## **ANNUAL REPORT** ## **April 2024- March 2025** Thursday 10 July 2025 ## **1[ST] LIPHOOK SCOUT GROUP** Group Scout Leader Bryan Jackson 01428 723248 Address 1[st] Liphook Scout Group HQ Millennium Centre 2 Ontario Way Liphook Hants GU30 7LD **CHARITY NUMBER 273205** Website www.liphookscouts.org.uk Emails info@liphookscouts.org.uk / contactus@liphookscouts.org.uk Membership membership@liphookscouts.org.uk Finance Chair treasurer@liphookscouts.org.uk chair@liphookscouts.org.uk ## **GROUP STRUCTURE** ## **President** Mary West ## **Vice Presidents** Mike King and Albert Crook ## **Honorary Scouters** Bill Jackson, Mike King and Mary West ## **Group Scout Leader** Bryan Jackson ## **Trustee Board Members 2024-2025** Stuart Clark, Bryan Jackson, Alison Jackson, Sarah-Jane Anslow, Vic Pires, Neil Caie, Caroline Stephenson, Paul Bateman, David Hains and Andrew Baynes. **Section Leaders** Chris Stephenson, Neil Caie, Oscar Peterson, Alison Jackson, Karen Lloyd, Neil Boxall, Helen Coyte, Mark Boosey and Mark Stocker. ## **CONTENTS** 1st Liphook Scout Group.............................................................................1 Group Structure...........................................................................................2 Treasurer’s Report.......................................................................................3 Group Scout Leader’s Report......................................................................6 Group Chairman’s Report............................................................................7 Accounts rK• Bal•rE a¢11104Q023 23.5￿.00 110412024 11355.20 30A18.29 CwrwlArcoJnt S￿￿n GD C4r(Ke5S 8ank￿l￿reaI5t?￿Ol￿ar .W.72 422.72 7n.49 IrKLW• 2023.24 2024-25 Memt*Tshi subscn IB.551.41 3.345.31 6295. L7.537.22 1.470.97 3.OSt.Ii 7.799.11 5.37S.00 965.00 Oonaiions&Granis Giftè SctyJtCan Cubcamp SctyJiSThop e donabon In23-24 NeYigrftaNJtlaimin 24-25 L￿￿*[allen￿2￿È Thèn p1W)i￿al L￿ratter￿a￿e than p1w)I￿al B,W). 1235. 840.35 1.6S7.£1 220.00 51.70 Arcne Inter￿1 628. 39,897J7 1,182 69 39258.71 TOTALIIKOME Crylat4Èb￿lh Wlof yea110131 Ihu 2024-25 Lm 58Fee5 2.058.00 51&47 3.132.66 2J2Q.80 6.?M61 1.720.72 20.00 Etteciol re ￿￿￿trOMa151￿T 1.115.04 3.024. 4.4*.42 4.777.31 2282.05 619.50 BadEe¥Unif0rntsro￿Sh0p SeciiMPayw*nts8Aciwriies S¢￿IcaMp C￿carnp Hifv51te lepscompaiedto 23124 Irarnp105s c￿￿rE0￿ retained bala￿e LrythErcoslsbuicarnpwa51055 m)￿ng(sub￿￿l5eoty retained bA&￿tI L￿￿￿rcb￿3c￿Ityln2￿2S 215. HQCharge5 NaierAs&E 7.500. S,338.79 52. 11.750.00 10259.13 sioo IKreaseloTEnt mÈnt 23124t￿lair￿ts- 24ll5 Pbiml8D%È5&Krtchen ￿t￿2>26 Insur2ncÈ NIn1￿S 2,582.98 207.79 1,791.90 Insur2nceiMQTlser¥Ke H*lsundt Admn&Sètretairdl Arcn*ri 387. 494.85 WÈbLth3inlOSM L￿￿ErcIU08£twltyln2￿-25 8e*èrC8rnpde￿1l 802.89 845. 956.87 TOTIIEXPENDNURE .60 41767.91 8aL•)ceoflrtorneo¥or Expè￿￿rn 0910 CurrfniAc(oJnt Sabyn GD C4rLless 12.355.20 30.418.29 7.009.31 31.600.98 8alanceal pTrdof MA• otqctBd FundlaknryK•5 ScoutCHmp c￿camP Rrfteclub Mini8 7.21L.29 3.OLg.65 491.61 s.￿1.£8 2.28193 691_61 Is.000.00 ?4722 ## **Treasurer’s Report** The table above shows the 2024-25 accounts compared to the 2023-24 accounts. The period that the accounts cover is 1[st] April 2024 to 31[st] March 2025. Income in 2024-25 was £39k compared to £40k in the prior year, so comparatively similar to the prior year in total. There were variances within that; donations were lower in 24-25 as the prior year had a large donation from a will, and both scout and cub camps had less income from lower attendance, but this was balanced out by the gift aid claim that was received in 24-25. Costs for the group in 24-25 were quite different to the prior year, but were in line with the Trustees expectations due to the plans in place. The group has had a couple of major long term investment costs in the year; almost £4k was spent updating the Patrol Boxes and equipment contained within. These are used significantly for camps but also for other group activities. There was also almost £6k spent on the new kitchen that has been installed in the Scout Hall, which will benefit all sections with the