## Churchill College Archives Trust Registered Charity No 273633 ## Report and Financial Statements for the year ended 30 June 2024 ## Churchill College Archives Trust Trustees and Advisers ## Trustees Prof Dame Athene Donald (Chairman) Mrs T M James Mr R Churchill ## Secretary Mr A Packwood Registered Office Churchill College Storey's Way Cambridge CB3 0DS Registered Charity Number 273633 Independent Examiner Suzanne Goldsmith Price Bailey LLP Tennyson House Cambridge Business Park Cambridge CB4 0WZ ## Bankers Barclays Bank Plc Bene't Street Cambridge Lloyds Bank 3 Sidney Street Cambridge, CB2 3HG CCLA Investment Management Ltd COIF Charity Funds 80 Cheapside London EC2V 6DZ Investment Managers BNY Mellon Centre 160 Queen Victoria Street London EC4V 4LA Page 1 ## Churchill College Archives Trust Trustees Report ## For the year ended 30 June 2024 The Trustees present their annual report and financial statements for the year ended 30 June 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) effective for accounting period commencing on or after 1 January 2019. ## Structure, Governance and Management The Trust was established by a Trust Deed dated 29 April 1977. The Charity number is 273633. The Trustees during the financial year 2023/24 were the Master and Bursar of Churchill College (ex officio) and Mr Randolph S Churchill (as a representative of the family of Sir Winston Leonard SpencerChurchill KG OM CH PC, the founder of Churchill College). The Trustees have appointed the Director of the Churchill Archives Centre as Secretary to the Trust. The Chairman is determined by the Trustees and is normally the Master of Churchill College. New Trustees are shown the work of the Centre and the Trust by the Director of the Archives Centre, Mr Packwood. They receive an annual report on the work of the Trust and of the Archives Centre as a whole. In accordance with the Statement of Recommended Practice (Accounting and Reporting by Charities), the Trust is defined as being connected with Churchill College, whose principal address is Storey's Way, Cambridge, CB3 0DS. Both entities have common administration. The Trust made a grant of £44,000 (2023: £45,000) to Churchill College in respect of donations, interest and dividends received by the Trust. ## Risk Management The Trustees have examined the major strategic, business and operational risks which the Trust faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. ## Objectives and Activities for the Public Benefit During the year, the main objectives for the Trust were to use the annual grant to support preservation and access to the collections. The Trustees make an annual grant from the endowment funds of the Trust to the Churchill Archives Centre in support of general and specific activities in accordance with their objectives. The Trustees meet annually to ensure that the management of their grant is effective. The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities. The Trust met on 11 December 2023. The Trustees confirmed the minutes of the meeting of 5 December 2022, approved the statutory accounts for 2022/23 and the accompanying letter of representation to the Independent Examiners, approved the investment strategy and reviewed their trustee declarations. Page 2 ## Churchill College Archives Trust Trustees Report For the year ended 30 June 2024 The second grant payment of £10,000 towards the cost of the digital preservation management system was made during the year and included in the grant payment to the College for the year ended 30 June 2024. The remaining payment of £10,000 will be made in 2024/25 and has been included as an expense in 2023/24 in accordance with the requirements of accounting standards. ## Achievements and Performance The Trust supported a wide range of work at the Churchill Archives Centre, including: - Conservation and cataloguing work on the papers of Philip Gould, Davidson Nicol, Julian Amery and Fenner Brockway. - The continuing development of the Digital Preservation Management System (Libsafe), including the creation of an access portal to make content freely available. - During the course of the College year 2023-24, the Churchill Archives Centre hosted 393 individual researchers and issued 9168 items in the reading rooms. In addition the Centre hosted 4 visiting Archives By-Fellows and made over 56,000 copies for researchers who were unable to visit the Centre in person. - Staging an international conference to celebrate the 50th anniversary of the Churchill Archives Centre (25-26 September 2023) and hosting the 20th Stephen Roskill Memorial Lecture, which - - ������������������������������������������������������������������������������������������������������������������������ A feasibility study and initial planning exercise for the future expansion of the Churchill Archives Centre. ## Financial Review The Trust does not have any permanent capital. The Trust had net current assets of £10,227 at 30 June 2024 (2023: £20,338) and investments with a market value of £1,684,685 at 30 June 2024 (2023: £1,540,332). The Trust has an ongoing commitment to support the care, control and preservation of the Churchill Archives Centre’s collections. It will seek to retain sufficient capital to generate the income required to fulfil these commitments. The Trustees are of the opinion, on a fund-by-fund basis, that assets are available to fulfil the obligations of the Trust. ## Reserves Policy The Trustees have a policy of retaining sufficient liquid assets to meet on-going commitments which is deemed to be one year of net expenditure. This is estimated to be no more than £5,000 pa, the 2024/25 grant of £10,000 re the Digital Preservation Management