**Chalfont St Giles Infant School & Nursery Parent Teachers Association** Registered charity no: 273624 **School Lane, Chalfont St Giles, Buckinghamshire, HP8 4JJ** csginfantpta@gmail.com **PTA AGM MINUTES 18/09/2025 19.30 SCHOOL HALL** ## **Present** ## **Apologies** Jessica Allen - Chair [JA] Abi Mossop – Secretary [AM] Laura Cuss - Treasurer [LC] Gaurav Arora – Outgoing Vice Chair [GA] Alastair Haywood – Headteacher [AH] Ann Alderson – Governor [AA] Hannah Randle Hockin [HRH] Vikki Brown [VB] Ellie Wort [EW] Javita Malhotra [JM] Kym Connolly [KC] ## **PRIOR MEETING** The minutes for the prior meeting were reviewed and agreed to be an accurate record of the meeting. ## **CHAIRPERSON’S REPORT** JA welcomed everyone to the meeting and gave an overview of the events of the previous 12 months. The purpose of the PTA was reiterated and thanks given to all committee members. “Our aim as always is simple but important: To raise much-needed funds for our school, To host fun events for both children and parents, and To bring our school community together. And I think we can safely say—we’ve achieved that and more! Highlights of the Year: We’ve had some brand-new events join our calendar, some much-loved favourites making a return, and an incredible amount of laughter, music, and inflatable bouncing along the way. Oktoberfest – A brand-new addition last year, and what a night it was! The band was fantastic, 1 spirits were high, and the atmosphere was buzzing. It was such a hit that it’s already back by popular demand for 2025. Plus, it raised nearly £600—not bad for a debut! Strawberry Fayre – Our flagship event. This one takes a mountain of planning, and thanks to our incredible community, it was a huge success once again, despite the weather doing its best to dampen spirits. Children loved the inflatables, Forest Tribe, crocodile encounters, and of course the visit from Bucks Fire Department. A special thank you goes to our local businesses for donating raffle prizes, to our sponsors, and to every single person who made the day possible—organisers, teachers, governors, stall volunteers, bar staff, candy floss spinners, pizza chefs, noodle stirrers, and more. And of course, thank you to everyone who attended, bought raffle tickets, or donated to the tombola. Your support helped us raise an incredible £7,782! Shakachella Parent Party – Another new event! For one night only, the Shakman playground became a festival ground, with great tunes, plenty of shots, and lots of dancing. This magical evening raised £1,261. Prosecco & Pamper Evening – A more chilled-out addition to the calendar, complete with delicious cakes from Aunt Clarence Bakehouse, a fabulous facial masterclass from Little Retreat, and some unforgettable celeb stories! This event raised £260. Legoland Tickets – Families were able to enjoy discounted tickets, raising £191 for the PTA at the same time. Alongside these, we also had our regular much-loved events: Bake & fancy dress sales – £1,290 Village stall events – £1,167 Christmas events: Elfridges – £1,025 Christmas Fayre & grotto – £1,127 Christmas raffle – £871 Christmas cards & gifts – £439 Altogether, these smaller events added up to a huge contribution to our total fundraising pot. What We’ve Funded Thanks to all of your generosity, our PTA has been able to fund some fantastic projects that directly benefit the children: Infant playground shelter – £15,000 Top up to school LSA budget – £8,500 Teachers’ choice classroom resources – £3,000 Geography resources – £458 Bee-bits for programming – £612 School athlete – £345 Year 2 leavers’ and Tower of London workshop – £555 Classroom stationery – £700 2 These aren’t just numbers—they represent equipment, experiences, and opportunities that enrich our children’s school life every single day. ## A Big Thank You I want to take this opportunity to say a huge thank you to everyone who makes our PTA such a success. To our school community—parents, grandparents, siblings, cousins, and friends—who attend events, bake cakes, run stalls, and donate their time and talents. To