THE PARENT TEACHER ASSOCIATION OF EAST SHEEN PRIMARY SCHOOL
TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021
Registered Charity No. 273295
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
CONTENTS
Page
-
1 Charity Information
-
2 Trustees' Report
-
4 Independent Examiner’s Report
-
5 Statement of Financial Activities
-
6 Balance Sheet
-
7 Notes to the Accounts
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION CHARITY INFORMATION
| Charity Number | 273295 |
|---|---|
| Trustees and Committee | Victoria Kirkman Appointed Co-Chair 21 January 2020 |
| Jessica Oliver Appointed Co-Chair 21 January 2020 | |
| Nicola Dawson Appointed Co-Chair 21 January 2020 | |
| Gemma Hill Appointed Co-Chair 21 January 2020 | |
| Alexandra Hobbs Appointed Co-Chair 21 January 2020 | |
| Tracey Grove Appointed Treasurer 21 November 2017 | |
| Elizabeth Page (Head Teacher) | |
| Dawn Clacher (Teacher rep) | |
| Ruth Robers Appointed Parent Rep Co-Ordinator 21 January 2020 | |
| Cat Ivison Appointed Parent Rep Co-Ordinator 21 January 2020 | |
| Rachel Lampkowski Appointed Parent Rep Co-Ordinator 21 January 2020 | |
| Constitution | Constitution adopted 6 November 1973 |
| and amended 26 November 1974, | |
| 17 November 1975, 18 September 1986, | |
| 23 September 2002 and 22 October 2013 | |
| Principal Address | East Sheen Primary School |
| Upper Richmond Road West | |
| London | |
| SW14 8ED | |
| Bankers | Barclays Bank plc |
| 8 George Street | |
| Richmond | |
| Surrey | |
| TW9 1JU | |
| Independent Examiner | Mr Andrew Young |
| 51 Palewell Park | |
| East Sheen | |
| London | |
| SW14 8JQ |
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST AUGUST 2021
The Trustees, who are referred to as the Committee, present their report and financial statements for the year ended 31 August 2020.
REVIEW OF THE OPERATIONS
This year a total of £32,081 (2020: £31,014) has been raised. This represents another great year of fundraising for the PTA primarily from the Coffee Fund, Quiz Nights, Gift List and Summer Fundraising. Fundraising this year was once again curtailed by the Covid -19 pandemic with both the Quiz Nights and the Summer Fundraising auction being held onine.
As shown in the accounts, total expenditure of £19,066 (2020: £42,439) occurred in the current year and was primarily made up of the PTA's contribution to new class whiteboards, Ipads, gardening costs, and playground repairs/improvements. Less spending occurred this year as the school had to concentrated on home schooling provisions and safety in school issues relating to the Covid 19 pandemic.
The PTA continues to look for worthwhile projects, both large and small.
The PTA would like to thank everyone who has supported our fundraising efforts this year.
ORGANISATION
The membership of the PTA comprises the parents and legal guardians of pupils in the School and members of the teaching or other staff of the School.
The Committee, which is elected by the members annually, manages the PTA. This Committee organises events, with the help of the main body of members, to raise funds. These funds are then distributed by Committee decision.
There have been no material changes in either the objectives or policies since the last Annual General Meeting.
OBJECTIVES AND ACTIVITIES
The objects are to promote and further the charitable aims and objectives of East Sheen Primary School and the welfare and education of the registered pupils in attendance at East Sheen Primary School.
The principal activities of the Charity each year are to raise funds primarily from parental contributions and to remit these funds to East Sheen Primary School as required.
PUBLIC BENEFIT
The Trustees confirm that, in determining the activities of the Charity, they have paid regard to guidance issued by the Charity Commission on public benefit.
Signed Victoria Kirkman Co-Chair October 2021 Nicola Dawson Co-Chair October 2021 Alexandra Hobbs Co-Chair October 2021 Gemma Hill Co-Chair October 2021 Jessica Oliver Co-Chair October 2021
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
FUTURE PLANS AND COMMITMENTS
It is not the policy of the PTA to commit future Committees to any expenditure prior to funds being available.
However, historically, the PTA typically has long-term commitments and for the forthcoming year they are as follows:
| Head Teacher’s Discretionary Fund (£500 per term) Year 6 leaving gifts Kitchen Maintenance External Garden Maintenance |
£ 1,500 700 300 2,500 |
|---|---|
| 5,000 |
The Committee is of the opinion that the PTA’s financial resources are adequate to meet these plans and commitments.
VOLUNTARY ASSISTANCE
We wish to thank all the members for their voluntary help throughout the year, without which none of the PTA achievements could have been accomplished.
| Victoria Kirkman | Co-Chair | October 2021 |
|---|---|---|
| Nicola Dawson | Co-Chair | October 2021 |
| Alexandra Hobbs | Co-Chair | October 2021 |
| Gemma Hill | Co-Chair | October 2021 |
| Jessica Oliver | Co-Chair | October 2021 |
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION (THE TRUST)
I report on the accounts of the Trust for the year ended 31 August 2021, which are set out on pages 5 to 7.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention.
