2023-07-31-accounts - The Royal Tunbridge Wells Choral Society

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Trustees’ Annual Report for the period

From 01 August 2022 To 31 July 2023

Charity name: The Royal Tunbridge Wells Choral Society Charity registration number: 273310

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To educate the public in the art and science of music and in particular the art of choral singing, through the presentation of public concerts and in such other ways as the Society shall determine from time to time by the decision of its Committee.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Society gave four concerts during the reporting period. Handel’s Messiah at the Assembly Hall Theatre in October; “A French Christmas” featuring Charpentier Midnight Mass and French carols at St Mary’s, Goudhurst in December; Karl Jenkins’ “ The Peacemakers” at the AHT in April ’22 and a summer concert of Gilbert & Sullivan selected choruses at Holmewood House School Theatre, TW in July. Our annual carol singing visit to Halliwell was scheduled to resume for the first time since the epidemic but unfortunately had to be cancelled on the day due to extreme weather! .
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Membership of the Society is open to anyone who is able to attend the weekly term time rehearsals. A membership subscription is payable with concessions made from time to time for those who may not be able to pay the full fee.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38

Policy on grant making
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The Society is run entirely by volunteers, principally through a dedicated and hard working Committee, with the active support of all its members.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The return to live music making following the pandemic hiatus continued to be a joy and uplifting to both choir members and our audiences. Choir numbers continued to steadily increase over the reporting period, welcoming many new as well as returning members. The choir tackled a broad range of musical styles this season, under the tutelage of our Musical director, Robyn Sevastos and accompanist Craig Hudson Their support, expertise, enthusiasm and musical leadership continues to be both appreciated and vital. The four concerts staged during the season were well received, especially the Spring concert of the Peacemakers. Attendance numbers at the Assembly Hall concerts were up significantly. Disappointingly, however, the audience was down at Christmas due to poor weather and an unexpected clash with a World Cup Football match.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set


Performance of fundraising activities against objectives set	Para 1.41	No extraordinary fundraising activities were undertaken during the reporting period but the reintroduction of the weekly raffle did raise £900. We were also successful in applying for a community grant from Southern Water and received £500. The season did see the reintroduction of some dedicated social events for the choir; a Christmas choir tea at Goudhurst, an evening social dinner in January as well as an end of season garden party in July.
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Society's financial position at year end is healthy. We had built up an appropriate buffer of reserve funds which ensured we could resume activities without undue worry. Subscription income increased due to continued growth in membership numbers.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Society has never aimed to make a surplus from its activities but retains cash reserves in the interests of prudence. For instance, the Society has always recognised the financial risk of a series of poorly attended concerts. This philosophy means we have been extremely fortunate to avoid financial difficulties and were well positioned to resume full operations post pandemic.
Amount of reserves held	Para 1.22	£44,923
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Society has significant expenses in the provision of rehearsal venues, concert halls, music hire, professional soloists and instrumentalists for concerts and publicity. Our income derives from members' subscriptions, patrons' contribution, concert ticket sales, donations, legacies, occasional sponsorship and advertising. Members are also prepared to raise valuable income from regular raffles. Such expenditure is necessary if we are to put on the best possible performances in keeping with our object of entertaining and education the public and maintaining the tradition of high quality classical choral music in the local area. Attendance at our concerts continued to recover with the spring performance of Jenkins’ The Peacemakers generating our largest audience in many years. Subscription income increased as choir numbership has now exceeded pre pandemic

		numbers with all members paying a subscription (with concessions as detailed previously).
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Revised constitution adopted 05 September 2011 as amended 24 October 2016.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Society is run by an elected Committee of Officers and ordinary members, all of whom are Trustees by virtue of their membership of the Committee. Officers may serve for an indefinite period subject to re-election by the general membership at each Annual General Meeting. Ordinary members of the Committee are elected for a fixed term of three years. They may be re-elected after a period/gap of at least a year. Additional members may be co-opted to the Committee as necessary and subject to approval by the Society at the next available opportunity. The Musical Director and Rehearsal Accompanist may also attend Committee meetings as ex-officio non voting members.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Committee, all of whom are Trustees, is the governing body. Officers hold specific functions and a Management Sub- Committee leads much of the day to day work of programme planning, rehearsal organisation and other detailed operational issues. The Society is a long standing member of Making Music (formerly the National Federation of Music Societies) which provides advocacy, advice and support as well as insurance and collection of Performing Rights Society fees.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Royal Tunbridge Wells Choral Society
Other name the charity uses
Registered charity number	273310
Charity’s principal address	c/o Michael Selway Edensor Linden Park Road Tunbridge Wells KENT TN2 5QL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Michael Selway	Chair
Glen Goodall	Vice Chair	Stood down Nov 2022
Clive Steward	Vice Chair	Elected Nov 2022
Ailsa McMahon	Treasurer
Janet Noble	General Secretary Minutes Secretary
Sheila Jones	Concert Secretary
Jane Walters	MembershipSec.
Judith Henderson	Librarian
AntonyGordon	Website Manager	Stood down Nov 2022
Isobel Lowe	Publicity Secretary	Co-opted Aug 2022, ratified Nov 2022
Maggie Hall		Stood down Nov 2022
Pippa Doran		Stood down Nov 2022
Nina Filby		Elected Nov 2022
Nicholas Franck		Co-opted January 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

