty.

cated between governance costs and other support. ll costs involving public accountability of the charity and its nd good practice.

functions and have been allocated to activity cost

ent with the use of resources, eg allocating property costs by ff costs by the time spent and other costs by their usage.

nt with conditions for its payment being a specific level of ed, such grants are only recognised in the SoFA once the vided the specified service or output.

s attaching to the grant that enables the donor charity to ment, a liability for the full funding obligation must be

ncy payments during the reporting period.

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Yes No N/a
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Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
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Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
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----- Start of picture text -----
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes
Yes No N/a
ü ü ü
Yes No N/a
ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
ü ü ü
Yes No N/a
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Yes No N/a
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ncome has been included in the accounts.

ch are measured at settlement amounts less any trade

ognition at its historical cost and then subsequently e of the amount required to settle the obligation at the c financial instruments on initial recognition as per P. Subsequent measurement is as per paragraphs 11.17 to

can be used for more than one year, and cost at least

ethods used are disclosed in note 9.2.

ed assets, that is, non-monetary assets that do not have entifiable and are controlled by the charity through custody ion rates and methods used are disclosed in note 9.5

ts, that is, non-monetary assets with historic, artistic, hysical or environmental qualities that are held and ir contribution to knowledge and culture. The depreciation sclosed in note 9.6.1.4.

oted shares, traded bonds and similar investments are subsequently at fair value (their market value) at the year applied to unlisted investments unless fair value cannot be se it is measured at cost less impairment.

r pending their sale and cash and cash equivalents with a ear are treated as current asset investments

f non-charitable trade are measured at the lower or cost or net

s part of a charitable activity are measured at net realisable value l provided by items of stock.

cost less any foreseeable loss that is likely to occur on the contract.

ors and loans receivable) are measured on initial recognition at trade discounts or amount advanced by the charity. Subsequently, h or other consideration expected to be received.

nts which it holds for resale or pending their sale and cash and cash ate less than one year These include cash on deposit and cash

ü ü ü

except where they qualify as basic financial instruments.

Yes No N/a ü ü ü

Section C Notes to the accounts

Note 3 Analysis of income

----- Start of picture text -----
Restricted
Unrestricted income Endowment
funds funds funds
Analysis
Donations Donations and gifts - 5,268 -
and legacies: Gift Aid 4,515 - -
Legacies - - -
General grants provided by government/other
charities - - -
Membership subscriptions and sponsorships
which are in substance donations
71,740 - -
-
Other - - -
Total 76,255 5,268 -
Charitable Oxford conference
activities: - 9,960 -
2019 Birmingham conference - - -
Leeds Seminar - - -
Other - - -
Total - 9,960 -
Other trading Sales of publications
activities: 2,734 2,062 -
Sales of other goods 1,420 3,688 -
- -
Other - - -
Total 4,154 5,750 -
Income from Interest income - - -
investments: Dividend income - - -
Rental and leasing income - - -
Other - - -
Total - - -
Separate - - -
material item - - -
of income: - - -
- - -
Total - - -
Other: Conversion of endowment funds into income
- - -
Gain on disposal of a tangible fixed asset held
for charity's own use - - -
Gain on disposal of a programme related
investment - - -
Royalties from the exploitation of intellectual
property rights - - -
Other - - -
Total - - -
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CC17 (E l)

10/02/2021

TOTAL INCOME

80,409 20,978 -

Other information:

All income in the prior year was unrestricted except for: (please provide description and amounts)

Where any endowment fund is converted into income in the reporting period, please give the reason for the conversion.

Where any endowment fund is converted into income in the prior period, please give the reason for the conversion.

Within the income items above the following items are material: (please disclose the nature, amount and any prior year amounts)

CC17 (E l)

10/02/2021

(cont)

----- Start of picture text -----
Total funds Prior year
£ £
5,268 1,704
4,515 3,280
- 6,238
- -
71,740 57,602
- -
-
81,523 68,824
9,960 16,943
- 40,460
- -
- 3,205
9,960 60,608
4,796 1,920
5,108 7,568
- -
- -
9,904 9,488
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
----- End of picture text -----

5029

CC17 (E l)

10/02/2021

101,387 138,920

Section C Notes to the accounts

Note 4 Analysis of receipts of government grants

Description

Government grant 1 Government grant 2 Government grant 3 Other

Please provide details of any unfulfilled conditions and other contingencies attaching to grants that have been recognised in income.

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Description
This year
This year
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Please give details of other forms of government assistance from which the charity has directly benefited.

CC17a (Excel)

10/02/2021

(cont)

----- Start of picture text -----
This year
£
-
-
-
-
Total -
Last year
£
-
-
-
-
Total
-
Last year
Last year
----- End of picture text -----

CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 5 Donated goods, facilities and services

Seconded staff Use of property Other

This year

Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services.

Please provide details of any unfulfilled conditions and other contingencies attaching to resources from donated goods and services not recognised in income.

Please give details of other forms of other donated goods and services not recognised in the accounts, eg contribution of unpaid volunteers.

