EYE & DUNSDEN VILLAGE
HALL TRUST
Accounts
for the year ended
30 April 2024
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST
Information
Trustees (as at 30th April 2024)
Mr D Woodward (E&D Parish Council)
Mrs D Honey (Treasurer)
Mrs J Phillimore
Independent Examiner
Mr P Nixon MA (Oxon) FCA
Partner
Edwin Smith
Chartered Accountants
32 Queens Road
Reading, Berkshire
RGI 4AU
Correspondence
Mrs D Honey
3 Ash Copse
Dunsden
Oxfordshire
RG4 9QL
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST
Contents
Page
Report of the Trustees
Independent examinerfs report
Income & Expenditure Statement
Balance sheet
Notes to the Accounts
10
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRusr
REPORT OF THE TRUSTEES
Eye & Dunsden Village Hall Trust, Dunsden Green, Readingi RG4 9QG is a
registered charity No 273293
The trustees during the year were:
Mr D Woodward (E&D Parish Council)
Mrs D Honey (Treasurer)
Mrs J Phillimore
Strurture, Governance and Management
The governing document of the Eye & Dunsden Village Trust is the Conveyance and Trust
Deed dated 21 March 1977, as amended 22 June 2010.
The following bodies are entitled to appoint trustees: Eye & Dunsden Parish Council (two
trustees), Binfield Heath Parish Council, and The Parochlal Church Council of the Ecclesiastical
Parish of Shiplake with Dunsden.
Objectives
The objectives of the charity are the management of the Eye & Dunsden Village Hall for the
use of the inhabitants within the parish of Eye and Dunsden, without distinction of political,
religious or other opinions, including use for meetings, lertures and classes and for other
forms of recreation and leisure-time occupation with the object of improving the conditions of
life for the said inhabitants.
Unrestricted Funds and Reserve Policy
As at 30 April 2024 the Tnjst had overall assets of £58,626 (2023: £61,837). Based on the
ongoing costs of managing the two halls and the grounds and taking into consideration the
relatlve risks to sustaining normal levels of income. the Trustees have established a reserve
policy which requires six months of the annual costs of managing and maintaining the
property to be held in Reserve. The amount of £20.000 is ring-fenced in our bank accounts
for this security.
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRusr
REPORT OF THE TRUSTEES continued
Achievement and performance during the year
The hall has contlnued to be a very popular venue for children's birthday parties and adult
celebration events, as well as being an affordable wedding reception venue. During the year,
we became a certified venue for marriage ceremonies to take place at, and our first ceremony
took place in June 2024.
We have continued to offer a wide range of weekly, fortnightly and monthly classes with our
regular hfj￿rs, including arts and craftsi yoga, Pilates, Tai Chi, dance, and wellbeing, as well
as offering a nature-based pre-school in the paddock.
Our popular annual fireworks event wasn't held in 2023 but we hope to hold it in Nov 2024.
Improvements during the year included a new kitchen for the Palmer Room, 3 wall heaters
for the Palmer Room, 20 new folding tables, and an upgrade to the patio steps. We also
achieved the placement of a Defibrillator outside the Palmer Room, through the Millie's Dream
organisation, which was marked with an official opening event. Thanks are given to the
Phillimore Trust whose kind donation funded the Defibrillator.
Review of financial activities
Total income for the year was £68,390 (2023: £74,912); bookings for the two halls
contributed £52,422 (2023: £53.465).
The total cost of re-developing, maintaining and running both halls, including project work,
amounted to £68,656 (2023: £66.505).
The cost of the Hall Management for 2024 was £27,477 (2023: £25,683).
The overall deficit for the year amounted to £3,211 (2023: Deficit £2,803).
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST
REPORT OF THE TRUSTEES continued
Looking forward
Our aim Is to continuously upgrade and improve the facilities and serrfice provided to the
hirers so that the community can make best use of these facilities. The success of the hall
could not be achieved without its dedicated team of volunteer trustees and paid staff, who
work enthusiastically to promote the hall, assist the hirers and keep the hall clean and safe
for everyone to use.
Our first improvement in the year ahead will be to install a noise lirniter device, to ensure
music played at our hirers. events does not disturb our neighbours in the village.
Future a￿aS for improvement, requiring further funding, include repairs to the hall roof,
resurfacing the overflow car park, improving the outdoor lighting, and landscaping the
gardens.
