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← Eye And Dunsden Village Hall

2025-04-30-accounts

EYE & DUNSDEN VILLAGE | HALL TRUST

Accounts for the year ended 30 April 2025 Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST

Information

Trustees (as at 30 April 2025)

Mr D Woodward (E&D Parish Council) Mrs D Honey (Treasurer) Mrs J Phillimore

Independent Examiner

Mr P Nixon MA (Oxon) FCA Partner Edwin Smith Chartered Accountants 32 Queens Road Reading, Berkshire RG1 4AU

Correspondence

Mrs D Honey 3 Ash Copse Dunsden Oxfordshire RG4 9QL

Registered Charity No. 273293

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EYE & DUNSDEN VILLAGE HALL TRUST
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Contents
Page
Report of the Trustees 4
Independent examiner's report 7
Income & Expenditure Statement &
Balance sheet 9
Notes to the Accounts 10
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Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST

REPORT OF THE TRUSTEES

Eye & Dunsden Village Hall Trust, Dunsden Green, Reading, RG4 9QG is a registered charity No 273293

The trustees during the year were:

Mr D Woodward (E&D Parish Council) Mrs D Honey (Treasurer) Mrs J} Phillimore

Structure, Governance and Management

The governing document of the Eye & Dunsden Village Trust is the Conveyance and Trust Deed dated 21 March 1977, as amended 22 June 2010.

The following bodies are entitled to appoint trustees: Eye & Dunsden Parish Council (two trustees), Binfield Heath Parish Council, and The Parochial Church Council of the Ecclesiastical Parish of Shiplake with Dunsden.

Objectives

The objectives of the charity are the management of the Eye & Dunsden Village Hall for the use of the inhabitants within the parish of Eye and Dunsden, without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.

Unrestricted Funds and Reserve Policy

As at 30 April 2025 the Trust had overall assets of £74,598 (2024: £58,626). Based on the ongoing costs of managing the two halls and the grounds and taking into consideration the relative risks to sustaining normal levels of income, the Trustees have established a reserve policy which requires six months of the annual costs of managing and maintaining the property to be held in Reserve. An amount of £20,000 (2024: £15,000) is ring-fenced in our bank accounts for this security.

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Danictarad Charity Ma 97%9Q4

EYE & DUNSDEN VILLAGE HALL TRUST

REPORT OF THE TRUSTEES continued

Achievement and performance during the year

The hall has continued to be a very popular venue for children’s birthday parties and adult celebration events, as well as being an affordable wedding reception venue, especially as we are nowa certified venue for marriage ceremonies to take place at.

We have continued to offer a wide range of weekly, fortnightly and monthly classes with our regular hirers, including arts and crafts, yoga, Pilates, Tai Chi, dance, and wellbeing, as well as offering a nature-based pre-school in the paddock.

Our popular annual fireworks event was well attended, with our professional display earning much favourable feedback.

The main Improvement to the hall during the year was the installation of an Air Source Heat pump (ASHP) to replace our aging oil-fired boiler, partly funded by a grant from South Oxfordshire District Council. Other improvements included a noise Jimiter for music played at the hall, decorating of the Palmer Room kitchen, and the marking out of parking spaces to maximise usage.

Review of financial activities

Total income for the year was £102,101 (2024: £68,390); bookings for the two halls contributed £71,721 (2024: £52,422).

The total cost of re-developing, maintaining and running both halls, including project work, amounted to £77,278 (2024: £68,656).

The cost of the Hall Management for 2025 was £30,647 (2024: £27,477).

The overall surplus for the year amounted to £15,972 (2024: Deficit £3,211).

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Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST

REPORT OF THE TRUSTEES continued

Looking forward

Our aim is to continuously upgrade and improve the facilities and service provided to the hirers so that the community can make best use of these facilities. The success of the hall could not be achieved without its dedicated team of volunteer trustees and staff, who work enthusiastically to promote the hall, assist the hirers and keep the hall clean and safe for everyone to use.