CC17a (Excel)

10/02/2021

(cont)

This year Last year £ £	This year Last year £ £
-	-
-	-
-	-
-	-

Last year

CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 6 Analysis of expenditure

This year

----- Start of picture text -----
Unrestricted Restricted Endowment
Analysis funds income funds funds Total funds
Expenditure on raising funds: £
Incurred seeking donations - - -
Incurred seeking legacies
- - - -
Incurred seeking grants
- - - -
Operating membership schemes and
social lotteries
- - - -
Staging fundraising events
- - - -
Fudraising agents
- - - -
Operating charity shops
- - - -
Operating a trading company
undertaking non-charitable trading
activity - - - -
Advertising, marketing, direct mail and
publicity 730 - - 730
Start up costs incurred in generating
new source of future income
- - - -
Database development costs - - - -
Other trading activities - - - -
Investment management costs: - - - -
- - - -
Portfolio management costs
Cost of obtaining investment advice
- - - -
Investment administration costs
- - - -
Intellectual property licencing costs
- - - -
Rent collection, property repairs and
maintenance charges - - - -
- - - -
Total expenditure on raising funds 730 - - 730
Expenditure on charitable activities:
Oxford Conference 3635 3,635
Newsletters and annual journal 30927 30,927
Storage 7781 7,781
2019 Birmingham
conference -
----- End of picture text -----

CC17a (Excel)

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----- Start of picture text -----
Digitisation of
publications - - - -
Other 19,939 219 - 20,158
- - - -
- - - -
Total expenditure on charitable
activities 58,647 3,854 - 62,501
Separate material item of expense
Donation to Story Museum restoration 30,000 - - 30,000
Donation to Sarehole Mill restoration - - - -
Bursaries to 2019 conference speakers - - - -
Total 30,000 - - 30,000
Other
- - - -
- - - -
- - - -
- - - -
Total other expenditure - - - -
TOTAL EXPENDITURE 89,377 3,854 - 93,231
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Other information:

Analysis of expenditure on charitable activities

----- Start of picture text -----
This year
Activities Grant
Support Total this
Activity or programme undertaken funding of
Costs year
directly activities
£ £ £ £
Activity 1 - - - -
Activity 2 - - - -
Other - - - -
Total - - - -
----- End of picture text -----

CC17a (Excel)

10/02/2021

(cont)

----- Start of picture text -----
Last year
Restricted
Unrestricted income Endowment
funds funds funds Total funds
£
- - - -
- - - -
-
-
-
-
-
-
401 - - 401
- - - -
- - - -
-
-
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
401 - - 401
0 17027 17,027
11278 0 11,278
4888 4,888
78305 78,305
----- End of picture text -----

CC17a (Excel)

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----- Start of picture text -----
418 - 418
14,930 5 - 14,935
- - - -
- - - -
31,514 95,337 - 126,851
- - - -
2,000 - - 2,000
- 1,789 - 1,789
2,000 1,789 - 3,789
- - - -
- - - -
- - - -
- - - -
- - - -
33,915 97,126 - 131,041
----- End of picture text -----

----- Start of picture text -----
Last year
Activities Grant
Support Total last
undertaken funding of
Costs year
directly activities
£ £ £ £
- - - -
- - - -
- - - -
- - - -
----- End of picture text -----

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10/02/2021

Section C Notes to the accounts Note 7 Extraordinary items Please explain the nature of each extraordinary item occurring in the period Description Extraordinary item 1 Extraordinary item 2 Extraordinary item 3 Extraordinary item 4 Total extrordinary items

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10/02/2021

(c

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d.
This year Last year
£ £
- -
- -
- -
- -
- -
- -
----- End of picture text -----

CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 8 Funds received as agent

8.1 Please complete this note if the charity has agreed to administer the funds of another entity as its agent. Note: If a charity is acting as an agent, it should not recognise the income in the Statement of Financial Activities or the Balance Sheet.

----- Start of picture text -----
Amount received Amount paid out Balance held at period end
Description/name of party Related
party (Yes This year Last year This year Last year This year Last year
or No) £ £ £ £ £ £
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Total - - - - - -
8.2 Where a consortia or similar arrangement exists whereby 2 or more charities co-operate to achieve economies in the
purchase of goods or services, please discose details of any balances outstanding between any participating members.
Description/name of party
Balance held at period end
This year Last year
£ £
- -
- -
- -
- -
- -
Total - -
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10/02/2021

Section C Notes to the accounts

Note 9 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

This year

----- Start of picture text -----
Support cost Raising funds Activity 1 Activity 2 Activity 3
(examples) £ £ £ £
Governance - - - -
- - - -
- - - -
- - - -
Other - - - -
- - - -
Total
Last year
Support cost Raising funds Activity 1 Activity 2 Activity 3
(examples) £ £ £ £
Governance - - - -
- - - -
- - - -
- - - -
Other - - - -
- - - -
Total
----- End of picture text -----

Please provide details of the accounting policy adopted for the apportionment of costs between activities and any estimation techniques used to calculate their apportionment.