Approved by the Trustees and slgned their behalf by
Mrs DM Honey (Treasurer)
Date: 22nd July 2024
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST
Independent Examiner's Report to the
Trustees of the Eye & Dunsden Village Hall Trust
Respective responsibilities of Trustees & Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's
trustees consider that an audit is not required for this year under sertion 144 of the Charities
Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Direttions given by the Charity
Commission (under section 145(5){b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of independent examinerfs report
My examination was carried out in accordance with general Dirertions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity
and a comparison of the accounts presented with those records.
It also includes
consideration of any unusual items or disclosures in the accounts and seeking explanations
from the trustees concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit, and consequently no opinion is given as
to whether the accounts present a 'true and fairf view and the report is limited to those
matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention: (l) which give me
reasonable cause to believe that in any material respect the requirements
to keep
accounting records in accordance with S130 of the Act, and
to prepare accounts which
accord with the accounting records and comply with the accounting requirements of the Act
have not been met. Or (2) to which, in my opinion, attention should be drawn in order to
enable a proper understanding of the accounts to be reached.
Mr P Nixon MA (Oxon) FCA
Partner -Edwin Smith
Chartered Accountants
32 Queens Road
Readingt Berkshire
RGI 4AU
Date .
6 August 2024
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST
INCOME & EXPENDITURE STATEMENT
Year ended 30 April 2024
Notes
Total
Funds*
2024
Total
Funds*
2023
INCOME
Donations/Grants
Bookings
Other Income
Fireworks
Other special events
Cottage rent
2,592
52,422
1,976
2,087
53,465
219
4,641
3,100
11,400
11.400
Total Income
EXPENDITURE
Management and maintenance
of Halls and grounds
Fireworks
Other special events
Administration costs
Loan interest
68,656
66,505
3,463
2,257
5,490
38
2,907
Total Expenditure
Net Movement in Funds
(3,211)
(2,083)
Balance brought forward at l May
61,837
64.640
Balance carried forward at 30 April
58,626
61,837
* Note: Total Funds are all Unrestricted Funds
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRusr
BALANCE SHEET
as at 30 April 2024
Notes
2024
2023
Current Assets
Cash at bank and in
hand
65.674
69,685
Current Liabilities
Loans
10
(7.048)
(7,848)
Total Assets less
Current Liabilities
Total Funds
Unrestritted funds
Designated Funds
11
37,530
21,096
45.309
16.528
Restrirted funds
Total Funds
We approve these accounts and confirm that we have made available all relevant records
and information for their preparation.
Approved by the Trustees and signed their behalf by
Mrs DM Honey (Treasurer)
Date: 22nd July 2024
Registered Charity No. 273293

EYE & DUNSDEN VILLAGE HALL TRUST
NOTES TO THE ACCOUNTS
l. These accounts have been prepared on a receipts and payments basis.
2. Hiring of Halls
Regular bookings included 3 Pilates groups, 2 yoga groups, 2 dance
groups, 2 art and craft groups, and a Tai Chi group. The halls are also used by the
Parish Council, as well being well supported by the local community for private
bookings, including an increasing number of wedding receptions.
3. Bank interest of £1,008 {2023: £219).
4. No fireworks were possible this year.
5. No fundraising events were held this year.
6. The total cost of the management and maintenance of the halls and grounds of
£68.656 (2023: £66,505) consists of the following expenditure:
2024
2023
Insurance
Fuel, Electricity, Water
Maintenance
Improvement project
Hall management
1,770
5,291
18,742
15,376
27,477
1,824
6,850
21,707
10.441
25,683
Totsl
7. Hall management costs include the Hall Managerfs salary, the Bookings Manager's
salary, their PAYE tax, Nl, and employerfs pension contributions, and the Hall Cleaner's
invoices.
8. Total administration costs include costs of website development, mernbership of the
Oxfordshire Rural Community Council (ORCC), membership of the Oxfordshlre
Community & Voluntary Action (OCrfA) groupi the PPL PRS licence and the
Independent Examinerfs fee of £312.
9. The trustees did not receive any remuneration or benefits in kind, other than
reimbursement of expenses.
10. Current Liabilities represent refundable deposlts made by individuals hiring the halls.
11. £20,000 of the unrestricted funds has been dEsignated as re￿rVeS (2023: £15,000)
and an additional £ 1,096 relates to the cottage deposit.
12. As a charity Eye & Dunsden Village Hall Trust is exempt from Corporation Tax.
io
Registered Charity No. 273293