BASIS OF EXAMINER’S STATEMENT
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the next statement.
INDEPENDENT EXAMINER’S STATEMENT
In the course of my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Andrew Young October 2021
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021
| INCOME FROM: (1) FUND RAISING ACTIVITIES Christmas Fair Summer Fundraiser Phoenix Magazine Quiz Night EasyFundRaising Coffee Fund Revenue Teachers Gift List Subtotal Income from Fundraising (2) OTHER SOURCES Uniforms Online shopping Subtotal Income from Other Sources TOTAL INCOME EXPENDITURE LARGE ITEMS Playground Repairs Books Purchases Playground Improvement Year 6 leaving gifts Gardening Ipad & Covers Class Gifts IT Software and Consumables ParentMail Expense Teaching Kitchen Maintenance First Aid Course Stem Week Whiteboards Uniform Expense GENERAL ITEMS Headteacher's Discretionary Fund Other TOTAL EXPENDITURE (DEFICIT)/SURPLUS OF INCOME OVER EXPENDITURE FUND BALANCES AS AT 1ST SEPTEMBER 2020 FUND BALANCE AS AT 30 AUGUST 2021 |
2021 £ £ - (11,252) (183) (4,209) (10,710) (4,354) |
2021 £ £ - (11,252) (183) (4,209) (10,710) (4,354) |
2020 £ £ (18,257) - (319) (3,785) - (7,802) - |
2020 £ £ (18,257) - (319) (3,785) - (7,802) - |
|---|---|---|---|---|
| (344) (1,029) |
(30,708) (1,373) (32,081) (16,032) (3,034) (19,066) 13,015 24,108 |
- (851) |
(30,163) (851) |
|
| - (797) (1,600) - (1,168) (5,138) - (96) (7) - - - (5,700) (1,526) |
(6,041) - - (602) (4,192) (9,076) (3,500) - - (300) (1,453) (2,500) (11,400) - |
|||
| (31,014) | ||||
| (39,064) (3,375) |
||||
| (1,500) (1,534) |
(1,500) (1,875) |
|||
| (42,439) | ||||
| (11,425) 35,533 |
||||
| 37,123 | 24,108 |
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
BALANCE SHEET AS AT 31 AUGUST 2021
| Notes CURRENT ASSETS Cash at Bank and in hand Stock (Uniforms) 2 Stock (Drinks) 2 Debtors and prepayments 3 CREDITORS WITHIN ONE YEAR Sundry Creditors and accruals NET ASSETS FINANCED BY: RETAINED FUND Balance brought forward (Deficit)/Surplus for the year RETAINED FUND CARRIED FORWARD |
2021 £ £ 36,474 649 - - |
2021 £ £ 36,474 649 - - |
2020 £ £ 21,748 1,937 423 - |
2020 £ £ 21,748 1,937 423 - |
|---|---|---|---|---|
| 37,123 ( -) 37,123 - 24,108- - 13,015- - 37,123- |
24,108 ( -) |
|||
| 24,108 | ||||
| - 35,533- ( 11,425) |
||||
| - 24,108- | ||||
These accounts were approved by the Committee October 2021
| Victoria Kirkman | Co-Chair | October 2021 |
|---|---|---|
| Nicola Dawson | Co-Chair | October 2021 |
| Alexandra Hobbs | Co-Chair | October 2021 |
| Gemma Hill | Co-Chair | October 2021 |
| Jessica Oliver | Co-Chair | October 2021 |
| Tracey Grove | Treasurer | October 2021 |
7
EAST SHEEN PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021
1) 1.1 BASIS OF ACCOUNTING
The financial statements have been prepared in accordance with the Association's governing document, the Charities Act 2011 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)' (as amended for accounting periods commencing from I January 2019). The Association is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling, which is the functional currency of the Association. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going Concern
At the time of approving the financial statements, the Committee members have a reasonable expectation that the Association has adequate resources to continue in operational existence for the foreseeable future. Thus the Committee members continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable Funds
Unrestricted funds are available for use at the discretion of the Committee members in furtherance of their charitable objectives unless the funds have been designated for other purposes.
1.4 Income
All income is credited to the Statement of Financial Activities when the charity is legally entitled to the income, receipt is probable and the amount can be quantified with reasonable accuracy.
1.5 Expenditure
Expenditure is recognised in the period in which it is incurred and is classified under headings that aggregate costs as detailed in the Statement of Financial Activities.
1.6 Cash & cash equivalents
Cash comprises readily available amounts held in UK bank accounts.
2) STOCK
Stock is shown at the lower of cost and net realisable value.
3) DEBTORS
| These consist of: | 2021 £ - - -- |
2020 £ - |
|---|---|---|
| - -- |
4) RELATED PARTIES
There were no disclosable related party transactions during the year (2020 - none).
7