NONE

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year NONE

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity None

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of th& charity's trustees Signature{s) Full name{s Position (eg Secretary, Chair, etc) Michael Selway ANEf No6LÈ Chair Date 19.5.10

CHARifi (i)MMISSION fOR MID LEs Indondnt èxamina s rèport on tht Counts $prlion A 11bdtr0ml EkINer'S FIgYAL Ti)N8R4[) VLis CHORAL Sotitry Or4 É¢OLthta ' >1 JVLY 2023 Irj• ¢14itW . 27331 knyj 9•t IJT024 POMlblM• r4d ol rnpprt •WA¢n 411 4n by K4r S¢N I4SN) ¢1 Aci. PIMChhliè t4rth1 ft DJrILr of JQL lh& ChMièS eAccoMt* wj RogtTrE 2rm oihLThr Ilwi 4ny Ih lo 4bn lTrIh I , FCA Ilf •rtyJ'. 1T

Royal Tunbridge Wells Choral Society	Royal Tunbridge Wells Choral Society	Royal Tunbridge Wells Choral Society	Charity No (if any)	273310
Annual accounts for theperiod
Period start date	01-Aug-22	To	Period end date	31-Jul-23

Section A Statement of financial activities

Total funds £ £ £ £ £ F01 F02 F03 F04 F05 Unrestricted funds Restricted income funds Endowment funds Prior year funds	Total funds £ £ £ £ £ F01 F02 F03 F04 F05 Unrestricted funds Restricted income funds Endowment funds Prior year funds	Total funds £ £ £ £ £ F01 F02 F03 F04 F05 Unrestricted funds Restricted income funds Endowment funds Prior year funds	Total funds £ £ £ £ £ F01 F02 F03 F04 F05 Unrestricted funds Restricted income funds Endowment funds Prior year funds	Total funds £ £ £ £ £ F01 F02 F03 F04 F05 Unrestricted funds Restricted income funds Endowment funds Prior year funds
19,351	-	-	19,351	15,452
15,536	-	-	15,536	12,731
365	-	-	365	12
35,252	-	-	35,252	28,195

1,870	-	-	1,870	881
29,135	-	-	29,135	31,407
31,005	-	-	31,005	32,288

4,247	-	-	4,247	(4,093)
4,247	-	-	4,247	(4,093)

44,923	-	-	44,923	49,016
49,170	-	-	49,170	44,923

Section B Balance sheet

£ F01 Unrestricted funds	£ F02 Restricted income funds	£ F03 Endowment funds	£ £ F04 F05 Total this year Total last year	£ £ F04 F05 Total this year Total last year
224	-	-	224	112
48,946	-	-	48,946	44,811
49,170	-	-	49,170	44,923

49,170	-	-	49,170	44,923

49,170	-	-	49,170	44,923

49,170	-	-	49,170	44,923

		-	-	-
	-		-	-
49,170			49,170	44,923
			-
49,170	-	-	49,170	44,923

Signature		Print	Name	Date of approval dd/mm/yyyy

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities • and with ü preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with ü the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)

and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.*

-Tick as appropriate

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support the conclusion that the charity is a going concern;

Disclosure of any uncertainties that make the going concern assumption doubtful;

Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

Not applicable Not applicable Not applicable

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.

Yes No	ü		* -Tick as appropriate

Please disclose:

*(i) the nature of the change in accounting policy;*	*Not applicable*
*(ii) the reasons why applying the new accounting policy* *provides more reliable and more relevant information;* *and*	*Not applicable*
*(iii) the amount of the adjustment for each line affected in* *the current period, each prior period presented and the* *aggregate amount of the adjustment relating to periods* *before those presented, 3.44 FRS 102 SORP.*	*Not applicable*

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

Yes ü * -Tick as appropriate No

Please disclose:

*Please disclose:*
*(i) the nature of any changes;*	*Not applicable*
*(ii) the effect of the change on income and expense or* *assets and liabilities for the current period; and*	*Not applicable*
*(iii) where practicable, the effect of the change in one or* *more future periods.*	*Not applicable*

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

Yes ü * -Tick as appropriate No

Please disclose:

*Please disclose:*
*(i) the nature of the prior period error;*	*Not applicable*
*(ii) for each prior period presented in the accounts, the* *amount of the correction for each account line item* *affected; and*	*Not applicable*
*(iii) the amount of the correction at the beginning of the* *earliest prior period presented in the accounts.*	*Not applicable*

Royal Tunbridge Wells Choral Society

Registered Charity no. 273310

Report and accounts for the year ended 31 July 2023

Section C Notes to the accounts (cont)

Note 2 Accounting policies 2.1 INCOME

This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below.

