## Chamberlin Hall
Report and Accounts
31 March 2023
Charity number 273234
## **Chamberlin Hall Charity Number - 273234 Trustees' Report for the year ended 31 March 2023**
## **Principal address**
Chamberlin Hall Chamberlin Close Bildeston Suffolk IP7 7EZ
## **Trustees**
The trustees who served during the year under review were:
Jayne Harrison Elizabeth Moss - appointed 01 April 2022 Susan Fell - appointed 01 April 2022 Tracy Rose - resigned 01 April 2022 Neil McNamara - resigned 01 April 2022 Sherri McNamara - resigned 01 April 2022 George Miller - resigned 01 April 2022
## **Committee members**
The Committee members who served during the year under review were:
Neil McNamara Sherri McNamara George Miller Tracy Rose Hayley Hynard Lisa Chinnery Kevin Harrison
## **Structure, governance and management**
Chamberlin Hall is governed under a trust deed dated 30th December 1978 and operates under a constitution adopted 8th March 2018.
## **Objects**
A village hall for the use of the inhabitants of the parish of Bildeston in the county of Suffolk, without distinction of political, religious or other opinions including use for meetings, lectures, classes and for other forms of recreation and leisure time occupation with the object of improving the condition of life for the said inhabitants.
1
## **Chamberlin Hall Charity Number - 273234 Trustees' Report for the year ended 31 March 2023 Financial review**
The charity endeavours to utilise the funds available to the best effect in the advancement of its objects.
The charity's objectives are:
- To provide the facility of a village hall and grounds for the use of the inhabitants of the parish of Bildeston and surrounding areas.
- As such the village hall should seek to improve or enhance the conditions of life for those wishing to make use of it.
- These facilities shall include the provision of spaces for educational or recreational purposes in the form of meetings, lectures, classes, physical or social activities.
- The facilities are open to all, regardless of age, ability, gender, ethnicity, political or religious beliefs.
- To raise sufficient funds to facilitate the above and to maintain the property.
## **Achievements and performance**
2022 - 2023 was the first fully operational year since Covid. During this time, the Hall has been operating at near the same capacity as before the pandemic.
The hall continues to be used for regular clubs and classes, and in addition to those bookings, there have been c. 20 private hires and c. 20 events hosted by Chamberlin Hall Committee.
During this year, our highlights have included:
- First full year recovery form Covid
- Introductory of our Family Discos.
- Collaboration with Sports Pavilion & B-Natural - Coronation party - including a last-minute change of venue!
- Beer festival
- Macmillan Charity event - raising c£500.
- Mothers' day celebration.
- OAP Christmas dinner
- 2 local weddings
- 5* Food Hygiene Rating
- Volunteer days - done lots of DIY in house improving site maintenance and health & safety
- Chamberlin Hall Improvement Programme - Stage 1
2
## **Chamberlin Hall Charity Number - 273234 Trustees' Report for the year ended 31 March 2023**
In addition to activity within the hall, the Committee have made significant improvements in terms of management and facilities. These include:-
- Raised and spent c. £50k improving the facilities which will attract income/save money and carbon:
- New projection equipment & IT equipment
- • New catering equipment • Solar Power • Replaced windows, added tints • Developed new website and invested in marketing
- • Refurbished the snooker room • Introduced Online Banking • Sorted out some of our IT and documentation - online
- Installed CCTV
- Improved collaboration with the Sports Pavilion, B-Natural and the Crown - trying to make the most of our collective resources!
- Secured Food Hygiene Certificate
- 3 committee members received first aid training
- • Formalised our arrangements with our affiliated clubs • Bildeston Bowls Club - going for self-sufficiency in running and financing the club
- • Chamberlin Hall Amateur Dramatic Club
Due to the rising costs of living, finances continue to be challenging. As such during this financial year increases have been made to hire and bar charges. In order to maintain services, it has also been necessary to finance some roles (e.g. Bar/Kitchen/Bookings) to ensure resources are available due to lack of volunteers.
Despite a challenging year, the Committee are proud of all the achievements made throughout this year and the continued contribution made to the community.