activities that they do within the hall. A grant for this kitchen was applied for in 24-25 and £3.4k will be shown in the next year’s accounts. The scout and cub camps that were held in 24-25 were both loss making in the year, but fortunately these variances were covered by protected fund balances that the group holds. A major exception in the 24-25 year though was in the line for the District Fees, which is a sum paid annually to the district for overall running costs. After the £9.4k annual fees were paid, there was a rebate of £6.4k from excess central funds, making the fees paid in 24-25 look very low. Overall, total expenditure for 24-25 was almost £43k compared to almost £44k in 23-24. The expenditure was therefore higher than the income for the year by £3.5k. The effect of this is that the reserves at the start of the financial year were just under £43k and at the end they were £37k. The trustees also made the decision to move £15k into a protected fund balance in anticipation of needing to replace the group’s mini-bus, which is heavily utilised in many activities. This means that the group currently holds £24k in protected funds and £13k in free funds. Budget 2025-26 Budget: l Aprll 2025 to 31 March 2026 Income Mombefship Subscriptions Fundraising Donaiions & Grants Actual 1024.25 17.537.22 1,470.97 3.051.11 7.799.11 5.375.00 965.00 1,657.61 220.00 Budget 2025.26 22,425.00 2.000.00 6.000.00 1,900.00 4,125.00 1,960.00 1,800.00 200.00 Includes grani lor kiichen1É3.4kl Gilt aid Scour Camp 2024 Cub CJmp 2025 Scoui Shop Rifle Archery loo.00 1,182.69 39,258.71 1,000.00 41,510.00 TOTAL INCOME Expendlture Donaiions Levvy's & Fees Actual 2024.25 Budget 2025.26 2,958.00 10,000.00 Ill! Fundraisin Costs Badgeslunilormlscout Shop Section Pa monts & A¢iivities Scoui Cam Cub Cam Rine 516.47 600.00 3,132.66 2.320.80 6.794.61 1,720 72 20.00 2,000.00 3,450.00 4.000.00 1,800.00 300.00 500.00 11.750 00 ii.000.00 3,100.00 loo.00 Mator1als & E Patrol boxes Kitchen Refurbishment ment Inc. climbing wall Service 3.606.00 5.939.04 52.00 1.791 SO 300.00 Insurance Minibu% i.000.00 2,500.00 200.00 Admin & Secretarial 494.85 200.00 Arthery Misc. 200.00 200 00 956.87 TOTAL EXPENDITURE 42,767.43 41,450.00 8alance of Income o¥er Expendlturt 13,508.721 60.00 ## **Group Lead Volunteer (GLV) Report** Scouting in Liphook continues, and we are maintaining our numbers with around 180 youth members. The Group consists of three Beaver Colonies, three Cub Packs, two Scout Troops and one Explorer unit. The Explorer Section 14-18 age range having it highest number of 30 members for a long time. Once they are 18 years they have to move on to Network (18-24 yrs)and it is good that four have signed up to become leaders. We occasionally get asked if we will establish the new Squirrels section for ages 4-6, which the Scouts are gradually introducing. We have not yet decided to do this at the present time. We continue to benefit from strong a leadership team, who continue to do an excellent job. We always appreciate additional support across all sections or from individuals with various skills either with the sections or behind the scenes. The previous low numbers, a legacy from from Covid have now slowly move from Beavers to Cubs and is now affecting the Scout section. Although general attendance at weekly meetings is good, we are finding that the percentage attending other event and camps is low! Our leaders put a lot of time into planning, organising and running other events, which with low numbers is a bit disheartening at times. Is it just that the members are too busy doing other things? In the last year all the sections held their annual camps. The Beavers at Tilford, Cubs near Botley and the Scouts and Explorers in Dorset, plus other camps and weekend events have also been held. ## **Chairman Report** _This report covers the period April 2024 to March 2025._ _The Trustee Board continues to operate primarily to provide support to the Group Lead Volunteer and the leaders of the Group Sections. The Trustee Board also carries a governance role to ensure that Scout organisation rules and