System having already been accounted for in 2023/24. The Trust had £10,227 net current assets at 30 June and therefore meets its reserves policy. ## Plans for Future Periods The Trust will continue to support staff and resource costs at the Archives Centre in support of the Centre's strategic plan for enhancing preservation and increasing access. It will continue to provide financial support for the Digital Preservation Management System. Page 3 ## Churchill College Archives Trust Trustees Report ## For the year ended 30 June 2024 Key Management Personnel Remuneration Policy The trustees consider themselves key management personnel of the trust. All trustees give their time freely and no trustee remuneration was paid in the year. Details of trustee expenses and related parties are disclosed in notes 2 and 7 to the accounts. ## Independent Examiners Mrs Suzanne Goldsmith of Price Bailey LLP was reappointed as the Trust's independent examiner during the year and Mrs Goldsmith has expressed her willingness to act in that capacity. ## ON BEHALF OF THE BOARD Mrs T M James Trustee Date:���������������� Page 4 ## Churchill College Archives Trust Trustees' Responsibilities The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the Trust's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view the Trustees should follow best practice and: - Observe the methods and principles of the Charities SORP 2019; - Select suitable accounting policies and then apply them consistently; - Make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Trust will continue in operation. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Trust and enable them to ensure that the financial statements comply with the Charities Act 2011 , the Charities (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## ON BEHALF OF THE BOARD Mrs T M James Trustee Date: ��������������� Page 5 ## Churchill College Archives Trust ## Independent Examiners Report to the Trustees of the Churchill College Archives Trust I report to the Charity Trustees on my examination of the accounts of the Trust for the year ended 30 June 2024 which are set out on pages 9 to 12. ## Responsibilities and Basis of Report As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or - 2 the accounts do not accord with those records; or - 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Suzanne Goldsmith FCA Price Bailey LLP Tennyson House Cambridge Business Park Cambridge CB4 0WZ > Date: 30 January 2025 Page 6 ## Churchill College Archives Trust Statement of Financial Activities For the year ended 30 June 2024 **----- Start of picture text -----**
Unrestricted Unrestricted
Funds Funds
Note 2024 2023
£ £
INCOME
Voluntary Income:
Donations 1,000 -
Investment Income
Newton Global Growth & Income Fund 36,453 35,334
Churchill College Amalgamated Investment Fund (J&J Louis a/c) 4,232 3,910
Bank Interest 3,374 1,885
Total Income 45,059 41,129
EXPENDITURE
Charitable Activities 3 55,170 45,942
Total Expenditure 55,170 45,942
Net (Expenditure)/Income before other gains and losses (10,111) (4,813)
Net Gains on Investments 144,353 77,882
Net Income 134,242 73,069
RECONCILIATION OF FUNDS
Total funds brought forward 1,560,670 1,487,601
Total Funds Carried Forward 1,694,912 1,560,670
**----- End of picture text -----**
All income and expenditure derives from continuing activities The statement of financial activities includes all gains and losses recognised in the year. The notes on pages 9 to 12 form part of these financial statements. Page 7 ## Churchill College Archives Trust Balance Sheet As at 30 June 2024 **----- Start of picture text -----**
Note 2024 2023
£ £ £ £
Fixed Assets
Investments 4 1,684,685 1,540,332
Current Assets
Cash at Bank and in Hand 6 61,135 63,000
Liabilities: Amounts falling due within one year 5 (50,908) (42,662)
Net Current Assets 10,227 20,338
Net Assets 1,694,912 1,560,670
THE FUNDS OF THE CHARITY
Unrestricted Income Funds 7 1,694,912 1,540,670
Designated Funds 7 - 20,000
Total Charity Funds 1,694,912 1,560,670
**----- End of picture text -----**
On behalf of the Board Mrs T M James Trustee ## Date: ��������������� The notes on pages 9 to 12 form part of these financial statements. Page 8 ## Churchill College Archives Trust Notes to the Financial Statements For the year ended 30 June 2024 The principal accounting policies adopted are laid out below, presented in sterling, and rounded to the nearest pound. ## 1 Accounting Policies ## (a) Basis of Preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP 2019 (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective for accounting periods commencing on or after 1 January 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 January 2019 which has since been withdrawn. The Trust constitutes a public benefit entity as defined by FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. ## (b) Going Concern The Trustees determine the amount of grant to pay to Churchill College each year, based on the net income of the Trust for the year. If necessary, the Trustees can decide not to make a grant payment. The trustees therefore consider that there are no material uncertainties about the Trust’s ability to continue as a going concern. As such, they continue to adopt the going concern basis of accounts in preparing the financial statements. ## (c) Fund Accounting The Income Fund represents unrestricted funds for the upkeep and maintenance of the Churchill Archives Centre and such activities relating to the archive as are authorised. