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## 1 ST Hampton Hill (Sea Scout) Group
# **TRUSTEES ANNUAL REPORT**
# **1 ST JANUARY 2021 TO 31 ST DECEMBER 2021**
## **Charity Name:1[st] Hampton Hill (Sea Scout) Group**
Charity Number: **273220** Principal Address: 84/86 Station Road Hampton Middlesex TW12 2BX
Adam Hallsworth Group Chair
Dominic Evans Group Treasurer
Anthony Davies Group Scout Leader
Susan Pearson
## **1 Structure, Governance and Management**
## 1.1 **Governing Document**
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.
## 1.2 **Group Scout Council**
The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:
- Scouters
- Group Active Support Managers and members
- Colony Pack and Troop Assistants
- Skills Instructors
- Administrators
- Advisers
- Patrol Leaders
- All Parents of Squirrels, Beavers, Cubs and Scouts
- Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council
- the District Commissioner and District Chair are ex-officio members of the Group Scout Council.
- Constitution
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The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.
## 1.3 **Trustee Selection**
The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
## 1.4 **Group Executive Committee**
The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.
Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:
- Comply with the Policy, Organisation and Rules of The Scout Association
- Protect and maintain any property and equipment owned by and/or used by the Group
- Manage the Group finances.
- Provide insurance for people, property and equipment.
- Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities.
- Promote and support the development of Scouting in the local area.
- Manage and implement the Safety Policy locally
- Ensure that a positive image of Scouting exists in the local community.
- Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees
- Ensure that Young People are meaningfully involved in decision making at all levels within the Group
- The opening, closure and amalgamation of sections as necessary.
- And all other duties as set out in Policy, Organisation and Rules.
## 1.5 **Risk and Internal Control**
The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are:
## **1.5.1 Injury to Leaders, Helpers, Supporters or Members**
The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.
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In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.
## **1.5.2 Damage to Buildings, Property or Equipment**
The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
## **1.5.3 Reduced Income from Subscriptions and Fund Raising**
The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.
## **1.5.4 Reduction or Loss of Leaders**
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.
## **1.5.5 Reduction or Loss of Members**
If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.
## **2 Objectives and Activities**
The primary objective of the Group is that of the Scout Association generally, namely:
‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’
## The Values of Scouting
As Scouts we are guided by these values:
- Integrity - We act with integrity; we are honest, trustworthy and loyal.
- Respect - We have self-respect and respect for others.
- Care - We support others and take care of the world in which we live.
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- Belief - We explore our faiths, beliefs and attitudes.
- Co-operation - We make a positive difference; we cooperate with others and make friends.
## The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The activities of the Group are:
- The provision of the Scouting programme for 5–14 year old members
## **3 Achievements and Performance**
- 3.1 **Public benefit statement**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **4 Financial Review**
## **5 Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs.
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## 5.1 **Investment Policy**
The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## Declaration
The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees:
**Signature:** _D.E_ Date: 06/10/22
Full Name: Dominic Evans
**Position : Group Treasurer**
**Signature:** _A.G.H_ Date: 06/10/22 Full Name: Adam Hallsworth
**Position: Group Chair**
scouts