The report was approved by the trustees on 14 October 2023
Jayne Harrison Trustee
Susan Fell Trustee
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## **Chamberlin Hall Independent Examiner’s Report for the year ended 31 March 2023**
## **Independent Examiner’s Report to the Trustees of Chamberlin Hall**
## **Reponsibilities and basis of report**
I report to the trustees on my examination of the accounts of Chamberlin Hall for the year ended 31 March 2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in in order to enable a proper understanding of the accounts to be reached.
## Matthew Aldous
Matthew Aldous 5 Market Place STOWMARKET Suffolk
29 November 2023
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## **Chamberlin Hall**
## **Statement of assets and liabilities as at 31 March 2023**
|**Cash funds**
Cash at bank
Cash in hand
**Other current assets**
Bar stock
**Fixed Assets (at valuations)**
Fixtures fittings and equipment
**Total Net Assets**|**Unrestricted**
55,069
2,649
57,718
12,495
12,495
130,482
130,482
200,695|**2023**
**£**
**Restricted**
-
-
-
-
-
26,323
26,323
26,323|**Total**
55,069
2,649
57,718
12,495
12,495
156,805
156,805
227,018|**2022**
**£**
**Total**
64,744
403
65,147
6,177
6,177
121,207
121,207
192,531|
|---|---|---|---|---|
## **Notes**
Chamberlin Hall is owned by Bildeston Parish Council for the benefit of the good people of Bildeston. Accordingly, it is not included within the charity accounts.
Fixtures fittings and equipment valued at trustee's estimated insurance value.
5
## **Chamberlin Hall**
## **Receipts and Payments Account for the year ended 31 March 2023**
|**Receipts**
Hall hire
Bar sales
Fundraising events
Bowls
Badminton
Bingo
Snooker
Beer festival
Bonzo's yard membership
Grant
Charity collections
Indoor market
Pantomime
Wreath workshop
COVID grant
**Total receipts**
**Payments**
Bar purchases
Bar staff
Fundraising events costs
Beer festival costs
Bowls expenses
Bowls repairs and maintenance
Solar power project
Blind project
Badminton expenses
Snooker equipment and repairs
Gifts and donations
Equipment purchases
Repairs and maintenance
Cleaning
Advertising
Insurance
Light and heat
Rates and water
Licences
Postage and stationery
Telephone
Miscellaneous|**Unrestricted**
12,269
40,642
22,040
2,270
362
-
479
8,985
996
-
532
488
1,513
525
-
91,101
27,151
18,869
2,688
9,301
435
2,068
4,484
49
-
-
727
4,777
7,923
250
-
3,345
9,952
1,986
584
138
682
1,252
96,661|**2023**
**£**
**Restricted**
-
-
-
-
-
-
-
-
-
29,659
-
-
-
-
29,659
-
-
-
-
-
1,500
14,450
8,856
-
-
-
3,017
-
-
1,836
-
-
-
-
-
-
-
29,659|**Total**
12,269
40,642
22,040
2,270
362
-
479
8,985
996
29,659
532
488
1,513
525
-
120,760
27,151
18,869
2,688
9,301
435
3,568
18,934
8,905
-
-
727
7,794
7,923
250
1,836
3,345
9,952
1,986
584
138
682
1,252
126,320|**2022**
**£**
**Total**
6,450
29,551
3,453
2,593
148
662
277
-
-
-
-
-
-
-
10,667
53,801
11,994
4,182
3,569
-
282
2,540
-
-
27
6
-
1,958
2,800
2,993
-
3,158
2,647
1,697
668
133
540
166
39,360|
|---|---|---|---|---|
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## **Chamberlin Hall**
## **Receipts and Payments Account for the year ended 31 March 2023**
|**Management and administration**
Management and administration
Indemnity insurance
Independent examiner fees
**Total payments**
**Net (Payments)/receipts**
Cash funds brought forward
**Cash funds carried forward**||**2023**
**£**|891
-
978
128,189
(7,429)
65,147
57,718|**2022**
**£**|
|---|---|---|---|---|
||891
-
978
98,530
(7,429)
65,147
57,718|-
-
-
29,659
-
-
-||490
516
546
40,912
12,889
52,258
65,147|
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