the school staff, who lend their advice, support, and often roll up their sleeves to help (with some impressive skills on the bar and cake stall at the Strawberry Fayre!). To our Year 2 PTA volunteers—we’re so sad to say goodbye. You’ve been amazing, and your efforts will be truly missed as you move on to juniors. And finally, to our wonderful PTA committee—you know who you are! The amount of hard work that goes on behind the scenes is immense. From planning meetings to late-night WhatsApp chats, from setting up gazebos to counting raffle tickets—you make it all happen. Thank you for sacrificing so much time to create these wonderful events for our children. ## Looking Ahead: With some of our volunteers moving on, we are looking for new people to join the team. Whether you’d like to take on a big role, join the committee, or just help with one-off events, we’d love to have you involved. We’re especially on the lookout for a Raffle Coordinator—so if you enjoy organising, this could be your moment! ## Closing So, as I close this report, I’ll keep it simple: thank you. Thank you for showing up, joining in, laughing with us, baking, spending, dancing, and making this school the wonderful community it is. Together, we’ve achieved so much—and with your continued support, I can’t wait to see what the next year will bring.” ## **TREASURER’S REPORT** LC reported on the financial standing of the PTA at the end of the year. The PTA profit for 2024/25 was £21,057, an increase on last year’s £20,373. We report our accounts on a 'receipts and payments' basis. Comparing our profits vs previous years identified opportunities to increase income from various sources. - Community funds and grants such as Tesco, Coop and the Village Show are worth applying for. - Shopping voucher schemes brought in £411 in 24/25 but have been as high as £1,700 in the past. 3 - We have found some new sponsors for our events this year and there is potential to seek out more new businesses. All agreed it would be good to have a dedicated PTA member responsible for seeking out and promoting these opportunities. It was noted that we have stock carried over worth £784 (alcohol, Christmas gifting stock and catering sundries) and this will reduce our spend in the year ahead. DETAILED TREASURER REPORT AT ANNEX A ## **SCHOOL FUNDING** LC confirmed that our spend in 2024/25 broadly aligned with our plan, with over £30,000 paid to the school or used to fund PTA sponsored events and activities. This has included £3,000 shared amongst the classes for teachers to use at their discretion to improve resources in their classrooms. The Infant Playground Canopy works have been completed and we’ve paid £15,000 towards this. In full we have funded the following: Infant playground shelter – £15,000 Top up to school LSA budget – £8,500 Teachers’ choice classroom resources – £3,000 Geography resources – £458 Bee-bots for programming – £612 School athlete visit – £345 Year 2 leavers’ and Tower of London workshop – £555 Classroom stationery – £700 The proposed allocations for 2025/26 are to be decided inline with the evolving position of the school financial deficit position. ## **HEADMASTER’S COMMENTS** Mr Haywood passed on his thanks to the PTA committee for their efforts and fantastic fundraising total and emphasised the difference that the money makes. Having LSAs across the school is a luxury many schools don’t have and having PTA funding available makes larger projects easier to secure. AH suggested PTA continue to meet with the Business Manager Nitu Chawhan to share ideas. He shared some details about the financial forecast across both schools and why the fundraising efforts of the PTA are even more vital to the school and the children. 