Future areas for improvement, requiring further funding, inciude repairs to the roof and the improvement of under roof insulation to maximise the efficiency of running the new ASHP, resurfacing the overflow car park, improving lighting in the car park, and improving the acoustics in the Palmer Room prior to promoting it as a space suitable for holding meetings.

Approved by the Trustees and signed their behalf by

Ditoven Mrs DM Honey (Treasurer) Date: 2St july 2025

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Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST

Independent Examiner’s Report to the Trustees of the Eye & Dunsden Village Hall Trust

Respective responsibilities of Trustees & Examiner

Basis of independent examiner's report

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention: (1) which give me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with $130 of the Act, and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met. Or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr P Nixon MA (Oxon) FCA Partner -Edwin Smith ; Chartered Accountants hx, I Nike 32 Queens Road Reading, Berkshire RG1 4AU

Date : 25H FTvlg 2025

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Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST

INCOME & EXPENDITURE STATEMENT Year ended 30 April 2025

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Total Total
Funds Funds
2025 2024
£ £
INCOME
Donations/Grants 12,030 2,592
Bookings 2 71,721 52,422
Other Income 3 1,694 1;976
Fireworks 4 5,256 -
Other special events 5 - -
Cottage rent 11,400 11,400
Total Income er 68,390
EXPENDITURE
Management and maintenance
of Halls and grounds 6 77,278 68,656
Fireworks 4 4,301 -
Other special events 5 188 38
Administration costs 8 4,362 2,907
Loan interest - -
Total Expenditure 86,129 ar
Net Movement in Funds 15,972 (3,211)
Balance brought forward at 1 May 58,626 61,837
Balance carried forward at 30 April 74,598 58,626
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* Note: Total Funds are all Unrestricted Funds

Registered Charity No. 273293

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EYE & DUNSDEN VILLAGE HALL TRUST

BALANCE SHEET as at 30 April 2025

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£
Notes [ee] | 2024
Current Assets
Cash at bank and in 83,796 65,674
hand
Current Liabilities ios (9,198) (7,048)
Loans | - -
Total Assets less
Current [Liabilities] || 74,598 | se6s658,626
|
Total Funds
Unrestricted funds 11 53,502 42,530
Designated Funds 21,096 16,096
Restricted funds - -
Total Funds 74,598 ___58,626
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We approve these accounts and confirm that we have made available all relevant records and information for their preparation.

Approved by the Trustees and signed their behalf by

Divltova, Mrs DM Honey (Treasurer)

Date: 2S5i)July 2025

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Registered Charity No, 273293

EYE & DUNSDEN VILLAGE HALL TRUST

NOTES TO THE ACCOUNTS

  1. These accounts have been prepared on a receipts and payments basis.

  2. Hiring of Halls - Regular bookings included 3 Pilates groups, 3 yoga groups, 2 dance groups, 2 art and craft groups, and a Tai Chi group. The halls are also used by the Parish Counci/, as well being well supported by the local community for private bookings, including wedding ceremonies and receptions.

3. Bank interest of £1,091 (2024: £1,008).

  1. The fireworks event returned this year with a surplus of £955.

  2. Defibrillator training event.

  3. The total cost of the management and maintenance of the halls and grounds of £77,278 (2024: £68,656) consists of the following expenditure:

Insurance 1,805 1,770
Fuel, Electricity, Water 6,136 5,291
Maintenance 10,183 18,742
Improvement project 28,507 15,376
Hallmanagement 30,647 27,477

  1. Hall management costs include the Hall Manager’s salary, the Bookings Manager's salary, their PAYE tax and NI, employer’s pension contributions, and the Hall Cleaner’s invoices.

  2. Total administration costs include costs of website development, membership of the Oxfordshire Rural Community Council (ORCC), membership of the Oxfordshire Community & Voluntary Action (OCVA) group, the Independent Examiner’s fee, the PPL PRS Licence and website development costs.

  3. The trustees did not receive any remuneration or benefits in kind, other than reimbursement of expenses.

10.Current Liabilities represent refundable deposits made by individuals hiring the halls. 11.£20,000 (2024: £15,000) of the unrestricted funds has been designated as reserves and an additional £1,096 relates to the cottage deposit.

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Registered Charity No. 273293