be prepored
MBRSIY WEAVER
|**1st Hampton Hill Scout Group**
**Reg Charity No: 273220**
**Statement of Financial Activities**||
|---|---|
|for the Period 1st January 2021 to 31st December 2021||
|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
£
£
£
**Movements in Cash & Bank**
**Incoming Resources**
Gross Subscriptions
10,300
**less** Capitation(£43 post £1 discount prompt pay)
(3,962)
6,338
6,338
Uniform/ Investiture
£1,985.50
1,986
1,986
Camps & Trips
£10,102.50
10,103
10,103
Activities
-
-
-
Donations (inc JP as Restricted)
£1,073.35
1,073
1,073
Hampton Beer Festival Donation
£2,682.92
2,683
2,683
Fundraising
£997.82
998
998
Hall Hire
£1,020.91
1,021
1,021
Misc(incl C19 Grants & Ins Claim)
£11,072.00
11,072
11,072
Interest & Dividends
-
-
General Income
£35,272.57
Tot Inc Frm Bank
£39,235.57
-------------------
-------------------
-------------------
£3,963.00
35,273
-
35,273
**Outgoing Resources **in furtherance of charitable activities
**Direct Activities**
Uniform/ Investiture
£2,110.46
2,110
2,110
Camps & Trips
£8,092.29
8,092
8,092
Activities
£606.11
606
606
Boating Expenses
£378.35
378
378
Insurance
£2,413.38
2,413
2,413
Training
£2,640.38
2,640
2,640
HQ & Bhouse Running Costs
£4,442.97
4,443
4,443
Return of HDF cash
£2,600.00
2,600
2,600
Cap
-
-
Boat & Camp Equipment (inc C19 prov
£8,828.66
8,829
8,829
-------------------
-------------------
-------------------
Total for Direct Activities
£32,112.60
32,113
-
32,113
Tot OUT Frm Bank
£36,074.60
**Overheads & Administration**
£3,962.00 Diff = capitation
Trustees & Executives Expenses
-
-
-
-------------------
-------------------
-------------------
-
-
-
-------------------
-------------------
-------------------
**Total Outgoing Resources**
32,113
-
32,113
-------------------
-------------------
-------------------
**Net Incoming (Outgoing) Cash & Bank**
3,160
-
3,160
=========
=========
=========
**Non Cash Activities**
Depreciation of Fixed Assets
-
-
-
-------------------
-------------------
-------------------
**Net Incoming (Outgoing) Non Cash Activities**
-
-
( 111 )
=========
=========
=========
**Total Movement In Funds**
3,160
3,160
-
**Funds Brought Forward**
48,096
48,096
-------------------
-------------------
-------------------
**Funds Carried Forward**
51,256
-
51,256
=========
=========
=========
CB Bank
£51,255.53
(£0.44)
**Total Incoming Resources**(diff = Cap)||
||**Total**
3,880
310
1,325
138
2,254
4,187
-
780
11,334
-
-
-------------------
24,208
906
58
2,340
1,132
1,437
-
3,835
58
-------------------
9,765
-------------------
-
-------------------
9,765
-------------------
14,442
=========
-
-------------------
-
=========
14,442
-
34,084
-------------------
48,096
=========
1st Mar 31st Dec
(9Mths)|
||||**Balance Sheet**|||||
|---|---|---|---|---|---|---|---|
||||as at||||as at|
||||30-Dec-21||||31-Dec-20|
||||£||||£|
||**Fixed Assets**|||||||
||Fixed Assets||-||||-|
||||-------------------||||-------------------|
||||-||||-|
||**Current Assets -**Cash in Hand & at Bank|||||||
||T S B||-|||||
||Lloyds|Agrees CB Bank|51,256||||**48,095**|
||Cash||||||112|
||Scottish Widows Tracker (2004 Deposit)||**8,091**||||8,091|
||||-------------------||||-------------------|
||Total Current Assets||59,347||||56,298|
||**Current Liabilities**||-||||-|
||||-------------------||||-------------------|
|**NET**|**ASSETS**||59,347||||56,298|
||||=========||||=========|
||represented by|||||||
|||||Incoming|Outgoing|&||
||||||Non Cash|||
|||||£|£|||
||Unrestricted Funds||59,347|35,273|( 32,224 )||56,298|
||Restricted Funds||-|-||-||
||||-------------------|------------------|------------------||-------------------|
|**TOTAL FUNDS**||(£0.44)|59,347|35,273|( 32,224 )||56,298|
||||=========|=========|=========||=========|
|Signed||||||||
||Treasurer|||Chairman||||
||_Dominic Evans_|||_Adam Hallsworth_||||
|**Notes to the Accounts:**||||||||
|1)|The above accounts are prepared on an ongoing cash basis - no allowance is made for accruals or prepayments.|||||||
|2)|The freehold of Group's Headquarters is held by|the Scout AssociationTrust Corporation, as Custodian Trustees, and are therefore not included among the||||||
||Fixed Assets|||||||
|3)|All equipment aquired is expended in the year of|purchase and therefore is not included as Fixed Assets||||||