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2023-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2023 to 31[st] December 2023

Charity name: The Otford Society

Charity registration number: 272974

Objectives and Activities

Purpose of the Charity

Our purpose is to preserve, as far as possible, all aspects of Otford’s character and village life and when required, to act as the voice of our community.

Summary of the main activities

In 2023 the society has organised events and made donations to support its purpose.

Specifically…

The society has organised….

The society has made contributions to help fund….

Trustees Guidance

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Contribution made by volunteers

Total volunteer numbers were at 93. A peak event total of 37 volunteered to help with the Coronation BBQ in 2023.

Achievements and Performance

In 2023 the Otford Society played an important role in helping to enhance life for residents of Otford. It did this in three main ways.

The Society managed events and projects that brought the community together. These included: race night, Easter treasure hunt for local children the village fete, Coronation BBQ and the Summer Garden party, Christmas Fayre and Christmas Grotto. Christmas lights for the village and a Christmas Tree for the Village Green.

The Society added to its “Fighting Fund” designed to enable it to act as a voice for the village and to respond to any threats from inappropriate development, if required. Specific fund raising events included: the village fete, Coronation BBQ and the Summer Garden Party.

The Society made contributions to other charities that helped local families and had a wider benefit to society, specifically Food for local families at Christmas and a contribution to the Loaves and Fish food bank.

Financial Review

As predicted last year, the most significant event financially in 2023 was the Society’s taking over of the Otford Village Fete. This impacted our financial performance in two ways. On the one hand, we received a one off payment £10,788 from the Otford Village Fete bank account, and on the other our gross income was also boosted by the profit created by holding the Otford Village Fete itself.

The Society recorded a very healthy profit of £16,669 in 2023. Having entered 2023 with net assets of £20,029 the Society ended the year with £36,471. Both income and expenditure for the year rose as the Society became involved in planning and organising more substantial projects.

During the year the Society’s gross income rose to £43,475. Whilst only £1,449 of this income was from Membership and other donations (compared to £3762 in 2022) the Society managed to raise £14,116 from several projects throughout the year, including the Coronation BBQ, Garden Party and Christmas Fayre. This figure compares with £9,608 in 2022. Of even greater significance was our organisation of the Otford Village Fete which brought in £16,692.

Expenditure also increased during the year to a total of £27,032. Of this, £15,533 was spent on our village projects whilst £7,318 went on the organisation of the Otford Village Fete. We also spent £1,477 on charity contributions and £894 on insurance.

During the year the Society transferred £30,000 into a new savings account at United Trust Bank. Interest totalling £429 was transferred to our current account in November.

Policy for holding reserves

The society is committed to holding reserves in order to mitigate the risk of an unforeseen emergency or other unexpected need for funds as well as to provide a small contingency fund to meet unforeseen operational costs

Reserves held

During the year the Society transferred £30,000 into a new savings account at United Trust Bank.

Structure, Governance and Management

The charity is governed by a Constitution (2019)

The Charity is an unincorporated association

Trustees are elected for one year (2019 Constitution)

Reference and Administrative details

Charity name The Otford Village Society
Other name the charity uses The Otford Society
Registered charitynumber 272974
Charity’s principal address Claremont House
Shoreham Road
Otford
Kent TN14 5RW

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
**year **
1 Rod Shelton Chair
2 Simon Featherstone Vice Chair
3 Carol Bent Secretary
4 Chris Sutton Treasurer
5 Graham Bignell
6 Phil Clucas

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Christopher James William Sutton

Co-Chair
25 /07/2024
25 /07/2024
31-Dec-23 OTFORD SOC IETY - ACCOUNT
2023 Budget
Receipts
Member Donatons £3,200
Other Donatons £500
Income from Projects £12,523
Income from Fete £12,020
Other Income £0
Tax(Gif Aid) £1,000
Transfer from Otord Fete £10,912
INCOME £40,155
Payments
Expenditure on Projects £10,648
Expenditure on Fete £7,850
CharityContributons £2,700
Bank Payments £70
Insurance £150
Website £200
Depreciaton £0
Other Payments £300
EXPENDITURE £21,918
SURPLUS/LOSS £18,237
NET WORTH as of 31-Dec-23
Savings Account 1-Jan-23 £0
LLoyds Account 1-Jan-23 £18,864
Cash 1-Jan-23 £29
Assets 1-Jan-23 £1,135
Proft and Loss 31-Jan-23 £16,442
Savings Account 31-Dec-23 £30,000
Lloyds Account 31-Dec-23 £4,889
Cash 31-Dec-23 £372
Assets 31-Dec-23 £1,209
Total 31-Dec-23 £36,471
TS 2023
2023 Actual 2022 Actual
£1,449 £3,247
£0 £515
£14,116 £9,608
£16,692
£429 £46
£1,514
£10,788
£43,475 £14,930
£15,533 £8,081
£7,318
£1,477
£0 £56
£894 £0
£0 £0
£227
£1,583 £419
£27,032 £8,556
£16,442 £6,374

TS 2023
£20,029
£16,442
£36,471
£36,471
CK £0.00

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