CC17a (Excel)

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----- Start of picture text -----
Grand total Basis of allocation
£ (Describe method)
-
-
-
-
-
-
----- End of picture text -----

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10/02/2021

Section C Notes to the accounts

Note 10 Details of certain items of expenditure

10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Independent examiner’s fees

Assurance services other than audit or independent examination

Tax advisory fees

Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent examiner

CC17a (Excel)

10/02/2021

----- Start of picture text -----
This year Last year
£ £
55 50
- -
- -
- -
----- End of picture text -----

CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 11 Paid employees Please complete this note if the charity has any employees.

11.1 Staff Costs

This year £ Salaries and wages - Social security costs - Pension costs (defined contribution scheme) Other employee benefits - Total staff costs - This year: Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party Last year: Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party

Please give details of the number of employees whose total employee benefits (excl pension costs) fell within each band of £10,000 from £60,000 upwards. If there are transactions, please enter 'true' in the box provided.

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000

----- Start of picture text -----
Band Number of
This year
£60,000 to £69,999 -
£70,000 to £79,999 -
£80,000 to £89,999 -
£90,000 to £99,999 -
£100,000 to £109,999 -
This year
£
Please provide the total amount paid to key management -
personnel (includes trustees and senior management) for their
services to the charity. For specific amounts paid to trustees,
see Note 28.
----- End of picture text -----

CC17a (Excel)

10/02/2021

11.2 Average head count in the year The parts of the charity in which the employees work		This year Number
	Fundraising	-
	Charitable Activities	-
	Governance	-
	Other	-
	Total	-

11.3 Ex-gratia payments to employees and others (excluding trustees) Please complete if an ex-gratia payment is made.

This year Last year This year Last year Please explain the nature of the payment Please state the legal authority or reason for making the payment	This year
	Last year
	This year
	Last year

Please state the amount of the payment (or value of any waiver of a right to an asset)	This year
	£ -

CC17a (Excel)

10/02/2021

11.4 Redundancy payments Please complete if any redundancy or termination payment is made in the period.

This year £ Total amount of payment - The nature of the payment (cash, asset etc.) This year £ The extent of redundancy funding at the balance sheet date - Please state the accounting policy for any redundancy or termination payments

CC17a (Excel)

10/02/2021

(cont)

----- Start of picture text -----
Last year
£
-
-
-
-
----- End of picture text -----

luding employer no such

----- Start of picture text -----
employees
Last year
-
-
-
-
-
Last year
£
-
----- End of picture text -----

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10/02/2021

Last year Number - - - - -

----- Start of picture text -----
Last year
£
-
----- End of picture text -----

CC17a (Excel)

10/02/2021

----- Start of picture text -----
Last year
£
-
Last year
£
-
----- End of picture text -----

CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 12 Defined contribution pension scheme or defined benefit sche a defined contribution scheme.

12.1 Please complete this note if a defined contribution pension scheme is operated.

This year £ Amount of contributions recognised in the SOFA as an expense -

Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds.

12.2 Please complete this section where the charity participates in a defined benefit pen to ascertain its share of the underlying assets and liabilities.

Please confirm that although the scheme is accounted for as a defined contribution plan, it is a defined benefit plan.

Please provide such information as is available about the plan's surplus or deficit and the implications, if any, for the reporting charity for this year and last year, if different

12.3 Please complete this section where the charity participates in a multi-employer defi plan that is accounted for as a defined contribution plan.

Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms and conditions of the multiemployer plan. If this is different for last year, provide details

CC17a (Excel)

10/02/2021

Provide an explanation of how any liability arising from an agreement with a multi-employer plan to fund a deficit has been determined. If this is different for last year, provide details

CC17a (Excel)

10/02/2021

(cont)

eme accounted for as

----- Start of picture text -----
Last year
£
-
----- End of picture text -----

nsion plan but is unable

fined benefit pension

CC17a (Excel)

10/02/2021

CC17a IExcell 44 1010212021

Section C Notes to the accounts

Note 13 Grantmaking Please complete this note if the charity made any grants or donations which i the charitable activities undertaken.

This year:

13.1 Analysis of grants paid (included in cost of charitable activities)

----- Start of picture text -----
Grants to
Analysis institutions Grants to individuals
Activity or project 1 - -
Activity or project 2 - -
Activity or project 3 - -
Activity or project 4 - -
Total - -
----- End of picture text -----

Please enter “Nil” if the charity does not identify and/or allocate support cost

13.2 Grants made to institutions

My charity has made grants to particular institutions that are material in the context of its grantmaking. Details of the institution supported, purpose of the grant and total paid to each institution is available on the charity's web site.