procedures are followed and we meet compliance standards for areas such as Risk Assessments. The Group has a Membership Secretary, Vic Pires, who does a fantastic job is managing the throughput of our 170 young members as they progress through the sections. In addition, we manage the Financials of the Group to ensure we have sufficient money of the sections and have viable plans for the Group to exist for many years to come through creation of budgets and maintenance of long-term savings._ _We have a committed set of Trustee Board members who we are lucky enough to have retained for a number of years though we are always on the look-out for new members who can spare the time for the 3-4 meetings we hold each year._ _The Group remain keen to participate in the local community and we have supported the Parish Council events such as Millennium Green fun day and the VE Day event last June._ _This year we did experience the sad loss of one of our long-serving leaders. Kevin Stephenson passed away last August. He has been a great presence within the Group over many years as a Leader and also as a previous Chair of the Executive Committee. His good nature and willingness to be involved in any way will be greatly missed._ _As always we are fortunate to have a strong leadership team made up of established leaders with many years of experience, a growing band of new young leaders who have come through from the sections as well as new volunteers who are stepping up. Lastly, not forgetting our section helpers who support the leaders. Thank you all for offering your own time to make a difference!_ Stuart Clark Group Chair la&nceal YQ4202 12.25SaO A18Jg Bil•r8*1110412023 22.i56.(K) ID.(th.(K) 12.886.72 4&422,72 CurrenlAciwnt GoC31de55 8ankbalaTrteai Dfypar 4177149 2023.24 Ilemt*rshi sub5cn 18.551.41 3.345.31 6.295. 17.537 22 1.470 97 o￿all00$&clanls edonaiion In23.24 7.799 11 5.375.tw) S.￿) L.657.61 220. JICaff cL￿camP 8.9￿. 1235. 840.35 51.10 Lthlprailenda￿eInan pr￿1 year Lthlpraitenda￿eIkna￿ pr￿)rIe8[ Arc 628.60 1.18169 al2￿71 IOIAiINCOMt 39,W.37 Cornparatlewrthpiior￿aIl￿al Ex 2023.24 2•￿25 OMaliDll5 5&Feès 2,958. 516.47 rrttromd15tsXt 1.115.04 3.024. 4.496.42 d.777.31 2282. 619. 215. 7.5Cx). 5.338.79 52. 2.5B2,9B 207.79 3B7. 802.89 8adge￿unItts1mts£OUt Shop settl￿ PayN*nts& klNIIIÈS Sctyjicaff Cthcamp 3.13166 2.320.80 6.￿4.61 1.720.72 20. IgnersrtÈleo5compaiÈdlO 23r24 Icamp1055£Lwered tyie121ned klaTrce L￿*1(0915 bui c2mpwaslos5 maknryisub￿dl9eatyfÉia1nÈd baL4Kei L￿E1Cl￿act￿ityin2￿25 HQCharge5 Nalerk15&E In5urarKg mini￿5 11.750. 10.2S9.11 IrKreaseio mpnt 2j124CDniai￿TS. 24r25 PalroieoxE5&KrtrhEn anlin2>28 1,79L In5ufdncelMOTIsorvK• rps H*15undne5 Adnyn &SeiiEtariai 494.8S WebdamainlOSM Archery LtthErclubactiYityin24-25 Beave113mpdew511 845 956.8? TOTALEXPENDITURE 43,656.ao 41767.91 BiL*bteotlAt4)m•w•r &5Qg.20 CurreniAcccwni 12.355.20 30.418.29 7.009.31 31.6W 98 wn GoC3raeg5 8alance aiendof omA• 3&61019 oiqct4d FundlaknryK•5 Scoutca Cth Camp R￿￿ClUb Mini 72LL.29 3.019.65 49l.61 S.￿l_Ba 2.28193 691_61 Is.ooo.00 2&?4?22 ## **Treasurer’s Report** The table above shows the 2024-25 accounts compared to the 2023-24 accounts. The period that the accounts cover is 1[st] April 2024 to 31[st] March 2025. Income in 2024-25 was £39k compared to £40k in the prior year, so comparatively similar to the prior year in total. There were variances within that; donations were lower in 24-25 as the prior year had a large donation from a will, and both scout and cub camps had less income from lower attendance, but this was balanced out by the gift aid claim that was received in 24-25. Costs for the group in 24-25 were quite different to the prior year, but were in line with the Trustees expectations due to the plans in place. The group has had a couple of major long term investment costs in the year; almost £4k was spent updating the Patrol Boxes and equipment contained within. These are used significantly for camps but also for other group activities. There was also almost £6k spent on the new kitchen that has been installed in the Scout Hall, which will benefit all sections with