## **Trustees Report for 2021** 

## **Staff** 

A huge thank-you to all our staff and volunteers for their genuine care and concern for the children and their families. It has been so nice to gradually get back to normal, but also appreciate that there have been lingering covid-related stressors. 

In order to keep up to date with the latest ideas and advice, our staff have participated in many training courses throughout the year including safeguarding, food hygiene, nurturing staff well-being, phonological development and more. 

## **Committee** 

The current committee members are Emily Dytor, James Goad, Jill Petersen, Emma Cottam and Brek Taylor-Tamblyn. Thank you to the committee for all their hard work and dedication to looking after the preschool and it’s staff this past year. 

## **Enrolment figures** 

We currently have 27 children on roll.  12 of these children will be moving on to the school in September. There are no confirmed new joiners for September, but there have been several inquiries and more anticipated over the summer. 

## **Building Update** 

We are responsible for its up-keep and maintenance. Over the year we’ve refurbished the office space, cloakroom, hallway and lean-to.  Plans are in progress to give the playground a facelift, too. 

## **Grants** 

This year we have been awarded a grant from Charlbury Town Council to purchase a parent nice board, art drying rack and contribution to our participation in Oxford Artweeks. 

## **Expanding Hours** 

Moving forward, from September we aim to expand our opening hours to 8:45am – 5:00pm Monday – Friday, to meet local need and attract more families. 

We are also hoping to introduce an apprenticeship program in the setting. 

## **Finance** 

Fees – Although this was an increase compared to last year, it includes SEN funding, and parent charges for the LWT sessions - £1068.  Uptake of sessions in Sept – Dec was still relatively low. 

Wages – Increase due to statutory increases, supporting staff training, increase to management hours, and a significant amount of staff cover was needed throughout the year for shielding and sickness. Staff also undertook various training courses totaling 50 hours outside of their normal working hours.  PreSchool supported this training by paying c.£484 for the extra hours worked. 

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Repairs and Maintenance – included the much-needed revamp of the cloakroom, hallway, lean-to, and office.  Along with a new gas box and pointing to the front of the building. 

Pre-School Trips – LWT weekly trips.  Also includes the inclusive trip to LWT (£420) which was funded with the grant received from CTC last year. 

Cleaning – An additional 3 hours across the week was introduced to support with the additional cleaning requirements. 

Although the reserves have been designated, they are all unrestricted and can be included in the general fund and drawn down when needed. 

The Pre-School has no significant liabilities except for the ongoing lease and building payments. 

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## **Charity Number 273783** 

## **CHARLBURY PRE-SCHOOL** 

## **FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 31 DECEMBER 2021** 



## **CHARLBURY PRE - SCHOOL** 

## **PROFIT & LOSS ACCOUNT FOR THE YEAR ENDING 31ST DECEMBER 2021** 

|**INCOME**<br>Fees:<br>See note 1<br>**EXPENDITURE**<br>Wages<br>Rent<br>Employers Pension<br>General rates<br>Repairs and Maintenance<br>Supplies and Materials<br>See note 2<br>Educational Resources<br>Depreciation<br>Gas & Electricity<br>Stationery & Postage<br>Telephone<br>Insurance PPA<br>Building Insurance<br>Training costs<br>Milk<br>Dance Sessions<br>French Sessions<br>Pre-School Trips<br>Cleaning<br>Sundry<br>See note 3<br>**TRADING PROFIT/(LOSS)**<br>**SUNDRY INCOME**<br>Lettings<br>Parties<br>Other<br>Interest Received<br>Miscellaneous Sales<br>Miscellaneous Income<br>Fund Raising Events:-<br>General<br>See note 4<br>Donations Received<br>Grants Received<br>See note 5<br>**NET PROFIT/LOSS**|**2021**<br>2020<br>**£**<br>**£**<br>£<br>£<br>**71543**<br>67303<br>**62890**<br>52766<br>**13125**<br>7875<br>**1714**<br>1441<br>**531**<br>489<br>**2898**<br>39<br>**1463**<br>1005<br>**438**<br>256<br>**240**<br>295<br>**2401**<br>1718<br>**463**<br>386<br>**766**<br>638<br>**853**<br>853<br>**1045**<br>1322<br>**206**<br>523<br>**166**<br>99<br>**0**<br>200<br>**250**<br>150<br>**1468**<br>0<br>**1656**<br>432<br>**4485**<br>1930<br>97058<br>72417<br>**-25515**<br>-5114<br>**40**<br>0<br>**0**<br>0<br>**59**<br>148<br>**0**<br>0<br>**0**<br>0<br>**2947**<br>1659<br>**331**<br>512<br>**1180**<br>3600<br>**4557**<br>5919<br>**-20958**<br>805|
|---|---|