Names of institution Purpos The Story Museum, Oxford Restoration of

Total grants to institutions in reporting period

CC17a (Excel)

10/02/2021

other unanalysed grants TOTAL GRANTS PAID CC17a IExcell 46 101021202 1

Last year:

----- Start of picture text -----
13.3 Analysis of grants paid (included in cost of charitable activities)
Grants to
Analysis institutions Grants to individuals
Activity or project 1 - -
Activity or project 2 - -
Activity or project 3 - -
Activity or project 4 - -
Total - -
----- End of picture text -----

Please enter “Nil” if the charity does not identify and/or allocate support cost

14.1 Cost or valuation

£ £ At the beginning of the year - - Additions - - Revaluations - - Disposals - - Transfers - - At end of the year - - 14.2 Depreciation and impairments Basis* SL or RB Rate At beginning of the year - - Disposals - - Depreciation - - Impairment - - Transfers - - At end of the year - - 14.3 Net book value Net book value at the beginning of the year - - Net book value at the end of the year - - Freehold land & buildings Other land & buildings* SL or RB (Straight Line or Reducing Balance)	£ Freehold land & buildings	£ Other land & buildings
	-	-
	-	-
	-	-
	-	-
	-	-
	-	-
	-	-
	-	-

CC17a (Excel)

10/02/2021

14.4 Impairment

This year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

Last year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

14.5 Revaluation

If an accounting policy of revaluation is adopted, please provide:

the effective date of the revaluation

the name of independent valuer, if applicable

the methods applied and significant assumptions

the carrying amount that would have been recognised had the assets been carried under the cost model.

14.6 Other disclosures

(i) Please state the amount of borrowing costs, if any, capitalised in the cons tangible fixed assets and the capitalisation rate used.

(ii) Please provide the amount of contractual commitments for the acquisition fixed assets.

(iii) Details of the existence and carrying amounts of property, plant and equipment to which the charity has restricted title or that are pledged as security for liabilities.

The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL indicate the rate of depreciation: for straight line, what is the anticipated life of the asse percentage annual deduction.

CC17a (Excel)

10/02/2021

(cont)

----- Start of picture text -----
Plant, Fixtures, fittings Total
machinery and equipment
and motor
vehicles
£ £ £
- 1,584 1,584
- - -
- - -
- - -
- - -
- 1,584 1,584
SL or RB SL or RB SL or RB
- 974 974
- - -
- 264 264
- - -
- - -
- 1,238 1,238
- 610 610
- 346 346
----- End of picture text -----

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10/02/2021

----- Start of picture text -----
This year Last year
- -
This year Last year
£ £
truction of - -
n of tangible - -
----- End of picture text -----

= straight line; RB = reducing balance). Also please t (in years); for reducing balance, what is the

CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 15 Intangible assets Please complete this note if the charity has any intangible assets

15.1 Cost or valuation

At beginning of the year	£ - Research & development	£ - Research & development	£ - Patents and trademarks	Other Total £ £ - -
Additions		-	-	- -
Disposals		-	-	- -
Revaluations		-	-	- -
Transfers *		-	-	- -
At end of the year		-	-	- -
15.2 Amortisation and	impairments
At beginning of the year	Basis SL Rate	or RB -	SL or RB -	SL or RB SL or RB - - Straight Line ("SL") or Reducing Balance ("RB")
Disposals		-	-	- -
Amortisation		-	-	- -
Impairment		-	-	- -
Transfers*		-	-	- -
At end of year		-	-	- -
15.3 Net book value
Net book value at the beginning		-	-	- -
of the year
Net book value at the end of the		-	-	- -
year

15.4 Accounting policy

Please disclose the accounting policy for intangible fixed assets including: Reasons for choosing amortisation rates

Policies for the recognition of any capital development

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10/02/2021

15.5 Impairment This year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss. Last year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss. 15.6 Revaluation If an accounting policy of revaluation is adopted, please provide: This year Last year the effective date of the revaluation the name of independent valuer, if applicable the methods applied the carrying amount that would have been recognised had the assets been carried under the cost model. 15.7 Other disclosures (i) If your intangible asset was acquired by way of grant, provide value on initial recognition and carrying amount of the asset. (ii) Details of the carrying amounts of any intangible assets to which the charity has restricted title or that are pledged as security for liabilities. (iii) Please provide the amount of contractual commitments for the acquisition of intangible assets. (iv) State the amount of research and development expenditure recognised as expenditure in the year. (v) Please detail the headings in the SOFA in which a charge for amortisation of intangible assets is included. (vi) For any material intangible assets, please provide a description, its carrying amount and any remaining amortisation period.

The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction.

CC17a (Excel)

10/02/2021

Section C Notes to the accounts

Note 16 Heritage assets Please complete this note if the charity has heritage assets

16.1 General disclosures for all charities holding heritage assets

(i) Explain the nature and scale of heritage assets held. (i) Explain the nature and scale of heritage assets held. (ii) Explain the policy for the acquisition, preservation, management and disposal of heritage assets. (ii) Explain the policy for the acquisition, preservation, management and disposal of heritage assets.	This Year	a e a f
	The Tolkien Society has a Tolkien-related items inclu fanzines, newspaper c costumes and clothes memorabilia. It would not to value the archive due to of material held most of w mometary valu
	The Society has a written and Disposals policy. The A an annual budget for acqu large items are confrm Trustees. The Archives secure conditions at th Heritage Centre in pro packaging.