4 ## **APPOINTMENTS** ## TRUSTEE POSITIONS: - Jessica Allen was nominated and approved to remain as Chair - Laura Cuss was nominated and approved to remain as Treasurer - Abi Mossop was nominated and approved to remain as Secretary - Gaurav Arora stepped down as Vice Chair and was thanked by all for his fantastic contribution. He will be joining the Junior School PTA committee so we will benefit from his expertise in events planning for all joint fundraising events. Nominations will be effective immediately. ## **MEMBERSHIP** - Bar manager – Abi Mossop - Funds and Grants coordinator – Hannah Randle Hockin and Laura Cuss - Cafes and food and drink purchasing - Laura Cuss - Raffles lead – Javita Malhotra with Opal Ceccato - Buying and Communications - Ellie Wort - Bakes lead – Clair Napierski ## **ANY OTHER BUSINESS** Group discussion around the need to bring in new members from Reception and Nursery parents to shadow the PTA core roles ready to take them on as existing members move up to the Junior School. Group discussion around ensuring the PTA supports the Governors in their environmental commitments. It was agreed that the support Ann Alderson provided at the Strawberry Fayre improved recycling at the event. Group discussion of the fundraising events calendar for the year ahead, including the opportunity to receive goods from local storage business and how to make the most profit from these items. ## **FORTHCOMING MEETINGS** The date for the next meeting TBC 5 **ANNEX A** ## **Treasurer Notes** ## **Fundraising** Excellent results on fundraising with some great additions to our events calendar. The total fundraising profit for 2024/25 in accounting terms was £21,057. With an additional £212 in claim process with HMRC for gift aid. The detailed tracker shows the variation in profits over the years, and the action the PTA has taken to increase profits, with the addition of new events specifically aimed at the parents. Big areas where profits have dropped where some focussed action would help: - Community funds and grants. Tesco and CoOp especially, although we also missed the village show this year - Shopping vouchers and gift cards - £418 in 23/24 (hits FY24/25) and £411 in 24/25. Previously this was as high as £1,700 - Sponsors – this we saw some new sponsors but potential to look for more support for different events and offerings We have some stock carried over £784 (alcohol, Christmas stock, plus catering sundries) which will benefit events this year and will reduce spend. 6 ## **Funding** - Broadly spent from the pots aligned with plan with over £30k to the school or on PTA sponsored events/ activities **----- Start of picture text -----**
2024/25
Budget Spend What Paid
Pot 1 £ 22,000
£ 8,500 LSA Paid
£ 7,500 Canopy deposit Paid
£ 6,000 Canopy balance Paid
Pot Balance £ -
Pot 2 £ 3,000
£ 3,000 Paid
Pot Balance £ -
Pot 3 £ 6,000
£ 500 Village show - whiteboard Paid
sundries
£ 200 Nursery extra (pot 2) Paid
£ 1,500 Canopy balance Paid
£ 612 Beebots Paid
£ 458 Geography resources Paid
£ 50 Easter chocs/ lollies Paid
£ 347 Year 2 leavers Paid
£ 208 Year 2 trip Paid
£ 345 Athlete to School Paid to Juniors
£ 1,101 From 23-24 commitment Paid
Pot Balance £ 680
**----- End of picture text -----**
## **Reminder:** **Pot 1 - Central School Fund:** _Initiatives which enhance the whole school_ ## **Pot 2 - Annual fund for teachers** **Pot 3 - PTA fund & ad-hoc requests:** _For the children to make their school years memorable and fun_ ## **Assets** - £22,800 in bank accounts - c£800 stock - c£700 in cash (on gift cards and various accounts (PayPal, EasyFundraising etc) 7 **Chalfont St. Giles Infant School and Nursery Parent No: Teacher Association 273624 Receipts and payments accounts CC16a For the period** 01/09/2024 **To** 31/08/2025 **from** ## **Section A Receipts and payments** |**Income**
**Expenditure**
**Profit**
**A1 receipts**
**A1**
**A3**
**A1- A3**
**Fundraising activities**
**Main Events**
Village Street Party
£773
(£137)
**£636**
Welcome Breakfast Café
£84
(£51)
**£33**
JUMP-IN
**£0**
Oktoberfest - NEW!
£2,120
(£1,476)
**£644**
Smarties Half Term Challenge
£569
(£73)
**£497**
World Book Day Breakfast Café & Wonka Bars
£723
(£363)
**£360**
Book Day sale & Wonka Bars - NEW!
IN ABOVE
IN ABOVE
**IN ABOVE**
Mother's Day Café
£0
£0
**£0**
Mother's Day Gifts
£501
(£286)
**£215**
Pamper & Prosecco Evening - NEW!
£288
(£25)
**£263**
Legoland - NEW!
