Chality re£tration Aumber. 273757 ANNUAL REPORT AND ACCOUNrs FOR THE YEAR ENDED 31 AUGUST 2022
ANNUAL REPORT AND ACCOIJNIS FOR THE YEAR ENDED 31 AUGUST 2022 Contents Page Administrative Inforniation Trnst¢¢s Annual Rep)rt ReIpts and Payments Account Statement of Assets and Liabilities Notes to the Acwunts Independent Examiner's Rert 10
ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 AUGUST 2022 Epsom Chordl Socirty is a registerd charity: No 273757 The Society is 8overned by its ConstitOn which was adoptd on 2nd March 1977 and last amended on 24. March 2021. Th¢ Trnstees of the Society a the members of the committK v4hich is constitthed in accordance with clause 13 of the 2018 constitution. Trustees who served during the year were as follows: Helen Phillips ChairDWI John Stsward Treasurer Hamish Yowi8 Secretary Pauline Adams Nina Kaye Dave Kornian (i# Septemixr 2021 to 26th October 2021) Sheila Lavrton Anne Lock (I. September 2021 to 26" OctoiKr 2021) Jolln Orr (26th October 2021 to 31. August 2022) Helen Pag¢ Sally Paterson Isobel Squire (26 October 2021 to 314 Augilst 2022) Mike Vogado (2@ October 2021 to 31" August 2022) Rosie Welton Independent Examiner Gerald Dut 112 Barnett W1 Lane Ashtead Surrey KTrl 2LS
EPSOM CHORAL SOCIETY TRUSTEES? REPORT FOR THE YEAR EiYDED 31 AUGUST 2022 Objectives and acth4tie8 The objects of the s(lety are to further and assist in the musicaJ education of Fwple of the Borough of Epsom and Ewell and neighbouring ar¢as, to provide facilities for th¢ dY and hearSal of chordl and other music by promoting and participating in public Frfonnance and to supp)rt and participate in the Leith Hill Musical Festival alld other festivals and activities related to tts obje£ts. A revievi of achiev¢ments and perfornwice dllriDg the year The 2021 to 2022 season was a vast improvement on th¢ pyevious two. but was still affected by the lingering constraints of the pandemic. 2022 was our Centenary year and every effort was made to c¢l¢brate this fact. ECS managed to r¢turn to giving four full concerts with liv¢ audi¢n¢e4 though these audiences were still rightly cautious about attending in large Dumbers. The Carol Conc¢rL for exampl4 had only half the number that would nornially attend. We were able lo wti¢ipate in the txith Hill Music Festival agatn, but this too suffered from lack of partictpants and audience. being held at the time of another rise in Covid inftiOn levels. Spirits were not dampened though. and the y¢ar ¢rded with a flourish of 'Songs from the Shows, and a three- day singing trÈp to Swanage. ECS still managed to help rnise fids, and spirits. in the wider community throughout the year. with ¢arol singing in the High Street and care homes. promoting a local charity at OUT carol concert, and singing for lo1 veterans. We thank John Taylor for his efforts this year as he organised and hosted the only two ECS fimdraising events we feh able to hold. We also thank Julian Collings (MD) and Marion Lea {CoMpAni$l) for their steadfast supp)rt and guidanc¢ as w¢ turn to norn1ty ill the world of music. Review of financial position at end of reportillg There was a concert deficit of £8,080 which arose mainly fr(ll the Autumn 2021 and Summer 2022 concerts and from the fa¢t that [)st£0vid audiences wer¢ still recovering so that th¢ Carol Concert did not make its nornial surplus. We also received the very moving and wonderful i£ga¢y from Sally Stuart and the Cash at bank and in hand increafjed to £25.122. Given th¢ current economi¢ uncertainty and with rising Interest rate4 the most appropriate vehicle for holding our surplus funds is currentty under review and an additional sum wil be trall$feed from the current account to this vehicle deFnding on our iMMlate cash requirements ill the coming ycar. Reserves Policy It is the policy of the Society to mainknn th¢ l¢v¢l of resoves necew to ensure the financial commithients of the Society can be achieved on a regular basis from the incom¢ pr(xlu¢¢d by subscription itLcome and other sourc¢s. The Trnslees have ¢onsidered the needs of the Society and have aeed that the Society needs to hold in r¢seNe an amount at least equal to a twm's ¢xp¢ns¢s that w¢ Could not wv¢r frrAn inwm¢. or a large concert that drew no audience. The TTUStees consider that we should set &5ide £7.(M)O for this. Plans for the futur¢ The trustees do not Prop to deviate from the current objectives and activities of the Charity as detailed above.