16.2 Cost or valuation

16.2 Cost or valuation
At beginning of the year Additions Disposals Revaluations Transfers * At end of the year	Heritage asset 1 £	£ Heritage asset 2	£ Heritage asset 3
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-

16.3 Depreciation and impairments

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10/02/2021



-	-	-
-	-	-

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16.5 Impairment

This year Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

Last year Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

16.6 Revaluation

If an accounting policy of revaluation is adopted, please provide:

This the effective date of the revaluation the name of independent valuer, if applicable qualifications of independent valuer the methods applied and significant assumptions any significant limitations on the valuation

16.7 Analysis of heritage assets by class or group distinguishing those at cost a

Carrying amount at the beginning of the period

Additions

Disposals

Depreciation/impairment

Revaluation

Carrying amount at the end of period

16.8 Heritage assets (where heritage assets are not recoignised on the balance

This year

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(i) Explain the reason why heritage assets have not been recognised on the balance sheet.

(ii) Describe the significance and nature of heritage assets.

(iii) Disclose information that is helpful in assessing the value of heritage assets.

(iv) Explain the reason why it is not practicable to obtain a valuation of heritage assets.

CC17a (Excel)

10/02/2021

16.9 Five year summary of heritage assets transactions

----- Start of picture text -----
2015 2014 2013
£ £ £
Purchases
Group A - - -
Group B - - -
Group C -
Other -
Donations
Group A - - -
Group B - - -
Group C - - -
Other - - -
Total additions - - -
Charge for impairment
Group A - - -
Group B - - -
Group C - - -
Other - - -
Total charge for impairment - - -
Disposals
Group A - carrying amount - - -
Group B - carrying amount - - -
Group C - - -
Other - - -
Total disposals - - -
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Please note that Fair Value in this context is the amount for which an asset c and willing parties in an arm's length transaction. For traded securities, the on the London Stock Exchange Daily Official List or equivalent. For other ass traded market, it is the trustees' or valuers' best estimate of fair value.

17.2 Please provide a breakdown of investments shown above agreein differentiating between those held at fair value and those held at cost

This year: Analysis of investments

Cash or cash equivalents Listed investments Investment properties

----- Start of picture text -----
Fair value a
£
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Social investments Other investments Total Grand total (Fair value at year end+Cost less impairment) Last year: Analysis of investments Fair value a £ Cash or cash equivalents Listed investments Investment properties Social investments Other investments Total Grand total (Fair value at year end+Cost less impairment)

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17.3 If your charity holds investment properties, please complete the f

----- Start of picture text -----
This y
(i) Explain the methods and significant assumptions in
determining the fair value of investment property held by
the charity
(ii) Name or independent valuer, if applicable, and relevant
qualifications
(iii) Provide details of any restrictions on the ability to
realise investment property or on the remittance of income
or disposal proceeds
(iv) Explain any contractual obligations for the purchase,
construction or development of investment property or for
repairs, maintenance or enhancements
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----- Start of picture text -----
17.4 Please provide a breakdown of current asset investments, if appl
Analysis of current asset investments This y
£
Cash or cash equivalents
Listed investments
Investment properties
Social investments
Other investments
Total
17.5 Guarantees
Please provide details and amount of any guarantee made
to or on behalf of a third party
Name of the entity or entities benefitting from those
guarantees
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Please explain how the guarantee furthers the charity's aims

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17.6 Concessionary loans

Desc Amount of concessionary loans made ( Multiple loans made may be disclosed in aggregate provided that such aggregation does not obsure significant information ). Total Desc Amount of concessionary loans received (Multiple loans received may be disclosed in aggregate provided that such aggregation does not obsure significant information). Total This year Terms and conditions eg interest rate, security provided Value of any concessionary loans which have been committed but not taken up at the reporting date Amounts payable within 1 year Amounts payable after more than 1 year Amounts receivable within 1 year Amounts receivable after more than 1 year 17.7 Additional information This year Please provide information about the significance of investments to the charity's financial position or performance eg. terms and conditions of loans or the use of hedging to manage financial risk. For all investments measured at fair value, the basis for determining the value, including any assumptions applied when using a valuation technique.

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Where a charity has provided financial assets as a form of security, the carrying amount of the financial asset pledged as security and the terms and conditions relating to its pledge.

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(cont)

----- Start of picture text -----
ment)
Social
Other Total
investments
- - -
- - 100,000
- - -
- - -
- - -
- - -
- - -
- - 100,000
----- End of picture text -----

could be exchanged between knowlegable fair value is the value of the security quoted sets where there is no market price on a

ng with the balance sheet row B04 less impairment.

----- Start of picture text -----
t year end Cost less impairment
£
- -
100,000 100,000
- -
----- End of picture text -----

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- - - - 100,000 100,000

----- Start of picture text -----
t year end Cost less impairment
£
- -
- -
- -
- -
- -
- -
-
----- End of picture text -----

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following note:

year Last year

licable, agreeing with the balance sheet.