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. ## (d) Investments Investments held for the long-term to generate income or capital growth are carried at market value measured as the bid value at the Balance Sheet date which is considered to be the fair value and disclosed as fixed asset investments at the balance sheet date. ## (e) Debtors Debtors are recognised at the settlement amount due. ## (f) Cash at Bank and in Hand Cash at bank and cash in hand includes cash and money held in deposit or similar accounts. Page 9 ## Churchill College Archives Trust Notes to the Financial Statements For the year ended 30 June 2024 ## (g) Creditors Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due. ## (h) Income Income from grants receivable, investments and bank deposits is included in the Statement of Financial Activities as income. Interest is included gross. ## (i) Expenditure Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the Trust in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance expenditure comprises those costs associated with meeting the constitutional and statutory requirements of the Trust and include the audit fees and costs linked to the strategic management of the Trust. All costs are allocated between the expenditure categories of the statement of financial activities on a basis designed to reflect the use of the resources. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis. ## (j) Realised and unrealised gains and losses on investment assets Realised gains and losses are recognised as arising at the time of disposal from the portfolio by comparing the sale proceeds with the acquisition cost. Any unrealised increase or decrease in the value of investment assets is shown as an unrealised gain or loss in the Statement of Financial Activities. ## (k) Financial Instruments Financial assets and financial liabilities are recognised when the trust becomes a party to the contractual provisions of the instrument. All financial assets and liabilities are initially measured at transaction price (including transaction costs). The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value which is deemed to be fair value. Investments are valued at their market value as disclosed in note 4 which also discloses their historical cost. ## (l) Significant Accounting Estimates and Judgements There are no significant accounting estimates or judgements which might materially affect the financial statements. Page 10 ## Churchill College Archives Trust Notes to the Financial Statements For the year ended 30 June 2024 ## 2 Trustees Remuneration Trustees did not receive any remuneration in the year. No amounts were reimbursed to Trustees for expenses incurred in attending Trustee meetings. |3
Analysis of Expenditure
2023/24
Basis of
Allocation
Grant to Churchill Archives Centre
at Churchill College
Direct
Grant re Digital Preservation Equipment
Direct
Grant to be paid in 2024/25
Direct
Independent Examination Fees
Direct
Bank Charges
Direct
2022/23
Basis of
Allocation
Grant to Churchill Archives Centre
at Churchill College
Direct
Grant re Digital Preservation Equipment
Direct
Independent Examination Fees
Direct
Bank Charges
Direct
4
Investments
Listed Investments
Market value at 1 July 2023
Net gain/(loss) on revaluation
Market value at 30 June 2024
2024
Cost
£
950,939.86 Units in Newton Growth &
Income Fund for Charities
875,000|Grant to
Churchill
College
£
34,000
10,000
10,000
-
-
54,000
Grant to
Churchill
College
£
35,000
10,000
-
-
45,000
2024
Market
Value
£
1,684,685
1,540,332
144,353
1,684,685
2024
Market
Value
£
1,684,685|£
-
-
1,140
30
1,170
£
-
-
912
30
942
2023
Cost
£
875,000
Governance
Costs
Governance
Costs|Total 2024
£
34,000
10,000
10,000
1,140
30
55,170
Total 2023
£
35,000
10,000
912
30
45,942
2023
Market
Value
£
1,540,332
1,462,450
77,882
1,540,332
2023
Market
Value
£
1,540,332| |---|---|---|---| Page 11 ## Churchill College Archives Trust Notes to the Financial Statements For the year ended 30 June 2024 |5
Creditors - due within one year
Churchill College
Grant re Digital Preservation Equipment 2024/25
Independent Examiner's Fee
6
Cash and Bank and in Hand
Bank current account
Deposit Account|2024
£
39,768
10,000
1,140
50,908
2024
£
49,548
3,370
52,918|2023
£
41,762
-
900
42,662
2023
£
59,796
3,204
63,000| |---|---|---| ## 7 Income Funds - Unrestricted The income of the Trust represents unrestricted funds for the cataloguing, maintenance and improvement of the condition of the Churchill Archive and such other activities relating to the Archive as authorised. Designated funds of £20,000 were set aside in 2022/23 to cover the costs of the Digital Preservation Managment System over the nexttwo financial years. The full cost has been expended in 2023/24 and hence the designated sum from 2022/23 has been released. |Unrestricted funds:
Balance as at 1 July 2023
Movement in funds, gains and transfers
Balance as at 30 June 2024
Designated funds:
Balance as at 1 July 2023
Movement in funds, gains and transfers
Balance as at 30 June 2024
Total Funds|2024
£
1,540,670
154,242
1,694,912
20,000
(20,000)
-
1,694,912|2023
£
1,487,601
53,069
1,540,670
-
20,000
20,000
1,560,670| |---|---|---| ## 8 Related Parties The activities of the Trust are based at Churchill College to whom it makes contribution towards the Trust's running costs. The Trust made a grant of £44,000 to Churchill College in 2024 (2023 £45,000). The Trust Deed stipulates that the Master and Bursar of Churchill College are ex-officio Trustees of the Trust. The current chief executive officer is the Bursar of Churchill College. Expenditure of £Nil (2023: £672) was incurred by the College on behalf of the Trust and the College received £4,232 (2023: £3,910) on behalf of the Trust. Included within the Trust's creditors as at 30 June 2024 is an amount of £39,768 owing to the College (2023: £41,762). There are no other related party transactions to note. Page 12