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## **CHARLBURY PRE-SCHOOL** 

## **BALANCE SHEET AS AT 31 DECEMBER 2021** 

|**2021**<br>**Fixed Assets**<br>**£**<br>**£**<br>**£**<br>Tangible Assets<br>See Note 6<br>6705<br>**Current Assets**<br>Stock<br>0<br>Debtors<br>0<br>Prepayments and Accruals<br>0<br>Cash at Bank and in Hand<br>17881<br>17881<br>**Current Liabilities**<br>Creditors<br>PAYE & NI<br>208<br>Accruals<br>Playscheme Loan<br>1000<br>1208<br>Current Assets less Current Liabilities<br>16673<br>**NET ASSETS**<br>**23378**<br>**Reserves**<br>General Fund Balance<br>19267<br>Transfers to Buildings Reserve<br>1,691<br>Transfer to Closure Reserve<br>Transfer to New Equipment Reserve<br>Transfer to Training Reserve<br>Transfer to SEN Reserve<br>Transfer to Playground Reserve<br>Profit/Loss in Year<br>(20,958)<br>0<br>Building Repairs Reserve<br>1809<br>Closure Reserve<br>12000<br>New Equipment Reserve<br>5000<br>Training Reserve<br>2000<br>SEN Reserve<br>2000<br>Playground Reserve<br>569<br>**23378**|**2020**<br>**£**<br>**£**<br>**£**<br>6945<br>0<br>0<br>9353<br>30191<br>39544<br>1153<br>1000<br>2153<br>37391<br>**44336**<br>18462<br>805<br>19267<br>3500<br>12000<br>5000<br>2000<br>2000<br>569<br>**44336**|**2020**<br>**£**<br>**£**<br>**£**<br>6945<br>0<br>0<br>9353<br>30191<br>39544<br>1153<br>1000<br>2153<br>37391<br>**44336**<br>18462<br>805<br>19267<br>3500<br>12000<br>5000<br>2000<br>2000<br>569<br>**44336**|
|---|---|---|
||||
|||**44336**|



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## **CHARLBURY PRE-SCHOOL** 

## **YEAR ENDED 31 DECEMBER 2021** 

## **NOTES TO THE ACCOUNTS** 

## **NOTE 1 - Fees** 

## **NOTE 5 - Grants Received** 

|Early Years Funding|58922||
|---|---|---|
|Non-Funded Sessions|12621||
|||**71543**|
|**NOTE 2 - Supplies & Materials**|||
|Session Sundries/Equipment|730||
|Fruit/snack|596||
|Art Material|137||
|**TOTAL**||**1463**|



|Exhibition Foundation|250||
|---|---|---|
|Charlbury Town Council|550||
|OCC - PPE|50||
|OCC - Household Support Vouchers|330||
|**TOTAL**||**1180**|



## **NOTE 6 - Tangible Fixed Assets** 

## **NOTE 3 - Sundry Expenses** 

|Misc Expenses<br>DBS Checks<br>WODC (waste)<br>Ofsted Registration<br>Chubb Fire Check<br>PAT Test/Full Electrical Test<br>Website Hosting etc<br>Tracking Tool<br>Supply Staff<br>Staff Resources<br>PPE<br>Window Cleaner<br>Cleaning Materials<br>Staff Uniform<br>Garden Waste<br>Storage Cupboards<br>Hoover<br>Household Support Vouchers<br>Book - Grant Making Directory<br>Leavers / Xmas Gifts<br>**TOTAL**|168<br>43<br>407<br>50<br>138<br>500<br>73<br>60<br>209<br>41<br>30<br>75<br>109<br>488<br>35<br>1167<br>153<br>300<br>125<br>314|
|---|---|
||**4485**|



|Fixtures and fittings<br>Office Equipment<br>**Depreciation**<br>at 1st January 2021<br>Charge for year<br>At 31st December 2021|15659<br>1767|
|---|---|
||17426<br>10481<br>240<br>10721|