----- Start of picture text -----
year Last year
£
- -
- -
- -
- -
- -
- -
This year Last year
----- End of picture text -----

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CC17a IExcell 76 101021202 1

----- Start of picture text -----
This year £ Last year £
cription
- -
- -
- -
- -
- -
This year £ Last year £
cription
- -
- -
- -
- -
Last year
Last year
----- End of picture text -----

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CC17a IExcell 78 101021202 1

Section C Notes to the accounts

Note 18 Stocks

Please complete this note if the charity holds any stock items

18.1 Please state the carrying amount of stock and work in progress analysed be activities.

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Stock Donated goods
For For resale For For resale
distribution distribution
£ £ £ £
Charitable activities:
Opening 322 - - -
Added in period 529 - - -
Expensed in period - 90 - - -
Impaired - - - -
Closing 761 - - -
Other trading activities:
Opening
- 879 - -
Added in period
- 1,000 - -
Expensed in period
- - 1,778 - -
Impaired
- - - -
Closing
- 101 - -
Other:
Opening
- - - -
Added in period
- - - -
Expensed in period
- - - -
Impaired - - - -
Closing - - - -
Total this year 761 101 - -
Total previous year - - - -
This year Last
£ £
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18.2 Please specify the carrying amount of any stocks pledged as security for liabilities

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(cont)

tween

Work in progress £ - - - - - - - - - - - - - - - - - year £

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CC17a IExcell 82 101021202 1

Section C Notes to the accounts

Note 19 Debtors and prepayments Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors

Trade debtors Prepayments and accrued income Other debtors

Total

Please complete 19.2 where a material debtor is recoverable more than a year

19.2 Analysis of debtors recoverable in more than 1 year (included in debtor

Trade debtors Prepayments and accrued income Other debtors

Total

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(cont)

----- Start of picture text -----
This year Last year
£ £
- -
2,592 952
12,260 10,837
14,852 11,789
----- End of picture text -----

r after the reporting date.

rs above)

----- Start of picture text -----
This year Last year
£ £
- -
4,500 6,284
- -
-
4,500 6,284
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Section C Notes to the accounts

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

Accruals for grants payable Bank loans and overdrafts Trade creditors Accruals and deferred income Taxation and social security Other creditors Total Payments received on account for contracts or performance-related grants	Amounts falling due within one year	Amounts falling due within one year
	This year £	Last year £
	-	-
	-	-
	549	300
	-	-
	68,962	49,343
	83	-
	-	-
	69,594	49,643

20.2 Deferred income

Please complete this note if the charity has deferred income.

This year Membership subscriptions can be paid at any point in the year and last for 12 months. The months relating to the following year are deferred.

Please explain the reasons why income is deferred.

Movement in deferred income account

Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Balance at the end of the reporting period

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(cont)

----- Start of picture text -----
Amounts falling due after
more than one year
This year Last year
£ £
- -
- -
- -
- -
- -
- -
- -
- -
----- End of picture text -----

Last year Membership subscriptions can be paid at any point in the year and last for 12 months. The months relating to the following year are deferred. Bookings for the 2020 Oxford conference opened in Dec. 2019 and are also deferred to 2020.

----- Start of picture text -----
This year Last year
£ £
49,344 37,649
98,547 69,397
- 78,929 - 57,702
68,962 49,344
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Section C Notes to the accounts

Note 21 Provisions for liabilities and charges

Please complete this note if you have included in charity expenditure any provisions. A charity has a liability of uncertain timing or amount.

21.1 Movements in recognised provisions and funding commitment during the period

Balance at the start of the reporting period Amounts added in current period Amounts charged against the provision in the current period Unused amounts reversed during the period Balance at the end of the reporting period

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||| |---|---| |21.2 Please provide:|This year| |- a brief description of any obligations on the| |balance sheet and the expected amount and timing| |of resulting payments;| |- an indication of the uncertainties about the| |amount or timing of those outflows; and| |- the amount of any expected reimbursement,| |stating the amount of any asset that has been| |recognised for that expected reimbursement.|

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This year

21.3 For any funding commitment that is not recognised as a liability or provision, provide details of commitment made, the time frame of that commitment, any performance-related conditions and details of how the commitment will be funded (with contracts for capital expenditure separately identified).

21.4 Where unrestricted funds have been designated to a fund commitment, please disclose the nature of any amounts designated and the likely timing of that expenditure.

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(cont)

A provision is made when the

----- Start of picture text -----
This year Last year
£ £
- -
- -
- -
- -
- -
----- End of picture text -----

Where the charity has contingent liabililities, please complete the following se possibility of their existence is remote.

This year

Description of item including its legal nature. Estimate of fi Please describe any security provided in connection to the liability. Last year Description of item including its legal nature. Estimate of fi Please describe any security provided in connection to the liability.