the activities that they do within the hall. A grant for this kitchen was applied for in 24-25 and £3.4k will be shown in the next year’s accounts. The scout and cub camps that were held in 24-25 were both loss making in the year, but fortunately these variances were covered by protected fund balances that the group holds. A major exception in the 24-25 year though was in the line for the District Fees, which is a sum paid annually to the district for overall running costs. After the £9.4k annual fees were paid, there was a rebate of £6.4k from excess central funds, making the fees paid in 24-25 look very low. Overall, total expenditure for 24-25 was almost £43k compared to almost £44k in 23-24. The expenditure was therefore higher than the income for the year by £3.5k. The effect of this is that the reserves at the start of the financial year were just under £43k and at the end they were £37k. The trustees also made the decision to move £15k into a protected fund balance in anticipation of needing to replace the group’s mini-bus, which is heavily utilised in many activities. This means that the group currently holds £24k in protected funds and £13k in free funds. Budget 2025-26 Èudget: l Aprll 2025 to 31 March 2026 Income Mombership Subscriptions Fundraising Donations & Grants Actual 2024.25 Budget 2025.26 22,425.00 2.000.00 6.000.00 1,900.00 4,125.00 1.960.00 1.800.00 200.00 17.537.22 1,47097 3,05111 7.799.11 S.375.00 965.00 1.657.61 220.00 Includes grani lor kitchen1É3.4kl Gilt aid Scour Camp 2024 Cub Camp 2025 Scoui Shop Rifle Archery loo.00 1,182.69 39,258.71 i.000.00 41,510.00 TOTAL INCOME Expendliure Dohaiions Levvy's & Fees Fundraisin Costs Badgeslunilormlscout Shop Section Pa ments & A¢tivilies Scoui Camp Cub Cam Rine Actual 2024.2S Budget 2025.26 2,958.00 S16.47 io.000.00 600.00 3.132.66 2.320.80 6,794.61 1,720 72 20.00 2,000.00 3.450.00 4.000.00 1.800.00 300.00 500.00 HQ ChJrges (Hall renlall Mattrials & E mcnt Patrol boxos Kitchen Refurbishment 11,750 00 ii.000.00 3.100.00 loo.00 Inc. climbing wall Service 3.606.00 5.939.04 52.00 1,79180 300.00 Insurance Minibvs i.000.00 2.500.00 200.00 Admin & Secretarial 494.85 200.00 Archery Misc. 200.00 200.00 956 87 TOTAL expENDITURE 42,767.43 41,450.00 8alance of Income over Expendliure 13,508.721 60.00 Liphook Scout Group Income & Ex enditure Account for the Year Ended 31st March 2025 31 03 31 03 2024 Income Subscriptions Fundarising Donations & grants Gift Aid Scout camp Cub Camp Scout Shop Rifle/Archery Interest 17.537.22 1,470.97 3.051.11 7.799.11 5,375.00 965.00 1,657.61 220. 1,182.69 18,551.41 3,345.31 6,295.00 8,990.CK) 1,235. 840.35 111.70 628.60 Totsl Income 39,258.71 39,997.37 Expendlture Donations Levvy's & Fees Fundarising Costs Badges/UniformslScout Shop Section Payments & Activitwie5 Scout Camp Cub Camp Rifle/Archery Training HQ Charges Materials & Equip Insurance Minibus Hall Sundrles Admin & Secretarial Patrol Boxes Mis 50.00 9,360.00 1,115.04 3,024.83 4,496.42 4,777.31 2,282.05 1,422.39 215.00 7,500.00 5,338.79 52.00 2,582.98 207.79 387.00 2,958.00 516.47 3.132.66 2,320.80 6.794.61 1.720.72 20.IJO 11.750.(hJ 6.653.13 52.C 1,791.80 494.8S 3.606.00 956.87 845.00 Total Expenditure 42,767.91 43,656.60 Deficit (Ex¢es$1 of Income over Expenditure 3.509.ZO 3,659.23 Liphook Scout Group Opening Balance at Bank Current account 12.355.20 30,418.29 42,773.49 3,509.20 654.1X¢ 23,556.00 22,866.72 46,422.72 3.659.23 10.00 Savings 1st April Loss for year Prepaid adj-annual fee5 10,004-9350 AccrualJM8 £840 2 years to be paid in 25126 Total Assets 38,610.29 42,773.49 Bank Accounts Current Savings & Go Cardless 31st March 7,009.31 31,600.98 38,610.29 12,355.20 30,418.29 42,773.49 Independent Report for the Year Ended 315t Mar¢h 2025 We have prepared the attached financial statement using standard accountln8 policies. The accounting pollcles are considered appropriate to the clubs circumstances and amount of transactions. The records have been examlned from the information provided and in my opinion reflect a fair view ot the clubs affairs as at 31st March 2025 Signed.. Date.. 2oir IMB Accounting Ltd