## **NOTE 4 - Fundraising Events** 

|JustGiving<br>Amazon Smile<br>Easy Fundraising<br>Sushi Oke<br>Open Air Screening<br>Halloween Disco<br>Snowman Event<br>E Blok Photos<br>Dash Xmas Cards<br>**TOTAL**|476<br>80<br>16<br>845<br>231<br>616<br>296<br>375<br>12|
|---|---|
||**2947**|



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## **CHARLBURY PRE-SCHOOL** 

## **FIXED ASSETS** 

|**B/F 01/01/2021**<br>Date of<br>COST<br>Accumulated Depreciation <br>Purchase<br>£<br>Depreciation<br>yrs<br>**Fixtures and Fittings**<br>Tables/Bookcases<br>525.30<br>525.30<br>Water/Sand Tray<br>199.16<br>199.16<br>Tables & Chairs<br>242.17<br>242.17<br>Vacuum Cleaner<br>94.00<br>94.00<br>Fire Extinguisher<br>90.05<br>90.05<br>Play House Furniture<br>565.76<br>565.76<br>Fire Extinguisher<br>175.08<br>175.08<br>Totals B/F<br>1891.52<br>1891.52<br>**ADDITIONS**<br>Office Fire Extinguisher<br>Jul-99<br>167.44<br>167.44<br>Filing Cabinet<br>Sep-99<br>101.91<br>101.91<br>Fridge & Freezer<br>Sep-99<br>388.97<br>388.97<br>Chairs<br>Aug-03<br>250.28<br>250.28<br>Vacuum Cleaner<br>Oct-04<br>86.97<br>86.97<br>Shed<br>Jul-06<br>200.00<br>200.00<br>Nursery Chair<br>Oct-06<br>45.02<br>45.02<br>Storage Cabinets<br>Apr-07<br>443.56<br>443.56<br>Wendy House<br>Nov-07<br>586.00<br>586.00<br>Picnic Tables<br>Mar-08<br>326.18<br>326.18<br>Fire Extinguisher<br>Jun-08<br>148.76<br>148.76<br>Settee<br>Jul-08<br>151.57<br>151.57<br>Puzzle Mat<br>Oct-08<br>230.30<br>230.30<br>Freezer<br>Apr-09<br>109.99<br>109.99<br>Laptop<br>Dec-09<br>420.90<br>420.90<br>Compact Easel<br>Feb-10<br>259.95<br>193.49<br>Laptop<br>Mar-10<br>510.00<br>510.00<br>Bench<br>Apr-10<br>31.49<br>31.49<br>Printers x2<br>Sep-10<br>79.98<br>79.98<br>Pavilion<br>Sep-11<br>5220.00<br>761.00<br>Display Unit<br>Nov-11<br>239.94<br>168.99<br>Shed<br>Dec-11<br>199.95<br>119.99<br>Play Loft<br>Dec-11<br>2500.00<br>625.00<br>Storage Units<br>Jun-12<br>219.28<br>160.00<br>Cooker<br>Jan-13<br>434.95<br>400.00<br>Storage Unit<br>Mar-13<br>103.40<br>80.00<br>Magnetic Board<br>Sep-13<br>195.54<br>160.00<br>Outside Storage<br>Dec-13<br>115.05<br>115.05<br>**TOTALS**<br>15658.90<br>8954.36<br>**Office Equipment**<br>Computer and Printer<br>1265.48<br>1265.48<br>Photocopier<br>501.13<br>501.13<br>**TOTALS**<br>1766.61<br>1766.61<br>17425.51<br>10720.97|Depreciation<br>NBV<br>£<br>£<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>15.00<br>66.46<br>0<br>0<br>0<br>50.00<br>4459.00<br>15.00<br>70.95<br>10.00<br>79.96<br>50.00<br>1875.00<br>20.00<br>59.28<br>50.00<br>34.95<br>10.00<br>23.40<br>20.00<br>35.54<br>0|Depreciation<br>NBV<br>£<br>£<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>15.00<br>66.46<br>0<br>0<br>0<br>50.00<br>4459.00<br>15.00<br>70.95<br>10.00<br>79.96<br>50.00<br>1875.00<br>20.00<br>59.28<br>50.00<br>34.95<br>10.00<br>23.40<br>20.00<br>35.54<br>0|
|---|---|---|
||240.00<br>6704.54||
|||0<br>0|
|||0|
||||



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