23.2 Contingent assets Where the charity has contingent assets, please complete the following section probable

This year

Last year

Description of item Estimate of fi Description of item Estimate of fi

23.4 Other disclosures for contingent assets and/or liabilities

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Please provide the following information where practicable:

This year Explain any uncertainties relating to the amount or timing of settlement; and the possibilty of any reimbursement Where it is not practical to make one or more of these disclosures, please state this fact

CC17a (Excel)

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(cont)

ction unless the

nancial effecti

nancial effecti

n when their existence is

nancial effecti

nancial effect

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Last year CC17a IExcell 94 101021202 1

Section C Notes to the accounts

Note 24 Cash at bank and in hand

Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Other Total

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(cont)

----- Start of picture text -----
This year Last year
£ £
- -
- -
101,491 182,394
- -
101,491 182,394
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Section C Notes to the accounts

Note 25 Fair value of assets and liabilities

----- Start of picture text -----
This year
25.1 Please provide details of the charity's
exposure to credit risk (the risk of incurring a
loss due to a debtor not paying what is owed) ,
liquidity risk (the risk of not being able to meet
short term financial demands) and market risk
(the risk that the value of an investment will fall
due to changes in the market) arising from
financial instruments to which the charity is
exposed at the end of the reporting period and
explain how the charity manages those risks.
25.2 Please give details of the amount of change
in the fair value of basic financial instruments
(debtors, creditors, investments (see section 11,
FRS 102 SORP)) measured at fair value through
the SoFA that is attributable to changes in credit
risk.
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Last year CC17a IExcell 98 101021202 1

Section C Notes to the accounts

Note 26 Events after the end of the reporting period

Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period

This year

Please provide details of the nature of the event

The Covid-19 lead to the AGM being held on-line again with the Exeter hotel deposit held over to 2022. The Seminars were also held on-line. In 2021 the Oxford conference will be held as a hybrid event.	The Covid that the O take place been repla All f accomm been refun Anne's C carried for with the E AGM has	- e o o w

Provide an estimate of the financial effect of the event or a statement that such an estimate cannot be made

CC17a (Excel)

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(cont)

Last year

-19 pandemic has meant Oxford Conference due to e in September 2020 has aced by an on-line event. ees for registration, odation and meals have nded. The deposit with St ollege Oxford, has been ward to 2021. The deposit Exeter hotel for the 2020 been carried forward to 2021.

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Section C Notes to the accounts (cont) Note 27 Charity funds 27.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure f figure below should reconcile to 'Total funds' in the blanace sheet.

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special t unrestricted funds

----- Start of picture text -----
Fund
balances
Type PE, EE
Purpose and Restrictions brought
R or UR
forward Income Expenditure
Fund names £ £ £
Oxonmoot R Annual conference held in Oxford 4,764 13,648 - 3,635
To collect donations and fund the
distribution of books by J R R Tolkien to 11,937 2,341 - 90
Tolkien and the World R schools in developing countries.
To establish a permanent centre to
celebrate the life ane work of Professor J R R 20,010 - -
Tolkien Centre R Tolkien
To fund the attendance of Tolkien scholars
1,599 3,648 -
Tolkien Bursary R at academic events.
To publish collections of academic papers
from Society events in memory of a young 4,719 1,341 - 129
Peter Roe R deceased member.
- - -
- - -
- - -
- - -
- - -
----- End of picture text -----*

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----- Start of picture text -----
Other funds N/a N/a 110,156 80,410 - 89,377
Total Funds [ 153,185 101,388 - 93,231 ]
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for 'Other funds'. The 'Total funds'

trusts, of the charity; and U -

----- Start of picture text -----
Fund
balances
Gains and carried
Transfers losses forward
£ £ £
- - 14,777
- - 14,188
- - 20,010
- - 5,247
- - 5,931
- - -
- - -
- - -
- - -
- - -
----- End of picture text -----

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- 101,189 - - 161,342

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Section C Notes to the accounts (cont)

Note 27 Charity funds (cont) 27.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure f figure below should reconcile to 'Total funds' in the blanace sheet.

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special t unrestricted funds

----- Start of picture text -----
Fund
balances
Type PE, EE
Purpose and Restrictions brought
R or UR
forward Income Expenditure
Fund names £ £ £
Oxonmoot R Annual conference held in Oxford 24,848 16,943 - 17,027
To collect donations and fund the
Tolkien to the World R distribution of books by J R R Tolkien to 9,665 2,272
schools in developing countries.
To establish a permanent centre to
Tolkien Centre R celebrate the life ane work of Professor J R R 20,000 10
Tolkien
To fund the attendance of Tolkien scholars
Tolkien Bursary R 3,258 130 - 1,789
at academic events.
To publish collections of academic papers
Peter Roe R from Society events in memory of a young 3,676 1,048 - 5
deceased member.
2019 Conference to be held in
R Major Conference held every 7 years 33,567 47,802 - 78,305
Birmingham in August.
- - -
- - -
- - -
----- End of picture text -----*

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----- Start of picture text -----
- - -
Other funds N/a N/a 50,293 70,714 - 33,915
Total Funds 145,307 138,919 - 131,041
----- End of picture text -----

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for 'Other funds'. The 'Total funds'

trusts, of the charity; and U -

----- Start of picture text -----
Fund
balances
Gains and carried
Transfers losses forward
£ £ £
- 20,000 4,764
11,937
20,010
1,599
4,719
- 3,064 -
- - -
- - -
- - -
----- End of picture text -----