Yes No N/a	Yes No N/a	Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a

ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü


Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü
Yes No N/a
ü	ü	ü

Yes No N/a	Yes No N/a	Yes No N/a	Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü
Yes No N/a
	ü	ü	ü

Registered Charity no. 273310

Report and accounts for the year ended 31 July 2023

Royal Tunbridge Wells Choral Society

Section C Notes to the accounts (cont)

Note 3 Analysis of income

Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds
Donations andgifts	2,143	-	-	2,143	1,569
Gift Aid	1,907	-	-	1,907	1,710
Membership subscriptions and sponsorships which are in substance donations	14,223	-	-	14,223	11,913
Members raffle etc	1,078	-	-	1,078	260
Total	19,351	-	-	19,351	15,452

Sales of tickets - Autumn concert	5,495	-	-	5,495	3,302
Sales of tickets - Christmas concert	892	-	-	892	633
Sales of tickets - Springconcert	5,718	-	-	5,718	4,715
Sales of tickets - Summer concert	1,788	-	-	1,788	1,931
Subtotal ticket sales	13,893	-	-	13,893	10,581
Sales ofprogrammes	935	-	-	935	1,077
Sale and hire of music	708	-	-	708	1,073
Other	-	-	-	-	-
Total	15,536	-	-	15,536	12,731

Interest income	365	-	-	365	12
Total	365	-	-	365	12

	35,252	-	-	35,252	28,195

Other information:

All income in the prior year was unrestricted There were no income items requiring separate disclosure on grounds of materiality

Royal Tunbridge Wells Choral Society Report and accounts for the year ended 31 July 2023

Registered Charity no. 273310

Section C Notes to the accounts (cont)

Note 4 Analysis of expenditure

Note 4 Analysis of expenditure	Analysis of expenditure
Analysis Web hosting/development MakingMusic subscription/insurance Printing, secretarial & sundry Bank charges Total expenditure on raising funds Orchestras and soloists Rehearsal hall hire Concert hall hire Music purchase and hire Printing, postage, publicity TOTAL EXPENDITURE Expenditure on raising funds Expenditure on charitable activities Musical director and rehearsal accompanist Total expenditure on charitable activities	Analysis	Total funds Prior year £ £ Unrestricted funds Restricted income funds Endowment funds
	Web hosting/development	328	-	-	328	174
	MakingMusic subscription/insurance	433	-	-	433	235
	Printing, secretarial & sundry	1,044	-	-	1,044	317
	Bank charges	65	-	-	65	155
	Total expenditure on raising funds	1,870	-	-	1,870	881

	Musical director and rehearsal accompanist	8,486	-	-	8,486	8,726
	Orchestras and soloists	6,680	-	-	6,680	8,277
	Rehearsal hall hire	2,146	-	-	2,146	2,245
	Concert hall hire	8,775	-	-	8,775	8,428
	Music purchase and hire	1,245	-	-	1,245	836
	Printing, postage, publicity	1,803	-	-	1,803	2,895
		29,135	-	-	29,135	31,407

		31,005	-	-	31,005	32,288

Royal Tunbridge Wells Choral Society Report and accounts for the year ended 31 July 2023

Registered Charity no. 273310

Section C Notes to the accounts

Note 5 Details of certain items of expenditure

Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es)

*Please provide details of the amount paid for any statutory external* *scrutiny of accounts and other services provided by your independent* *examiner. If nothing was paid please enter '0' in the appropriate*
Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees *box(es)* Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent examiner	This year £	Last year £
	0	0
	0	0
	0	0
	0	0

Registered Charity no. 273310

Royal Tunbridge Wells Choral Society

Report and accounts for the year ended 31 July 2023

Section C Notes to the accounts (cont)

Note 6 Debtors and prepayments Prepayments and accrued income Total
	This year £	Last year £
	224	112
	224	112

Note 7 Cash at bank and in hand Short term deposits Cash at bank and on hand Total
	This year £	Last year £
	39,597	14,268
	9,349	30,543
	48,946	44,811

Section C Notes to the accounts (cont)

Note 8 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.

8.1 Trustee remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

8.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False)

8.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

There have been no related party transactions in the reporting period (True or False)

30/05/2024