EPSOM CHORAL SOCIETY TRUSTEES. REPORT FOR THE YEAR ENDED 31 AUGUST 2022 (tottiAnlled) Tru8txs' r&spoDyibility ststemeDt The Trustees are responsible for preparing the Tntstees. Annual Report and the financial statements in accordance with applicable law and United Kingdom Acwunting StaDdards (United Kingdom Generally Accepted Accounting Prdctice) aDd in accordance with the latest Charities Statement of Remmended Practice (SORP). The Trustees reswnsible for k¢eping proper tIng records that disclose with reasonabl¢ awuracy at any time the financial tK)sition of the Charity and enable them to ensure that the financial statem¢nts comply with th¢ Charities Act 2011. the Charity (A¢¢ounts and Re} Regulations 2008 and the provisions of the charity's constitytion. They are also sponSible for safeguarding the assets of the clwity and hence for tsking reasonable steps for the prevention 2nd detection of frnud and other irregularities. Helen Phillips ChairnTran 2S Octobe$ 2022
EPSOM CHORAL SOCIETY RECEIFfs AND PAYMElYtS AccoiJNf FOR THE YEAR ENDED 31 AUGUST 2022 Unrestricted L£gacy Concerts Funds Fun Total 2022 Not¢ 202 RECEIPTS Incomlng ruourcesftom menth Membership subscriptions Gift Aid Donations and Friends 14.195 2244 506 14,195 2.244 506 11,779 16,945 16.945 13,194 Concerts 11,589 11,589 6(K) Othér Incon Sally Stuart Legacy Away Days Swanage Tour Music and Lighting Hire Publicity Fund raising activities Choir rewrding Bank interest 20,(KIO 20.000 612 2.760 2,82R 1.060 1.928 612 2.760 2,821 ,574 650 2.091 1.478 222 1,928 14 9,181 20,148 29.329 6,015 £ 11.589 £26,126 £ 20,148 £ 57,863 £ 19,809 PAYMEIYTS Concerts 19,669 19.669 1,020 Running coJ¥s Professional musicians, rehearsal fees Away Day costs Swanage Tour Hire of Hall and Church Music and Lighting Hire Publi¢ity Choir recording Legacy costs Admin costs Payments in advance I l.(M)5 1,094 2.704 3.228 2.695 .431 11.005 1,094 2.704 3228 2.695 1,431 7,955 891 1,351 1,220 1168 240 240 941 941 1,092 479 TOTAL PAYMENTS £ 19,669 £ 23,098 £ 240 £43.007 £16.385 EXCESS OF RECEIprs OVER PAYMElYtS £ (&080) £ 3.028 £ 19.908 £14.856 £ 3,424
EPSOM CHORAL SOCIETY Charity re£L¥tion number 273757 STATEMENT OF ASSETS AND IJAB[L1s AT 31 AUGUST 2022 Note 2022 2021 CURREN[ ASSETS Bank- dep)sit account BaDk- current account and c8sh in hand 45.834 25 45,708 10 TOTAL NET ASSETS £ 70.956 £ 56,100 Represented by." Unrestricted legacy funds 68.287 48,379 £ 70.956 £ 56.100 Approved by the Trustees ber 2022 and Sign on their btt1f. WioP,I Helen Phillips (C Joh teward (Hon. Treasurer)
EPSOM CHORAL SOCIETY N(YfES TO THE FllYANCIAL STATEMENfs AT 31 AUGUST 2022 I ACCOUNTllYG POLICIES BasKs ofpreparnlitin 0ffvancialrnxnts The financial statements have been prep8rd under the historic81 cost convention. Funds General unrestricted fun(Ls represent the fimds that are not subject to any restrictions regarding their use and are available for g¢n¢ral use of the &Kiety. Funds designated for a pgrticular puttx)se are also nonnaily unrestricted. Incoming resources Donations, legacies and grants are recognised on receirn- Income tsx reCoved on gift aid donations is 08nised when received. Tang1b1efLdets Tangible red &8sets are fvlly written off in th¢ year of pllrch. 2 RECONCtLIATION OF RECEIPTS AND PAYMENf3 AccOur TO MONETARY ASSETS 2022 2021 At I September Bank- deposit account Cash in hand BaDk- current account 45,708 150 45.486 150 10 56,100 52,676 Net receipts for the year £ 70,956 £56,100 At 31 August Bank- deposit account Cash in hand B8nk. current account 45.834 150 45,708 150 io £ 70.956 £56,100