£1,531
(£1,340)
**£191**
Family Day Café - new format
£348
(£155)
**£193**
Father's Day Café
£0
£0
**£0**
Father's Day Gifts
£253
(£153)
**£100**
Strawberry Fayre
£8,976
(£2,315)
**£6,661**
Strawberry Fayre Raffle - split out
£1,392
(£91)
**£1,301**
Parents Summer party - Shakachella!
£1,907
(£615)
**£1,292**
**Christmas**
Village Lights Switch On
£631
(£100)
**£530**
Christmas Cards etc - Class Fundraising
£439
£0
**£439**
Christmas Elf Balloons
£440
(£132)
**£308**
Wreath Making (*23/24 Joint with juniors)
£931
(£295)
**£636**
Christmas Raffle
£968
(£82)
**£886**
Christmas Fayre & Grotto
£2,025
(£905)
**£1,120**
Elfridges - Christmas Gift Shop
£1,474
(£449)
**£1,025**
Christmas Productions (Café & Uniform)
£201
(£38)
**£163**
**Playground sales**
Spooky Bake Sale & Fancy Dress
£390
£0
**£390**
Valentine Bake Sale & Fancy Dress
£449
£0
**£449**
Easter Bake Sale
£455
(£4)
**£451**
Ice Lolly Sales
£615
(£176)
**£439**
**Year-round fundraisers**
Parent Shopping Schemes
£419
£0
**£419**
Bucks lottery
£624
£0
**£624**
Buy and Donate / Uniform
£341
£0
**£341**
Community Funds & Parent Donations
£320
£0
**£320**
Co-op fund payment
£0
£0
**£0**
**School activities**
Easter Chocs for Children
(£50)
**(£50)**
Athlete to School
(£345)
**(£345)**
**Unrestricted funds (to the nearest £)**|**Last year**
**2023/24**
**A1- A3**
**£0**
**£1,411**
**£539**
**£0**
**£322**
**£388**
**£360**
**£0**
**£0**
**£0**
**£463**
**£0**
**£8,584**
**IN ABOVE**
**£0**
**£490**
**£417**
**£278**
**£330**
**£729**
**£1,024**
**£776**
**£258**
**£313**
**£266**
**£234**
**£465**
**£671**
**£588**
**£321**
**£1,000**
**£0**
**(£46)**| |---|---| CCXX R1 accounts (SS) 29/06/2026 1 **----- Start of picture text -----**
Other
Interest on savings accounts £62 £62 £54
Year 2 Leavers Party - pay it forward £120 £120 £139
Sub total A1 £30,365 (£9,653) £20,712 £20,373
A2 Assets and investment sales payments
£0 £0 £0
A3 payments
LSA - (£8,500) £8,500
-
Reading Books (from 23/34 commitment) (£1,101)
-
Infant Playground canopy (£15,000)
-
Whiteboard Supplies - Village Show (£500)
School PP Event Support - (£35) £18
-
Classroom ciriculum resources (Beebots & Geography) (£1,070)
-
Funds per class (£3,200) £2,800
Tower of London Year 2 - (£208)
Year 2 Leavers - (£347) £292
Oktoberfest 2024 deposit - income in 24/25 accounts - £50
-
Oktoberfest 2025 deposit - income in 25/26 accounts (£50)
-
Sub total A3 £0 (£30,011) £0 £11,660
A4 Asset and investment purchases
Tesco Card - Shop for School
Unused catering supplies/ bags (£152) £14
Unused bar stock (£246) £145
Unused tuck shop stock (£50) £66
Unused Christmas stock (£230) £180
Inflatable repair and service (£73) £96
Replacement of assets/ sundries (£32) £235
Gazebos £164
Sub total A4 £0 (£784) £0 £898
Total receipts £30,365 £27,743
Total payments (£40,448) (£19,928)
Net of receipts and payments (£10,082) £7,815
A5 Transfers between funds - £0
A6 Cash funds last year end £33,580 £25,765
Cash funds this year end £23,497 £33,580
Section B Statement of assets and liabilities at the end of the period
to nearest £
B1 Cash funds Bank account £19,955
Interest account
£1,167
**----- End of picture text -----**
CCXX R2 accounts (SS) 29/06/2026 2 **----- Start of picture text -----**