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- - 23,064 - 110,156 - - 153,185

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Section C Notes to the accounts

Note 27 Charity funds (cont)

27.3 Transfers between funds

This year

Reason for transfer and where endowment is con income, legal power for its conversion Between unrestricted and restricted funds Between endowment and restricted funds Between endowment and unrestricted funds

Last year

Reason for transfer and where endowment is con income, legal power for its conversion Between unrestricted and Conference held in 2019 completed and surplus transferr restricted funds funds. Large accumulated surplus from annual Oxford c transferred to Other Funds. Between endowment and restricted funds Between endowment and unrestricted funds

27.4 Designated funds

This year Planned use Purpose of the designation Last year Planned use Purpose of the designation

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CC17a IExcell iio 101021202 1

(cont)

verted to Amount

----- Start of picture text -----
verted to Amount
red to Other
conference
23064
----- End of picture text -----

----- Start of picture text -----
Amount
Amount
----- End of picture text -----

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111

CC17a IExcell 112 101021202 1

Section C Notes to the accounts

Note 28 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expens details of such transactions should be provided in this note. If there are no transactio in the box or "False" if there are transactions to report.

28.1 Trustee remuneration and benefits

This year

None of the trustees have been paid any remuneration or received any other benefits employment with their charity or a related entity (True or False)

In the period the charity has paid trustees remuneration and benefits. Please give the for, any remuneration or other benefits paid to a trustee by the charity or any instituti

----- Start of picture text -----
Amounts pa
Legal authority (eg Remuneration Pension
Name of trustee order, governing contribution
document)
£ £
- -
- -
- -
- -
Please give details of why remuneration or other
employment benefits were paid.
Where an ex gratia payment has been made to a trustee,
provide an explanation of the nature of the payment.
----- End of picture text -----

Last year

None of the trustees have been paid any remuneration or received any other benefits employment with their charity or a related entity (True or False)

In the period the charity has paid trustees remuneration and benefits. Please give the for, any remuneration or other benefits paid to a trustee by the charity or any instituti

Amounts pa

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----- Start of picture text -----
Remuneration Pension
Legal authority (eg contribution
Name of trustee order, governing
document)
£ £
- -
- -
- -
- -
Please give details of why remuneration or other
employment benefits were paid.
Where an ex gratia payment has been made to a trustee,
provide an explanation of the nature of the payment.
----- End of picture text -----

28.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such tran this note. If there are no transactions to report, please enter “True” in the box below. report, please enter "False".

No trustee expenses have been incurred (True or False)

This Type of expenses reimbursed £ Travel Subsistence Accommodation Other (please specify): TOTAL Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity

28.3 Transaction(s) with related parties

e amount of, and legal authority ion or company connected with it.

----- Start of picture text -----
aid or benefit value
----- End of picture text -----

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117

----- Start of picture text -----
Redundancy Other TOTAL
(including
loss of
office)/ex
gratia
£ £
- - [ - ]
- - [ - ]
- - [ - ]
- - [ - ]
----- End of picture text -----

nsactions should be provided in . If there are transactions to

----- Start of picture text -----
year Last year
£ £
- -
- -
- -
- -
- -
- -
----- End of picture text -----

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hich a related party has a material are no such transactions, please

----- Start of picture text -----
Amounts
written off
Provision for bad
during
debts at period end
reporting
period
£ £
----- End of picture text -----

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----- Start of picture text -----
Amounts
written off
Provision for bad
during
debts at period end
reporting
period
£ £
----- End of picture text -----

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ection C Notes to the accounts (cont)

ote 29 Additional Disclosures

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CHARITY (OMMISSION FOR ENGLANO AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Rèport to thè trust••sl members of The Tolkien Society On aGGount25 for the year ended 31.12.2020 Charity no {if any) 273809 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the pieparalion of the accounts in accordance with the requirements of the Charities A¢1 2011 I'the Act l. I report in respect of my examination of the Trust's aceounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake Ihe examination by being a qualified member of linsert name of applicable listed bodyll Delete I l if not applicable. I have completed my examlnatlon. I conflrm Ihai no malerlal matters have comg to my attpnlion in r.nnnp.r.linn with Ihp. p.xAminatinn Inlhp.r thAn that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and conlenl of accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement Ilicil Ilie cicbvuiilb yiv¥ a 'lru¢ aiid fair, view whiGli is not a Inalter considered as part of an independent examinalion. I have no concerns and have come across no other mallers in connection with the examination lo which attention should be drawn in this report in order io enable a proper unoerstanaing of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 14 September 2021 Name: Marcus Streets Relevant professional qualificationls) or body IER Oct 2018

lif any}- Address: Honeysuckle Cottage 6 High Ditch Road. Fenn Dillon Cambridge CB5 8TE Section B Disclosure Only complete if the examiner needs to highlight material mallers of concern {see CL32, Independent examination of charrty accounts." alre10n$ and guidance for examiners). Give here brief detsils of any items that the examiner wishe$ to disclose. None IER Oct 2018