EPSOM CHORAL SOCIETY NOTES TO THE FINAY4CIAL srATEME AT 31 AUGU 2022 (continrded) 3 IJNRESTRICTED LEGACY FUNDS Balance at Cth movements: 2021 Inwmin oin Balance at 2022 Cecil Wiltshire t£gacy Mary Cradd(Kk_Jones tkgacy Sally Stuart txgacy 23,720 24,659 74 74 23,794 24,733 240 £ 48J79 £ 20.148 £ 240 £ 68287 Whilst theff is no restriction on the us¢ of these three tkgacies which hav¢ been fullY rrfeived and are proving invaluable to the Society. a record is being kept of how each fimd is being used. £45.000 of the legacy funds are curre[Y held on detM)sit and a fither sum will k dewsited in due ¢out3¢. 2022 2021 Balance at I SeptemL Receipts for the y¢ar Payments for the year Concert receipts Concert payments 7,721 26.126 (23,098) 11.589 4,519 18,987 (15,365) 600 £ 2.669 £ 7,721 S TANGIBLE FIXED ASSETS The Society owns th¢ frJllowin8 &8sets at nil net value: a piano, #aging and a music libTary. The Society had no wital. op¢rating lew or other commitments.
IDdepend¢nt Examiner's Report to the Epom Choral I report on th¢ acwunts of the Epsom Chordl for the year •)ded 31 August 2022. svhich comprise the Receipts and Payments AccounL the Statement of A&8ets a1 Liabilities and associated Notes. Respective reSl51b11ilieY of the Trngtees Independent Examiner The Trustees are responsible for the preparation of the accoun They consider that an audit is not r¢quir¢d for this year under section 144(2) of th¢ Clwiti&s Act 2011 (the 2011 Act) and that an illdendent examination is needed. It is my responsibility to: examine the acciyunts under section 145 of th¢ 2011 Ad and Regulations 3(c)" follow the procedures laid dovm in the General Directions by the Charity Commissioners under section 145(5Kb) of the 2011 Act and state whether particular matt¢ts have cA)me lo my attention. Bgsis of Independent ELqminer's Ststemetst My examination was wried out in ac¢ordance with the General Directions given by the Charity Commission. An examination includes a teview of the accouthg records kept by the siety and a comparison of the accounts presented with those records. It also includes ¢onsid¢ring any unusual it¢ms or disclosures in the accounts and seeking &xplanations from the Trt$ conc¢rning any such matters Th¢ prwedures undertaken (lo not provide all the evidence that would k requirnl in a fvll audiL and cons¢qu¢ntly I do not express an audit opinion on the accounts. Independent Euminer's Statement In com)e¢tion with my examinatiofy no matter h&s come to my atttiOn. (i) which gives me re&8onable cause to kli¢v¢ that in any malerial Tcspect the requirements: to keep 8ccounting re£ords in &tordance with section s.130 of the 2011 Act and Regulations 3{c) or to prepare accounts which %cord with 8ixounting readS and to comply with the reqU1ments of th¢ ACL or to whicK in my Opinio attention should be drnwn in order to enable a prow understanding of th¢ accounts to be reached. (2) Gerald Dunn Chartered Accountant Independent Examiner 112 Barnett W(xyl Lane Ashtead S¢Y KTrl 2LS Date.. Ifoctober 2022