Building society account £1,691
Easyfundraising Balance £85
PayPal £68
Float held outside bank
£300
Credit on Hancocks account
£37
Tesco Gift Card Balance
£193
Total cash funds £23,497
(agree balances with receipts and payments
account(s)) OK £0.06
**----- End of picture text -----**
## **B2 Other monetary assets** ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees Laura Cuss - Treasurer |n/a
**Details**
minimal
**Details**
n/a
**Details**
n/a
Signature
**Details**|**Fund to which**
**asset belongs**
**Cost**
**(optional)**
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**Fund to which**
**asset belongs**
**Cost**
**(optional)**
**-**
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**liability relates**
**Amount**
**due**
**(optional)**
**-**
L M Cuss
Print Name|**to nearest £**
**Current value**
**(optional)**
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approval
10/06/2026| |---|---|---| CCXX R3 accounts (SS) 29/06/2026 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year onded Charfty no (if any) 202 17SGltk Set out on pago8 I report to the trustees on my examination of the charity (Yhe Trust") for the year ended 31 os Responsibiliti•s and As the charity trustees of the Trust, you are responsible for the preparation basis of rnport of the accounts in ac￿rdance with the reqU1￿ments of the Charities Act 2011 fthe ￿). I report in resFect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. I have completed my examination. I confirni that no material matters have come to my attention {other than that disdosed below") in connection ￿￿th the examination which gives me cause to beI￿ve that in, any material respect: a¢counting records were not kept in accordan￿ with section 130 of the Act or the accounts do not a¢wd with the accounting records ccounts of the above Independ•nt examlnerfs statement I have no Goncems and have come across no other matters in connection with the examination to whi¢h attention should be drawn in order to enable a proper understsnding of the accounts to be reached. . Ple8se delete the M)rds in the brackets rfth8y do not apply. Slgned: Dats: 06 Name: Relevant professional qualification(s) or body (If any): h(A (rG4gk) Address: IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concem {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES ¢halfont St. Giles Infant School and Nurnery Parent Teacher A$$o¢iatson Receipts and payments accounts CC16a For the period from 0110912024 To 3110812025 Section A Receipts and payments Unrestncted funds Ito the nearest £1 Income Expenditure Profit Last year 2023124 A1 recei Fundraisin A1 Af- A3 A1- A3 activities Main Events Village Sireei Party Welcome Breakfast Café JUMP-IN Oktoberfest- NEWI Smarties Half Tem Challenge World Book Day Breakfast Café & Wonka Bars Sook Day sale & Wonka Bars- NEWI Mother's Day Café Mother's Day Gift$ Pamper & Prosecco Evening- NEWI Legoland- NEWI Family Day Café- new fo￿al Father's Day Café Father's Day Grfts Slrawb&rry Fayre Strawberry Fayre Raffle- split out Parents Surnrner paty- Shakachellal £773 (£137 (£511 £636 £33 £0 £644 L £497 £360 IN ABOVE £0 £215 £ £263 < £191 < £193 £0 £100LI £6,661c É1.301L .J £1,292 o £0 £1.411 £2.120 £569 £723 IN ABOVE £0 £X11 1£1.4761 (£731 (£3631 IN ABOVE £0 (£2861 (£251 1£1.3401 (£1551 £0 (£1531 1£2.3151 1£911 1£6151 / £539 £0 £322 £388 £360 £0 £0 £0 £463 £0 £8,584 IN ABOVE £0 £1 531 £348 £0 £253 £8 976 £1.392 £1 907 Chrisknas Village Lights Switch On Christmas Card5 etc- CL4ss Fundrai8iNJ Christmas Eff Balloons Wreath Making 1-23124 JThnt wth juniors) Christrnas Raffle Chr151mas Fayre & Grotto Elfridges- Chrislrnas Gift Sh(4) Chnstmas Produ¢tion$ (Cafè & Unifoml £631 £439 £440 £931 1£11X)I £0 (£1321 IE2951 (£821 I£￿5) (£4491 £530 L £490 £417 £278 £330 £729 £1,024 £776 £258 £63E J £2 025 £1.474 £201 £1.120 £1,025( £163 £ Pla round sales Spooky Bake Sale & Fancy 0￿$$ Valenline Bake Sale 8 Fancy Dress E3S1er Bake Sale Ice Lolly Sales £390 £449 £455 £615 £0 £0 1£41 (£1761 £390C' £44k / £45¥ J £439 £313 £266 £234 £465 Year-round fundraise Parefil Shopping S¢herne5 Bu¢ks lottery Buy and Donate l Unrform Cotnmunily Funds & Parent Donakn$ Cwp funcl payment Iq £419 £624 £341 £320 £0 £0 £0 £0 £0 £0 £419¢/ ,.J £624( £341< / £320< J Èo £671 £588 £321 £1,000 £0 School activitie5 Easter Cho¢s fof Chikjren Alhlele 10 S¢hool (£501 £3451 i£soi f (£3451 ( 1£461 Other Inl&resl on savings aC￿unts £62 £62 £54 CCXX R1 accounts ISSI 1610612026 ar 2 Leavers Party- pay It forward £120 £120 E139 Sub total A1 £30.365 1£9.6531 £20,712 £20,373 A2 Assets and investment sales ments zzz A3 LSA Reading 8ooks Ifrotn 23134 commibmenll Infant Playground canopy Whileb03rd Supp11es- Village Sh￿V School PP Event SupwL Classroom ciriculurn reSoUr￿lSee￿ots 8 Geography) Funds per ckss Tower of London Year 2 Year 2 Leavers Okioberfesi 2024 deposit- Incorre in 24125 accounts ok10￿rf&si 2025 deposit- Income In 25126 accounts ments (£8 5001 £8.500 1£15,CO)I 1£5001 (£351 1£1.0701 1£3.2(K>l (£2081 It34", £18 £2,800 £292 £50 (£501 Sub total A3 £0 1£30,0111 Éo £11.660 A4 Assèt and investment Tesco Gard - Shop for School Unused caleiing suppliesl bags Unused bar stock Unused luck Shop stock Unused Christm85 Stock In1131able repair and service Replacement of assetsl sundres Gazebos urchases (£1521 1£2461 (£501 1£2301 (£731 1£321 £14 £145 £$6 £180 £96 £235 £164 £898 Sub total A4 (£7841 £0 Total receipts Total payments Net of receipts andpayments £30.365 £27,743 1£19.92S1 £7,8t5 ¢£40 4481 1£10.0821 A5 Transfers be￿een funds A6 Cash funds lost year end Cash funds this year end £0 £25.765 £33.580 £33,5BO É23.497 Section B Statement of assets and liabilities at the end of the period to the•wt £ B1 Cash funds £19,95S £1,167 ButhYirKJ stxxty É1,691 EasyhttMkaisTh3 8ai8nce £85 PayPal Fk)at tthj bank Cfedit on Hancttks acoxrt £37 Te￿ GIftCar(5 Bakt £193 CCXX R2 accounts ISSI 7610612026 Total cash funds £23.497 i•Jtee re(%￿Sa￿ pay￿￿t￿ Det3i15 to noamst£ B2 Other monetary assets Fund io whl¢b a$sei belon Cost onal urrtnt value Details B3 Investrnent assets Fund to wh*h asser bek*n C05t tional Curront value Detsils B4 Assets retained for the charity's own use mirbrn Futhd to which liabilty relate¥ Amount due Ylhen due loptKsnall Details BS Liabilities Signed by one or ttvo trust￿ on behaff of all the trustees Laura Cuss- Treasurer &'gnature Print Name Date of roval CCXX R3 account5 ISSI 1610612026